The URL can be used to link to this page

Home My WebLink About09122007 PACAB PacketSEWARD PORT AND COMMERCE ADVISORY BOARD Regular Meetin September 12, 2007 NOON COUNCIL CI3AMBERS vacant 1. CALL TO ORDER Chair Tenn Expires 2010 2. PLEDGE OF ALLEGIANCE Vacant Vice Chair 3. ROLL CALL Term Expires 2010 4. SPECIAL ORDERS, PRESENTATIONS AND Paul Scheldt Board Member REPORTS Term Expires 2009 A. ARRC Representative Louis Bencazdino Darryl Schaefermeyer Board Member B. Chamber Director Laura Cloward Term Expires 2009 lion Long C. KPB/EDD -City Councilmember Valdatta Board Member Term Expires 2008 D. Administrative Report Vacant Boazd Member E. PACAB (Harbor, SMIC, Legislative division) Budget Term Expires 2008 Presentation -Finance Director Kris Erchinger.....Page 3 Theresa Butts 5. Citizens' comments on any subject except those items Board Member scheduled for public hearing. [Those who have signed in will be Term Expires 2009 given the first opportunity to speak. Time is limited to 2 minutes Phillip Oates per speaker and 30 minutes total time for this agenda item.J City Manager 6. Approval of agenda and consent agenda [Approval of Scott A. Ransom Consent Agenda passes all routine items indicated by asterisk Harbormaster Anne Bailey Executive Liaison 7. UNFINISI3ED BUSINESS A. Project Status List- On-Going and discuss adding a joint work session with the Sewazd City Council in November on the Project Status List ..................................................Page 4 City of Seward, Alaska September 12, 2007 PACAB Agenda Page 1 8. NEW BUSINESS A. Discuss and provide recommendation regarding increasing seasonal parking fees- Parks and Recreation Director Karin Sturdy ...............................Page 6 B. SMIC Development Plan Changes and Comments forwarded back from Planning and Zoning Commission .................................................Page 10 C. Select Topic for September 19, 2007 Work Session ............................. Page 37 * D. June 6, 2007 Regular Meeting Minutes ............................................... Page 38 * E. July 18, 2007 Regular Meeting Minutes .............................................. Page 42 9. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- A. Letter from City Manager Phillip Oates to President and Chief Executive Officer Pat Gamble in regards to expansion of the rail road dock ...........................................................................Page 47 B. World Trade Center Alaskan Luncheon ...........................................Page 49 C. World Trade Center Passport to Profit Article ..........................Page 50 11. BOARD COMMENTS 12. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak.) 13. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENT 14. ADJOURNMENT City of Seward, Alaska PACAB Agenda September 12, 2007 Page 2 City of Seward - General Fund (101) Department: Legislative - Boards & Commissions (1111) 2008 Preliminary Operating Budget Expenditure Detail by Department 2005 2006 2007 Thru 2007 2008 2007-08 Dept ---- GL ---- Account Name ------------------ Actual -------- Actual --------- 7/07 ** --------- Budget --------- Request --------- Variance ---------- ~ Change ------ Personnel Services 1111 5010 Salaries $ 12,741 $ 27,474 $ 13,497 $ 47,699 $ 45,989 $ (1,710) (3.6)4 1111 5020 Overtime 201 - 741 - - - - 1111 5040 Leave Time 1,222 2,363 1,146 4,623 4,278 (345) (7.5) 1111 5060 Retirement Benefit 1,232 4,062 1,966 8,102 8,728 626 7.7 1111 5070 Health insurance 4,253 8,357 5,052 14,025 15,829 1,804 12.9 1111 5080 Workers Comp 167 324 171 611 432 (179) (29.3) 1111 5090 Medicare 174 382 205 --------- 725 --------- 878 --------- 153 ---------- 21.1 ------ Personnel: -------- 19,990 --------- 42,962 22,778 75,785 76,134 349 0.5 1111 5120 Advertising - - 113 - 250 250 - 1111 5130 Subscriptions/Dues 115 970 850 1,450 1,450 - - 1111 5140 Travel/Subsistence 2,065 1,095 2,186 7,300 6,500 (800) (11.0) 1111 5160 Education/Training 1,684 35 501 3,500 3,000 (500) (14.3) 1111 5370 Insurance 338 421 797 350 1,000 650 185.7 1111 5440 Operating Supplies 3,144 4,483 3,006 3,550 4,500 950 26.8 1111 5490 Postage/Misc.Freig 108 216 131 500 500 - - Non-Personnel: 7,454 7,220 7,584 16,650 17,200 550 3.3 Total Expenditures $ -------- 27,443 $ a~ee~ssa --------- 50,182 ~~s:z~~~m --------- $ 30,362 $ =~..:~~~~ --------- 92,435 :~saa:~~= --------- $ 93,334 _~..~~ae~ ---------- $ 899 .eea:.~::~ ------ 1.0 ~ aaa~ea n 3 ao to x rn ~ z ~ D cn z x v c ~+ to D D D D W N to ~ n 'i 'o °~ ~ ~ v 2 ~ z ~ ~ x O ~ O w ~ ~ ~ = ao z ~ ~ z n n ~ v ~ D Z rn c Dz ~ v ~ p rn ~ rn D p -Di ~ ,°„ v n ~ c X n ~ Z p O n r- rn ~ ~ rn x r" ~ rn D ~ ~ ~ ~ ~ O '" x rn rn ~ D ~ z N C C v ~ ~ n ~ O n v cZn m D ~ O rn ~ D ~ = Z rn r ~ Z m ~ z m ~ z z r - ~ rn v ~ D ~ ~ ~ ~ '~ ~ rn z c ~ T O z ~ z ~ n ~ m ~ rn ~ ~ ~ ~ ~ c rn 0 0 o cn n n m m ~ v v C~ ~ D 2 G7 ~ D O O O z O ~ c ~ O p z m ~ ,_: ~ v ~ ~ C -~ Z ~ 2 -~ n O r r' D Z ~ (n O 'v Z ~ r ~ Z C r v z ~ n -~ '~ r ~ _ 6 = -n Z z C c ~ 0 ~ .~ m O ~ z C D ~ ~ ~ ~ n X ~ y. a, ~ O p Z CJ ~ m ~ r r Z Z r ~ ~ z . ~ D ~ o ~ ~ m ' D ~ ~ C~ O p m ~ ~ ~ _~ m ~ O o n m m -< c ~ z ~ D u' o : ~n O ~ ~ ~ z D -~ u~ ~ to ~ ~ ~ Z a ° z to n ~ n a = p D ~ n a z ~ to O m ~? ~ v p o ~ O z ~ i D ~ O ~ < m m n i U' ~ z ° - ~ ~ n ~ ~ O m ~ ~ ~ n ~ .o C E 0 3 ~ ~ m ~ u i ai z ~ ~ uzi Z z ~ ~ ~ Z a cD ~' m O m a p m ~ ~ r ~ ~ Gm) ~ ,~.~ 171 i ~ O m ~ O ~ rn n- d m z m = D --~ m ~ z s ~ r. N D ^* r m p o m z (n m z ~ Z In N O G ~, o y o ~ ° ~ c~ `° o r C m D ~ D T D ~ n ~ ~ y ,N,r (n m ~ v z v m z o i O "o O ~ z ~ D ~ $ O -< r O ~ D ~ ~ ~ to ..o ~ m 7A o ~ ~ m z gy ~ = ~ O o ~ ~ ~ i C m o ~ ; D cn ~' O Z MEMORANDUM Date: September 12, 2007 To: Port and Commerce Advisory Board Through: Scott Ransom, Harbor Master From: Anne Bailey, Executive Liaison Q•~"~'~ Subject: Joint Work Session with the City Council BACKGROUND & JUSTIFICATION: The Port and Commerce Advisory Board has suggested that a joint work session be held with the Seward City Council in November to clarify the roles and responsibilities of the Board. This work session could be added to the Project Status List, in order to help keep track of the Board's desire for the work session. Once the roles and responsibilities are clarified the Board will be able to maximize their efforts and resources to accomplish desired tasks. Staff will help coordinate with the Clerk's Office and City Manager's Department to place this item on the Council's Work Session schedule. RECOMMENDATION: Motion: "I move to amend the Project Status List by adding a joint work session with the Seward City Council in November." 5 Agenda Statement Meeting Date: September 12, 2007 To: Port & Commerce Advisory Board From: Karin Sturdy, Parks & Recreation Directo~-~~ Agenda Item: Seasonal Parking Permit Fee Increase BACKGROUND & JUSTIFICATION: During the recent years' budget work sessions, discussions regarding changes to the seasonal, public parking permit/passes fees were held. In 2006, the proposal to increase fees to $100 or $200 was denied. At that time, Council suggested Parking staff take fee proposals to the Port and Commerce Advisory Board for discussion. Parking fees are set by resolution, according to Seward City Code. Council action would be required to amend the fees. We're seeking PACAB's recommendation on the following: Since 2004 2008 Slip-holder seasonal pass $30 $50 Employee seasonal pass $30 $50 Vehicle with trailer $60 $75 Visitor's pass $60 $75 We feel it is in the community's best interest to increase parking permit fees to equitably distribute the load. Currently, with the daily parking fee set at $5 per day, the permit pays for itself after only six uses or just three weekends in Seward. Some have argued we should increase the daily fee from $5 to $10. Administration maintains that $5 per day is a fair and defendable fee for visitors and one-time users to pay. We feel the crux of the issue lies with this question, "After how many days should the seasonal permits "pay" for itself?" Or "If $5 is a fair daily fee, what fee should be assessed for multiple days?" At $5 per day, the new, 2008 slip-holder or harbor area employee permit fees of $50 would be paid for after only ten days of use. The seasonal pass would still be a bargain after only five weekends in Seward, or one Seward Silver Salmon Derby. At $5 per day, the new 2008 vehicle-with-trailer or Visitor's pass fees of $75 would be paid for after 15 days, or half the summer weekends, or slightly longer than the Derby. Still a bargain for the purpose for which these passes were designed. Continued... W Page 2 INTENT: The intent of this change in fees is to more fairly assess the seasonal parking fees, offering a discount to certain groups, while retaining acustomer-friendly, daily fee. The goal to provide a reasonable and appropriate discount remains in tact. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Not Applicable n/a FISCAL NOTE: The proposed changes will be discussed during budget work sessions this fall and are reflected within the FY 2008 department's requested budget. RECOMMENDATION: Motion ( PACAB moves to recommend the proposed amended seasonal parking fees schedule and forward to Council.) Proposed PARKING FEE SCHEDULE North Lot, South Lot and New South Harbor Lot -Daily 0 to 2 Hours ......................................................................................................................Free 2 Hours to One Day ......................................................................................................$5.00 Vehicle w/trailer (2 spaces) .....................................................................................................$10.00 RV's (2 spaces) .......................................................................................................................$10.00 Slipholder Pass ..................................................................................................................$50/season Employee Pass ...................................................................................................................$50/season Visitor's Pass .....................................................................................................................$75/season Multi-Day Pass ....................................................................................................................$5.00/day Middle Lot - 3-Hour Maximum 0 to 2 Hours .....................................................................................................................Free 2 to 3 Hours ...................................................................................................................$5.00 Company Vehicle Pass (12 passes maximum per lot, per season) .......................................$350.00 RV's &Vehicle w/trailers ...............................................................................................No Parking Employee/Slipholder/Multi-Day Pass/ Visitor's Pass .....................................................No Parking Vehicles over 19 feet in length ........................................................................................No Parking Northeast Lot & Long-Term Parking 0 to 1 Hour ......................................................................................................................Free 1 Hour to One Day ........................................................................................................$5.00 Vehicle w/trailer (2 spaces) ......................................................................................................$5.00 RV's (2 spaces) .........................................................................................................................$5.00 Trailer only ................................................................................................................................$5.00 Slipholder Pass .................................................................................................................$50/season Vehicle w/trailer Pass .......................................................................................................$75/season Employee Pass ..................................................................................................................$50/season Visitor's Pass ....................................................................................................................$75/season Boulder Stadium -when needed 0 Hours to One Day ......................................................................................................$5.00 Vehicle w/Parking Pass ....................................................................................No additional charge Employee Lot -South of 4th Avenue boat launch Passholder Only ...............................................................................................................$50/season Visitor's Pass ..................................................................................................................No Parking Downtown Parking Residential (Downtown resident only) ..................................................................................No Fee City of Seward, Alaska September, 2007 PACAB Recommendation AttachmentA 8 PARHING FEE SCHEDULE: since May 2004 North & South Lots -Daily 0 to 2 Hour ........................................ ...............Free 2 Hours to One Day .......................... ................$5.00 Vehicle w/trailer (2 spaces) .............. ..................$10.00 RV's (2 spaces) .................................................$10.00 Slipholder Pass ................................. ..................$30/season Employee Pass .................................. .................$30/season Visitor's Pass .................................... .................$60/season Center Lot - 3-Hour Maximum 0 to 2 Hours ......................................................Free 2 to 3 Hours ......................................................$5.00 Company Vehicle Pass ......................................$350.00 RV's & Vehicle w/trailers ..................................No Parking Vehicles over 19 feet in length ............................No Parking Employee/Slipholder/Visitor's Pass ....................No Parking Northeast Lot & Long-Term Parkin 0 to 1 Hour ........................................................rree 1 Hour to One Day ............................................~~.uu Vehicle w/trailer (2 spaces) ................................$5.00 RV's (2 spaces) .....................................-............$5.00 Slipholder Pass ..................................................$30/season Vehicle w/trailer Pass .........................................$60/season Employee Pass ...................................................$30/season Visitor's Pass .....................................................$60/season Boulder Stadium -when needed 0 Hours to One Day ...........................................$5.00 All Vehicle w/any Pass ........................................No additional charge Permit Lot -South of 4th Avenue boat launch Pass or Permit holder Only ..................................$30/season Downtown Parking • Residential (Downtown resident only) ..................No Fee (permit required) 9 AGENDA STATEMENT Date: September 12, 2007 To: Port and Commerce Advisory Board Through: Scott Ransom, Harbor Master From: Anne Bailey, Executive Liaison 4b~a Subject: SMIC Development Plan The Port and Commerce Advisory Board forwarded the Seward Marine Industrial Center Development Plan (Plan) to the Planning and Zoning Commission on April 4, 2007 for review and comments. The Planning and Zoning Commission held a Work Session on June 19, 2007 and suggested one change be incorporated into the body of the plan and noted support for the examination of setbacks and temporary structures in the SMIC area and are asking the Board to consider incorporating Port Security aspects required under new Homeland Security requirements. The Planning and Zoning Commission held a Regular Meeting on August 7, 2007 forwarding the Seward Marine Industrial Center Development Plan back to the Port and Commerce Advisory Board requesting that the following changes and comments be considered. The proposed updates have been incorporated into the Plan for review using bold-italicized-underlined for additions and ~il~gl3 to denote deletions. (Please note: the approved 1995 Seward Marine Industrial Center Development Plan remains in effect until a new plan is adopted by Council.) The change has been highlighted iri gray: BASIC MARINE INFRASTRUCTURE GOAL A dredged, protected basin with adequate docks, ship Gfts and uplands to form a core marine industrial center that will accommodate new businesses in supporting a stable economic base with year-round jobs. The Basin envisioned by the 1980 Century-Quadra concept was enclosed, protected and dredged to -21 feet mean lower low water (MLLV~ to accommodate medium draft vessels for ship repair, cargo off loading and general moorage. The basin has been dredged to design with -25 foot berths adjacent to the Shiplift Dock and the North Dock. The basin is protected by a rip rap breakwater along the east shoreline, by a filled sheet pile cell breakwater along the south and southwest, and by sheet piling along a section of the North Dock. It is still open to the bay along the west and northwest sides. 1. The unenclosed basin allows swells and surges which, at times, prohibits the loading and unloading of vessels of all sizes, and , contributes to the damage of dock facilities and increases the potential for accidents. 1~ a. Aggressively pursue funding and enQineerin~ to enclose and protect the SMIC basin. e-b. Continue to work with the Corps of Engineers to review the feasibility of BA~o federal funding involvement in the breakwater projects. In summary, the Commission forwards the Plan back to the Port and Commerce Advisory Boazd with the incorporated Planning & Zoning Commission comments: 1. Under Basic Marine Infrastructure l.a. add "Aggressively" 2. The Planning and Zoning Commission supports the Boazd examining setbacks and temporary structures in the SMIC azea 3. The Planning and Zoning Commission suggests the Boazd consider incorporating Port Security aspects required under new Homeland Security requirements. The next step in. the process is for the Board to forward the Plan to City Council for review and acceptance. The Board has some options on how to proceed at this time. These options include: 1) If the Board supports the proposed Planning and Zoning Commission change to the Plan, a motion can be made to forward the Plan to City Council for review. 2) The Boazd could set another work session to discuss Planning and Zoning's changes and comments and review the Plan with all of the changes shown. At their next Regular Meeting the Boazd could forwazd the Plan to the City Council or continue working on updates to the Plan. 3) The Boazd could discuss Planning and Zoning suggestions and review proposed changes during their next Regulaz Meeting. Once discussion is complete, there could be a motion forwarding the Plan to City Council for review with the proposed changes or there could be a motion forwarding the Plan to the City Council for review without the proposed changes. After a motion is made and seconded, Board Members could make specific motions requiring roll call votes on amendments they would like to have debated. 4) The Boazd could make a motion to accept or decline the Planning and Zoning proposed changes and comments. Then the Boazd could hold a Work Session to discuss the Plan without the bold-italici .ed-underlined or s~ike~ portions. At their next Regular Meeting the Boazd could forward the Plan to the City Council. The Board is not required to make their final recommendation to City Council at this time. RECOMMENDATION: The Board give direction on how they wish to proceed with the Sewazd Marine Industrial Center Development Plan update. w Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 200131 A RESOLUTION OF THE CITY OF SEWARD, ALASKA, ASSIGNING THE PORT AND COMMERCE ADVISORY BOARD (PACAB) TO REVIEW AND UPDATE THE SEWARD MARINE INDUSTRIAL CENTER DEVELOPMENT PLAN 'WHEREAS, the Seward Marine Industrial Center Development PIan was adopted by Council by Resolution 1995-007; and WHEREAS, Sawar+d City Council recommended the Kenai. Peninsula Borough approve the Seward 2020 Comprehensive Plan by Resolution 2005-26; and WHEREAS, the Seward 2020 Comprehensive Plan was adopted by Kenai Peninsula Borough Ordinance 2005-48; and WHEREAS, the Seward 2020 Comprehensive Plan recommended, "Update the Seward Marine Industrial Center (SMIC) Plan"; and WHEREAS, the Seward 2020 Comprehensive Plan recommended "Revisit the 1995 gin. SMIC Development Plan to i~iude new market trends and modern technologies for ship repair and construction, shipping of natural resource products, boat storage, and oilier compatible industries, soliciting support from Alaska Industrial Development and Export Authority (AIDEA) and the US Economic Development Administration (EDA}." NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. PACAB is asked to review and facilitate public workshops and public hearings for the Seward Marine Industrial Center (SMIC) Development Plan update. Section 2. The SMIC Development Plan should be reviewed and updated with Community Public Work Shops and Public Hearings. Section 3. PACAB is authorized to provide a SMIC Development Plan update to the Planning and Zoning Commission to gather their input. Section 4. PACAB shall consider the Planning and Zoning Commission's recommendations and submit a full SMIC Development Plan to Administration. Section 5. This resolution shall take effect immediately upon its adoption. 12 Seward City Council Resolution 2006-131 PASSED AND APPROVED by the City Council of the city of Sewazd, Alaska this 27th day of November 2006. THE CITY OF SEWARD, ALASKA Manta Shafer, Mayor AYES: Dunham, Valdatta, Schafer, Bazdarson, Thomas, Amberg, Shafer NOES: None ABSENT: None ABSTAIN: None ATTEST: (City Seal) ;o w ~~~ ~ Jean Lewis, CMC ,~ City Clerk -~'~~- OF SFj'Y~~~i~ G~~:1~i~~R9r~O 0 r: .. ~. so O r ~~'e~~ S~~L1iL~~ ~3 MEMORANDUM Date: August 7, 2007 To: Planning and Zoning Commission Through: Donna Glenz, Planning Assistant From: Christy Terry, Engineering Executive Assistant Subject: SMIC Development Plan Updates The Port and Commerce Advisory Board held multiple work sessions to solicit public comments and discuss updates to the Seward Marine Industrial Center Development Plan (Plan). The Board has also held a Public Hearing to collect testimony on the plan. The proposed updates have been incorporated into the Plan for review using bold-italicized-underlined for additions and a s#ril~e~xgh to denote deletions. (Please note: the approved 1995 Seward Marine Industrial Center Development Plan remains in effect until a new plan is adopted by Council.) The Board sent the revised plan to the Planning and Zoning Commission for review and comments and the Commission held a work session on June 19, 2007. Planning and Zoning suggested one change be incorporated into the body of the plan. The change has been highlighted in gray: BASIC MARINE INFRASTRUCTURE GOAL A dredged, protected basin with adequate docks, ship lifts and uplands to form a core marine industrial center that will accommodate new businesses in supporting a stable economic base with year-round jobs. The Basin envisioned by the 1980 Century-Quadra concept was enclosed, protected and dredged to -21 feet mean lower low water (MLLV~ to accommodate medium draft vessels for ship repair, cargo off loading and general moorage. The basin has been dredged to design with -25 foot berths adjacent to the Shiplift Dock and the North Dock. The basin is protected by a rip rap breakwater along the east shoreline, by a filled sheet pile ceU breakwater along the south and southwest, and by sheet piling along a section of the North Dock. It is still open to the bay along the west and northwest sides. 1. The unenclosed basin allows swells and surges which, at times, prohibits the loading and unloadinP of vessels o! all sizes. and contributes to the damage of dock facilities and increases the potential for accidents. 1y + z wT .t n 1 a ~ 1 .,d i ~~e..~ ~i... 1... Y a. Aggressively pursue funding and engineering to enclose and protect the SMIC basin. e-b. Continue to work with the Corps of Engineers to review the feasibility of 8~°!0 federal funding involvement in the breakwater projects. Commissioners also noted support for the examination of setbacks and temporary structures in the SMIC azea and are asking the Board to consider incorporating Port Security aspects required under new Homeland Security requirements. The next step in the process is for the Commission to forwazd the Plan back to the Port and Commerce Advisory Boazd with Planning and Zoning Commission comments. RECOMMENDATION: Motion, "I move to forward the Seward Marine Industrial Center Development Plan back to the Port and Commerce Advisory Board with the incorporated Planning and Zoning Commission comments: 1. Under Basic Marine Infrastructure l.a. add "Aggressively" 2. The Planning and Zoning Commission supports the Boazd examining setbacks and temporary structures in the SMIC azea 3. The Planning and Zoning Commission suggests the Boazd consider incorporating Port Security aspects required under new Homeland Security requirements." -5 City of Seward, Alaska Planning Commission Minutes August 7, 2007 Volume 6, Page 155 Smith commented that the way the Resolution was portrayed was misleading. He stated that he was under the impression that this was a minimum security prison for minimum security people and now that it was explained he understood that it was a taking into consideration the level of security inside the prison. The Commission discussed the fencing requirement. Glenn referred to the packet and application and stated that there was ablow-up of the fencing section and it was a part of what the Commission would be approving. The Commission suspended the rules to allow Jolund Luther to speak. In response to Roach', Luther stated that originally there were three building location alternatives and Alt # 1 was the location the City and the facility decided to place the building. Motion Passed Unanimous Unfinished Business -None New Business - Approve Planning and Zoning Commission suggested changes and comments to the SMIC Development Plan and forwarding the plan back to PACAB Glenn stated that the Commission held a work session on June 19, 2007 to review and make recommendations to PACAB regarding the Seward Marine Industrial Center Development Plan. She continued that P & Z had suggested one change to the plan and noted support for the examination of set backs and temporary structures in the SMIC area and asked that Port & Security aspects be considered. She stated that staff recommended the Commission approve by motion that the SMIC Development plan be forwarded back to PACAB with these comments or others as the Commission deem necessary. Motion (C1arWSmith) Move to forward the Seward Marine Industrial Center Development Plan back to the Port and Commerce Advisory Board with the incorporated Planning and Zoning Commission comments Keil stated that she believed these changes were discussed at the work session and asked if anyone wanted to add anything else. She believed that these were good suggestions and hoped PACAB would accept them. Clark requested that the Executive Liaison relay to PACAB that he thought they did a good job consolidating the plan and making it a good document. ~W City of Seward, Alaska Planning Commission Minutes August 7, 2007 Volume 6, Page 156 •~, Motion Passed Unanimous Select a Work Session Topic for August 21, 2007 Keil stated that she would be gone from August 8-23, 2007 and would not be able to attend the special meeting or the work session. She asked if the Commission had a topic they would like to discuss at the August 21, 2007 Work Session or if it should be cancelled. Anderson stated that she thought the Commission should cancel the work session. Hicks commented that he would interview one or two of the Commissioners about Title 15 in place of the work session. In response to Keil, Glenn stated that if Hicks met with one Commissioner at a time a notice would not have to be posted. Hicks confirmed what his role would be in the interviewing process. Glenn stated that once Commissioner Hicks was ready to present his findings a work session would be publicly announced. Keil clarified Hicks' roles and that the Commissioners would not make any decisions while being interviewed. By general consensus the August 21, 2007 work session was cancelled. Informational Items and Reports (No action required) - Notice of Public Hearing for the August 14, 2007 Special Meeting Approved Resolution 2007-08, P & Z Priorities List Commission Comments - Anderson stated that she wanted to give them a report on the meeting with Mr. Bockhurst but was not prepared. She thanked Hicks for his generosity in helping with Title 15. Roach' thanked Hicks for his service and thanked the audience for coming. Smith requested that the Commissioners review the Code before their interview with Hicks, so, they were not wasting Hicks' time. Hicks stated that he was looking forward to working on the Code and that once the project began it should be completed in a timely manner. ~~ SEWARD MARINE. INDUSTRIAL CENTER DEVELOPMENT PLAN Prepared By Seward Harbormaster and Community Development Department In Cooperation with the Seward Port and Commerce Advisory Board January 1995 *Draft 4/4/07* 18 TABLE OF CONTENTS INTRODUCTION ..........................................................................................................................1 THE PLAN .....................................................................................................................................1 BASIC MARINE INFRASTRUCTURE ...................................................................................2 Basin ..................................................................................................................................2 Docks ...................................................................................................................................3 Shiplift Operations .............................................................................................................4 Uplands ...............................................................................................................................4 MANAGEMENT ...........................................................................................................................5 LAND USE .....................................................................................................................................5 Platting ................................................................................................................................5 Land Values .......................................................................................................................6 Land Uses ............................................................................................................................6 Parks and Recreation ........................................................................................................7 MARICETING ................................................................................................................................7 TRANSPORTATION ....................................................................................................................8 Roads ...................................................................................................................................8 Parking ................................................................................................................................8 Rail .....................................................................................................................................8 Airport ................................................................................................................................9 PUBLIC FACII..ITIES AND SERVICES ....................................................................................9 Public Facilities ..................................................................................................................9 Public Safety .....................................................................................................................10 Public UtiGties .................................................................................................................. ENVIRONMENT AND WASTE MANAGEMENT ................................................................10 Environmental Concerns .................................................................................................10 Waste Management ..........................................................................................................11 APPEARANCE ............................................................................................................................11 Landscaping and Beautification .....................................................................................11 Signs .................................................................................................................................12 Zoning ...............................................................................................................................12 Buildings ...........................................................................................................................12 Appendig .......................................................................................................................................13 ~~ Exhibit A. Site map Fourth of July Creek Valley ........................................................13 Exhibit B. Preliminary Subdivison Layout ..................................................................13 Exhibit C. Project Overview 1980 Project Description ................................................13 Exhibit D. Site Plan 1980 Project Description ...............................................................13 F,xhibit E. Land Uses .......................................................................................................13 Exhibit F. Lease Sites .......................................................................................................13 Exhibit G. Utility layout ..................................................................................................13 ii 20 iii 21 SEWARD MARINE INDUSTRIAL CENTER DEVELOPMENT PLAN INTRODUCTION During the mid-1970'x, the City began developing a plan to create an industrial complex at the Fourth of July Creek area to service the maritime industry. The city annexed the valley in 1977, acquired lands through the Alaska Statehood Act Municipal Entitlement and completed the 1979 Fourth of July Creek Industrial Development Feasibility Study. That study identified four examples of industries that would be more likely than others to locate in the Fourth of July Creek area: fisheries, shipyard, petrochemical processing and heavy industry such as ore refining and bulk freight handling. The foundation for the project was a shipbuilding facility proposed by the Danish firm Burmeister-Wain to meet the high demand for new vessels in the king crab fisheries. With the crash of the fish stock in 1980, the project evolved into a mix of ship repair facilities, general cargo, fisheries processing, and other industrial uses. The project today is essentially as described in the 1980 Century-Quadra report entitled Fourth of July Creek Industrial Marine Park Project Description and shown on Figure 2 -Project Overview and Figure 3 -Site Plan (Appendix Exhibits C &D). Upon completion of a comprehensive 1981 Environmental Impact Assessment, the City embarked on a multi-year construction project that ultimately invested the majority of the city's share of the port bonds and state oil revenues in an access road, the relocation of Fourth of July Creek, a retaining dike, basin, breakwater and shiplift, for a total investment of anvroximately $45 million. '~''~ ` ` ' ' `"' ` ` '' ` °'~"'" ~'" """'°° .a Access, utilities and land availability helped spawn development of the sawmill and the prison within the boundaries of the Fourth of July Creek valley complex. Although the shiplift has been operational since 1985, no major development activity has occurred in the portion known as the Seward Marine Industrial Center (SMIC). THE PLAN GOAL An action oriented document to guide the city and private enterprise in completing the development of a vibrant and successful marine industrial center. The Seward Marine Industrial Center Management Plan is a direct outgrowth of the community's desire to enhance, encourage and promote an atmosphere favorable for additional private sector economic development at the Seward Marine Industrial Center. For the purpose of this plan, the Seward Marine Industrial Center is considered to include the 1100 acres immediately adjacent to the harbor basin, south of Spring Creek and west of the prison property. (Appendix Exhibit A and B) 22 The Seward Marine Industrial Center Development Plan becomes a component of the City of Seward Comprehensive Plan. Whereas the comprehensive plan contains both advisory and binding elements, this plan contains only advisory elements comprised of goals, issues and actions. The binding element of the comprehensive plan is the Land Use Plan which is a legal document that must be adhered to and can be revised only by ordinance. As part of the process of finalizing the Plan, the City solicited initial suggestions from various public boards and commissions and interested groups such as the Seward Chamber of Commerce. The draft plan was presented to the public at advertised public hearings and through review by the aforementioned groups. The issues raised and recommendations made by those individuals and organizations are reflected in this document. An effective plan is one which is implemented. The City of Seward has a track record of accomplishing actions outlined in its plans. Recommendations from previous plans that have been accomplished within the SMIC area include: • Syncrolift with upland rail system; • 250 ton Travelift; • Bulk fuel facility; • 430' North Dock; • fnlet-~1 Fisheries dock and plant improvements; • Electrical substation; • Secondary sewer treatment plant; • Primary electrical, water and sewer systems; a~ • Preliminary real estate subdivision plati • Some fill and cargo lavdown area; • Some utility improvements including area lighting; • Campground Improvements; and • Some Real Estate Development (leases and sales) BASIC MARINE INFRASTRUCTURE GOAL A dredged, protected basin with adequate docks, ship lifts and uplands to form a core marine industrial center that will accommodate new businesses in supporting a stable economic base with year-round jobs. The Basin envisioned by the 1980 Century-Quadra concept was enclosed, protected and dredged to -21 feet mean lower low water (MLLW) to accommodate medium draft vessels for ship repair, cargo off loading and general moorage. The basin has been dredged to design with -25 foot berths adjacent to the Shiplift Dock and the North Dock. The basin is protected by a rip rap breakwater along the east shoreline, by a filled sheet pile cell breakwater along the 2 23 south and southwest, and by sheet piling along a section of the North Dock. It is still open to the bay along the west and northwest sides. 1. The unenclosed basin allows swells and surges which, at times, prohibits the loading and unloading of vessels of all sizes. and contributes to the damage of dock facilities and increases the potential for accidents. a. Pursue funding and engineering to enclose and protect the SMIC basin. e-b. Continue to work with the Corps of Engineers to review the feasibility of $8-°!s federal funding involvement in the breakwater projects. 2. Unlike a rock rip rap breakwater, the gravel filled interconnecting sheet pile cellular cofferdams making up the South Breakwater require regular maintenance to prevent failure. 1~ a. Monitor and repair cathodic protection system as needed. Docks described in the 1980 Century-Quadra concept included an inner dock along the north basin shoreline, deepwater sheet pile cell breakwater and dock enclosing the basin, a ship repair dock, a boat ramp and other miscellaneous docks. A ship repair dock, small fish processing dock, barge ramp and medium draft cargo dock have been constructed and are in operation. 1. There is a growing demand for additional General Purpose Moorage dock space. a. Construct anorth-south sleet-pile-w~a~f dock approximately 400' in length on the east side of the basin to connect the lEnlet-Salmee Fisheries Dock and the North Dock. b To increase moorage within the basin and the deepwater dock outside the basin. 2. The North Dock is not receiving h~ea~use-much intended use and needs to be upgraded to provide a safe and efficient working area. a. Fill and create uplands behind the dock to add additional staging area to improve the efficiency and freight carrier operations at the facility. b. Repair Fendering System to rRemove as many protruding objects as possible from along the dock area to make loading operations more efficient and to prevent damage from loading operations. c. Surface the dock and staging areas with concrete, asphalt, crushed rock, or Roto mill (crushed asphalt) including the installation of drainage pipes. d. Upgrade the bumpering system to handle the sea swells and surges. 3 2y 3. The Barge Ramp has never been completed and there is a concern about its need. ea. If the ramp is deemed unnecessary, delete it to create additional dock face. 4. ISaln3ee Fisheries Dock -there are no a~ieiliated current improvements identified for this dock. 5. Travelift Dock -there are no a~tieipated current improvements identified for this dock. 6. Shiplift Dock a. Repair or replace Syncrolift dock ladders, bumpering system and corrosion control of the pipe piling in the splash zone by application of a protective coating. Shiplift Operations are divided between the mobile 250 ton Travelift and the 5600 5000 long tons Syncrolift platform. The Syncrolift was an integral part of the original SMIC concept plan. The Travelift was purchased and put into operation by the City in 1990 to fill the demand for lifting vessels too small to economically use the Syncrolift platform, but too large for the city's 50 ton Travelift. 1. A number of improvements relative to the 250 ton Travelift operation have been identified. a. Fill and grade the storage area to the correct elevation and provide drainage. b. Ezpand ezisting water and electrical systems in the boat storage area. c. Develop full-service work stations for major maintenance/construction projects on vessels in order to limit the degree of maintenance allowed in the storage area. d Provide Restrooms. ~ea~red--fe~Seli~epe=°~~- ee~itien: 4 ~~ 2 The Svncrolift, although owned by the City, is operated by a contractor through a Maintenance and OperatinE AQreemen~ The Uplands forming SMIC were for the most part created from the material dredged during the formation of the basin. The original design called for a grade of 18 feet above MLLW. The roads are to grade, but some of land is below desired grade. Drainage ditches were placed along Delphin and Olga Streets and the north property line divert water runoff in the summer. 1. During winter, ditches and culverts freeze causing runoff to pool in the lower areas behind roads. a. Fill and grade low lying areas for proper drainage. MANAGEMENT GOAL A management level that is responsive to the needs of its customers and users, adequately serves the public's needs, protects the city's investment and ensures public safety *~-ar~ Security and concerns related to potential environmental pollution grow as the number of boats, cargo and equipment on site increase. . fasu€€ieient Su tcient revenues have-eet ,allowed are necessary for effective on site management and security of this public facility. 1. Seek a rate of return from the use of public facilities, land assets and equipment that will adequately cover deferred maintenance and replacement costs. 2 Review the Upland Boat Work Policy and Best Management Practices to insure compliance with the Clean WaterAct and Local. State and Federal Laws and reQUlahons where then ap lp~~. S z~ z~ LAND USE GOAL Sound, maximized and coordinated development of private and public uplands and facilities in support of the needs of the users and visitors Platting . The city has formulated a ptelimi~a~r~ subdivision of SMIC and the Fourth of July Creek Valley. The subdivision plat dedicates roads, and provides an as-built of utility and. access easements. It creates legal lots for those existing leases and leaves the majority of the SMIC area in blocks. 1_Maintain an accurate map through the survey and plat amendment for all current and future leases. Land Values In order to provide adequate public services and maintenance at SMIC, it is important that the city receive a fair market value for the use. of its limited land assets. ~ ~~ 1 The annual rental payment shall be adiusted every rye years. The adiusted annual rental , payment to be raid under the terms of the lease shall be the appraised fair market rental value (the "Fair Market Rental Value") olthe Leased Land at the highest and best use of the Lease Land Land Uses the SMIC is zoned Industrial. The Seward Zoning Code, Table 15.10.225 Land Uses Allowed establishes what uses are allowed within that district. Uses allowed within the SMIC should focus on strengthening and enhancing the area as a center for marine and other compatible industries ' ., a:~~..:..~ 28 1. Review Table 15.10.225 to ensure the uses listed are compatible with the overall intent of the SMIC area~al~aeees~-r-evisieas-..mod-~~ensid a;te~la~~e~511~te Avenue Parks and Recreation. Under state statutes, the city is required to provide public access along Spring Creek, Fourth of July Creek and Resurrection Bay. Although the area is principally industrial, limited recreation opportunities can be made available without interfering with surrounding industrial uses. 1. Maintain access from Nash Road to the mouth of Spring Creek and provide a pave-beat la~rn camping area. Include siPnage of the access route. 2, ~ as ~~- ~- ~*~-"* "~ " " ----~ Maintain separation 6 ra between the campground and industrial uses. MARKETING GOAL A comprehensive marketing program primarily targeting fisheries, ship repair and marine transportation industries along with a healthy and complementary miz of commercial support business fast Current city marketing efforts lie included_ attendance at trade shows, overseas trade missions, brochures and advertising r " ~' '~ `~"° °+"rr ~"`'"°~-" ""°" e o ° ~,., 8 2q 1. ~den~ify Maintain identilcation of lands available for lease. (see Appendix Exhibit F) 2. Establish Maintain a fair market value base line from which leases will be negotiated. inel~e:~ .. , > > .. 4.3. l~r-eet Maintain a sign along Nash Road and central to the SMIC area showing what lands are available for lease. 4 Continue to encourage multiple users. S_Evaluate °'°`.~tr-i~l utili rates to encourage more usage while ensuring a fair return to the public utility system. TRANSPORTATION GOAL An adequate transportation infrastructure that will: (1) serve the needs of the industrial complex; (2) llow for growth; and (3) attract new business to the community. Roads. Nash Road provides the only ground access to SNIIC and the Fourth of July Creek area. ' + + a • ~ 041 a • ~- ~- a°~---+° -~-~ °~-'°+°-°°-°~° To adequately serve SMIC ~ ~O .a a ava w~ and attract new industries it is of the utmost importance to maintain and improve the public road system to the highest standard economically possible, to include Having. 1 Postuone saving interior SMIC streets until site and utility develoHments are comHleted 9 Although Parking has not been a problem in the past, as more activity develops, it will become imperative that vehicles park in designated areas off public roads and away from equipment activity. 1. Ensure that all lease sites include adequate area to comply with parking requirements set forth in the zoning code, and that lessees provide on site parking for employees and customers. 2, , Maintain signase in parking areas in support of the public docks. Although not directly associated with SMIC, having a well maintained Airport is an important transportation link for the delivery of parts, goods and services to the industrial center businesses. 1. Continue to work with the Alaska Department of Transportation and Public Facilities to improve airport facilities and protect it from river flooding and erosion. PUBLIC FACILITIES AND SERVICES GOAL A full range of public facilities and services adequate to provide a safe and comfortable work environment for users and visitors. 31 Public Facilities range from limited to nonexistent. 1. Include construction of a public restroom/shower facility in the city's capital project plan. 2. Work with 6TH the local phone company to install additional public pay phone stations. 3. Install a Fire/Emergency Call Bow 4. Install paving, fill. fencing, storm water drainage collection, and treatment infrastructure. Public Safety in the industrial center is affected by funding and distance. Limited resources have not allowed the City to provide full police and fire protection afforded to the remainder of the community. The distance from town limits police coverage to an occasional d~e-by patrol, and also increases fire response time. Although a pumper and e~ash rescue truck are located in the harbor storage building, there are no scheduled trained fire department personnel on site to operate them. 1. Evaluate each new development as to its impact on fire and police services. 2. Complete water system to loop all lines or upsize all cross feeder lines and provide additional fire hydrants. 4. 3_Identify and reserve a site for a fire station to serve the Fourth of July Valley area. 4 Include a separate fire station in capital project plan, to accommodate more and/or larger equipment and supplies to support increased industrial development. Possibly include a ioint small office for Seward Police. 6: S. Explore possible co-operative arrangements with Spring Creek Correctional Facility staff to provide initial fire or other public safety needs. Public Utilities such as primary water, sewer, and electrical service systems have not been extended throughout the undeveloped SMIC areas. (Appendix Exhibit G) The cost of extending these utilities creates a disincentive to the establishment of smaller businesses. 1. Improve the water and electrical systems in areas associated with the 250 ton Travelift, to accommodate increased public use. 11 2 2. Include in city capital planning the extension of electrical, sewer and water throughout the industrial area. ENVIRONMENT AND WASTE MANAGEMENT GOAL A high level of environmental a~iza~eness regulatory compliance and a clean work environment Environmental Concerns The objective of the City is to maintain a clean work environment and to protect the land, water and air to the highest degree possible without making the area prohibitive for the type of activities associated with industrial areas. 1. Develop a comprehensive environmental plan to include any required mitigation plans to cover a~tieipated potential events in the S111IC industrial complex while`'maintaining compliance with the rules and regulations of the Environmental Protection Agency and the Alaska Department of Environmental Conservation. 2. Establish policies and procedures for monitoring and ensuring vessel storage/repair site clean up. 3. Develop and distribute use guidelines to lessees,, a$d operators and users of the area. r ~ a.... ~: 4_Designate a site and develop environmentally acceptable repair stations for ship repair including minor repairs, sand blasting and painting. Pave wash down station with rain water encapsulations. ~: S. Require compliance with present or future environmental regulations or controls to lessees or owners with regard to their operations on land within the area. 12 ~~ Waste Management is integral to managing a successful industrial area where large amounts of waste are generated. Separation of steel, wood and general garbage is required at the Kenai Peninsula Borough (KPB) solid waste facility. It is illegal to dump Este used oil in solid waste containers. 1. Continue implementation and improvements ofa program to control the separation, collection, recycling and disposal of _ waste generated at the industrial center, in accordance with established environmental policies and regulations/requirements of the KPB solid waste facility. 2. Continue to improve a used oil collection procedures and disposal facilities to meet the demands of user .groups and to ensure a clean environment. . Monitor users to prevent any illegal discharge of solid or liquid waste. 3. Improve methods to monitor waste material disposal to control and reduce the costs associated with the collection of waste materials. 4. If required, prepare and rle a "Storm Water Pollution and Prevention Plan" (SWPPP). APPEARANCE GOAL A high standard of aesthetic appearance and cleanliness through landscaping, litter control efforts, and development of public amenities that are in keeping with the industrial maritime theme of the area. Landscaping and Beautification Industrial areas do not have to be barren and devoid of natural aesthetics. An atmosphere that is pleasant and attractive to users and visitors alike can be cultivated and accomplished through thoughtful planning and landscaping efforts. 1_3: Where possible se~eea reduce scrap metal storage, trash eenituiner~, and other materials that may be considered offensive to the casual observer. 2_3: Encourage the Pplantin o trees and other landscaping features leea~iens to break up the barren gravel ezpanse. 3.4. Ensure that all businesses comply with city codes regarding the collection and disposal of trash. 4. S: Continue to place all electric utilities below ground. SIGNS, ZONING, BUILDING cow Signs Adequate public signing is important for the visitors to provide directions, identify streets, point out public facilities and to post rules and regulations. Private signing identifies places of business. 1. Review sign code to insure compatibility and adequacy with the industrial .atmosphere. 2. ~eeete Maintain a sign along Nash Road identifying and welcoming visitors to the Seward Marine Industrial Center. 3. Review public signing to ensure that it is adequate to the needs of the public and the city. 4. Install street signs throughout the industrial center to co»tply with local. state and federal regulations. 5. ~nst~all Maintain a sign denoting lands for lease and who to contact. Zoning code development requirements regulate open space for fire prevention/fighting, air and light. 1. Review zoning codes for height and set-back requirements, etc., to determine if they are consistent with the desired industrial center development. 2. Consider an overlay zone to allow support uses in SMIC that are not otherwise wanted in other industrial areas. Buildings constructed to code are important to ensure safe working conditions, and to add to the community taz base. The city has adopted uniform building, fire, mechanical and plumbing codes. 1. Ensure that all buildings are constructed to adopted building and fire code standards. 2. ~~ Review for consideration the use of temporary buildings and trailers. eens~ ~~ 14 ~~ PLAN IMPLEMENTATION GOAL Adoption of the plan by resolution of the City Council and implementation by all identified participants For the City of Seward to realize the benefits of the SNIIC Development Plan and thereby ensure sound growth and development, actions must be taken not only by the City of Seward, but by many other players within the community, the bBorouQh, a~ the s.State and Federal Government. Following are specific actions which are necessary to ensure the successful implementation of this plan: Adopting a Plan shows commitment and establishes policy. Council should, by resolution, adopt the plan based upon recommendations of the Port and Commerce Advisory Board and the Planning and Zoning Commission. Use the Plan to guide the City of Seward in the appropriate quality growth and development of the SMIC. Consistent with its original intent, the plan will remain flexible. While it is intended that all actions presented in this plan will be implemented, it is recognized that changing conditions in the future may necessitate modifications of planned actions or the introduction of additional actions to satisfy local needs. The City recognizes the critical role of plans as key program documents to guide the community's capital budgeting process . _ is recommended that the SMIC Development Plan be reviewed annually and updated within tlu~ee eve ears, or more often as needed. An annual review will help track accomplishments, changes and inadvertent omissions. Abe Appendix (The attachments must be updated and kept current) Exhibit A. Site map Fourth of July Creek Valley Exhibit B. Preliminary Subdivision Layout Exhibit C. Project Overview 1980 Project Description Exhibit D. Site Plan 1980 Project Description Exhibit E. Land Uses Exhibit F. Lease Sites Exhibit G. Utility layout 15 MEMORANDUM Date: September 12, 2007 To: Port and Commerce Advisory Board Through: Scott Ransom, Harbor Master From: Anne Bailey, Executive Liaison ~~ Subject: September 19, 2007 Work Session The Board's current Work Session in September is scheduled for noon on September 19, 2007. Finance Director Kris Erchinger has requested to have a work session on September 19, 2007 with the Board to discuss the PACAB (Harbor, SMIC, Legislative division) budget. Other possible Work Session topics for discussion could include any items off the Priority List or emerging topics Board Members might be aware of. The Board should discuss the PACAB (Harbor, SMIC, Legislative division) budget or another topic of the Board's choice at their next Work Session. If needed, the Board is allowed under Seward City Code 2.30.320 (a) to designate their own time and place for Meetings and Work Sessions. RECOMMENDATION: Administration recommends the Board set the PACAB (Harbor, SMIC, Legislative division) Budget as the September 19, 2007 Work Session. 3l City of Seward, Alaska Port and Commerce Advisory Board Minutes June 6, 2007 Volume 3, Page 230 CALL TO ORDER The regulaz June 6, 2007 meeting of the Sewazd Port and Commerce Advisory Board was called to order at 12:00 pm by Chair Deborah Altermatt. PLEDGE OF ALLEGIANCE TO THE FLAG Boazd Member Butts led the Pledge of Allegiance to the flag. There were present:. Deborah Altermatt presiding, and Theresa Butts Darryl Schaefermeyer Paul Schuldt Ron Long Absent: Karl Van Buskirk comprising a quorum of the Boazd; and Scott Ransom, Hazbor Master Janet Durnil, Harbor Assistant Angela Buck, Hazbor Assistant ARRC Representative Louis Bencardino Bencardino stated that he had hoped to have the contractor in who would move the gravel from the waterfall to the freight dock and he continued to explain the status of the freight dock project. He stated that in September/October they would dredge between the docks and the material would be used for the freight dock. Bencardino stated that he took the City Manager and John Bird on a tour. of the rail road property. He gave the Boazd an update on the cruise ship season. He mentioned extending the freight dock to 800 feet. KPB/EDD -City Council Member Valdatta -Not in attendance. Chamber Report -Laura Cloward Clowazd stated that the Sewazd Destination Guide mail out for this year had surpassed last year's numbers and requests were still coming in. She stated that the Halibut Tournament started on Friday. She continued that a community task force had been organized for the Rail Road car on 3ra and Jefferson. Cloward noted that they were coordinating with a private contractor to discuss the sport fishing industry and that the Chamber greeted every cruise ship that came into town. She passed out a newsletter for the Board's review. In response to Long, Clowazd stated this study may be commissioned by the SeaLife Center. 3e City of Seward, Alaska Port and Commerce Advisory Board Minutes June 6, 2007 Volume 3, Page 231 Schaefermeyer stated that the SeaLife Center would use grant funds for the study. Long continued that he knew of a similaz impact study that was completed and it would be interesting to compaze. In response to Schaefermeyer, Clowazd stated that there were no deed restrictions on the rail car but explained the other zoning restrictions. Administrative Report Ransom introduced Temporary Planner John Bird who would work on large projects. Temporary Planner John Bird gave a summary of his background and stated that he would help with major projects and assist staff when needed. Ransom continued with an update on the 3.5 acre fill area. He then introduced Matthew Sill, the onsite project engineer at Tryck Nyrnan and Hayes. Onsite Project Engineer Matthew $ill reported on the progress of the uplands and gave tentative dates for completions of various projects and utilities for the area. Long stated that it was a good and concise report and hoped the Board would get a shot at planning the future use of the uplands. Schaefermeyer asked if there was an update on the SMC dock engineering funding. Ransom stated that he did not have enough to make a good response and would be answered at a later date. In response to Butts, Ransom stated that there was still correspondence in regazds to the AVTEC Fire Training Center lease. Long stated that the last he heard it was in the State and he thanked Ransom for the new signage on SMIC. Ransom mentioned the facility use agreements and stated that there had been two meetings and explained what was discussed. In response to Altermatt, Ransom stated that the Executive Liaison position had been filled. Angela Buck stated that Anne Bailey would start June 18, 2007. Citizens' comments on any subject except those items scheduled for public hearing-None 39 City of Seward, Alaska Port and Commerce Advisory Board Minutes June 6, 2007 Volume 3, Page 232 Approval of agenda and consent agenda Motion (Long/Schuldt) Motion (Altermatt/Butts) Approve the Agenda and Consent Agenda Place Resolution 2007-02, recommending Andy Baker's Lowell Creek Hydro Engineering Proposal on the consent agenda The Board discussed affirming the changes made to Resolution 2007-02. Motion Passed Main Motion Passed Unanimous Consent Unanimous Consent The following items were approved under the Consent Agenda: May 2, 2007 regular meeting minutes Resolution 2007-02, recommending Andy Baker's Lowell Creek Hydro Engineering Proposal UNFINISHED BUSINESS- Project Status List - On-going After Board discussion, by general consensus, the cargo fee was deleted from the Project Status List. Altermatt referred to the 3.5 acre fill area and stated she appreciated Ransom's outline and discussed the platting. She requested an update for the Board. After Board discussion, be general consensus, Highway Improvements 0-8 was deleted from the Project Status List. Butts stated that the Breakwater Design Deficiency should note, encourage contacting Legislators. Altermatt interjected continue follow-up should be added to this item. Butts asked if there was interested in adding the SMIC racetrack to the list. She gave an update on the track and the upcoming Mud Bog. The Board did not think the SMIC race track needed to be added to the list. NEw BuslNESS- ~ o City of Seward, Alaska Port and Commerce Advisory Board Minutes June 6, 2007 Volume 3, Page 233 Discuss possible future PACAB work sessions for summer 2007 The Boazd discussed PACAB work sessions for the Summer of 2007 and noted work sessions could be added as needed. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Status of SMIC Development Plan Update In response to the Boazd, Ransom stated that there was Planning and Zoning work session scheduled at 6:30 p.m. on June 19, 2007 to discuss the SMIC Development Plan. BOARD COMMENTS - Schuldt suggested that the Boazd improve communications with the other Boards and Commissions. Schaefermeyer mentioned that the he was on the City wide email distribution list and local legislative agendas were emailed to him. Butts asked the Boazd to consider updating the SMIC Development Plan appendices before putting it in front of Council. She also mentioned that the City rearranged the Agenda placing the approval of the Agenda and Consent Agenda ahead of Informational Items and Reports and thought the Board should review. Long noted that it was Watchable Wildlife month and explained where the support came from. Altermatt thanked those who came to the meeting. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak.] BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Meeting adjourned at 12:55 p.m. Anne Bailey Executive Liaison Deborah Altermatt Chairman yl Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes July 18, 2007 Volume 3, Page 230 CALL TO ORDER The regular July 18, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:11 pm by Board Member Long. PLEDGE OF ALLEGL~NCE TO THE FLAG Board Member Butts led the Pledge of Allegiance to the flag. There were present: Ron Long presiding, and Theresa Butts Darryl Schaefermeyer Paul Schuldt Absent: Deborah Altermatt Karl Van Buskirk comprising a quorum of the Board; and Scott Ransom, Harbor Master Anne Bailey, Executive Liaison Christy Terry, Engineering Executive Assistant ARRC Representative Louis Bencardino Bencardino stated the City and ARRC had a great meeting. He informed the Board that Mr. Oates wrote a letter in response to Pat Gamble stating that he'd like to work together to extend the dock since it would benefit both parties. Bencardino discussed the option to take gravel from rivers and streams to extend the dock. He stressed his dock space problem elaborating on all the vessels that would like to come in and the cruise ship issues. He stated that extending the dock would solve these issues. Bencardino stated that a few weeks ago the ARRC received gravel from the waterfall and extended. the dock 130 feet by 250 feet. He stated that they would be ready for TOTE or the property would be used for storage. Bencardino gave an update on the cruise ships, that a company came to discuss opening another business in the building, and the railroad supported return of the ferry. In response to Butts, Bencardino stated that accommodating the ferry is another reason to extend the dock. Schuldt asked what the progress was on the 800 foot extension. Bencardino replied that Pat Gamble suggested that the dock be extended 800 feet and that Gamble had brought this topic up in Anchorage and thought this could be a secondary port for Anchorage. ~z Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes July 18 2007 Volume 3, Pale 231 In response to Schaefermeyer, Bencardino said that ARRC maybe able to bond this project and the estimated cost would be 16 million. Long asked about the activity of the Round House Pond and coal. Bencardino replied that they had obtained a fill permit. Schaefermeyer inquired about the coal dust. Bencardino stated that a study had been done and a solution would be created. He continued that they may shut down during part of the year but he suggested that due to certain wind conditions off loading would be stopped. He discussed other problems and solutions and the need to be prepared. Butts clarified the location of the Round House Pond. Chamber Report Laura Cloward -Not in attendance. KPB/EDD -City Councilmember Valdatta -Not in attendance. Administrative Report Ransom responded to questions from the last meeting. He stated that the AVTEC fue training lease was with the state and the SMC dock would be discussed by John Bird at a later date. He gave an update on the float project stating they were down to the punch list with the contractor on the floats, the water was on and the goal was to be done by the Salmon Derby. He stated that on Monday there will be a proclamation for Coast Guard Day on August 4`~. He introduced Anne Bailey as the new Executive Liaison. Christy Terry gave a brief history on Anne Bailey and gave the Board her work number. Schuldt asked what would legally be done with the new Harbor Fill Area and estimated time for responses. Ransom replied that two projects needed to be completed. He stated that the City needed to receive an okay in a written form from the Corps of Engineers and the FEMA map needed to be updated, which he was unable to address and was unsure when an answer would be provided. He stated that parking would be allowed on the weekend on the SW area of the road to alleviate some issues. In response to Butts, Ransom stated that the bathroom contracts should be completed by the end of August. Ransom stated that they are coming to budget time and that they passed on applying for grant money from the state. He continued to explain why they passed on this grant and what they should do in the future. 43 City of Seward, Alaska Port and Commerce Advisory Board Minutes July 18, 2007 Volume 3, Page 232 In response to Schaefermeyer, Ransom said to receive the grant funds the City would have to apply, the amount of money awarded would be determined and they needed to scale down the project would be the D float. In response to Butts, Ransom replied that if we wanted to get the money a rate increase would have to be placed on the hazbor users next yeaz. Citizens' comments on any subject ezcept those items scheduled for public hearing-None Approval of agenda and consent agenda Motion (Butts/Schuldt) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: Apri14, 2007 Regular Meeting Minutes UNFINISHED BUSINESS- Project Status List- On-Going NEW BUSINESS- Apri14, 2007 Regular Meeting Minutes Discuss Resolution 2007-02 providing a recommendation to Council for pursuit of Andy Baker's YOURCLEANENERGY LLC, Lowell Creek and Marathon Creek in-stream hydroelectric projects as a source of alternative energy for the Seward Utility District. Butts stated that she went to a Council meeting and presented a brief summary on the project to try to sell the next phase but found that Utility Manager Tim Barnum had presented a letter to the City Manager opposing this project. Butts continued that she spoke for PACAB and stated that they had worked hazd to address issues that concerned Council and that she was disappointed because a lot of effort was put into this. She continued that the City Manager apologized for not getting the memo to them and she stated that Barnum's analysis was inaccurate and continued to explain inaccuracies. She stated that she had faxed Andy Baker the memos to give him a chance to reply and a memo was received today. She asked the Board how they'd like to proceed. Schaefermeyer added that this is indicative with the role of PACAB. He continued to express his frustration and stated that he did not want to spend any more time on this topic until some problems were resolved. He stated that they would probably not be able to change Barnum's and Oates' stance on the issue. yy City of Seward, Alaska Port and Commerce Advisory Board Minutes July 18 2007 Volume 3, Page 233 Long thanked Butts for her efforts and stated that he agreed with a few points that Baker and Barnum made but pointed out that some comments seem to be personal. He stated that continuing with this is not constructive and suggested that Baker should engage with Council and Administration. He stated that this was not meaningless but to continue would be detrimental and encouraged those to present this individually. Ransom stated that Barnum was on annual leave but that he would be able to attend and the next meeting. Schuldt believed that it would be beneficial to have Barnum explain his statements. Butts agreed but stated that it may not be productive but she would pursue this as an individual. She suggested that future agendas should discuss PACAB's role. In response to Schuldt, Long stated that it would be possible to schedule a work session with Council to discuss PACAB's roles but suggested that they wait until after the Council election. He stated that he is not inclined to have Mr. Barnum come in for a discussion. Butts distributed and discussed a lay down regarding electrical costs. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Alaska Coastal Management Program Seward Boat Harbor Travel Lift Public Notice WTCAK's Trade Development Programs Focus on Alaska's Top Markets and the Search for New, High-Potential Markets on tie Future Long stated that he appreciated the updated WTC information. Status of SMIC Development Plan Update Long said he was pleased to see the Planning and Zoning Commission look at the SMIC Development plan. WTACK's Passport to Profit Special Report BOARD COMMENTS - Schuldt thanked Butts for her dedication on the Lowell Creek Energy proposal. Butts stated that this Board was more than qualified to analyze the topics presented to them. She requested that a sign be posted in the Clerk's office to remind them that a meeting is taking place. She stated she was optimistic about the new Administration. y5 City of Seward, Alaska Port and Commerce Advisory Board Minutes July 18, 2007 Volume 3, Page 234 Bird. Schaefermeyer stated that he'd like to get an update on the Seward Marine Center from Mr. Long thanked Butts' effort on the project and reiterated that her work was appreciated. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak J Acting Planner John Bird discussed the SMC dock and stated that it was not progressing. He explained that there was not any funding for this and it was due to the verbiage tying it to the ferry. Bird stated that if they can rewrite the language at the Federal level, it may be accepted. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Meeting adjourned at l :OSpm. Anne Bailey Executive Liaison (City Seal) Ron Long Board Member U~ July 13, 2007 City of Seward P.O. Box 167 Seward, Alaska 99664-0167 Main Office (907) 224-4050 Facsimile (907) 224-4038. Mr. Pat Gamble President and Chief Executive Officer Alaska Railroad Corporation 327 W. Ship Creek Avenue Anchorage, Alaska 99501 RE: Freight Dock Extension Project Dear President Gamble: Thank yoz~ for taking the time to meet with me on Tuesday. I felt the meeting was highly beneficial for me and members of my staff. The City of Seward looks forward to working closely with the Alaska Raikoad on areas of mutual benefit. , .: As a result of our discussion, I think a collaborative stakeholder effort could accelerate the freight dock extension project and provide significant benefits to multiple agencies. 'The stakeholders might include the City of Seward, the Department of Transportation and Public Facilities and its Alaska Marine Highway System, the Department of Military and Veterans Affairs, homeland security agencies, the United States Coast Guazd, deployable military organizations, and the University of Alaska Fairbanks. Per our discussion, construction of the dock could provide the City of Sewazd with many benefits that include (1) reducing stream bed-loading by using our gravel to build part of the extension; (2) growing jobs in the area to support increases in freight, passengers, and ship support or ship maintenance; and, (3) providing the terminus of an emergency maritime highway. The emergency mazitime highway would provide additional emergency response options for the Department of Militazy and Veterans Affairs, the Department of Transportation and Public Facilities, and Alaska Marine Highway System. The freight dock could benefit the United States Coast Guazd by providing additional space for berthing of its lazger vessels, and adeep-water ice-free port of refuge for larger distressed vessels. The dock could enhance capabilities for rapid deployment of military equipment and vehicles from Alaska. Finally, the dock could also provide the University of Alaska Fairbanks with an interim solution for berthing the Alaska Region Research Vessel until the university dock is built. ~~~ The freight dock extension is a project that could bring local, state, federal, and private interests into alignment. In that respect, the project has the potential for funding from many levels of government and the private sector. The City of Seward would be willing to host or participate in a meeting by the Alaska Railroad Corporation to discuss these ideas with any or all of the aforementioned stakeholders. Please let us know if we can do anything to facilitate your efforts. Again, thank you for meeting with me and members of ` my staff. Sincerely, ~~ Philip Oates City Manager X18 MEMORANDUM Date: September 12, 2007 To: Port and Commerce Advisory Board Through: Scott Ransom, Harbor Master From: Anne Bailey, Executive Liaison Uh Subject: World Trade Center Alaska Luncheons The Port and Commerce Advisory Board mentioned Board Members attending the monthly World Trade Center (WTC) Luncheons in Anchorage at the July 18, 2007 regular meeting. I have obtained further information regarding the budget for PACAB and the consent from the Harbormaster for Members to attend these luncheons. The Board has a current balance of $2,654.97 for PACAB Travel and Subsistence and $861.25 for PACAB Education and Training. Previous expenses from the Travel, Subsistence, Training & Education Budget include $1,146.67 for Board Member Butts to attend the 2007 Tidal Energy Conference in Ketchikan and for Chair Altermatt to attend the January 2007 World Trade Center Alaska Luncheon. If the Board would like to pursue sending one or two Board Members to the montlily meetings using Board funds, the Harbor Master is authorized to permit this. The expenses stipulated to attend these luncheons include $126.10 for the mileage to and from Anchorage and $35 for the luncheon registration totaling $161.10. The Board is not required to send Board Members to the monthly World Trade Center Luncheons; therefore, the TraveUSubsistence & Education/Training Budget can be used elsewhere. Future travel the Board might want to consider when discussing the use of these funds include the yearly Pacific Marine Expo in Seattle. The Board could also recommend Council send a representative to the Rural Energy Conference using the Council's Budget. y9 _ -- ~ p - a s s o rt t o P r o f ~ t WORLD TRADE CENTER ALASKA .. yy Rising Sun, Again Japan's Economic Rebound Bodes Well for Alaskan Exporters By Greg Wolf and Hiroki Deguchi For many decades, the Japan-Alaska relationship has played a signifi- cant role in the growth of the state's international trade economy. Long the state's number one-export market, Japan retained that position in 2006 as shipments from Alaska to the country totaled $1.1 billion, accounting for 27% of the state's total worldwide exports. In addition to being important buyers of Alaskan exports, Japanese companies have also made substantial investments in several of the state's major industries, including seafood, mining and tourism. Alaska's ties with Japan are long-standing, multi-dimensional, and in- volve anumber of "firsts." Alaska was the first American state to receive Japanese post-World War II investment, in pulp mills in Southeastern Alaska. In 1965, Alaska became the first American state to open a trade office in Tokyo. The fast liquefied natural gas (LNG) imported by Japan was shipped from Kenai, Alaska, beginning in 1969. These shipments continue to this day. In 1970, the Japanese government set up a consular office in Anchorage, the first foreign country to do so. In 1982, that office was upgraded to a Consu- late General. In 2006, the Japanese government, responding to budget con- straints, returned their presence in Anchorage to Consular Office status. The trade relationship between Alaska and Japan is a natural partner- ship with Japan, a relatively resource-poor country, matched with Alaska, a state rich with natural resources and abundant seafood. In 2006, seafood was the largest export commodity shipped from Alaska to Japan. At $725 million, seafood represented 66% of the state's exports to the country. Energy was the second largest export category, consisting mainly of LNG shipments. Energy shipments accounted for some 15% of exports to Japan. Minerals, primarily zinc and lead, were the third largest export commodity (14%), followed by forest products (4%). Beginning in 1990, Japan experienced adecade-long economic recession, characterized by deflationary pressures. As a result, Alaska's exports declined from $2.3 billion in 1992 to $867 million in 1998. Since 1999, ex- ports have found a plateau hovering just above $1 billion. Now, there are signs that oint to a ossible economic rebound A b Alaska 2006 Exports to Japan $1.1 Billion Forest Other Products 1%., a% Minerals 14% Energy Resources Seafood 15% 66% Source: U.S. Census Bureau ($inBillions) GDP Growth ofJapan +2.7% $5,100 +2.7% $5,000 +1.3% $4,900 +1.9% -0.3% $a,soQ $4,700 $4,600 $4,500 2000 2001 2002 2003 2004 2005 (Numbers above corresponding year indicate % growth) Source: World Development Indicators p p growing num er of ana- lysts believe that Japan has successfully turned the comer and that growth is returning to its economy (see graph of GDP growth). This bodes well for Alaska as a growing Japanese economy and strong Japanese currency will support expanded exports. World Trade Center Alaska has established a trade development program designed to assist Alaskans to initiate or expand business with Japan. The Japan Focus program provides information and hands-on assistance to Alaskans seeking opportunities in this important market. To date, program activities have included a "How to Do Business in Japan" seminar, presentations by Japa- nese diplomats and trade officials, and a session on cultural do's and don'ts. Please contact the Center (telex 278-7233) or visit our website: www.wtcal:.ort? to learn more about this program. World Trade Center Alaska 431 W. 7th Ave., Suite 108 Anchorage, Alaska 99501 Phone: (907) 278-7233 Fax: (907) 278-2982