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SEW ARD
PORT AND COMMERCE ADVISORY
BOARD
REGULAR MEETING
JANUARY 4,2006
COUNCIL CHAMBERS
Starts at 12:00 noon
1
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Seward Port and Commerce Advisory Board
Regular Meeting
January 4, 2006
12:00 noon
City Council Chambers
Deborah Altermatt
Chair
Term Expires 2007
1. PLEDGE OF ALLEGIANCE TO THE FLAG
2. CALL TO ORDER
Karl Van Buskirk
Vice-Chairman
Term Expires 2007
3. ROLL CALL
Roger Mercer
Board member
Term Expires 2006
4. SPECIAL ORDERS, PRESENTATIONS AND
REPORTS
Jerry Waliezer
Board member
Term Expires 2006
A. ARRC - Louis Bencardino
B. KPBIEDD - City Councilmember Valdatta
D.J. Whitman
Board member
Term Expires 2006
C. Administration Report
Andrew Hettinger
Board member
Term Expires 2007
5. CITIZENS' COMMENTS ON AGENDA ITEMS NOT
SCHEDULED FOR PUBLIC HEARING
Board member
Term Expires 2008
6. APPROVAL OF AGENDA AND CONSENT AGENDA
(Approval of Consent Agenda passes all routine items
indicated by an asterisk [*].)
Board member
Term Expires 2008
Board Member *December 7, 2005 regular meeting minutes
Term Expires
7. UNFINISHED BUSINESS
A. Goals and Priority List (on-going)
Scott A. Ransom
Harbormaster
8.
NEW BUSINESS
Clark Corbridge
City Manager
A.
Legislative Priority List
B.
Resolution no. 2005- of the Port and
Advisory Board Changing the Number of
Members from Nine to Seven
Judi Sweeney
Board Secretary
Seward Port and Commerce Advisory Board
Meeting Agenda
Page 1
3
9. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action
required)
A. Progress Report from TNH
10. BOARD COMMENTS
11. CITIZENS' COMMENTS (Limit comments to five minutes per individual. Each
individual has one opportunity to speak.)
12. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
13. ADJOURNMENT
Seward Port and Commerce Advisory Board
Meeting Agenda
Page 2
4
City of Seward, Alaska Port and Commerce Advisory Board Minutes
Meeting date 12/7/05
Volume 3, page 382
PLEDGE OF ALLEGIANCE TO THE FLAG
Board Member Waliezer led the pledge of allegiance to the flag.
CALL TO ORDER
The regular meeting December 7, 2005 of the Seward Port and Commerce Advisory
Board was called to order at 12:00 p.m. by Chair Deborah Altermatt
ROLL CALL
There were present:
Deborah Altermatt, presiding, and
DJ Whitman
Jerry Waliezer
Ron Long
Roger Mercer
Andrew Hettinger
Absent: Karl Van Buskirk
Comprising a quorum of the Board; and
Scott Ransom, Harbormaster
Councilmember Robert Valdatta
Louis Bencardino, ARRC Rep.
Judi Sweeney, PACAB Secretary
Angela Buck, P ACAB Secretary
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Louis Bencardino, Alaska Railroad Corporation Representative, spoke of the Christmas
train and the Holiday Craft Fair. Everything went smoothly including cleanup. The Alaska
SeaLife Center Staff Christmas party is this weekend. The Railroad had to move the x-ray
machine back into Warehouse; it can no longer be stored in a conex. The Kenai Cruisers
have a sixty-foot sweep-rowing boat in the building from December 8-31. There is someone
wanting to build between the two docks. The idea is to build a 150' x 250' structure for
storage, as well as office space on the second floor. He said the vessels Norseman, the
Crowley Barge and the Calisto are at the railroad dock; noting the railroad dock and the
Small Boat Harbor are full. The crew spent money at the craft fair. Quality Asphalt has
obtained area outside building filled with asphalt containers. Floor and walls inside the
building are now painted and will look nice for the New Year's Eve Party. The Port City
Players are putting that event on. Bencardino concluded that local photographer; Ron
Niebrugge has nine pictures in the Alaska Railroad calendar. Altermatt noted that she saw a
TV program in Nevada about the Alaska Railroad.
5
City of Seward, Alaska Port and Commerce Advisory Board Minutes
Meeting date 12/7/05
Volume 3, page 383
Councilmember Valdatta said the City needs to raise the rates for barge moorage.
He said the railroad charges $2 per foot and we charge forty-six cents or so. He said the fuel
line rate has not been raised in years and we need to look at that rate. He went on to say that,
the IFQ was written to enhance the community and Seward is the only community that has
not written a letter to say we do not like it. He added that the harbormaster does not deserve
the trash and clutter on the North dock at SMIC. He suggested that signs made regarding
leaving trash on the dock. Ransom responded that by. last report the North dock had been
cleaned up.
ADMINISTRATIVE REPORT
Harbormaster Ransom said that a progress report from Tryck Nyman and Hayes Inc.
is in the packet. He said the contractors are moving along quickly and the project will be
done soon. Ransom reported on attending the Fish Expo in Seattle with Laura Cloward and
Jerry Waliezer. Ransom thanked them for their help. Waliezer thanked Cloward. Stating
that it was good hear what people like and see in Seward. That it was good reminder that we
have commodities that are "God given" in our community. Altermatt thanked those who
went.
Ransom said in answer to Altermatt said he does not regularly attend the
infrastructure committee meetings.
Altermatt wondered when a new administrative assistant for P ACAB would be hired
and Ransom was unsure but that it was in the coming year's budget.
CITIZEN COMMENT ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC
HEARING:
APPROVAL OF AGENDA AND CONSENT AGENDA
MOTION (Long! Hettinger ) approval of Agenda and consent agenda with the
addition of under New Business, Board Direction and proposed Wesley Care Center
Motion Passed, unanimous consent.
UNFINISHED BUSINESS
Goals and Priorities List
AItermatt said that she had been out of town and City Manager Corbridge had not
made any move towards realignment before she left. AItermatt felt that the board should be
proactive, and move forward on their own. Altermatt asked Ransom if he would still sit in
on P ACAB meetings when the new boards and commissions' secretary is hired. Ransom
said Corbridge had mentioned it at a Council meeting. AItermatt said this should be
discussed at the PACAB work session on the December 21,2005.
6
City of Seward, Alaska Port and Commerce Advisory Board Minutes
Meeting date 12/7/05
Volume 3, page 384
NEW BUSINESS
Altermatt spoke about the direction that P ACAB should move in. She felts as
though after the City Council said they did not want to dissolve P ACAB, but there has not
been progress on the City's part to realign and redirect the committee. Long agreed and
recommended that a resolution be drawn up making P ACAB a seven-person board and able
to see their own budget. Whitman agreed but said he was concerned with Altermatt being
chair. If Altermatt was not going to meet with City Manager Corbridge about realignment
then the rest of the board should move forward.
Harbor Construction Update
Agnes Stow, onsite inspector for Tryck, Nyman and Hayes gave a report on the
project; fuel float has been moved and should have all utilities and the fuel line back on next
week. All the concrete floats are in the water - J and F floats are in place. There will be a
walk through to assess whether there was damage from shipping the floats. Piling on E float
is ready to install. Lash Construction workers are going to take a holiday, and will be back in
January to finish. In answer to Long's question when they can utilize E float, Stow said
February.
CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS
Tryck, Nyman and Hayes construction progress report, noted.
BOARD COMMENTS
Hettinger wondered what the City's status with the design plans of the Wesley Care
Center. He wants to make sure that this facility was one the City needed, not just a building
that Providence wanted. Valdatta said that there would be work session on December 9, to
discuss the long-term care facility. He' added that there would be someone coming from
Seattle to do a presentation and discuss the environmental impact of the area.
On-Going Projects and Goals
Waliezer said he would like to change everything on the 'On Going Projects List"
to reflect a proactive approach. H~ said the priorities should be rearranged. Most of the time
we read them, sometimes add, and remove them, but not much else. Altermatt thought that
was a good suggestion and maybe this could be fixed it at the December 21 2005 work
session. Long agreed with Waliezer that we need to make a meaningful move forward in the
next few months by making changes to short-term and long-term list. Mercer suggested that
the lists have target dates with the most imminent at top.
Roger Mercer spoke of the A VTEC program growing and the plans that will be
brought to City Council referring to additional funding.
Long responded to Valdatta's comments on the non-responsiveness of the City of
Seward in regard to the Halibut Charter IFQ by stating that Seward is not eligible for the
7
City of Seward, Alaska Port and Commerce Advisory Board Minutes
Meeting date 12/7/05
Volume 3, page 385
CDQ program. That program is completely different then that IFQ. He strongly discouraged
the City from taking a stance unless there is a unity of the charter fishing fleet.
Long reported on the Kenai Borough Assembly meeting on December 6, 2005, and
the ordinance to change the flat tax ordinance on non-fishing vessels over 100 feet. It failed
eight to one. The KPB Planning Commission met on November 28, to discuss the vacation
of Washington Street as they interpreted through our code and it passed unanimously.
Whitman wished everyone a Merry Christmas.
Altermatt thanked the audience for coming and hoped that 2006 would be much
brighter and possibly include lunch for the board. She asked for support for the evacuation of
Washington Street. She hoped everyone would attend the work session on December 21 at
noon for the work session.
CITIZENS COMMENTS
Valdatta talked about the reclassification of rock in the quarry as well as filling the
north end mud flats. He questioned how Bradley Lake [project] is progressing.
Cloward said the Chamber board fmished the Strategic Plan. Redefine what we
meant in support for community economic development. She said the Chamber supports
P ACAB and will help when asked. She asked if those who supported the building of the
Mary Lowell Center could email comments to be used as public record. There needs to be
positive comments to counteract the possible backlash. Cloward said the Chamber did not
take a position on the IFQ issue.
RESPONSE TO CITIZENS COMENTS
Altermatt thanked those who commented and asked Cloward if the board could get
a copy of the Chamber Strategic plan.
ADJOURNMENT at 1:10 p.m.
Judi Sweeney
Angela Buck
Board Secretaries
Chair
(City Seal)
8
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9
Chapter 2.30. Boards and Commissions*
Page 1 of2
Article 3. Port and Commerce Advisory Board
2.30.310. Established.
(a) The port and commerce advisory board is hereby created. consisting of nine
residents of the City of Seward or surrounding areas, and who shall be appointed by the
council. If there is more than one applicant for the position, the council shall appoint by
ballot voting. Applicants must receive at least four votes in order to be appointed. No
officer or employee of the city may be appointed a member of the board.
(b) A chairman of the board shall be selected annually by the appointed members.
(c) The city manager will appoint a city employee to serve as an ex officio member of
the board who shall have the privilege of the floor but not the right to vote.
(Ord. 512, 1982; Ord. 553, ~ 1,2. 1986; Ord. 93-23; Ord..200Q-13, ~ 2,2000)
2.30.315. Terms of office; filling vacancies.
(a) Members of the port and commerce advisory board shall be appointed for a term
of three years; provided, that the terms of initial appointments shall be staggered so that
as nearly as possible a pro rata number of members shall be appointed for each year.
(b) The council may appoint any qualified person to fill a vacancy of any member of
the board provided that the appointment shall be for the unexpired term of the vacancy.
(c) Following a member's absence from three consecutive regular meetings of the
board, the remaining board members shall decide whether the board member should be
retained or whether to request council appointment of a new member.
(d) Members shall not be paid for services on the board or participation in board
activities without prior approval of the city council.
(Ord. 512, 1982; Ord. 93-23; Ord. 2000-13. ~ 2,2000)
2.30.320. Meetings and quorum.
(a) The board will meet at a time and place to be designated by the board.
(b) Five members of the board shall constitute a quorum for the transaction of
business except that. in the absence of a quorum. any number less than a quorum may
adjourn the meeting to a later date. The affirmative votes of at least a majority of those
board members present shall be required for any action.
(c) All meetings and records of the board shall be open to the public. The board shall
keep minutes of proceedings showing the vote of each member upon each question and
shall keep records -of any actions, all of which shall be immediately filed in the office of
the city clerk and shall be a public record.
(Ord. 512.1982; Ord. 553. ~ 4,1986; Ord. 93-23)
2.30.325. Powers and duties.
http://library6 .municode. com/gateway. dll/ak/alaska/1349/13 73/ 13 80?f=templates$fn=doc... 12/16/2005
1 1
Chapter 2.30. Boards and Commissions'~
Page 2 ot 2.
,
(a) It shall be the responsibility of the port and commerce advisory board to:
(1) Report annually to the city council at the first council meeting of the new
fiscal year and at any other time as may be requested by the city council. The
annual report shall include, at the minimum, a report on the prior year's activities,
a list of any anticipated requests for appropriations for the year's planned
activities and a recommendation regarding the continuation of the board;
(2) Make recommendations to the city council conceming the design and
coordination of projects to promote and develop domestic and international
transportation and trade links through the port of Seward;
(3) Provide input to the city council on matters involving the establishment of
industry related to the movement of fish resources and bulk commodities such as
coal, grain, timber, minerals and other resources from Alaska through the port of
Seward;
(4) Advise the city council on matters involving the establishment of support
services pertaining to the port of Seward;
(5) Perform other duties as requested by the city council.
(b) The board shall have no authority to expend or commit city funds without first
obtaining approval by and any necessary appropriations from the city council.
(Ord. 512, 1982; Ord. 553, ~ 5, 6,1986; Ord. 93-23)
2.30.330. Continuation.
The city council, at the first meeting of each fiscal year by an affirmative vote, may
continue the existence of the board. In the absence of an affirmative vote by the council, the
board will cease to exist within 30 days.
(Ord. 512, 1982; Ord. 93-23)
http://library6.municode.com/gateway .dlUak/alaska/1349/13 73/13 80?f=templates$fn=doc... 12/16/2005
1 2
Seward Small Boat Harbor
Phase 1: North Harbor Float Extens ions and X Float Relocation
Status Report
City of Seward, City Council
DATE: December 8,2005
LAST REPORT: November 28, 2005
PURPOSE:
The purpose of this report is to provide the City of Seward with a brief status update for the East
Harbor, Phase 1 construction proiect.
SUMMARY OF WORK COMPLETED SINCE LAST REPORT:
. Installation of the concrete floats (E, F, and J) began the week of November 28th. F&J
floats are installed and Lash is plans to have E Float installed today.
. Fuel Float is relocated and Shoreside is working on reconnecting the lines and they
should be operational within a week or so.
. LASH has completed digging the trench for the waterline connection between the
existing gangway to the Fuel float and the new X Float location.
. The new fire line has been installed on the existing and relocated section of X Float.
Some hydrants have been installed on X Float.
. The Gangway, landing float, and trestle submittals have been submitted. Some material
fabrication has begun. Materials are expected to be delivered by the end of January.
SCHEDULE UPDATE:
. Lash plans to take a winter break starting December lOth. They have completed a
majority of in water work and plan to return to the site when material deliveries arrive in
late January.
. Tundra (plumbing subcontractor) has left the site and plans to return around January Ist.
. No delays to the original construction schedule are foreseen at this time.
1 3