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HomeMy WebLinkAboutRes2004-004This resolution was postponed and not brought back to council (as far as the Clerk's staff could tell). Sponsored by: Shealy CITY OF SEWARD, ALASKA RESOLUTION 2004-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEW , ALASKA, AUTHORIZING THE SEWARD FIRE DEPARTME TO PURCHASE 40 SELF CONTAINED BREATHING APPARAT WITH ACCESSORIES THROUGH EAGLE ENTERPRISES ;' WHEREAS, the Seward Fire Department has the need to repl e the 40 0 ,mismatched SCBA's (self-contained breathing apparatus) currently being used b the fire f ters; and WHEREAS, after many years of trying to purchase S A's t ugh funding of Capitol Projects and applying for the Fire Act Grants, with no succe ;and WHEREAS, during the 2004 budget work sessi s fun were allocated that would afford the Fire Department the opportunity to purchase 4 (m be 5 CBA's; and WHEREAS, it was asked during the bu get ork sessions, if there were other funding programs that could be developed; and WHEREAS, a specific set of crit a as established taking into consideration the units compatibility with our neighboring dep is for mutual aid, easy of use for our fire fighters, in- state resources for maintenance and r a' s as well as cost per unit; and WHEREAS, we contact vendors representing 4 different SCBA manufacturers and requested price quotes accordi o our specific criteria; and WHEREAS, after tensive research we chose Scott Air packs from Eagle Enterprises as best suiting our criteria a per City Code 6.10.130 feel it is in the public best interest to purchase the SCBA's from this v ndor; and WHEREA ,our research also provided several opportunities for lease purchase of 40 complete SCBA' ,and WH AS, the annual cost of such a lease purchase for the 40 air packs would only be about $12 0 higher than the funds approved for FY 2004 safety equipment purchase ($15,000 account -1220-5465). ~OW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WARD, ALASKA that: Section 1. City Council will approve the order to be placed for 40 Scott SCBA's and itional accessories through Eagle Enterprises not to exceed $149,975. ~i~aS ~~i~) stnnaZ u~ar ~.LS~.L.L~ ~NI~,LS~ ~,LN~Sfl~ SOON S~A~ .IO~L'J~ ~MOSSO.Ig pIAL'Q '~ ~'~IS~"I~ `(I2I~'M~S 30 A.LI~ ~H,L •~OOZ `~Z~nu~r ~o ~C~p u,Zi siu~ `~xsni~ `p.~~maS 30 ~~ia auk ~o tiauno~ ~~?~ ~ ~q Q~A02idd~' Ql~i~' Q~SS~d •uoi~dop~ ski uodn ~ia~~ipauiuii ~aa axed ii~us uoi~niosa.~ siu,i, •£ uoilaaS b0-b00Z I~IOI,Lf1'IOS~2i ~'?IS~"I~' `Q2i~M~S 301~,LI~ ,- •sn~~.z~dd~ ~uiu~~a.~ci paui~~uoa Sias auk ~o ~soa i~~o~ auk ~o~ ~uauxaaz~~ ase~iaznd aseai ~ d3~ o~ uoi~~z~siuiuzp~ ~~i~ auk nnoii~ iiinn iT~unO~ /C~T~ •Z uol;aaS Agenda Statement Meeting Date: January 12, 2004 To: Mayor and Council Members Thru : Phil Shealy, City Manager From: David Squires, Fire Chief Agenda Item: Sole source and leasing of Self Contained Breathing Apparatus BACKGROUND & JUSTIFICATION: During the budget work sessions for 2004, it was brought to the attention of Council that the Fire Department needed to replace the inventory of self contained breathing apparatus (SCBA) because of age, high cost of maintenance, and safety concerns of using the units. Because of the projected high cost to replace the inventory of SCBAs, it was not possible to complete this project within a budget year. It was questioned if there was an alternative way to solve the problem. With that idea in mind, I requested from each vendor to give us their best quote for the SCBAs as specified for our operational needs and to supply a possible leasing option. Attached are the results of that request. Fire department staff and volunteers have field tested SCBAs from various vendors in the past year and have selected the one they felt best meets our needs. Criteria in the selection process was, ease of use, the ability to do in-state maintenance and the interoperability of the SCBAs with our neighboring fire departments. Cost of each unit was the last item to be considered, but weighed heavily in the final selection. We have selected the Scott 4.5 SCBA supplied by Eagle Enterprises, Inc. as the replacement SCBA. It meets our operational needs and the volunteer staff are familiar with this SCBA. This brand of SCBA is being bought by neighboring departments and has in state service, the best warranty and has a good price. The price of each SCBA with spare cylinder as specified by the Department comes to $3,615.00 (times 40 = $144,600.00). We have added twenty voice amplification units ($220.00 each) to enhance communication during operation of the SCBA. This will add $4,400.00 for the twenty SCBAs. Also we have added the NFPA required RIT Pak to complete the project ($975.00). The total cost of obtaining forty SCBAs as specified with spare cylinders, with twenty voice amplification units and one RIT Pak comes to $149,975.00 CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan ____ 2. Strategic Plan ____ 3. Other: _ ____ 4. Not applicable ____ FISCAL NOTE: The Department feels the possibility of leasing the SCBAs allows us to procure all of the needed units at one time rather than three units per year for thirteen years. FY 04 budget has a new line item (101- 1220-5465 - Safety Equipment/Supplies) from which the lease could be paid. Depending on the results of a RFP for leasing, we estimate the annual cost for a lease to be around $26,000 to $27,000 per year for seven years. Using the high figure, this will increase the Department’s budget by $12,000. Approved by the Finance Department: _____________________________________ RECOMMENDATION: Council approve Resolution 2004 -04, authorizing the purchase of forty self contained breathing apparatus with spare cylinders, twenty voice amplifiers and one RIT pack from Eagle Enterprises, Inc; for the amount of $149,975.00, contingent on the City’s ability to obtain favorable leasing terms. The City Administration is authorized to request for proposal leasing options for the procurement of this equipment.