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Home My WebLink About03072007 PACAB Packet SEWARD PORT AND COMMERCE ADVISORY BOARD. Regular Meeting March 7, 2007 NOON COUNCIL CHAMBERS Deborah A1termatt Chair Term Expires 2007 Karl VanBuskirk Vice Chair Term Expires 2007 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Paul Schuldt Board Member Term Expires 2009 4. SPECIAL ORDERS, PRESENTA nONS AND REPORTS A. ARRC Representative Louis Bencardino Darryl Schaefermeyer Board Member Term Expires 2009 B. KPBIEDD - City Councilmember Valdatta Ron Long Board Member Term Expires 2008 C. Administrative Report Mike Banas Board Member Term Expires 2008 5. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.) Theresa Butts Board Member Term Expires 2009 6. Approval of agenda and consent agenda [Approval of Consent Agenda passes all routine items indicated by asterisk Marvin Yoder Interim City Manager 7. UNFINISHED BUSINESS Scott A. Ransom Harbormaster A. Project Status List- On-Going... ......... ............ .Page 3 Christy Terry Executive Liaison B. Discuss Chamber's request for PACAB to examine policy recommendations on: event access to public property, limits on insurance requirements and streamlining the 'ttI' ct' P 4 pernn ng pra lees...................................... age City of Seward, Alaska March 7, 2007 P ACAB Agenda Page 1 8. NEW BUSINESS- A. Discuss draft updates to the Seward Marine Industrial Center Development Plan and provide direction ... . . . . . . . . . .. . . . . . . . . . . . .Page 5 B. Discuss Andy Baker's Lowell Creek Hydro Engineering Proposal and provide direction... ... ...... ... ......... ...... ....... ............ .... Page 27 C. Discuss 2007 Alaska Rural Energy Conference, April 24-26, in Fairbanks, Alaska............................................. ...... Page 34 ~ D. Set March Work Session...... ... ... ....... ...... ... ... ... ......... . Page 38 *E. Approve February 7, 2007 Regular Meeting Minutes... ... ... ...Page 40 9. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- A Updated City of Seward Elected & Appointed Officials List..Page 47 10. BOARD COMMENTS 11. CITIZENS' COMMENTS [5 minutes per individual- Each individual has one opportunity to speak J 12. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENT 13 ADJOURNMENT City of Seward, Alaska March 7,2007 PACAB Agenda Page 2 en :3: :3: m 'U z ;;a )10 en z ~ 0 c: ." en 0 )10 ~ m C5 ~ Z; ;;a ~ 0 r- :3: 0 ~ 'U ii ~ ~ ;;a i :I: ii 0 -l =a ;;a ;;a ~ :3: ('; ;;a ;;a OJ ~ 0 ;lI: m C -l OJ 0 0 i ." ;;a Z ;;a Z 0 ;;a 0 z < " z :!I :3: 0 d m m ~ ." 0 -l 0 < ;;a ;;a m c: ~ 0 ;;a ~ en ~ 0 I 0 )10 m 0 i: ~ OJ -l i: 0 )10 g 0 m m m ;;a ~ >< 0 0 i 'U ." m 0 ~ ~ ;lI: 'U ~ 0 ~ en Z ;;a m >< ;;a ;;a ;;a ;;a 3C :3: 0 ;;a 'U m m Z ~ ~ 0 -l ;;a =a m < ;;a )10 ." 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"'C re r- "tl m 0 ~ 0 m ?' ~ z m 0 z z en m en r= z ;U ;U CD fn ~ G) (/) Z r- 0 ::::J Z Z "tl 0 )> z G) ." r- cr. m 3 0 Z "tl r- :ii c !!!. G) CD 0 (/) C m ;U (/) 0 m -l n 0 ::::J C )> ." m 0 ~ 0 0 0 -l fit ~ (/) z ;u c... ^ ~ Z !!!. ~ I(=) z z m z ~ !- Cii ~ m m G) Q Z ~ (5 ~ m m Z 5 c ~ )> Cii ." Z 3 z m z 0 Q .... CD en 0 C ~ C ~ ;u ::::J :E ~ )> ." (It 0 fit r- z c m go m 8" =i c m C Z C Z ::I: CD C Z -l 0 fa. :s::: Z ~ -l Z )> m 0 0 5" "tl Q ;U (/) ~ 0 iff 5 Q ~ 0' 0 "tl 5" ~ c... m en .., m CD ~ 0 z :s::: - m (5 Z -l C -l m ~ (/) ..:::f :3 "V o ::u -f > Z C o c:"Vo '&. S. s= D)CDS= ;-s:l.m Q,(I)::U ~S'o ;;;:j..m _c> to.)enc 0.< 0_. .....- ..(I) o ~ OJ o > ::u c Seward~com 1l-~.s~ <.7n"r.s ~~,,~. SQ Seward Chamber of Commerce Conference and Visitors Bureau December 20, 2006 ~ Port and Commerce Advisory Board City of Seward. Alaska Dear Chair Altermatt and PACAB Members, On behalf of the Chamber Marketing Committee, 1 would like to ask for your assistance. Recent discussions at our Committee meetings, as well as discussions held by the Wednesday morning group, have broached the concept of encouraging broad community events, or themed weekends, throughout the year. These events, when built into an overall economic development strategy, can enhanCe Seward's year-round economy by focusing attention on alternative, off-season activities. Such events add more diversity to our economic base - supplementing marine industry, fisheries, education, and seasonal tourism with weekends intended to highlight Seward to other Alaskans and encourage participation by locals. The Chamber has attempted to launch these kinds of events, and while July 4th is very successful, much of that success is tied to our Mount Marathon RaceTM component, rather than our ability to create a unique weekend experience. Of our other attempts, the Winter Ice Festival is the most recent example of an event weekend that is no longer held due to a lack of community support. Even our attempts to grow the Holiday Train Weekend into a larger economic opportunity for the community have met with local resistance. Our efforts have highlighted the fact that to be successful, a broad community event must be community driven, with private enterprise leading the effort Most importantly, though, any collaborative efforts must be backed by strong supporting policies from the Chamber and City. 1 would like to request that from a policy direction, P ACAB assist private enterprise in developing off- season weekend events by recommending City policies or code changes as necessary to encourage and assist the growth of these events. Examples include access to public property for such events, limits on insurance requirements, and streamlined permitting practices. With PACAB's policy recommendations, we hope that City Council will recognize their ability to foster event growth in Seward, which will encourage increased off-season spending and help grow the public sales and bed tax revenue. In an era where public budgets are more and more of a challenge and private enterprise feels the pressure of a seasonal economy, we have the ability to improve our situation ifwe simply adopt policies and community practices that encourage the entrepreneurial efforts which ultimately benefit us aU. Thank you for your consideration, ~~~ Laura Cloward '1 PO Box 749, Seward, Alaska 99664 907-224-8051 chamber@seward.net MEMORANDUM Date: To: Through: From: Subject: March 7, 2007 Port and Commerce Advisory BOaf Scott Ransom, Harbor Master Christy Terry, Executive Liaison SMlC Development Plan Updates ,. ,ol ~ sr:~ 't~'I:.~...'91! .:~~. ... () ~ ~~ ~iAs""~ The Port and Commerce Advisory BOafd held multiple work sessions to solicit public comments and discuss updates to the SeWafd Marine Industrial Center Development Plan (plan). The proposed updates have been incorporated into the Plan for review using bold-italicized- underlined for additions and a strikethral:lgh to denote deletions. (please note: the approved 1995 Seward Marine Industrial Center Development Plan remains in effect until a new plan is adopted by Council.) In an effort to assist the Board in their deliberations, Administration comments were .solicited and are provided for the Board by insertion to the appropriate location in the plan using the staff's last name, and comments noted in parentheses using Agency non-bold font Staff providing comment on the plan were: Police Chief Tom Clemons, Electric Utility Manager Tim Barnum, Fire Chief David Squires, Parks and Recreation Director Karin Sturdy and Harbor Master Scott Ransom. The next step in the process is for the Board to forward the Plan to the Planning and Zoning Commission (Commission) for review. The Board has some options on how to proceed at this time. These options include: 1) If the Board supports their current proposed updates to the plan, a motion can be made to forward the Plan to the Commission for review. 2) The Board could set another work session to discuss Administration's suggestions and review proposed changes from the previous work sessions. At their next Regular Meeting the Board could forward the Plan to the Commission or continue working on updates to the plan. 3) The Board could discuss staff suggestions and review proposed changes during this Regular Meeting. Once the discussion is completed, there could be a motion forwarding the Plan to the Commission for review with the proposed amendments. After the motion is made and seconded, Board Members could make specific motions requiring roll call votes on amendments they would like to have debated. The Board is not making their final recommendation to Council at this time and the Plan will return to the Board for further review, public hearing and deliberations. RECOMMENDATION: The Board give direction on how they wish to proceed with the Seward Marine Industrial Center Development Plan update. j Sponsored by: Administration -- CITY OF SEWARD, ALASKA RESOLUTION 2006-131 A RESOLUTION OF THE CITY OF SEWARD, ALASKA, ASSIGNING mE PORT AND COMMERCE ADVISORY BOARD (PACAB) TO REVIEW AND UPDATE THE SEWARD MARINE INDUSTRIAL CENTER DEVELOPMENT PLAN WHEREAS, the Seward Marine Industrial Center Development Plan was adopted by Council by Resolution 1995-007; and WHEREAS, Sewllld City Council recommended the Kenai Peninsula Borough approve the Seward 2020 Comprehensive Plan by Resolution 2005-26; and WHEREAS, the Seward 2020 Comprehensive Plan was adopted by Kenai Peninsula Borough Ordinance 2005-48: and WHEREAS, the Seward 2020 Comprehensive Plan recommended, "Update the Seward Marine Industrial Center (SMIC) Plan"; and WHEREAS, the Seward 2020 Comprehensive Plan recommended "Revisit the 1995 .... SMIC Development Plan to include new market trends and modem technologies for ship repair and construction, shipping of natural resource products. boat storage. and other compatible industries, soliciting support from Alaska Industrial Development and Export Authority (AIDEA) and the US Economic Development Administration (BDA)." NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEW ARB, ALASKA, that; Section 1. PACAB is asked to review and facilitate public workshops and public hearings for the Sewllld Marine Industrial Center (SMIC) Development Plan update. Section 2. The SMIC Development Plan should be reviewed and updated with Community Public Work: Shops and Public Hearings. Section 3. P ACAB is authorized to provide a SMIC Development Plan update to the Planning and Zoning Commission to gather their input. Section 4. PACAB shall consider the Planning and Zoning Commission's recommendations and submit a full SMIC Development Plan to Administration. Section s. This resolution shall take effect immediately upon its adoption. ... LP Seward City Council Resolution 2006-131 i PASSED AND APPROVED by the City Council oftbc city of Seward, Alaska this 27th day of ..J November 2006. THE CITY OF SEW ARB, ALASKA -1~ !~ Vuta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: Dunham, Valdatta, Schafer, Bardarson, Thomas, Amberg, Shafer None None None A'ITEST: J J4M~dAP~fI4-a,... Jean Lewis, CMC J City Clerk (City Seal) ,',"'....", ",'\'\~ Of S~J.ft.'#,'#. ~ ~ ~ ......... ~A ~~ ~ CJ~'" ~oJt~.!.")"~ ~ ~ l' -~~.. ~ .: ,. ~ ........ "0 ,. ~ : . \. - : .: SEAL i 0 : I , . _ .:~ -..- I~ ~., ~.. '- .... I,i")~'~i\' ~... .,~ I ~~ ;""'-~:.:.fI.'l! 11 ,....C'. ~.. #. p,.~.... .... . 'J..~ ##~I/'" OF p.\,':f......,:'\ "".nll~'" J I SEWARD MARINE INDUST (I Prepare~iBY ,:,Aif,' 1!c:J.Com"!pnity Development Department 06p'6n with the nd Commerce Advisory Board January 1995 *Daft incorporating PACAB changes and denoting staff comments* C3 TABLE OF CONTENTS INTRODUCTION............................................................................................................................1 THE PLAN ...................................................................................................................................:.1 BASIC MARINE INFRASTRUCTURE ...................................................................................2 Basin ...................................................................................... t,II!.. ............................~.2 \1;(\ .......... ..~.......... ......................3 Docks .e................................................................................. Shiplift Operations.......................................................~ Uplands ...................................................................... cfi.HN:t .{CO).;,,,."'. < MANAGEMENT ..................................................................;'l.~:~'~.:::'::~:i..................... :t!';:-;:::'::,i',;,-,',,, '::;';',i';:, . LAND USE ...........................................................;........................:............................ ...............5 Platting ............................................................:. Land Values ..........................................................- . ..... ........ ......... .......... .................. 6 Land Uses..................................~' ...................................................6 ....... ....... ....... .... .:..:;~~:::. ........ ........... ......... ...... ..........~ 7 Parks and Recreation. ............... MARKETING .............................................-. TRANSPORTATION ..,.:.~t:U~;~~~.:;,:;;..................... ...............t~:,~':......................................................8 Roads ............ ...................';~.........................................................................8 ....................'::.:.......................................................................;.8 Parking......;.. Rail ..................~'~.:: .................:~1i..............................................................................8 ~:.......................................................................9 Airport ...................; PUBLIC FACILITIES AND S Public Facilities ....................- '.~......................................................................................9 Public Safety ..........................~..............................................................................................9 Po blic U tilities ..................................................................................................................1 0 ENVIRONMENT AND WASTE MANAGEMENT ................................................................10 Environmental Concerns..................................................................................................1 0 Waste Management............................................................................................................11 APPEARANCE ............................................................................................................................11 Landscaping and Beautification .....................................................................................11 Signs ................................. ..................................................................................................12 Zoning .............................................................................................................................~.12 Buildings ...........................................................................................................................12 Appendix .......................................................................................................................................13 q Exhibit A. Site map Fourth of July Creek Valley........................................................13 Exhibit. B. Preliminary Su bdivison Layout ...................................................."'.............13 Exhibit C. Project Overview 1980 Project Description ................................................13 Exhibit D. Site Plan 1980 Project Description...............................................................13 Exhibit E. Land Uses .......................................................................................................13 Exhibit F. Lease Sites.......................................................................................................13 Exhibit G. .Utility layout ..................................................................................................13 II \0 SEWARD MARINE INDUSTRIAL CENTER DEVELOPMENT PLAN INTRODUCTION During the mid-1970's, the City began developing a plan to create an industrial complex at the Fourth of July Creek area to service the maritime industry. The city -.....-.-..-. -- annexed the valley in 1977, acquired lands through the Alaska Statehood Act Municipal Entitlement and completed the 1979 Fourth of July Creek IndustrJI!'D~yelopment FeasibiJity Study. That study identified four examples of industries that ~g~ld be more likely than others to locate in the Fourth of July Creek area: fisheries, shipyarJ:J,;!p chemical processing and heavy industry such as ore refining and bulk freight hanq~pg. he Danish firm . es. With the The foundation for the project was a shipbuildi Burmeister- Wain to meet the high demand for ne crash of the fish stock in 1980, the project evol cargo, fisheries processing, and other industrial described in the 1980 Century-Quadra report entitled Park Project Description and shown o~Figure 2 - Proje (Appendix Exhibits C &D). Upon completion of a comprehensive embarked on a multi-year construction p city's share of the port bonds and state oil rev of July Creek, a retaini~gdi . sin, break approximately $45 Access, utilities and Ian within the boundaries of been operational since. 1985, n as the Seward Marine Industria evelopment of the sawmill and the prison valley complex. Although the shiplift has r deve 0 ent activity has occurred in the portion known ter(SMIC). The Seward Marine Industrial Center Management Plan is a direct outgrowth of the community's desire to enhance, encourage and promote an atmosphere favorable for additional private sector economic development at the Seward Marine Industrial Center. For the purpose of this plan, the Seward Marine Industrial Center is considered to include the %100 acres immediately adjacent to the harbor basin, south of Spring Creek and west of the prison property. (Appendix Exhibit A and B) 1 \\ The Seward Marine Industrial Center Development Plan becomes a component of the City of Seward Comprehensive Plan. Whereas the comprehensive plan contains both advisory and bindinl! elements, this plan contains only advisory elements comprised of goals, issues and actions. The binding element of the comprehensive plan is the Land Use Plan which is a legal document that must be adhered to and can be revised only by ordinance. : As part of the process of finalizing the Plan, the City solicited initial suggestions from various public boards and commissions and interested groups such as Seward Chamber of Commerce. The draft plan was presented to the public at ad)! e ublic hearings and through review by the aforementioned groups. The issues rais~"~~~ recommendations made by those individuals and organizations are reflected in thi~r!~OcUIn~:: ',"", I <::,i,,, ' ,j),;,;"" '\i ' An effective plan is one which is implemented. Th~<City.or Seward accomplishing actions outlined in its plans. Reco'Hnlendations from prev been accomplished within the SMIC area incl9de; . . . MARINE INFRASTRUCTURE , protected basin with adequate docks,; . marine industria.1 center that will a supporting a stable economic base with yea - The Basin envisioned by the 1980 Century-Quadra concept was enclosed, protected and dredged to -21 feet mean lower low water (MLL W) to accommodate medium draft vessels for ship repair, cargo off loading and general moorage. The basin has been dredged to design with 2 \"& -25 foot berths adjacent to the Shiplift Dock and the North Dock. The basin is protected by a rip rap breakwater along the east shoreline, by a filled sheet pile cell breakwater along the south and southwest, and by sheet piling along a section of the North Dock. It is still open to the bay along the west and northwest sides. from the end of the North Docl~ to the NoFlh Brealtw~~~,:~~n it i~t~~leted. a. Pursue (undine and eneineerine to encloseawittJrotect the SMICbasin. e-b. Continue to work with the Corps of /'ineeFS to review thet1 ibility of 80% (Barnum suggests deleting 8D%) federal funding invo'''' ent in th reakwater pro rconnecting sheet pile cellular maintenance to prevent failure. Docks described in the 1980 Century-Qu .~r'.i~oncep ..,~uded an inner dock along the north basin shoreline,~~ fsheet pile ~jbreakwatp' and dock enclosing the basin, a ship repair dock, a ~~.~ ramp~~other misceU,neous docks. A ship repair dock, small fish processing dock, b~rg@ramp an . edium draft' 0 dock have been constructed and are in operation. 1. There is a growing deman,."" ddition eneral Purpose Moorage dock space. a. Construct a north.sotitl:i"~~ee~.pile whaFf dock approximately 400' in length on the east side of the basin to connect thelnlet Salmon Fisheries Dock and the North Dock. b. Cap and install bumper syStems along the extension of tile North Docl~ self standing sheet pile cells westward to the North Brealmater. e. Using the North Breal~water as an anehoring point, eonstruct a pipe pile docl~ to the outside of the basin to attain a deep water (:I:4e') dock b. To increase mooraee within the basin and the deeDwater dock outside the basin. 2. The North Dock is not receiving heavy use much intended use and needs to be upgraded to provide a safe and efficient working area. a. Fill and create uplands behind the dock to add additional staging area to improve the efficiency and freight carrier operations at the facility. b. ReDair Fenderine Svstem to rRemove as many protruding objects as possible from along the dock area to make loading operations more efficient and to prevent damage from loading operations. 3 (:; c. Surface the dock and staging areas with concrete, asphalt, crushed rock, or Roto mill (crushed asphalt) including the installation of drainage pipes. d. Upgrade the bumpering system to handle the sea swells and surges. 3. The Barge Ramp has never been completed and there is a concern about its need. (Barnum suggests deleting 'and there is a concern about its need') a. Eyaluale the need to I~eep and upgrade, orilelele the ramp. h. If the ramp is retained, raise tlle toe approximately tw~~,~~d finish the sunsee. ~. If the ramp is deemed unnecessary, delete it to crea!~.additi(;nal dock face. 4. Inld Salman Fisheries Dock - there are no anticipa~) (Barlllilil~ improvements identified for this dock. 6. Shiplift Dock a. Repair or replace Syncrolift d(}f~ ladders, bum...<.g system and corrosion control of the pipe piling in the splash zone by a~~!~~tion of a prote~tJ~~~(}ating. h. Inventor~' ether repair needs anfIp..~pare a repair pl~.: e. Replaeepipe pile eOFF9sien eoaii~g. ",...", 5. Travelift Dock - there are no anticipated (Barnu!f!suggests improvements identified for this dock. .. Shiplift Operationsaredivid~d between i~e mobile 250 ton Travelift and the e600 5000 long tons Syncrolif~Jr!atform''l'be Syncroliftwas an integral part of the original SMIC concept plan. TheTnly~lift was purchased andp~t into operation by the City in 1990 to fill the demand for lifting ves~!~tO<J,s: all to economically use the Syncrolift platform, but too large for the city's 50 ton Tr~!~litt. ' ,'<;i...'.".,. . 1. A number of improvements relat~~~t(}the 250 ton Travelift operation have been identified. a. Fill and grade the storage area to the correct elevation and Drovide drainage. b. Expand existing water and electrical systems in the boat storage area. c. Develop full-service work stations for major maintenance/construction projects on vessels in order to limit the degree of maintenance allowed in the storage area. d. Provide Restrooms. ~ The Synerolift was intended to he ol'erated under a multi user c9ncept in order t9 aUNe! the traffic flaw necessary to have a via hie and self sUPl'orting ship rel'air faeility. Due to a lael~ of reyenues oyer the last ten years, $SOO,OOO in deferred maintenance items have heen identified far the SyneFolift opeFation. a. Rel'aint the l'latfaFBl and gear hoxes feF proteetion against eorF9sion. h. MonitoF and plan fOF the Feplacement of the wooden deeldng whieh is in fair eondition. 4 \~ e. Repair eathmJie proteetion s)'stem to eOFFeet 1m own failure in undeFwateF sleds and Feetifiers to bFing it up to designed eapaeity fOF proteeting the lueal.',,'ateF and support pile feF the Synerolift platf-8rm and dad.. d. Establish a plan to fund Feplaeement of eables. e. Re eoat pipe and sheet fliling to pFoteet fFom eOFFosion. 2. The Svncrolift. althouf!h owned bv the Citv. is olJerated bv a contractor and the maintenance and relJairare outlined under the Maintenance and OlJeratinf! Af!reement. (Barnum suggests the following wording: The Syncrolift. although owned by the City. is operated through a Main rI~~ and Operating Agreement.) The Uplands forming SMIC were for the most part created f~p the formation of the basin. The original design called for a g~ac:le 0 roads are to grade, but some of land is below desired ""~~ Drai along Delphin and Olga Streets and the north prope 'divert water material dredged during t above MLL W. The ~itches were placed tTin the summer. it}" 6Lk,,' 1. During winter, ditches and culverts freeze clllist~ roads. a. Fill and grade low lying areas for proper d (Squires and Clemons 1. Seek a rate of re adequately cover de om the use of public facilities, land assets and equipment that will ed maintenance and replacement costs. 2. Where possible flrivatize eurFent flublie faeilities flFovided the flublie is gU8Fan~ed the same or better seFviee at an equal OF 10weF east. 2. DevelolJ a Best Manaf!ement Practices Policv and lJeriodicallv review the UlJland Boat Work Policv to insure comlJliance with the Clean Water Act and other Local. State and Federal Laws and Ref!ulations were thev alJlJlv. (Ransom suggests the following wording: Review the Upland Boat Work Policy and 5 \' Best Management Practim to insure compliance with the Clean Water Act and other Local. State and Federal Laws and Regulations where they apply.) 3. De'lelop a manning plan, in eluding an eya]uatian of how this might be aeeamplished by poliee, harhor emplo)'ees, private eontraeted serviees or a eomhination of all tllF4~e, 16 provides a. seeurity eoverage of the industria] eamplex and adjaeent development areas, h. wharfinger serviees. fOF doel~ management, sel1eduling, .re'l'enue ealleetion, and proper use of the foeilities to prevent damage. ,; " . e. full 2S0 16n Trayelift operations and monitoring of eny~~meRtal eaneems, garhage eantral, and general Hse of City property.,;);;,,'; d. NEI S)'neralift and Lloyd's Register of Shipping ffJeamn:te~ded manning ]eveloftwo 6 \'0 LAND USE GOAL ;,.:.-': ':':, ..... ':-:':\(;..<'.': :::,.' '...._<'::,;.:,. <::.':<::i:" <:...( Sound; maximized and coordinate . uplands and facilities. in supportof t .. velop~nt of Ilrivate and. public . dsoftbe users and visitors . Platting SMIC is eomprised of numerous land pareels ae~~ii!.!~.. through munieipal entitlement 8nd land trades. Roads and lease development ha..'~ ~ended te eross property lines malting it diffieult to aeeurately describe small land par~s, .,!,~~. city has formulated a preliminar)' subdivision of SMIC and the Fourth of July ~reek Vall~~.The subdivision plat dedicates roads, and provides an as-built of utility an.~,~fces~ easemell;~~It creates legal lots for those existing leases and leaves the majority of tI,JeSMIC area in bloc /J.,.... . amendment for all current and . l:.....Maintain an accurate map through the survey a future leases. Land Values In order to provide adeq~~t~i~~~~'fservices ~i1d.naintenance at SMIC, it is . importanUhatthuit)' receiveafI11rmark~tvl1~~~C~~~~~ ~!l.(!~fits IimJte~Jl!ndnassets. AD appraisal of all eity lease lands is being initia.te~.with ne'Y~lues to be in plaee no later than Jul)' 1995. ~. 1. The annual rental a me hall be ad'us ed eve . lve ears. The ad'usted annual rental payment to be paid under the ter1fif~ofthe lease shall be the appraised fair market rental value (the "Fair Market Rental Value") aflllt! Leased Land at tile lli1!hest and best use of tile Lease Land. 2. Ensure that lease values remain current over time through either periodie appraisals or tied to a eonsumer priee indeJ(. Land Uses +he SMIC is zoned Industrial. The Seward Zoning Code, Table 15.10.225 Land Uses Allowed establishes what uses are allowed within that district. Uses allowed within the SMIC should focus on strengthening and enhancing the area as a center for marine and other compatible industries without unduly detraeting from the traditional downtown retail and service distriet. 7 \1 1. Review Table 15.10.225 to ensure the uses listed are compatible with the overall intent of the SMIC area, mal{e necessary revisions and eonsider a zaning overlay fOF SMIC to distinguish it from oOler industrial areas within the community. , during an)' lease negotiations. ,,,,., Parks and Recreationofjnder state staiQ;!e~,t6~c along Spring Creek, Fl).uti~i:~fJuly Creek;~nd Resu principally industri 1imitedl'~creation opportunities can interfering with slJrr g indilstrial uses. ^."".~ to provide public access Bay. Although the area is be made available without uth'of Spring Creek and provide a pFilJlitive hoat ed the need to delete the launch ramp.) Maintain seDaratWn MARKETING . A.comprehensive marketing program pl" .. . . repair and marine transportation ind complementary mix or commerCial suppo Past Current city marketing efforts h&Ye included:; attendance at trade shows, overseas trade missions, brochures and advertising a full time marlteting staff. Budget eonstraints have drastically curtailcd these actiyities, and as a result there continues to he a yoid in business development at SMIC. 8 \ro 1. Identify Maintain identification oflands available for lease. (see Appendix Exhibit F) 2. Establish Maintain a fair market value base line from which leases will be negotiated. 3. Consider hiring a marine marl{eting consultant to deyelop an SMIC marketing str'8tegy to includel a. Primary business targets which provide repair and othel7$!!I7?iees insupport of the fisheries and marine transportation industries. i.e. props, nets,:1'l:~lding,painting, fiberglass, refrigeration, transpir'8tion, electronics, meehanieal repair, !!te;j b. Secondary non marine support business t8Fge~~eF.,.jeiijg. the pFimaF,' industrial .. . area showing what lands So L Continue to encourage multiple use " 5. Evaluate electrical utili the public utility syst ,_ 0-0.'._"- tes to encourage more u while ensuring a fair return to 'c:i Roads. Nash Road provides the only ground access to SMIC and the Fourth of July Creek area. The eity's portion of the road has hod no major FepaiFS OF upgF'8des since it was construeted in 1981, and is showing definite signs of deterioF'8tion. To adequately serve SMIC and attract new industries it is of the utmost importance to maintain and improve the public road system to the highest standard (Barnum suggested inserting the word 'economically') possibll\..1Q. include vavin!l. (Barnum suggested deleting 'to include paving.') 1. Inelude upgrade maintenance of Nash Road edension in city capital impFovementplans. 2. Inelude paying of interior SMIC strects in city capital impFO"l'ement plans. (Sturdy recommends leaving this item in the plan.) 9 {\ 3. Continue t9 worl. ';dth the Alaska Department of Transportation and Publie Facilities to iDdude a turD lane for north bound traffie onto Nash Road from the Seward Highway. 4. DeriDe and sign trame routes for recreation users seeldng access to Spring CFeel. and Fourth of July CFeel.. (Sturdy recommends leaving this item in the plan.) s. Consider installation of trod. scales to ensure '1ehieles are not e~~~~~lng read limits and to aid in weighing freight f-oF wharfage fees.' Although Parking has not been a problem in the past, .'."..". mo' . ctivity develops, it will become imperative that vehicles park in designated aJ.17~sQtT publi s and away from equipment activity. 1. Ensure that all lease sites include adequatea~to comply with parking forth in the zoning code, and that lessees provide onsitepar~ngfor employees 2. Designate, deydop and sign public Maintain siflnafle public docks. . p~rking areas in support of the ;:fk\:+;:, ' A _fullserviee transpartatie.n. system ineludingI{8i:t'!~r",~~ra,rtant to the commanityand partieularly fOF port dev~Il:l~ment. A feasi,~mtJ study,~.~mpleted in 1984 identified thFee alternate rail spur rou,!~~to~e.Ji'ourth of Jaly Creel. valley. Although the f.lasb Railroad Doel. is not used t9 flJ.l~i~apaeity,~.e city should Bot pFeclude development in the SMIClFouFtlt of July Creek area that~ght bellerit from rail s~~vjee. 2. Identify possible rail barge site loeations in the Fourth of July Creel. aJ'ea. Although not directly associated with SMIC, having a well maintained Airport is an important transportation link for the delivery of parts, goods and services to the industrial center businesses. 1. Continue to work with the Alaska Department of Transportation and Public Facilities to improve airport facilities and protect it from river flooding and erosion. (Barnum suggested deleting 'and protect it from river flooding and erosion:) PUBLIC FACILITIES AND SERVICES 10 (J). Public Facilities range from limited to nonexistent. CUFFent available faeilities eonsist of one pay phone, 1'.'\'0 portable toilets, two water outlets and six eleetrieal stations. 1. Include construction of a public restroom/shower facility in thefit)"s capital project plan. 2. Work with Gm the localvhone comvanv to install additiQ" (Barnum suggested with cell phone technology this item was not necessary.), 'iF blic pay phone stations. 3, Install a Fire/EmeNlencv Call Box. 4. Install (Barnum suggests changing 'install' to 'upgrad~I~) collection. and treatment infrastructure. Public Safety in the industrial centeri~. affected by fun nd distance. Limited resources have not allowed the City to provide full 'e and tire prof,.,;,~n afforded to the remainder of the community. The distance from to '.... olice covera~~to an occasional drive.by (~quires and Clemons note that police do not perform 'd~~~-by t 'drive-~y"De replaced with 'patrol.'), and also increases tire response ti~~;,.,~lthough a pu~ /( .,truck are located in the harbor storage building, there ~H;~Qgscheduled trairi~tire depar, ent personnel on site to operate them. ~ 1illb ""{ t;'f:;ihr#~'T to its impant'on fire and police services. site ~ a fire station to serve the Fourth of July Valley area. a remote site in an out of the way location when the fire response was volunteer.) ~ Llnclude a se tion in capital project plan, to accommodate more and/or larger equipment and supp F/ support increased industrial development. (Squires and Clemons suggest a joint use of proposed fire stJffDn to include a small office for Seward Police.) (Barnum suggests the Forest Acres Satellite Station.) S. Consider 8 eode moditieation to rel)uire buildings eonsh'ueted in the industrial area to have suffieient on site "re suppression systems to preclude endangering the eity's ISO "re rating. (Squires suggests retaining this item but changing the wording to read: Consider a code modification to require buildings over 5DD' sq feet be constructed in the industrial area to have sufficient on site fire suppression systems to augment the City's firefighting ability.) 11 1\ &. 5. Explore possible co-operative arrangements with Spring Creek Correctional Facility staff to provide initb.11 fire or other public safety needs. Public Utilities such as primary water, sewer, and electrical service systems have not been extended throughout the undeveloped SMIC areas. (Appendix Exhibit G) The cost of extending these utilities creates a disincentive to the establishment of smaller businesses. i'D!hf,~;t~\ 1. Improve the water and electrical systems in areas associated with the '250 ton Travelift, to accommodate increased public use. (Barnum questions how this wo~ldbe';~~~omplished.) * See also Environmental and Waste Manaf!ement #5. ter throughout the hat voltage. how much 2. Include in city capital planning the extension of electri(:8l;sewer an industrial area. (Barnum questions how this would be acGomplished. what was the intende power. and single or 3 phase?) ENVIRONMENT AND W ASTE1\M.NAGEMENT Environmental Conc:;:';;"'The Objecti:e of the City is to maintain a clean work environment and topr~~ft the land. water and air to the highest degree possible without making the area prohibiti~~Jorm~typ~()f activIties associated with industrial areas. i;';Y<,'f;^"';;'" . 'i'i<L\f 1. Develop a comprehensive enVil]nmen~i'plan to include the All Hazard Mitif!ation Plan to cover anticipated events in the industrjal.complex while maintaining compliance with the rules and regulations of the Environmental Protection Agency and the Alaska Department of Environmental Conservation. (Ransom suggests the following wording: Develop an Upland Boatwork Policy for individual operators. lessees. and users to cover anticipated events in the industrial complex while maintaining compliance with the rules and regulations of the Environmental Protection Agency and the Alaska Department of Environmental Conservation.) 2. Establish policies and procedures for monitoring and ensuring vessel storage/repair site clean up. 3. Develop and distribute use guidelines to lessees and operators of the area. 4. Assign staff appropriatelv trained personnel to monitor all hazardous freight. That person would have the authority to: (1) deny use/transfer of cargo; (2) monitor containers for compliance with environmental rules; (3) report seepage/spills to the proper authorities; and 12 ~1; (4) effect immediate clean-up by the generator of spilled materials through utilization of trained personnel or contracts. (Ransom suggests the following wording: Individual lessees. operators and users will assign appropriately trained personnel to monitor all hazardous freight. These individuals: (I) monitor use/transfer of cargo; (2) monitor containers for compliance with environmental rules: (3) report seepage/spills to the proper authorities; and (4) effect immediate clean-up by the generator of spilled materials through utilization of trained personnel or contracts.) 5. Designate a site and develop environmentally acceptable repair stations for ship repair including minor repairs, sand blasting and painting. Pave wash down station with rain water encapsulations. P 6. Assign personnel to (1) have the authoritv to monitor aJl\vork;(2)have the authority to deny/stop work on vessels for just-cause; (3) have the ~~~~ritf to enfori:~~lean-up prior to the release of a vessel; (4) report any seepage or spill to tlJ~proper authorities; ll!ld, (5) require the generator to immediately clean-up hazardous erials through the utiliiation of trained personnel and contractors. (Ransom suggests the follo.R ding: In .... uallessees. operafrirs.lIhd users will (I) monitor all work; (2) be responsible for all operators: (3) will enforce dl .f1 o the release of a vessel; (4) report any seepage or spill to the proper authorities; and (5) require the generator to~diately clean-up hazardous materials through the utilization of trained personnel and contractors; 7. . >...;>l!~~uire compliance with present or future environmental regulations or controls to le~~ees~~tlji!1~~~~~~otheir operations on leased Q!:. sold land within the area\C~~r.~9m suggests the follBYllng wording~i;l~dividuallessees. operators and users shall comply with the EPA and DEe rulatilfnS . P Waste Manage.nen~~>integ~~I.to managin;~'i~rsuccessful industrial area where large amounts of solid and haza~~~~s w~~~~~~~~~~:w:ated. Separation of steel, wood and general garbage is required at the Kel)~~Penirisulal\o"ough (KPB) solid waste facility. It is illegal to dump waste (Ransom states the corre . Ilrm is 'used' not 'waste') oil in solid waste containers. 1. Prepare and implement Continuei'~lementation and improvements of a program to control the separation, collection. recvcling ~nd disposal of solid and liQuid hazardous waste generated at the industrial center, in accordance with established environmental policies and regulations/requirements of the KPB solid waste facility. 2. Continue to improve waste (Ransom states the correct term is 'used' not 'waste') oil collection procedures and disposal facilities to meet the demands of user groups and to ensure a clean environment. Monitor waste (Ransom states the correct term is 'used' not 'waste') oil to prevent illegal dumping on the ground or in solid waste containers. 3. Improve methods to monitor waste material disposal to control and reduce the costs associated with the collection of waste materials. 13 ~J 4. Prepare and file a "Storm Water Pollution and Prevention Plan" (SWPPP). (Ransom suggests striking this item because a SWPPP is for operators of industrial sites: the City of Seward is not an operator of an industrial site. The City does have a spill prevention control countermeasure.) APPEARANCE . A high standard ofaestb~ti~.appearance landscaping,. litter control efforts, and that are in keeping with thtdndustrial Landscaping and Beautification Industrial areas d~Jlot,have to natural aesthetics. An atmosphere that is pleasant and attractive to users be cultivated and accomplished through thoughtful planniQg and landsca 1. Require feHeing of all lease sites to dearly delineate pr(lJll.!ity IiHes and to eontiHH the spP8wl of unsightly elJuil'ment and materials. '.,.'.. . L...1r. Where possible sereen reduce scra))fDl~~lstorage, trashl.!f)l!tl:ti~ers, and other materials that may be considered offensive to the c~ualobsl.!rver. '., b...;J. Encourage the Pl!I~~~~; of trees an~.shrubs at~~signated leased and appropriate locations to break up the barl'tlogravel expanse. 3. 4. Ensure that all busiJlesses coffaply with city codes regarding the collection and disposal of trash. II electric utilities below ground. ~capingasa lease development FelJl:Iirement develooment. SGNS. ZONING, BUIWING Signs Adequate public signing is important for the visitors to provide directions, identify streets, point out public facilities and to post rules and regulations. Private signing identities places of business. 1. Review sign code to insure compatibility and adequacy with the industrial atmosphere. 14 1,11.. 2. LaMie Maintain a sign along Nash Road identifying and welcoming visitors to the Seward Marine Industrial Center. 3. Review public signing to ensure that it is adequate to the needs of the public and the city. 4. Install street signs throughout the industrial center to comply with local. state and federal reJ!ulations. 5. Install Maintain a sign denoting lands for lease and who to ~.9ntact. <"H [Sturdy suggests an additional item: B. Install and Maintain signs denoting r~9qBationalij~PQrtunities including fishing and camping. (Examples of needed signage are: Public Camping,mOO feet: "R~"!lg~mpi?g symbol) . t turn arrow: directional signs to Fourth of July Beach: "No Camping" and "No Vehicles" signs ~:1fDurthof July)} "..:<' f!J-!'-/!, Zoning code development requirements regulateppen spac~f()r fire prevent and light. _. 2. ~C!l!sid~...~n o)'erlayzon.e t41_l!.I.mW~~llPl!ort l!~e~_,-'-'q other industrial areas. etc., to determine if they are ;,1 not otherwise wanted in 'J ;,/; Buildings constru5.t~..to cod~al"e important io.~nsure safe working conditions, and to add to the community tax b~~i.The ~ity has adopte~..,.lDiform building, fire, mechanical and plumbing codes.-. · 1. Ensure that all buildings a (Squires suggests adding 'with on site fire 2. Hmit Review for consideration the use of temporary buildings and trailers. to "during eOHstFuetioH only." (Squires suggests a time limit be placed on temporary buildings.) PLAN IMPLEMENTATION For the City of Seward to realize the benefits of the SMIC Development Plan and thereby ensure sound growth and development, actions must be taken not only by the City of Seward, but by many other players within the community, the borough and the state and Federal Government. 15 1rC; Following are specific actions which are necessary to ensure the successful implementation of this plan: Adopting a Plan shows commitment and establishes policy. Council should, by resolution, adopt the plan based upon recommendations of the Port and Commerce Advisory Board and the Planning and Zoning Commission. ,.:'>i>;;.i:;i yeaFS. Far at least two reasons, ill is stFongl)' urged recommended that the SMIC Development Plan be reviewed annually and updated<lVithin tIwee fiveV~~,s, or more often as needed. An annual review will help track accomplishJD~~~,changes and in~~r~rtent omissions. With the d)'namie cha~s t.l!li( 1lF~lJe",-urring. dail~, it. i~Yc~tal thatth~eommunitJ has up to date i;fnrmation relati-te to maintaining a eom,etit.h.;e~an~)~i~~le industrial eomplex. Future updates should he expan~~~JlJinelude the ffltire Yalleya~8. ,"...'.i;' Appendix (The attachments must be uDdated and keDt current.) Fou of July C~k Yalley . ubdivbion Layouti w 1980 Project Description ~ect Description 16 7,(0 03/01/2007 22:59 FAX 9073449770 FEDEX KINK OS 1ir002l00B . .. Celebrate The Power Of Nature 1M with... YourCleanEnergy LLC March 1. 2007 Port And Commerce Advisory Board City Of Se't/Rrd. Alaska PO Box 167 Seward AK 99664 41-";-' RE: Scope, Schedule & Budget Proposal - Pre-Design Study. Lowell Creek Hydro Project Dear PACAB Members, I have enjoyed the two presentations that we have had together dlsaJsslng the potential of Lowell Creek as an affordable, reliable and safe source of clean electrical energy for the City of Seward. As I have disclosed in the presentatiOns, the viability of developing this Independent and fixed cost energy supply in Seward Is worthy of your consideration. With more rising grid electricity and diesel fuel costs inevitable in the near future, this project will enable the CIly to apply for various grants and loans to significantly lower the Initial capital costs of final design and construction. This Will In tum lower the fixed unit cost of power generated over the 40 year design life of the hydro project In order to secure permits and funding for this project, it will be necessary to conduct ~tream flow monitoring for at least one year, and re-evaluate the design aspects covered by previous studies as well as the new concepts presented. The intent of this proposal is to provide the City with the hard data and analysis required to undertake such a project reS'ponsiblY and profitably. 'Further, the completed Pre-Design<oStudy will place the City in a favorable position to secure funding to advance the hydro project to final design and construction. I have included the option of a Rehabilitlon study of the existing Marathon Creek Hydro Project which can be done cost effectively In parallel with the Lowell Creek Hydro Project Pre-Design Study as they are In the same project area. I am pleased to submit the following items for your review and consideration for the Lowell Creek Hydro project Pre-Design study: . exhibit A: exhibit B: exhibit C: Scope of Content of Pre-DesIgn Study (2 pages) Schedule To Complete Flow Monitoring & Study (1 Page) Budget Estimate To Complete Pre-DeSign Study (3 pages) I trust that you will find the scope, budget and schedule reasonable and that you will consider recommending them to City Council. If you have any questions regarding these items. please feel free to contact me. I am willing to make one final summary presentation of this proposal to City Council, City Manager and the Mayor, if requested. Sincerely, n J a4r~ Andy BSker, PE andybaker@yourcleanenergy.us ~:fI ~~,... ~'1 YourCleanEnergy LLC 308 G street: #212, Anchorage, Alaska 99501 907-274.2007 03/01/2007 22:58 FAX 8073448770 FEDEX KINKOS iii 003/008 . II. Celebrate The Power Of Nature TPl with... yourCleanEnergy He LOWELL CREEK HYDRO PROJECT - PROJECT SCOPE. PAGE 1 OF 2 03101107 EXHIBIT A. SCOPE OF CONTENT FOR PRE-DESIGN STUDY REPORT STUDY SCOPE: 1. INTRO A. B. Co D. PROJECT HISTORY EXISTING GENERATION FACILITIES CURRENT PPA WITH CHUGACH BASE MAPPING ...:.:-. 2. POTENTIAL HYDRo.ELECTRIC FACILITIES & POWER A. PROJECT AREA GEOLOGY & SNOW FIELDS a SURFACE HYDROLOGY C. SUB.SURFACE HYDROLOGY D. ESTIMATE OF AVAILABLE HYDRO ENERGY E. OPERATIONS 1. INTAKE SCREENING OPTIONS 2. INFILTRATION GALLERY OPTIONS 3. PENSTOCK DESIGN OPTIONS A. PIPE MATERIAL SELECTION B. CORROSION CONTROl C. THRUST RESTRAINT I SEISMIC DESIGN D. FREEZE PROTECTION I INSULATION E. POTENTIAL UTILITY CONFLICTS F. ANCHORING! fLOOD EROSION I FLOATING G. ACCESS FOR INSPECTION I MAINTENANCE 4. SEASONAL FLOW TURBINE OPERATIONS /.1 5. TURBINE WHEEL MAINTENANCE/REPAIR OPTIONS 6. NOISE MITIGATION '4~. 7. DOWNSTREAM GRAVEL DEPOSITION/REMOVAL F. WATER RIGHTS 30 DESIGN ALTERNATIVES - INTAKE LOCATIONS & HYDRO-PLANT SITES " ! A. ALTERNATIVE LAYOUTS 1. UPPER INTAKE + CAMPGROUND HYDRO PLANT SITE 2. UPPER INTAKE + ALTERNATE HYDRO PLANT SITE 3. LOWER INTAKE + CAMPGROUND HYDRO PLANT 4. LOWER INTAKE + ALTERNATE HYDRO PLANT SITE 7,fo YourCleanEnergy u.c 308 G Street "212, Anc:hol'Zlge, Aleska 99501 907-274-2007 03/01/2007 22:58 FAX 9073448770 FEDEX KINKOS III 004/008 . IY. Celebrate The power Of Nature 1M with... YourCleanEnergy LLC "tII:'>. LOWELl CFlEEK HYDRO PROJECT. PROJECT SCOPE - PAGE 20F 2 ~ 03101/07 EXHI8IT A. SCOPE OF CONTENT FOR PRE-DESIGN STUDY REPORT (CONT'D) B. EQUIPMENT & FACIUTY OPTIONS 1. IMPULSE TURBINE SELECTION 2. ELECTRICAL EQUIPMENT & CONTROLS 3. CONNECTION TO CITY UTILITV GRID 4. HYDRO BLOG DESIGN CONSIDERATIONS A. EQUIPMENT FOOTPRINT B. OVERHEAD TRAVELING CRANE I LOADING BAY C. NOISE & VIBRATION MITIGATION D. fLOOD & TSUNAMI PROTECTION E. SEISMIC DESIGN F. OPERATION & MAINTENANCE REQ'TS G. VISITOR ACCESS OPTIONS H. TAILRACE TO RESURECTION BAY I. SALMON RELEASE I RECREATIONAL ql:trlONS ~-.:J 4. PROBABLE PROJECT IMPLEMENTATION SCHEDULE 5. DAM SAFETY. ENVIRONMENTAL IMPACTS. REQUIRED PERMITS A. DAM SAFETY B. ENVIRONMENTAL IMPACTS C. SEISMICITY D. FISH & WILDLIFE E. FORESTRY & MINING F. RECREATION G. PERMITS 6. POWER MARKET ANAL VSIS 7. COST AND BENEFIT ANALYSIS 8. RECOMMENDED ALTERNATIVE 9. STRATEGIES FOR PROJECT FINAL DESIGN & CONSTRUCTION FUNDING A. FEDERAL. CLEAN ENERGY GRANTS (DOE. USDA) "" B. FEDERAL CONGRESSIONAL APPROPRIATION "c. STATE OF ALASKA - RENEWABLE ENERGY GRAW'FUNDS D. STATE OF ALASKA - ALASKA ENERGY AUTHORITY GRANT E. DENALI COMMISSION GRANTS & LOANS F. LOW IMPACT HYDRO De:SIGNATION G. MUNICIPAL BONDS H. GREEN TAGS L CRUISE SHIP POWER PURCHASE AGREEMENT YourCleanEnergy u.c 19\ 308 G Street #212, Anchorage, A1l1ska 99501 907-274-2007 03/01/2007 22:58 FAX 9073448770 FEDEX KINKOS IdI 0,06/008 . \J . Celebrate The power Of Nature 1M with... yourCleanEnergy LJ..C EXHIBIT C: PROPOSED BUDGET OF PRE-DESIGN STUD'V Lowell Creek Hydro Project Page 1 of3 03/01107 The following Is a summary of budget estimates to complete a Pre-Design Study that will enable the City to seek grant funding for final design and construction of this project. It will be economically efficient and recommended to Include the Marathon Creek Hydro Project in this process as many tasks can be done during site visits for the Lowell Creek Project. A summary of the budget is as follows: ~OWEJJ- CREEK HYDRO PRE-DeS1GN STUU!;. A.. CONTRACT WITH YourCleanEnergy LLC PRE-DESIGN STUDY LABOR COSTS DIRECT.COSTS - TRAVEL EXPENSES DIRECT COSTS - OFFICE EXPENSES $29.800 -; .,~'- $3,510 TOTAL BASE CONTRACT - YourCleanEnergy LLC $1.040 $34.350 B. MINOR GOODS & SERVICES PURCHASED DIRECTLY BY THE an STREAM FLOW DATA COLLECTION SUB-SURFACE TEST BORING AND MONITORING WELLS BASE MAPPING TOPO SURVEY (RECOMMENDED) TOTAL MINOR PURCHASE CONTRACTS $9,500 $9,600 $9,800 $28,900 C. TOTAL TO COMPLETE PRe-DESIGN STUDY (A +8) $63.250 oJ. 2. MARATHON CREEK HYDRO PROJt:.CT REHAB STUDy';' PREPARE PRE-DESIGN STUDY - YourCleanEnergy LLC STREAM FLOW DATA COLLECTION -Minor Purchase TOTAL TO COMPLETE MARATHON CREEK HYDRO STUDY $9,600 $ 6.000 ----. $15,600 YourCleanEnergy LLC ~\ 308 G Street #212, Anchol1lge. Alaska 99501 907-274-2007 03/01/2001 22:59 FAX 9013448110 FEDEX KINKOS Lowell Creek Hydro Project Celebrate the power of nature'l\ol EXHIBIT C: PROPOSED BUDGET - ITEMIZED. PRE.DESIGN STUDY iii 001/008 w11h... YourCleanEnergy u..c O3I01JD7 Peae2 of 3 TASK PERFOFlMED BY YourCleanEnerav LLC HOURS B!!i ~ 8 S100 $800 PREPARE. SUBMIT FERC PREUMINARY APPUCATlON ""-v.) NOTIFY & COORDINATE Wtnl FEDERAL & STATE: AGENCIES PREPARE LETTERS OF INTENT TO AGENCIES . CONDUCT SCOPING MEETINGS BEGIN STREAM MONITORING PROGAM SECURE STREAM MONITORING PERMIT SECURE EQUIPMENT AND SUPPUES SUPERVISE INSTAllATION OF DATA MONITORS SUPERVISE DATA COLLECTION FOR FIRST SIX MONTHS BEGIN SUBSURFACE FLOW MONITORING PROGRAM SECURE SUB-SURFACE FLOW MONITORING PERMIT SECURE GEO.TECH CONTRACTOR AND SUPPLIES SUPERVISE FIELD WORK OF GEO-TECH CONTRACTOR SUPERViSe DATA COLLECTION FOR FIRST SIX MONTHS BEGIN BASE MAPPING SURVeY SECURE PERMISSION FROM DNR, COE SECURE SERVICES OF LAND SURVEYOR SUPERVISE SURVEYING ACTIVITIES PREPARE PRE-DESIGN STUDY - LOWELL CReeK HYDRO PROJeCT PROJECT HISTORY EXISTING GENERATION FACIUTIES CURRENT POWER AGREEMENT WITH CHUGACH ELECTRIC BASE MAPPING PROJECT AREA GEOLOGY & SNOW AELDS SURFACEHYOROUOGY SU~SURFACEHYDROlOGY ESTIMATE OF AVAILABLE HYDRO ENERGV OPERATIONS WATER RIGHTS ALTERNATIVE LAYOUTS EQUIPMENT & FACIUTY OPTIONS PROBABLE PROJECT IMPLEMENTATION SCHEDULE DAM SAFETY', ENVIRONMENTAL IMPACTS, REQUIRED PERMITS POWER MARKET ANALYSIS COSTS AND BENEFITS RECOMMENDED ALTERNATIVE STRATEGIES FOR PROJECT DESIGN/CONSTRUCTION FUNDING TOTAL TIME EFFORT YourCleanEnergy u..c 1:;1,.- 308 G street 1212. Anchorage, AK 99501 _1;'_-. 8 Sloo saoo 20 $100 $2,000 8 $100 $800 8 $100 S800 8 $100 S800 8 $100 $800 8 $100 S800 8 5100 S800 8 $100 $800 8 $100 S800 8 $100 $800 8 $100 S800 8 $100 S800 ,1t..;- 6 $100 8 $100 6 $100 8 $100 8 $100 8 $100 8 $100 8 $100 16 S100 2 $100 8 $100 20 5100 6 $100 16 $100 16 $100 16 $100 8 $100 8 $100 $800 $600 S600 $800 $800 S800 $800 $800 $1,eoo $200 $BOO $2.000 $600 $1,600 51,800 $1,800 $800 ~ 298 $100 $29,800 -~.~-- 907-274-2007 03/01/2007 22:59 FAX 9073448770 FEDEX KINKDS Lowell Creek Hydro Project Celebrate the power of nature TN Il.I 008/008 ......18_ ""Ill... YourCleanEnergy LLO EXHIBlT C: PROPOSED BUDGET - ITEMIZED ~ PRE-DESIGN STUDY 03101107 Paae 3 of 3 DIR!CT EXPENSeS - YourCleenEnerg)' LLC TRAVEL EXPENSES (RECEIPTS REQUIRED) TRAVEL - AUTO MILES - ANCHORAGE-SEWARD -10 ROUND TRIPS TRAVEL - LODGING IN SEWARD TRAVEL - MEAL.S IN SEWARD SUB-TOTAl OFFICE EXPENSES (RECEIPTS REQUIRED) OFFICE EXPENSE - MAILING OFFICE EXPENSE - COMPUTER TECH SUPPORT OFFICE EXPENSE - PHOTOCOPYING & PRINTING REPORTS SUB-TOTAL LABOR (Page 1) . DIRECT EXPENSES - YourCleanEnergy LLC. MINOR SERVICES TO BE PURCHASED DIRECTLY BY TH~ CITY STREAM FLOW DATA COLLECTION STREAM MONITORING -INSTALL DATA LOGGERS STREAM MONITORING -12 MONTH DATA LOGGING SUB-TOTAL SUB-SURFACE TEST BORING AND MONITORING WEU-S GOO-TECH CONTRACTOR SERVIce GROUNDWATER TEST WELL -12 MONTH DATA LOGGING SUB-TOTAL BASE MAPPING TOPO SURVEY (OPTIONAL BUT RECOMMENDED) LAND SURVEYING CREW CONTRACT CAD TECH SERVICE TO ASSEMBLE BASE MAPPING PLOTS SUB-TOTAL TOTAL MINOR GOODS & SERVICES COSTS UNIT QUANT UNITS COST TOTAL 2600 MILES $0 20 NIGHTS $100 40 MEALS $15 $910 $2,000 $600 $3,510 $240 $200 $600 51.040 120 ITEMS 52 4 HRS $50 1200 PAGES $1 534,350 -&- 12 LS 53,500 S3,SOO Me $500 56.000 59.600 4 WELLS S900 $3,800 12 MO S500 $6.000 $9,600 LS $8,000 $8,000 24 HOURS $75 S1,800 59,800 $28,900 (ITEMS aaOW ME FOR MARATHON CREEK HYDRO pLANT REHAB STUDY oPTION) PREPARE PRE-DESIGN STUDY - MARATHON HYDRO REHAB HOURS BAR ~ HISTORY, HYDROLOGY. ENERGY ESTIMATES 24 $100 $2,400 OPERATIONS, WATER RIGHTS, REHAB ALTERNATIVES 24 $100 $2,400 PERMITS. SCHEDULE, POWER MARKET ANALYSIS 24 $100 $2,400 COSTIBENEFITS, RECOMMENDATIONS, FUNDING STRATEGIES 24 $100 $2,400 TOTAL TIME EFFORT - VourCleanEnergy LLC 96 $100 $9,600 UNIT MARATHON CREEK STREAM FLOW DATA COLLECTION QUANT UNrfS COST TOTAL STREAM MONITORING - 12 MONTH DATA lOGGING 12 MO $500 $6.000 YourCleanEnergy LLC 308 G Street 1212, }lorage, AK 99501 907-274-2007 MEMORANDUM Date: To: Through: From: Subject: ~ March 7, 2007 ~ -< . Port and Commerce Advisory Board Scott Ransom, Harbor Master Christy Terry, Executive Liaison Alaska Energy Authority (AEA) RUral Energy Conference in Fairbanks April 24- 26,2007 The Port and Commerce Advisory Board discussed at their last meeting the Alaska Energy Authority (AEA) Rural Energy Conference to be held in Fairbanks April 24-26,2007. I have obtained further information regarding the conference and have included the January Press Release, current agenda and registration information. To assist PACAB in further discussion (if they wish), the Board has currently about $730 in their Travel & Subsistence Budget and about $890 in their Education & Training Budget. Estimated expenses from the Travel and Subsistence Budget would be about $900 for the April Conference. This would include; mileage, per diem, airfare, hotel, parking and some misc. Estimated expenses from the Education & Training would be the registration fees that range from $200- $300, depending on when the registration is completed. If the Board would like to pursue sending someone using Board funds, the Harbor Master is authorized to move funds within line items or the Board could request additional funds from City Council. Future travel the Board might want to consider when discussing using their funds for this conference includes; the monthly World Trade Luncheons in Anchorage and the yearly Pacific Marine Expo in Seattle. The Board could also recommend Council send a representative to the Rural Energy Conference using the Council's Budget. The Board asked at the last meeting if Electric Utility Manager Tim Barnum was planning on attending the Conference. Barnum is currently attempting to resolve a conflict with his schedule, but hopes to attend. Discuss and give direction to Administration on how the Board would like to proceed. ,l\ .../7 ** *)tIBE" '* "* J"b~l,.J indllstri,li D~\~!-op-n1oefH and hp~1 ,~Uttl0t1tl I~\ ALASKA ~.. ENERGY AUTHORITY FOR RELEASE: January 18, 2007 For more information contact: Becky Gay at 269-3024 Rural Energy Conference to be in Fairbanks this April The Alaska Energy Authority (ABA) is coordinating and sponsoring another Rural Energy Conference to be held at the Fairbanks Westmark Hotel. It will take place Tuesday - Thursday, April 24 - 26, 2007. This year's conference theme is "Managing the High Cost of Power 2007." The rural energy conferences are held every 18 months, with the last one in Valdez in October 2005. There, for the first time, a legislative plenary session was held an energy issues. Members of the 24th Legislature, led by Speaker of the House Representative John Harris of Valdez, participated in a legislative panel discussion discussing rural energy issues in Alaska's future. "ABA's Valdez conference was a great opportunity forme to get updated on what people are doing allover the state to lower the cost of energy", said Speaker of the House John Harris. "I look forward to the Fairbanks conference. 1 expect it to be another great opportunity to hear from energy experts and utility professionals working on behalf of Alaska" Representative Harris, who is serving his second term as Speaker of the House in the 25th Legislature, is invited to addres.sJhe~nfe.ren~_againJhisy:ear. Other invited speakers include Governor Sarah Palin, George Cannelos, the Federal Co-Chair of the Denali Commission, Mayor Jim Whittaker of the Fairbanks North Star Borough and Mark Hamilton, President of the University of Alaska. Technical sessions will concentrate on three areas, Management and Economics, Current Technologies and ForwardlFuture Technologies. Topics include utility management, wind, geothermal and hydro projects, end-use efficiency, new fuels and biodiesel, training, SCADAlcontrols, permitting, oil-fired heating, coal and coal bed methane and power cost equalization. As an added event, there will be a site visit to Chena Hot Springs Resort, with transportation and a reception provided. Attendees will tour the new geothermal power plant -Alaska's first geothermal power plant-which went into operation last August and has since won national and international awards for top renewable energy project The Chena plant was built with a combination of private funds, federal grants and an ABA Power Proj ect Fund loan The University of Alaska is co-sponsoring the Rural Energy Conference and will handle all arrangements related to registration. Sponsors and speakers arrangements are handled by ABA. More information will be available soon, but make your travel arrangements now for best results. ### 81) \\est ,~,(r:thE'rn Li:~ht'.:. 8ouie\.1,d .. ~.nc;-;or.:::?l? _,,:,,;,yL,:~ 99)C~-_~":':9:: ';.\\\\"iciE<:.org' 9('-'::69-;000' eX., Q,r''::69-.>044 . T\~? ,,,.~,~:, On,'., iC::3.C,.;'jO-;:;;;,,4 . \:",.":,,jk"I":O'~\,ii'th0r"\.o~ aI " c . 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" -,~",,: : Cdtife.r~n.:'e- Name I PositionITitIe Company Department Address City State Zip Phone Fax e-mail "lease 1nll1C81e Wllt(;(ll~ are or IntereSt to you: (maf1( all mat apply): r Diesel Generation r Funding Opportunities r All .-- Alternative Energy r Utility Management ; r- Energy Efficiency r- Other ! ! Fees: r $200 PosImart;ed by March 16th, 2007 r $150 Student r- $250 Postmarked after March 16, 2007 r $1(J(J Daly ! r $300 At the Door (cash or checks only) r SponsorI Exhibitor (see cover sheet) r I will be attending the Welcoming Reception at the Museum on Tuesday night. r $40.00 I will be attending the Chena Hot Springs site visit I reception 011 Tuesday nighl r $20.00 each ,I~~ bEl~ _ guesIs to the ( r Museum OR r Chena Hot Springs) reception. , Total Fees: Payment: r Cash (only at conference door) r Dept JV to: r Credit Card (only prior to conference) r Check #: Name on Card: Expiration Date: , Visa r Master Card Card #: I Signature: I Cancelation Policy: All cancelalions must be made in writing and IllCeMld 8111e AETOl. oIIice by Man:h 23, 2007 Filii, e-fII8Il and IeIepItlne GlII-"'lalioll& camol be accepted. At, administrative fee of $25.00 will be assessed on ail cancelialons. Cln:elIalions aIer Man:h 23, 2007 and no<<Iows are not eligible for I8Iunds. @ Do you have any specific physical or dietary needs? r No r Yes THIS FORM, WITH CREDIT CARD INFORMATIOIiI, MAY BE FAXED TO AEDTL AT (907) 474-7979, OR E4AlLED TO FY AFTnI @UAI' EOU Checks (made payable to the University of Alaska Fairbanks or UAF) along with this form should be mailed to: AETDl - Rural Energy Conference 2007 PO Box 755910 Fairbanks, AI< 99775-5910 i BY SUBMISS10N OF TlIS FORM I HEREBY AGREE m RELEASE AE1DL 1 MEA. AS WELL AS EMPLOYEES OF EACH ORGANIlATlON FROM A/f'( ClAIM, UABIUlY, OR IlElIANl OF A/f'( KIND THAT MAY RESULT FROM THE TRANSMISSION. BROADCAST, OR PUBUCATlON OF A/f'( OATA OR IllAGES PRESENTBl ATTHE ENERGY CONFERENCE. PmI. Type Cash To G & CS Receipt Chi< Dept .IV Rec'd data Deposl BIIed Database RegistJ'aUon Comp' . Must be approwd by Dennis WImer )1 MEMORANDUM Date: To: Through: From: Subject: March 7, 2007 11 Port and Commerce Advisory Board Scott Ransom, Harbor Master Christy Terry, Executive Liaison f1 t 1 March Work Session V' The Port and Commerce Advisory Board's next Regular Work Session is scheduled for March 21st at noon. Chamber Director Laura Cloward has suggested a joint PACAB/Chamber Work Session on March 2200 at Y oly's to discuss economic opportunities and development for Seward. The Board might also wish to review their Project Status List for items that might require a Work Session. The Board is allowed under Seward City Code 2.30.320 (a) to designate their own time and place for Meetings and Work Sessions. RECOMMENDATION: The Port and Commerce Advisory Board should discuss and set a topic for their next Work Session. If the Board wishes to change the date or add another work session, they should specify date, time and location of the work session (s) in their motion. 1'6 Page 1 ofl Christy Terry From: Laura Cloward [director@seward.net] Sent: Tuesday, February 27, 20074:41 PM To: 'Deborah Altennatt'; 'Ron Long'; Scott Ransom; Christy Terry; 'Ron Hewitt' Cc: 'Cindy Clock' Subject: Joint PACABlBoard Worksession Deborah, We had talked about scheduling a joint PACAB/Chamber worksession on March 22nd to discuss economic opportunities and development for Seward. I won't be here for P ACAB's business meeting on the 7th, and I know that your meetings have to be public noticed. If it still works and folks in P ACAB are comfortable paying for their own lunches ,at Y oly's, we can incorporate it into our normal Board worksession, or I'm open to other ideas. Since I'll be gone, I'll cc Ron H, too in case you all want to coordinate in my absence. Cindy can notify everyone of what you'd like to do and potential dates or locations if the 22d doesn't work. Thanks. Laura lAWiA aDowtUd Executive Director Seward Chamber of Commerce 907-224-8051 ~~!!~~~~~~ Spam Not spam Forget previous vote 1q 2/27/2007 City o/Seward, Alaska February 7, 2007 Pori and Commerce Advisory Board Minutes Volume 3, Page 230 CALL TO ORDER The regular February 7,2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 pm by Chair Altermatt. PLEDGE OF ALLEGIANCE TO THE FLAG The Board said the pledge of allegiance. There were present: Deborah Altermatt presiding, and Theresa Butts Darryl Schaefermeyer (12:10) Mike Banas Ron Long Absent: Karl Van Buskirk Comprising a quorum of the Board; and Louis Bencardino, Alaska Railroad Corporation Representative -.. Sc.mt.Ransem,HarborMaster Christy Terry, Executive Liaison A. ARRC Representative Louis Bencardino Bencardino stated the Alaska Railroad dock was currently operating at full capacity. He noted the dock was experiencing a good early season. Bencardino updated the Board on the dock expansion and thanked the representatives from the City who met with TOTE. Bencardino stated $200,000 had been budgeted to work on upgrades to the current dock. He noted the Alaska Railroad invested back into the local facilities to keep the dock functional. Bencardino stated ARRC Engineer Dan Ottenbreit was presently underneath the dock checking piling. He commented that the Railroad's busy early season was helping local hotels and restaurants. B. Chamber Director Laura Ooward Cloward stated the Chamber was taking a proactive approach to the halibut issues in South Central by reintroducing the Jackpot Halibut Tournament from June 15-30. She noted the Chamber would take an administrative role in the tournament that included: organize sponsors to determine prizes; encourage anglers to catch their one halibut in Seward; and market Seward in a different way during this time that included working with the fleet to approach Anchorage businesses to provide incentive fishing trips to Seward for employees. Cloward clarified that the Chamber would be promoting this as a good pre-season event. She stated she would attend the Pacific Construction Oil and Mining Expo in Anchorage on February 20th and 21ot. In March the Chamber and the Alaska SeaLife Center partnered to sponsor a portion of the Holland America Shore Conference to sell Seward's tours and activities. Cloward noted Seward was the only community sponsor. She stated 40 City of Seward, Alaska Febrnary 7, 2007 Pori and Commerce Advisory Board Minutes Volume 3, Page 231 the Seward. com logo was available for public and business use, but business needed to first talk to the Chamber because of past trademark issues. Cloward noted the Chamber and the SeaLife Center were sponsoring a mini-golf event April 14th to bring visitors into town to raise money for community salmon enhancement and marine life rescue. She stated the cruise ship agencies organized a group named the Alaska Cruise Ship Organization in order to form better community partnerships. C. KPBlEDD - City CouncilmelDber Valdatta -not in attendance. D. Board Member Butts- update from the 2007 Tidal Energy Conference Butts presented a power point presentation from her attendance at the 2007 Tidal Energy Conference. She noted there was a wide range of attendees and an extraordinary amount of information presented. E. Administrative Report Harbormaster Scott Ransom reported on the following items: . Thanked Butts for her informative presentation. . South Harbor piling was completed and the main floats were installed. Finger floats would be assembled next. . Agnes Stowe was introduced as the On-Site Project Engineer monitoring progress and answering questions for the South Harbor renovations. . The Community Values Meetings were being held tonight and tomorrow night at the Middle School. These meetings were organized by the Planning and Zoning Commission for the annual review of the Comprehensive Plan. In response to Long, Ransom stated the contract deadline for the float completion was April 15th and the utility contact had to be completed by May. In further response to Long, Ransom stated the Harbor had begun the process to :fill the new stalls which included a transfer list and initial stall assignments. Ransom stated the next step would be to work on the annual stall assignments. Ransom clarified there were provisions in the process for individuals to assume their stall, including payment, and timelines for procuring a boat. In response to Schaefermeyer, Ransom believed the slip holder had a full year to purchase their vessel. Ransom then noted the stall could be used as a transient stall until filled. Altermatt stated she had been contacted by individuals receiving a letter generated by the Harbor Department and noted that for some, the letter came as a shock. Her concern was that the system would loose individuals because they wouldn't call for clarification if they didn't have a boat to fill the slip in the ten days outlined. Altermatt asked if there was a way to further notifY those who received the letter. She stated the Board should review the Tariff and the Code in conjunction with slip vacancy letters and annual charge on the new slips even though the slips are not available until April 15th. Altermatt asked that these items be discussed at a later date. L\\ City of Seward, Alaska February 7, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 232 Ransom stated he was also concerned ifindividuals were giving up their opportunity for a slip because of a false impression. He noted financially for slip holders the payment amounts were quite close between a six month, monthly and an annual payment. In response to Long, Ransom expected the stalls on the new floats to be full. Ransom stated he surmised the new stalls would be good for local boat sales and for new people to be brought into the community. Long stated Homer, Seward and Whittier had long standing slip wait-lists and the sense had been that which ever community built new slips first would benefit. He was glad to see Seward's expansion moving so rapidly. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.} - None. Approval of agenda and consent agenda Motion (Long/Banas) Approve the Agenda Motion Passed Unanimous The following items were approved under the Consent Agenda: January 4, 2007 Regular Meeting Minutes UNFINISHED BUSINESS Project Status List- On-Going Altermatt asked the Board if there were any items on the Project Status list that needed to be amended. Schaefermeyer asked if there was any reason to continue the ARRC Coal Facility item on the list since the transfer had taken place. The rules were suspended to allow ARRC Representative Louie Bencardino to speak to the Board. Bencardino stated a meeting was held between Usibelli and the Alaska Railroad to discuss operation issues. He stated that three trains per week to Seward wasn't a problem, but four trains per week would require some jockeying of cars and trains. Bencardino noted the importance of having the parties meet to discuss how to improve the Coal Terminal operations. He stated another meeting was proposed to keep the transition running smoothly. L\-1.- City of Seward. Alaska February 7, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 233 Schaefenneyer suggested' ARRC Coal Facility' be removed from the Project Status List and noted at the next meeting the Board could discuss removing 'City of Seward Cargo Fee Discussion.' Schaefermeyer reported the fresh water supply damaged in the October flood had been restored to the Alaska SeaLife Center Fish Restoration Program. He stated the salmon that were moved to the ElrnendorfHatchery would be returned to the SeaLife Center tomorrow. Schaefermeyer shared that a larger heat exchanger had been installed for the program. Schaefermeyer stated the SeaLife Center proposed to installa couple of SO foot diameter fish net pens this summer to increase the capacity of holding fish in warmer water without the cost of heating. He stated all the fiSh would be released in the bay. Currently the fish were Chinook, but there would be some additional Coho released. Schaefermeyer noted the Fish Restoration project was progressing forward. Long stated he felt the Coal Facility item should remain but the comment cell should read, 'Initiate a discussion with potential coal Shipments to Cook Inlet.' He noted the appropriate time to invite representatives from Agrium would be 2-3 months in the future. Long suggested moving the 'South Harbor Renovationftmprovements' to the middle cell for 'Harbor Deferred Maintenance' with It parenthetical note 'Capital Request in for 2007.' By general consensus, the Board concurred with Long's amendments. Butts questioned how the proposed site for a prison at Pt. MacKenzie would impact Spring Creek and how this should be reflected on the Project Status List. Long noted that Spring Creek was originally built with the plan that the facility could expand by halfwith additional modules. He stated there were some rumors that the prison being built in the Matanuska-Susitna Borough would close Spring Creek. Long stressed that closing Spring Creek was not a possibility. He advocated keeping this item on the Project Status List as a place holder to see how the item progressed. Schaefenneyer stated he did not see an item to track the Seward Marine Center research vessel. Yoder stated the primary issue with the SMC Vessel was the language in the bill referred to Ferry infrastructure and the proposed dock did not necessarily meet the specified criteria because there was no ferry service to Seward. He stated our lobbyist provided information that any language change to the bill was a year away. Yoder noted he would be discussing options with Council. By general consensus, 'Seward Marine Center' 'foDow up as needed' was added to the Project Status List. Altermatt stated there was an alternative energy conference in Fairbanks in April. She thanked Butts for all her work on the subject and queried the Board on their thoughts with how to proceed on the alternative energy issue. Butts suggested Electric Utility Manager Tim Barnum would be the appropriate person to attend the conference. She felt Barnum's knowledge on the subject would be helpful. 43 City o/Seward, Alaska February 7, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 234 Yoder stated that he would be there speaking on an agenda item. He stated the annual conference was very useful and concurred with Butts that Barnum would be a good choice. Altermatt asked the City Manager to talk to Barnum and report back to the Board. Long agreed that Barnum was the best person to look at the technical aspects of the issue, but Long stated a policy maker would be more appropriate if the conference was focused on the visioning process. Butts agreed and noted two people would be the optimal choice. Altermatt asked Butts to mention the Board's discussion to Council. NEW BUSINESS- Resolution 2007-01, providing a recommendation to Council to amend the City of Seward's 2007 Annual Budget by removing the Cargo Fee Motion (LonglSchaefermeyer) Approve Resolution 2007-01 Long spoke in support of the Resolution and stated the Board's wishes were accurately reflected except for one minor amendment. Motion (LonglSchaefermeyer) Amend the first Whereas aause to add 'to Seward' foUowing 'enterprises,' strike 'lor' and add 'additional' preceding 'uses' Motion Passed Unanimous Butts stated this resolution was a good example of how the Board should communicate to Council the reasons behind their recommendations. She added another point that the Federal Government had already made the decision that non-profits and government agencies would not be taxed. Main Motion Passed As Amended Unanimous Discuss Chamber's request for P ACAB to examine policy recommendations on: event access to public property, limits on insurance requirements and streamlining the permitting practices. Altermatt referred the Members to page 6 of the Board packet. Schaefermeyer asked for clarification on which policies or code requirements were the onerous items the Board was being asked to examine in order to make recommendations to Council. 44 City of Seward, Alaska February 7, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 235 The rules were suspended to allow Chamber Director Laura Cloward to speak to the Board. Cloward stated the Chamber was able to navigate the City's permitting process for events because of past missteps. She noted other organizations had a difficult time working the City's system because of the numerous forms and insurance requirements. Cloward gave the example ofan informal softball tournament group that did not have access to insurance coverage. She gave further examples of the Chamber's experience of needing to contact multiple staff members and only being informed of who they needed to contact after something was missed. Cloward noted her organization was willing to work through the process, but it would behoove the City to make the process easier to encourage private businesses to promote what Seward had to offer. She stated the process could be clarified by clearing stating who at the City needed to be contacted and defining the limitations. Yoder stated main concern was the City's liability with Risk Management issues. He spoke with Alaska Municipal League/Joint Insurance Association (AMUllA) to examine the possibility of the City caring an insurance rider for these types of events. Yoder stated he was continuing to work with AMUllA and suggested the City could examine streamlining the process. In response to Schaefermeyer's earlier comments, Long stated no code change was needed which actually created the problem that these policies developed outside of the normal policy development process that allowed for public review and input. He stated one of the next steps included cataloging some of the regularly occurring events with blanks for spontaneous items. Long cited the example of the blessing of the fleet and how at one point this activity wasn't going to be allowed under the current process. He noted the process needed to be made consistent and transparent. Long stated he was able to speak to AMUllA Executive Director Kevin Smith and discussed the fact that this issue was not unique to Seward. He stated there should be a process to address this concern with a simple form and a processing fee. Long stressed that his biggest concern with the process was how difficult it was. to navigate because of inconsistencies. Altermatt stressed her concemwith Cloward's comment that an organization wasn't made aware that they missed something until the permit was denied. In response to Altermatt, Long stated the Board should wait to allow the City Manager to discuss the issue with AMUllA Yoder stated the two items to address included steam lining the process and the insurance requirements. Altermatt stated the insurance was a major issue and the blessing of the fleet was a good example of how this created a problem. . Butts suggested developing insurance rider templates for a variety of possible events. Set Andy Baker's LoweD Creek Hydro Proposal as work session topic for February 21st 45 City of Seward, Alaska February 7, 2007 Pori and Commerce Advisory Board Minutes Volume 3, Page 236 By general consensus, the Board set their Work Session Topic for February 21st as a Presentation by Andy Baker on the Lowell Creek Hydro Proposal. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Anchorage Daily News articles on Ketchikan-based company's 'E-craft' Anchorage Daily News articles on Point MacKenzie prison site BOARD COMMENTS- Banas welcomed Altermatt back. He stated he had enjoyed his time thus far on the Board and noted Board items were progressing forward. Butts stated she was able to tour the Ketchikan Drydock and had further information on the procedures they were implementing. She stated Alaska Ship and Drydock had a huge advantage because they were partially owned by the State. Butts noted they had additional access to funding and were more closely monitored. She thanked the Board for sending her to the Tidal Energy Conference in Ketchikan. Long thanked Butts for volunteering to chaperon and attend the Tidal Energy Conference and also for her conference presentation for the Board. A1termatt echoed Long's comments to Butts and thanked the Board for covering for her in her absence. C01ZENS' COMMENTS I5 minutes per individual - Each individual has one opportunity to speak. ] None. BOARD AND ADMINISTRATION RESPONSE TO CmzENS' COMMENTS- None. Adjournment Meeting adjourned at 1 :30 pm. Christy Terry Executive Liaison Deborah Altermatt Chair (City Seal) y(p