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HomeMy WebLinkAbout02062007 Planning & Zoning Packet Seward Planning & Zoning Commission rebruary 6, 2007 7:30 p.m. Rei!!:~~!!~~!!~~ Marianna Kei/ Chair Term Expires 02/07 1. Call to Order 2. Opening Ceremony Tom Smith Vice-Chair Term Expires 02107 A. Pledge of Allegiance 3. Roll Call Margaret Anderson Commissioner Term Expires 02/09 4. Special Reports & Presentations A. City Administration Report Kevin Clark Commissioner Term Expires 02/09 1. Reported Violations, Interpretation and Abatement Lynn Hohl Commissioner Term Expires 02/08 B. Other Reports, Announcements & Presentations 1. Liaison from Seward Bear Creek Flood Service Area Board Sandie Roach' Commissioner Term Expires 02/07 2. ARRC Representative Louie Bencardino and ARRC Engineer Dan Ottenbreit presentation on Railroad Dock Development Bob Hicks Commissioner Term Expires 02/08 5. Citizens' Comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item) Marvin Yoder Interim City Manager D. Scott Williams Planner 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.} Christy Terry Executive Liaison Planning & Zoning Commission February 6, 2007 Regular Meeting Agenda Page 1 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business requiring a Public Hearing - None. B. New Business Items requiring a Public Hearing - None. 8. Unfinished Business - None 9. New Business A. Select Topic for February 20,2007 Work Session............................................. Page 3 B. Suggest dates for Annual Joint CounciV Planning and Zoning Commission March Work Session ............................................................................................... Page 11 * C. January 4, 2007 Regular Meeting Minutes. ..................................................... Page 12 10. Informational Items and Reports (No action required) A. February 7 and February 8 Community Values Meetings ......................... Page 23 B. Seward Bear Creek Flood Service Area Board Agenda for February 5, 2007.......... ................................................................................................................. Page 24 C. Seward Bear Creek Flood Service Area Board Approved Minutes for December 2006.......................................................................................................... Page 25 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual - Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning & Zoning Commission February 6, 2007 Regular Meeting Agenda Page 2 MEMORANDUM City of Seward Community Development Date: To: February 6, 2007 Planning and Zoning Commission Through: Scott Williams, Planner From: Christy Terry, Executive Liaison Subject: February 20,2007 Work Session The Commission should set a Work Session Topic for their next Work Session. The Planning and Zoning Commission has approved their 2007 Meeting Schedule, but will recommend to Council the Commission's 2007 priorities at a later meeting. No items were submitted to the Community Development Department before the deadline to hold a Public Hearing on February 20,2007. Planner Scott Williams recommends the Commission set as their Work Session Topic, "Review the filing fees for Land Use Actions." RECOMMENDATION: The Commission should discuss and set a topic for their Work Session scheduled for February 20,2007. "1 .-'" Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2006-14 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION RECOMMENDING mE PLANNING COMMISSION PRIORITIES FOR 2006 WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission every March to address areas of mutual concern; and WHEREAS, the Commission and Council held a joint work session in order to review priorities on March 21, 2006; and WHEREAS, the Commission respectfully requests the Council review and provide comments on the priorities developed by the Planning and Zoning Commission; and WHEREAS, at the May 4th, 2006 meeting the Planning and Zoning Commission reviewed the recommended priorities and approved submission to Council for further guidance. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following list of priorities with status updates and timelines is hereby recommended to the City Council for review and comment: PI_nnine: Proieets 1. ADA Transition Plan - The ADA Transition Plan needs to be completed. Add ADA review to building permit review and include it for Certificate of Occupancy review. Encourage increased communications between the Building and Engineering Department and the Commission. Encourage the Independent Living Center to provide facility inspections and status updates. 2. CaoitaJ Improvement Plan -The Capital Improvement Plans may be reviewed by the Commi~ion prior to submittal to Council. If a two year budget cycle is approved by Council, this type of review could be done in the off year. L\ Seward Planning and Zoning Commission Resolution 2006-14 Page 2 3. ARRC Master Plan - Maintain involvement with the process and review the ARRC Master Plan. Encourage the ARRC to make presentations. 4. Airoort Master Plan - Submit recommendations on the Airport Master Plan to the Alaska Deparbnent of Transportation. Public Facilities. The draft should be ready for review once the environmental studies have been completed 5. Municioal Lands Management Plan (995) - Recommend to Council that it be updated. This update could be done by administration. 6. Parks and Recreation Master Plan (993) - Recommend to Council that it be updated. 9. State lands and ROW Recommendations. Become more involved and provide recommendations to Council on local DOT projects. Research the level of involvement provided by the Anchorage Metropolitan Area Transportation Study (AMATS) and/or similar bodies. 10. Coastal Zone Management Plan. Make recommendations to the Borough on the Coastal Zone Management Plan. II. Planninl! Commission Rules of Procedw'e. - Develop and adopt. Code Revkions 1. Nonconfonninl! structures and setbacks - Ongoing, being reviewed through work sessions and applicant driven commission actions. Review and recommend vacation of excess easements. 2. Subdivision Ordinance Revision - Ongoing. the application forms need to be revised. 3. Historic Overlay District - Investigate historic structure construction exemptions with the full involvement of the l11storic Preservation Commission. Encourage a joint work session and resolution. 4. Definitions - Consolidate the Title 15 definitions and consider reformatting sections. 5. Waterway buffers - Research buffer options and seek training. Encourage the involvement of the Seward Bear Creek Flood Service Area Board and the United States Forest Service. 6. Parlcing - Amend the City Parking Ordinance to bring it in compliance with the Americans with Disabilities Act. Seek public involvement in the process. ,- -< Seward Planning and Zoning Commission Resolution 2006-14 Page 3 City Land. Rillht-of-Wavs & Plattin2 Proiecls L City Land disposal oolicies and procedures - ClarifY. emphasize land use permits when more appropriate than leases and emphasize use of the Municipal Lands Management Plan. 2. Two Lakes Park Renlat - Ongoing. all private in-holdings have been acquired. Vacate interior lot lines and right-of-ways. and ensure accesses are maintained. Acquire the 29 adjoining acres in USS 1931. Hopefully Parks and Recreation will be able to seek grants to assist with this project 3. Waterfront Park Renlat - Vacate interior lot lines and right-of-ways. Administration needs to initiate action on it. 4. Transfer the old National Guard armory to A VTEC - Encourage but continue to maintain access to Two Lakes Park. Staff will need to do research and forward recommendations to the Commission and Council. 5. ARRC Lands - Continue to work with the Borough and the ARRC to ensure orderly development and subdivision activities take place prior to development. Invite the ARRC to make presentations. 6. Clearview Subdivision Utility Easement/Allev - Conduct outreach with the property owners in the subdivision to seek solutions. The utility easement might be eligible for prescriptive easement status. 7. Nash Road bench study - Use dedicated proceeds from sale of City land to the Andersons. Forward recommendations to the Commission and Council during the budget sessions. Enforcement I. Applications need specific packets with checklists - Encomage tight response times for permit reviews. 2. Conditional Use Permits - Have staff bring before the Commission for an annual review. 3. Zoninr Code Violations - Proactively evaluate methods to obtain compliance including researching techniques and procedures for issuance of citations. Encourage public education about the need for the requirements in the zoning code. L Seward Planning and Zoning Commission Resolution 2006-14 Page 4 4. Trainil1l! - Seek training on land use regulation processes. Conditional Use permits, spot zoning, overlay districts, platting, Open Meeting Act and overall review of duties and responsibilities of the Planning Commission. 5. Community Values Meetiruz - Hold an annual work. session which will encourage the public to speak out on the community values they want changed or sustained, preferably in the third week of September. 6. Street Addresses - Publicize the need to post street addresses. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of May, 2006. THE CITY OF SEWARD, ALASKA ;) ~' . . . ~<.., ~riaDDa Keil, Ch . AYES: NOES: ABSENT: ABSTAIN: Clark, Hohl, Strobel, Anderson, Smith, KeiI None Roach' None A'ITEST: J Lewis Ci Clerk, CMA"'''.....", !/,'P- Of SE~ l,,#. !tJ'" ~ ......... '4"':' ~4Ii (City Sea$" a-~.....~POR,qh.:z() '\. tilt.. ~.." - :..... ---- ...., . .. " . . - - . SE!\T ~ .. : -I 'Jl'1.LJ: · = .. \ : .. ~ ....-..- ':! d'l....~"N '\9>"tt:,..' ~! ,~~.~.'l<~~~$ '#,;, ~ OF fl.\..< ,.... ",.....,,,.. ""","",,'-: I r Suggested time line ofP&Z priorities for 2006 Feb ._._q~](PB-C08stiil ZoDfiMaiiBgementPl8ii;i\mew----. ...-.. --. -. 2. Parking code, review March ..... Annual joint P&Z1Council work session. as required by Code, review: a. Comprehensive Plan &. Land Use Plan (2003) b. Municipal Land Use PIan (1995) c. Parks &. Recreation Master Plan (1993) d: Subdivision ordinance (Title 16) April J. Comprehensive Plan, present for annual review as a public hearing item 2. Presentation on Transportation or Transit Committees, such as the Anchorage Metropolitan Area Transportation Solutions. The intent would be to learn how to have more local involvement with DOT projects. May " 1. Review Historic Overlay District in ajoint work session with the Historic Preservation Commission v 2. ADA Transition Plan, review June 1. Capital Improvement Plan (annual), review July Nothing. August Nothing. September Community Values discussion at a community meeting October Title IS Definitions. review and consolidate November Annual review of the CUPs which were issued .r.-....., :~{-3 Memorandum Date: January 4,2007 CITY OF SEWARD COMMUNITY DEVELOPMENT To: Planning & Zoning Commission From: Administration Subject: 2007 - Planning & Zoning Meeting Schedule This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2007. Unless otherwise noted the P & Z regular meetings will begin at 7:30 p.m. The "Scheduled Special Meetings" shall be held ONLY if a Public Hearing item is on the agenda otherwise the meeting will be held as a work session commencing at 6:30 pm. Month Re2Ular Meetin2 Special P & Z Meetin2 for Public Hearin2s or scheduled Work Session January January 2nd January 16th February February 6th February 7th and 8th Community Values Meetings February 20th scheduled Work Session March March 6th March 6th Flood Board March 20th April April 3rd April 17th May May 3rd (Thursday) May 15th (Borough Assembly in Seward May 1st) June June 5th June 5th Flood Board June 19th July July 3rd July 17th August August 7th August 21st September September 4th September 4th Flood Board September 18th October October 4th (Thursday) October 16th (KPB & Local elections October 2nd) November November 8th (Thursday) November 20th (National Election November 6th) December December 4th December 4th Flood Board December 18th If you have questions or concerns, please call 224-4065 or email ,... li Jr,--~ nc~ City of Seward 2007 Planning Zoning Commission Meeting and Agenda Cut-Off Dates Reminder: Per SCC2.30.220(a), the Commission shall meet at 7:30 p.m. in the council chambers on the 1st Tuesday of each month Public Hearing Items Non Public Hearing Notice Meeting Date Variance/CUP/Plat Reviews Items (3 weeks prior to meeting) (2 weeks prior to meeting) I)ecember 12, 2006 December 1 $, ~006 Jan~arv ~,2007 December 26, 2006 ,~/A January 16,2007 January 16 January 23 February 6 January 30 N/A February 20 Februarv13 Febru.ry .20 March 6 . , , . . February 27 N1A . , March 20 March 13 March 20 April 3 March 27 N/A April 17 April 1 () April 17 May 3 April 24 N/A , May 15 May 15 May 22 June 5 May 29 N/A June 19 June 12 June 19 JLlly3 ',' June 26 NlA July 17 July 17 July 24 August 7 July 31 N/A August 21 August 14 Augu$t21 September 4 August 28 N/A September 18 September 11 September 18 October 4 September 25 N/A October 16 October 16 October 23 November 8 October 30 N/A November 20 November 13 November 20 December 4 November 27 N/A December 18 December 11 December 18 January 3, 2008 December 26 N/A January 15, 2008 G:\Formats - DonnalP and ZlCommission MeetingsIP&Z mtg Cut Off Dates 2007 \0 MEMORANDUM City of Seward Community Development Date: To: February 6, 2007 Planning and Zoning Commission Through: Scott Williams, Planner From: Christy Terry, Executive Liaison ~ Subject: Suggest dates for Annual Joint Councill Planning and Zoning Commission March Work Session Annually a Joint Work Session is held between Council and the Planning and Zoning Commission in March. The Work Session is utilized as an opportunity for Council and the Commission to discuss Commission priorities for the year. Council will be setting the date and time for this meeting at their February 26, 2007 Regular Council Meeting. The Planning and Zoning Commission could recommend dates and times that would work best for the Commissioners. Some important dates to keep in mind are: . March 5, 2007 Seward Bear Creek Flood Service Area Board Meeting . March 6, 2007 Quarterly Work Session between the Plarming and Zoning Commission and the Seward Bear Creek Flood Service Area Board . March 6, 2007 Planning and Zoning Commission Meeting . March 12, 2007 Council Meeting . March 19,2007 Seward Bear Creek Flood Service Area Board Meeting . March 20,2007 Work Session for the Commission (no topic has been set) . March 21,2007 Historic Preservation Meeting . March 26,2007 City of Seward Offices Closed for Seward's Day . March 27,2007 Council Meeting RECOMMENDATION: The Commission could discuss and recommend preferred dates and times to the Council for their Annual Joint Work Session. \\ ' City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 132 Call to order The January 4, 2007 regular meeting of the Seward Planning & Zoning Commission was called to order at 7:30 p.m. by Chair Marianna Keil. Opening Ceremony Commissioner Smith led the Pledge of Allegiance to the flag. Roll Call There were present: Marianna Keil presiding, and Kevin Clark Bob Hicks Lynn HoW Sandie Roach' Tom Smith comprising a quorum of the Commission; and Scott Williams, Planner Christy Terry, Executive Liaison Absent: Margaret Anderson City Administration Report Planner Scott Williams reported on the following item: . A response to Christy Miller's letter dated December 8, 2006 was provided as a lay down at the dais. He noted Christy Miller had retired and Taunnie Boothby was acting as Interim Floodplain Management Program Coordinator. Other Reports, Announcements and Presentations- None Citizens' Comments on Any Subject except Those Items Scheduled For Public Hearing - None. Approval of Agenda and Consent Agenda - Motion (Smith/Roach') Approve the Agenda and Consent Agenda Keil added under New Business, "Change to Rule 26 Council Rules of Procedure: Order of Business." \~ City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 133 Hohl added under New Business, "Discussion regarding the Middle School Conditional Use Permit." Motion Passed Unanimous The following items were approved under the Consent Agenda: November 16, 2006 and December 5, 2006 Regular Meeting Minutes Public Hearings Resolution 2006-25 recommending City Council and the Kenai Peninsula Borough Approval of the Subdivision of ATS No. 174, Within The NW % of Section 3, Township 1 South, Range 1 West, Seward Meridian, Marina Subdivision, Seward Resort Addition, To Create A "Tract A." (Postponed from the December 5, 2006 Regular Meeting and on the floor for action.) Williams directed the Commission's attention to the clarifYing information in the new agenda statement and letter from surveyor Nick Cline. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No one requested to be heard and the public hearing was closed. In response to Keil's request, Terry read the current amendment on the floor that was postponed from the December 5, 2006 Regular Meeting, "Add Section 1.b, The existing building will be removed or modified in compliance with setback requirements prior to the finalization of the plat." In response to Hicks, Williams noted the easement would be negotiated with the City and would become part of the recorded plat. HoW thanked the staff for their response to Commission questions from the last meeting. She asked if there was a current Floodplain Permit for the existing structure. Williams stated he was not aware of a Floodplain Permit for this structure. He stated either a variance or an elevation certificate would be needed for any new structures. Williams stated the current building should be removed prior to the recording ofthe plat. He stated it was possible the current building did require a variance, but he had not been able to find accurate information on when the fill was placed. HoW stated her concern was not with the fill, but the existing structure. \~ City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 134 Williams stated he did not know if the building was constructed at this location or if it was moved there. He clarified the building was not on a permanent foundation. Hohl stated she was unsure if temporary structures required a Floodplain permit. Williams reiterated Surveyor Nick Cline had confirmed the building would be removed prior to the plat being finalized. Motion Passed Unanimous Main Motion Passed Unanimous Set January 16, 2007 Work Session Topic as details for "Community Values Meetings." Williams noted staff had moved forward on preparations and asked the Commission to discuss details during this meeting. Commission discussed possible topics for the January 16, 2007 Work Session, such as definitions. Clark stated he would not be at the Work Session and Hicks stated he was unsure ifhe would be able to attend. Roach' preferred to set the Work Session Topic as 'Details for the Community Values Meetings.' She supported discussion of the topic tonight, but felt the Commission might have further ideas that needed to be discussed at the Work Session. Williams agreed with Roach', and noted it would be helpful to discuss how to infuse the SMIC Development Plan and the Parks and Recreation Master Plan updates into the meetings. Keil noted the Flood Board mentioned their Flood Mitigation Plan might be available and asked that this be incorporated into the discussion and available for distribution to the public. Williams listed the details for the Community Values meetings thus far: . February 7th and 8th . 7:00 pm start time . Middle School Main Lobby . Refreshments . Section 2 of the Comprehensive Plan Volume 1 posted around room (including photos) . Large format demographics for the Seward Area posted around room . Land Use Map and Zoning Map with Zoning Area Key posted around room Williams stated the basic set up of the room would include chairs in a circular pattern with a table for public testimony facing flip charts for notes. He stated that outside of the chairs would be an open area with room for individuals to walk around and view displays. \L\ City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 135 In response to Hohl, Williams stated actual testimony could be recorded and the meetings would be advertised. He understood the testimony would be digested by staff and formatted in a resolution recommending changes to Council and that a public hearing would be also held at that time. Keil supported as much citizen input as possible and gave the example that citizens might have stronger comments to add regarding flood mitigation. Hohl agreed, but wasn't sure how a formal Public Hearing could be incorporated into the meetings with everything else they were trying to accomplish. Williams questioned the amount of community involvement, since the community had recently been canvassed by a survey. In response to Keil, Williams stated that he now had a copy of the VISTA Survey and planned to infuse the document with graphics and comments to use as part of the meetings in February. In response to Hicks, Williams confirmed that the Commission's role was to listen and learn from the citizens attending, but added they would also need to ask questions to clarifY responses. By general consensus, the Planning and Zoning Commission set their January 16,2007 Work Session Topic as details for "Community Values Meetings." Discuss Quarterly Joint Work Sessions with Seward Bear Creek Flood Service Area Board Williams suggested the Commission ask the Board to meet at City Hall to allow for space needs for both the Bodies. Hohl suggested the meetings be held an hour before their Regular Meetings. Keil and Smith concurred. By general consensus, the Commission set Quarterly Flood Board Meetings for March 6, June 5, September 4, and December 4, 2007 at 6:30 pm. Keil asked Smith to provide some thoughts on the Joint Work Session held with the Flood Board in December. Smith noted the Flood Board had done a lot of work for the community and suggested holding quarterly meetings with the Planning and Zoning Commission could help the community understand the Flood Board's importance. He noted interest in flood issues varied based on the flood needs at the time. Smith stressed that the Flood Board had a great wealth of knowledge and it was time for the community to solve the Seward Area's mitigation problem. He noted the community could control flooding if they could control the gravel. 6 City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 136 Hohl noted the Commission had just recommended approval of a plat in a Flood Zone without the Flood Board's comments. Keil stated the discussion with the Flood Board included a streamlined process where all of Seward's Flood Plain Permits were approved by the Kenai Peninsula Borough instead of the City of Seward. Keil stated another item under discussion were legislative changes to allow blanket permits for multiple land owners to extract gravel. She advocated working with Council to provide additional support to enact these changes. Williams stated it was important that a dialogue between the two bodies had begun. He stated at the last Flood Board meeting the Board had agreed to contribute seed money to help with the investigation of the Japp Creek issue. Williams stated this was an important step in moving forward with enforcement issues, project scoping and moving gravel. Keil stated the key issue was gravel extraction. She noted something needed to happen or the cycle would continue. She asked the Commissioners to talk to Council and encourage Council Members to use their power with the Legislature to continue progress on this issue. Hohl stated it should be relatively easy to transfer Flood Plain Powers back to the Borough. Keil stated the Planning and Zoning Commission could work cooperatively with the Flood Board. In response to Clark, Williams noted the Flood Board had worked with the Borough Attorney to ascertain what their authority was within Seward's City Limits. He stated the Flood Board had also queried the State Attorney General's Office and was directed back to the Borough Attorney. In further response to Clark's inquiries, Williams stated he was not privileged to the Borough's decision on this issue. Clark stated, in order to solve this issue, Council could revert authority back to the Borough. Williams stated it was important to proceed with due caution to make sure the City continued to have regulatory authority for building permits. He clarified the Flood Board and the City needed to work together to insure there were no gaps in the process. Williams stressed it was ultimately important to work towards this goal cautiously. Change to Rule 26 Council Rules of Procedure: Order of Business In response to Hohl and Keil, Terry stated she discussed this item with the Clerk's Office and this change in Council's Agenda did not automatically change the agenda order for the Planning and Zoning Commission. She stated Planner Williams was currently working on Planning and Zoning Commission Rules of Procedures and could examine the order of the Commission's agenda. Terry \l~ City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 137 suggested waiting to implement any change until the Council had an opportunity to see if they were happy with their new agenda order. HoW spoke in opposition to the change and felt it was important for citizens to hear presentations prior to making comments to Council. Keil understood the change was made because citizens had to wait an extraordinary amount of time through all the presentations when they were there to make comment on a specific item. HoW suggested an additional public comment section could have been added. Clark clarified his understanding that HoW and Keil stated citizens didn't want to wait through the presentations to provide comment. HoW liked the historical placement of public comments with each agenda item. She stated the current system lacked the ability to have an impact on the agenda item. Keil stated that change was implemented because the public comments began to be abusive. Smith stated he had been in a situation where a Council Member was making misstatements and he was unable to provide them with the correct facts because of the public comment timing. HoW stated in the past she had made comments in regards to what she thought was Administration's position, and then when the City Manager spoke, he had changed his position. Discussion regarding the Middle School Conditional Use Permit HoW stated she was concerned with the safety of the children walking from the Elementary School to the High School with the pedestrian pathway that was in place. She also stated the Commission had not addressed the new design for the High School Driveway, but she didn't see pedestrian safety being addressed in that design. HoW reiterated that the pedestrian pathway from the Elementary School to the Middle School was just a widened gravel shoulder that was not being used by pedestrians. She noted this was a conduit between the neighborhoods. HoW stated the new portion did not have safe lighting. In response to Keil, HoW stated the Planning and Zoning Commission had issued the Middle School Conditional Use Permit, and it was the Commission's job to address safety concerns. She did mention this issue to the School Board and was told it was not under their authority. Clark asked Hohl if this was a condition that was not being met, or if she was asking the Commission to add a new condition. HoW felt the condition of the pedestrian pathway was met to the' letter ofthe law,' but argued that the intent was not. She explained that the new drive area at the High School had not been addressed by the Commission, but that it should be required to come before them. HoW described the " ,/"\ \ \ City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 138 new traffic loop off of Swetmann Avenue where kids could be dropped off at the cafeteria. She noted the bike path ended at the back driveway and there was no lighting or pathway for the children to follow. In response to Hicks, Hohl stated the contractor had not finished the job. Roach' concurred with Hohl and asked to review the Middle School's Conditional Use Permit. She stated in her discussions with the contractor, the contractor's interpretation varied from what she understood the Commission had set as a condition. She shared her safety concerns as she walked and drove large vehicles in the area. Smith reminded the Commission that this was a passionate issue with a great amount of public input. He stated the designers did not want to modifY their design in anyway. Smith concurred with the Commission reviewing the Conditional Use Permit. Keil suggested this could be brought back to the Commission. HoW and Roach' advocated for pedestrian safety in this area. Keil asked Roach' to take some pictures. Hohl thought the City was using this street as access to the substation. She noted this was a private driveway and the City needed to have a cooperative agreement with the Borough. Roach' discussed this with the contractor and was told that the City should not be using the drive as access. Informational Items and Reports (No action required) Seward Bear Creek Flood Service Area Board Agenda for January 8, 2006 Seward Bear Creek Flood Service Area Board Approved Minutes for November 2006 ARRC - Army Corps of Engineers Application of Permit (dock extension) In response to Hohl, Williams stated he thought ARRC would need a variance and a permit. He noted at this point ARRC advertised for public input on their Corps Permit. He stated Carol Griswold had made appropriate and good comments on the environmental issues that surrounded the project. Williams stated any comments could be emailed to him and he would forward to Gary Williams at the Kenai Peninsula Borough. In response to Smith, Terry shared that ARRC had been providing monthly updates to the Port and Commerce Advisory Board and stated she would ask ARRC Representative Louie Bencardino to come and speak to the Commission. .-".... ,-.; "' v. \ -'J City of Seward. Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 139 HoW asked Williams to remind ARRC that they needed to apply for a Floodplain Permit. Williams noted ARRC had obtained these forms and had discussed this issue with the Community Development Department. He noted they had obtained a Flood Plain Permit for their fill in the Log Pond. Japanese Creek Floodplain Letter from Floodplain Management Program Coordinator Christy Miller Yoder stated the response to the letter was provided at each Commissioner's seat at the dais. Commission Comments - Roach' was impressed with the Planner's preparation for the Community Values Meetings. Smith wished the Commissioners a good 2007. HoW noted Smith was on Monday's Borough Agenda for appointment to the Planning Commission. She stated she would be at the Borough Planning Commission meeting to provide comments on the Reconsideration for the Long Term Care Facility Plat. HoW stated the plat submitted did not meet one of the Seward Planning and Zoning Commission conditions. Keil disagreed with HoW's last statement. HoW stated Keil spoke as a Planning and Zoning Commissioner in favor of the plat the last time it was before the Borough Planning Commission. She stated the Commission had unanimously voted to include dedicated north-south access and suggested the minutes be reviewed to verifY her statements. Clark disagreed with HoW and stated the tapes should be reviewed to verifY the entire discussion. HoW stated the intent of her motion was for the provision of additional north-south access in addition to the existing streets being widened. HoW noted the issue become confused because during the Conditional Use Permit for the Long Term Care Facility, the Commission voted against the dedication. Roach' and Clark stated they did not recall that requirement. HoW noted there was a full page discussion in the minutes on alternative north-south access. Keil argued the Commission did not ask staff for a specific dedication. HoW asked for a recess so that the minutes regarding this issue could be reviewed. 1 - City afSeward, Alaska January 4. 2007 Planning Commission Minutes Volume 6. Page 140 The Commission recessed from 8:40 to 8:55 and were provided with copies of the September 5 and September 12, 2006 Regular and Special Meeting Minutes. Hohl stated as the maker of the motion that dedicated the additional right-of-way she knew the intent of her motion and tried to make that clear to the Commission. Keil stated she struggled with Hohl's interpretation of the discussion because Maple Street and Cottonwood Street were included. She further noted Clark's statement for suggestions by the City Staff to be included. Hohl argued widening of an existing access was not creating equal or superior access. Smith noted the streets were only 40 feet wide in that area and the Commission voted to increase the dedication to 60 feet. Hohl agreed, but stated that was done in a previous motion. She stated the minutes clearly demonstrated her clarification of the motion to provide additional access. Keil stated the discussion centered on the interpretation of equal-to or superior access. Hohl and Keil debated the clarity of the motion. Roach' stated the motion was clear. Keil, Clark, and Smith stated the motion was unclear. Clark noted the minutes did not reflect every conversation. He recalled a discussion about Afognak Avenue, the West side ofthe property, and the City's position that a'S' sweep of Mognak Avenue wouldn't work because there wasn't enough room to place on road on the levee side of the parcel. Hohl stated Clark voted to approve the motion. Clark stated he didn't remember agreeing to plat a north-south road on the west side of the property. He felt the tapes might have further explanation on other Commissioners' intentions. Hohl argued that staffhad discussed additional access other then the widening of Maple Street and Cottonwood Street. She felt the Commission was addressing additional access on the west side of the property. Clark stated, based on the motion, he agreed the Commission needed to dedicate a north- south access because of Borough requirements, but Clark stated he did not agree that the access needed to be platted on the west side of the property. He advocated listening to the tapes to verify the intent of the Commission. {.... City of Seward, AlaskLz January 4, 2007 Planning Commission Minutes Volume 6, Page 141 HoW stated she knew the intent of the Borough Code was that alternate access was a new access. Clark argued the motion did not state an alternate access needed to be provided. He noted the motion stated 'equal or superior.' Clark stated Administration obviously left the meeting with a different interpretation from HoW. HoW stated she couldn't verity Clark's last statement. Clark stated he could not continue the discussion without listening to the tapes. Keil and HoW debated the intent of the Commissioner's votes and the clarity of the motion. Clark reiterated the need to listen to the tapes because the minutes were not verbatim. HoW stated the minutes were the legal recording of the Commission's action. Smith noted the motion stated the vacation was subject to 'dedication of equal or superior north-south access' but did not specity where or how. Keil and Clark noted Administration understood this to mean the widening of Maple Street and Cottonwood Street. HoW felt this was already addressed in a previous motion. Smith verified this was previously addressed and additional rights-of-way were then discussed. Keil clarified for Planner Scott Williams the process thus far and HoW's objection to Keil speaking on behalf of the Commission at the Borough Meeting, since HoW and Keil differed on their interpretations ofthe plat. HoW stated the confusion was in part due to the Commission failing a motion to amend the Conditional Use Permit to replace the vacation of the Section Line Easement with a dedication to allow future connectivity from Dora Way to Dimond Boulevard. She clarified that during the platting action the Commission voted unanimously to provide additional north-south access. HoW stated the Commission did not want to specifically tell City Staff how to provide this access because the Commission wanted City Staff to choose the best location for the north-south access. She stated the staff did not do what the Commission required. HoW stated on Monday at the Borough meeting she would be speaking to this section of the minutes. Hicks stated a court oflaw would review the approved minutes. He noted if the court found the motion ambiguous they would look to the minutes. Hicks noted after Glenz's explanation of the expansion of Maple Street and Cottonwood Street, HoW stressed the dedicating additional access. HoW and Keil debated Borough Staff's interpretation of the amendment. ,.,,~ ~ City of Seward, Alaska January 4, 2007 Planning Commission Minutes Volume 6, Page 142 Roach' asked why the Borough went against the Commission's recommendation. Hohl stated they did not explain, and she noted City Staff did not stress the fissures on the parcel. In response to Interim City Manager Marvin Yoder, Hohl noted the Borough did not follow their own Code in providing equal to or superior access. Citizens' Comments- Commissions and Administration Response to Citizens' Comments - None. Adjournment Meeting adjourned at 9: 10 pm. Christy Terry Executive Liaison (City Seal) Marianna Keil Chair Community Values Meetings Come share your ideas for Seward's future! Everyone Welcomed! Snacks provided! Tell us what you think about: . The Land Use Plan . Watersheds . Development . Code Violations . Local Birth Services . Flood Mitigation . Annexation City of Seward Planning and Zoning Commission City of Seward PO BOX 167 Seward, AK 99664 Phone: 907-224-4065 Fax: 907-224-4038 E-mail:swilliams@Cityofseward.net Date: February 7th and February 8th Time: 6:00 pm Open House 7:00 pm Public Discussion Location: Middle School Lobby Drawing for Prizes! Community Value Items include: · Community Appearance · Education · Health Care · Community Partnerships · City Government · Public Safety · Land Development . Economics · Transportation · SMIC Development · Parks and Recreation · VISTA Survey Results -' SEWARD I BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING AGENDA SUITE 122, SEA VIEW PLAZA BUILDING 5 February 2007 A CALL TO ORDER B. ROLL CALL C APPROVAL OF AGENDA D. APPROVAL OF MfI\;lJTES E. PRESENTA nONS F PtTBLIC COMT'vrENiS -- LIl\.m 3 TvITNTTES G. BOARD'S RESPONSE TO PUBLIC COl\f!'vrENiS H. CORRESPONDENCE & REVlEW OF PA Y1vfENT REQt'ESTS I. PER,\.fITS FOR REVIEW . Alaska Railroad Corporation-Seward Freight Dock Expansion/City of Seward Planning Department . RolfBardarson Fill PermitlKRC#6447 (postponed from previous meeting) 1. OLD BUSINESS . February 6'h Seward Town Meeting for October Flood Update . Approval of Budget for FY 2008 K. l\i'EW BUSINESS . Securing consulting services of Christy Miller by retainer . Approval of draft of updated Seward/Bear Creek Service Area Flood Hazard Plan L TN'FORMATIONAL ITEMS ANTI REPORTS (No action required) M. BOARD COI\f!'v1ENTS N ADJOURNl'vfENT ".."j SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 MEETING MINUTES 4 December 2006 A. CALL TO ORDER The meeting was called to order at 7:00 PM. B. ROLL CALL BOARD MEMBERS Bill Williamson, Chairman Tina McLean Dave Dieckgraeff Tom Gillespie STAFF Christina Stauffer Administrative Assistant Steve Schafer, Vice Chairman - Absent excused. Loyd Welch - Absent excused. John Gage - Absent excused. c. APPROVAL OF AGENDA Chairman Bill Williamson called for any additions or changes to the proposed agenda. Administrative Assistant Christina StautTer requested the addition of a letter from the Alaska State Attorney General's Office to Item H, Correspondence and Payment Requests. Tina McLean moved to approve the agenda as amended. The motion was seconded and unanimously approved. D. APPROVAL OF MINUTES Bill Williamson asked for any changes or corrections to the minutes from the previous meeting of 6 November 2006. Tom Gillespie moved to approve the minutes as written. The motion was seconded and unanimously approved. E. PRESENTATIONS . Scott Williams, Interim Planner for the City of Seward, spoke to the board. He stated that he has been talking with the Seward Planning and Zoning Commission and 12/4/06 SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 but the KWF decided to survey and map the Seward area at this time anyway as it is fairly crucial to the overall project. Mike went over the details on the map and explained that he had used stereo photography and field work to compile the map data and had studied the history of Seward with regard to earthquakes and sedimentation. A hydro geomorphic model was used. In discussion with the board and members of the public present, Mike explained how the map would be used. He stated that the map would be made available as an overlay to the borough maps in the GIS system and would be used by realtors and contractors. The map was used by the US Army Corps of Engineers to determine the need for wetland development permits and wetland protection and to help them determine between wetland and upland. He went on to say that he was not able to incorporate elevations as the recently acquired LIDAR data on the Seward watersheds was not yet available. He said that the new maps would be put on the GIS system in January. In response to questions, Mike explained that the map is advisory only and that the only regulatory decisions were made by US Army Corps of Engineers Don Kuhl. He further stated that the scale of the map is 1/25000 so that users of the borough website map feature would be able to zoom in to show an accuracy of about 200 feet. He also explained that Seward wetlands can absorb 500 cubic feet per second of flood waters and that any improper development or impervious surfaces imposed on wetlands would compromise this capacity. The function of wetlands in the lifecycle of the salmon was also discussed. Mike stated that he was leaving copies of the map for public comment and correction at the SBCFSA office and that corrections and additions could be made until January 5th. F. PUBLIC COMMENT . Jim McCracken spoke about the letter that the board had written to the borough mayor regarding Kwechak Creek Levee and the need for engineering to harden this levee and the levee at Box Canyon. He said that the mayor had not seen this as a priority at that time. Mr. McCracken suggested that the board might want to revisit this subject considering the damage caused by the October flood. He said that the levees needed to be reengineered and not just have gravel pushed around. He told the meeting that he had met with Christy Miller of the Alaska Department of Commerce when she was in Seward recently and had discussed the possibility of a land exchange for areas suffering repetitive loss during flood events. He suggested that the SBCFSA could assess this possibility and have suggestions prepared for FEMA as to what areas would be appropriate for this. It would be cheaper to move 12/4/06 3 /~< -', '/ SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 people than to continue to pay for repetitive losses. This would obviously be a several year project but it would be something to work towards. . Carol Griswold stated that she wanted to bring up a couple of concerns that have come up since the election. Three of the seven board members are now working for one company. She said that she felt there was a flaw in the election information process. Ms. Griswold suggested that Ron Long, KPB Assembly President and Seward Representative, should include service area seats in the voting pamphlet to avoid having this happen again. Ms. Griswold also wished to point out that the building doors only being open for only one hour during the SBCFSA board meetings prohibited attendance by late arrivals and that this should be changed. . Bob White requested information from board members. He asked if Box Canyon Creek jumped over the dike during the October flood event and what the condition of the levee was currently. G. BOARD'S RESPONSE TO PUBLIC COMMENTS Tina McLean thanked Jim McCracken for his comments. She stated that the letter to the borough mayor regarding Kwechak Creek is being revisited by the SBCFSA but that public input helps give clout to board actions. She went on to thank Bob White for his comments and to address Carol Griswold's concerns. She explained that the potential for conflict of interest created by the election results and the fact that the three newly elected board members all worked for Metco was addressed at the last board meeting. She stated that the board had complete confidence and valued the newly elected board members. At the last meeting one option that was presented at that time by the borough attorney was that of creating two additional board seats and that this was the option that was being explored by the board at this time. Tina went on to say that the problem with the doors during board meetings would be addressed. Tom Gillespie responded to Bob White's question. He related that, as a result of the flood event, there was damage to the bottom of the dike. Only a temporary fix was done after the flood and he said he felt that just pushing dirt around does not seem like a functional way to fix the problem. Discussion was held regarding the need to modify the dike. It was pointed out that the lateral berm was not effective. Bed load has made the creek four feet higher than it used to be. The entire area needs to be rechanneled again. Tom Gillespie asked Jim McCracken about the Kwechak Creek maintenance problem. He asked if rip rap or any specific fixes had been considered. 12/4/06 4 ~, 0, ~_.,./ SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 Jim McCracken replied that he had spoken with Rob Robson ofKPB Capital Projects and that he was told that these repairs would need to be done on stages as money is not available to do it all at once. Rob Robson suggested using steel sheet pile on the Kwechak levee. The wall thus formed would tend to scour itself out to maintain stream bed rather than encouraging deposition like rip rap does. Mr. Robson feels that the money it would cost might not be much more than conveying rip rap to a difficult location. Further discussion was held regarding the cost effectiveness of one repair method versus another. It was pointed out that high velocity streams carry away rip rap during flood events. Bed load was considered the first priority. H. CORRESPONDENCE & PAYMENT REQUESTS . Payment Request for TelAlaska phone bill Tina McLean moved to pay the bill. The motion was seconded and unanimously approved. . Payment Request for Corporate Express for office supplies. Christina Stauffer pointed out that a considerable portion of this bill was being charged against the flood emergency fund as it was for printer cartridges used during the flood response and recovery effort. Dave Dieckgraeff moved that the bill be paid. The motion was seconded and unanimously approved. . Payment Request for Tina McLean reimbursement for travel expenses to meeting in Soldotna Tom Gillespie moved that the bill be paid. The motion was seconded and unanimously approved. . E-mail of 11/9/06 from Claudia Neklason re Road Service Area Board Meeting Dave DieckgraetT summarized the information contained in the e-mail as he had attended the Road Service Area meeting as well. He stated that concern had been expressed at the Road Service Area meeting regarding old time platting rules which took property lines to the middle of streams. This custom creates problems with 12/4/06 5 ,,'"I '- 12/4/06 SEWARD I BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 regard to getting mitigation done. The suggestion had been made to allow an easement along stream banks to allow work in the stream when needed. Bill Williamson stated that land ownership issues, Department of Natural Resources regulations and FEMA rules do not work well together. It is important to have access to waterways to get work done to mitigate flood damage and not just to repair it after the fact. Land ownership needs to be respected as does the permit process before gravel extracted from streams. Tina McLean added that many small tributaries and creeks that are not named figure into the watershed flood situation and that these need to be cleaned out as well. Property owners need help to get debris removed. She suggested that the board should investigate a way to encourage and assist property owners through the permitting system to clean up these smaller streams. Tom Gillespie agreed that the board needs to find a way to help clarify the permitting process for service area residents. Tina McLean stated that one suggestion that had come up during the October 8th meeting in Soldotna was to get the SBCFSA involved in the permitting process at the Kenai River Center, possibly having permit applications routed through the SBCFSA before they are approved. Discussion was held regarding how this might be accomplished. It was suggested that the board should approach Ron long about how to do this. It was further suggested that Ron Long and Gary Davis of the KPB Roads department be invited to an SBCFSA board meeting. Tina McLean moved that a letter be written to Gary Davis about SBCFSA comments on the issue of easements with a copy to Rob Robson. The motion was seconded and unanimously approved. · Letter from Alaska Attorney General's Office Tina McLean reported briefly on the events leading up to this letter for the benefit of new board members and the public present. Christina Stauffer gave a brief summary of the presentation given at the last board meeting by Colette Thompson, the KPB attorney regarding the need for clarification of the authority ofthe Seward/Bear Creek Flood Service Area. 6 ,,'<" SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 Tina McLean added that Ms. Thompson had stated that the voters had clearly given authority over floodplain planning and mitigation both inside and outside the City of Seward to the service area. Discussion ensued regarding the history of the formation of the service area, the scope of the service area's responsibilities and authority and what the money budgeted for service area operation is spent on. It was recognized that bed load was the biggest mitigation concern. Bill Williamson emphasized that the board has been working steadily to promote cooperation between all the involved government entities since it began. He stated that public input regarding flood mitigation needs will help by adding weight to the SBCFSA efforts. Further discussion was held regarding the fact that mitigation efforts in one area often affect flood vulnerability upstream or downstream. It was mentioned that there was a need for affected property owners to bring flood stories and pictures to the proposed January meeting. I. PERMITS FOR REVIEW . Metco Inc./POA-1995-935-M, Resurrection River (tabled from previous meeting) Discussion was held regarding the lack of quorum on this issue due to conflict of interest. Tina McLean moved that the issue be tabled until the next meeting. The motion was seconded and unanimously approved. . Access Road/Road Construction/ADOT/COE/KRC #6453 Dave Dieckgraeff reported that work on this project had been suspended due to objections from the other side ofthe peninsula. The plan is to extend the dike on Exit Glacier Road but not to raise it. Currently water is undercutting the road. Discussion was held regarding the scope of the work planned It was noted that the work planned was consistent with the SBCFSA Flood Hazard Mitigation Plan. Dave Dieckgraeff suggested that this permit extension be approved. Tina McLean moved to draft a letter to the Kenai River Center indicating SBCFSA approval for this permit. 12/4/06 7 SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 The motion was seconded and unanimously approved. J. OLD BUSINESS . Update on October 2006 Flood Recovery Christina Stauffer briefly summarized the current resources available to flood victims and the plans for a meeting in January. She explained that further developments in the flood recovery seem to depend on obtaining the federal disaster declaration. · Approval of Resurrection River Maintenance Plan (tabled from previous meeting) Bill Williamson asked if everyone had been given enough time to review the draft plan and ifthey were ready to approve. Discussion was held regarding the SBCFSA responsibilities in this plan. Tina McLean moved that a letter be drafted approving the Resurrection River Maintenance Plan as approved by the KPB Assembly. The motion was seconded and unanimously approved. K. NEW BUSINESS · Liaison to City of Seward Planning Commission Bill Williamson briefly explained this appointment to new board members. He then suggested that this matter be tabled until the January board meeting to allow all board members to have input. Tina McLean moved to table this item until the next meeting. The motion was seconded and unanimously approved. · Public Information regarding scope and authority of SBCFSA Christina Stauffer briefly summarized the confusion that exists, particularly evident during the recent flood event, among the voters as to exactly what the function and authority of the service area is. She suggested that an effort needs to be made to inform the public so avoid this confusion in the future. She further suggested that 12/4/06 8 SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 Ron Long is asked for assistance in this matter as he is the liaison between the KPB Assembly and the SBCFSA. Discussion was held as to how this might be achieved. It was suggested that the Administrative Assistant might work up an article for the Seward Phoenix Log and for the Seward City News and work with Ron Long to get this published with his approval. Tina McLean moved to have the Administrative Assistant draft informational articles for the press, work with Ron Long to get them approved and see about getting them published. The motion was seconded and unanimously approved. L. INFORMATIONAL ITEMS AND REPORTS (No action required) . KPB Mayor/FEMA Meeting in Soldotna 11/8/06 Christina Stauffer briefly summarized the meeting that took place between FEMA, the Alaska Department of Commerce representatives and the KPB Mayor regarding interim flood mitigation assistance on offer from FEMA. Tina McLean stated that she had attended the meeting and offered comments on the proceedings. She emphasized the importance of obtaining flood stories from Seward area residents for presentation at the meeting planned in January. Discussion was held regarding the town meeting held on 10/19/06 and the plans for the one to be held in January. Members of the public present expressed their hopes that the January meeting would be of more help to the commnnity than the first one. Board members summarized the history of the first town meeting, how it had come about through SBCFSA board member action out of concern for the public's right to know. . Update on requires to Ron Long re two additional board members Christina Stauffer reported on her contact with Assembly President Ron Long regarding the process required to get two additional seats approved for the SBCFSA to satisfy concerns regarding conflict of interest. She stated that the action requires an ordinance which must be approved by the assembly and that this ordinance was currently being drafted in the borough legal office. It is to be presented to the Assembly in January and approved or denied in February. 12/4/06 9 , ",' ./ SEWARD / BEAR CREEK FLOOD SERVICE AREA REGULAR BOARD MEETING SEA VIEW PLAZA BUILDING, SUITE 122 . Update on FEMA Planning Grant Christina Stauffer reported on the status of the grant and the updated timeline, . explaining that the flood event in October has delayed progress on the grant but that information gained from the disaster would ultimately add to the quality of the product when it is finished. M. BOARD COMMENTS . Tom Gillespie asked if Bob White could be given a copy of the SewardlBear Creek Food Hazard Plan. It was pointed out that this was available on the SBCFSA website. . Dave Dieckgraeff commented on the good quality of the website and commended the Administrative Assistant for updating the site regularly. He recommended that anyone who had not yet had a chance to check it out should do so. . Tina McLean emphasized the need to follow up on the letter requesting engineering on Kwechak Creek and Box Canyon Creek with the KPB Mayor. . Bill Williamson agreed with Ms. McLean that this engineering assistance is critical to preventing further catastrophic loss in these areas from flooding. N. ADJOURNMENT Tom Gillespie moved that the meeting be adjourned. MEETING ADJOURNED at 9:05 PM NEXT MEETING WILL BE 8 JANUARY 2007 AT THE SEA VIEW PLAZA BUILDING, SUITE 122 AT 7:00 PM. Secretary Minutes Approved: Date of Approval 12/4/06 10 /)\\. :J