HomeMy WebLinkAboutOrd2003-001
PULLED FROM AGENDA
Sponsored by: Erchinger
Introduction Date: January 13, 2003
Public Hearing Date: January 27,2003
Enactment date: January 27,2003
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CITY OF SEWARD, ALASKA
ORDINANCE 2003-01
AN ORDINANCE AMENDING SEWARD CITY CODE, TITLE 6, PURCHASING,
CONTRACTS AND PROFESSIONAL SERVICES, INCREASING THE LIMIT FOR
MINOR PURCHASES FROM $10,000 TO $25,000, MAKING CERTAIN CHANGES
TO CLARIFY POLICIES, ELIMINATING OUTDATED LANGUAGE, AND
REDUCING CONFLICTS WITHIN THE CODE
WHEREAS, the former City Manager established a Procurement Committee ("Committee")
to review the Seward City Code, Title 6, Purchasing, Contracts and Professional Services for the
purpose of updating and clarifYing; and
WHEREAS, the Procurement Committee currently consists ofthe Manager of Electrical Utility,
the Finance Director and the Director of Administrative Services with assistance from staff members
from the Finance Department and from the Engineering and Construction Department; and
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WHEREAS, the Committee reviewed several procurement codes, policies and procedures from
other communities in Alaska, concentrating on those communities that operate harbors, electric,
water and sewer utilities for the purpose of updating language to current terminology being used and
to update sections based upon current purchasing procedures being used by the City and other
municipalities; and
WHEREAS, the Committee received input from Department Managers and the City Attorney;
and
WHEREAS, the purposes described in Title 6,96.01.010, guided the Committee in its review
and recommendations; and
WHEREAS, the most significant change being recommended is an increase to the dollar limit
for minor purchases from $10,000 to $25,000; and
WHEREAS, the last change to the dollar limit was in 1989 when Council increased the limit
from $5,000 to $10,000; and
WHEREAS, the growth of the City's overall budget, improvements to the budget process, and
the ability of the finance department to track purchases with the budget justifies an increase in the
limit for minor purchases; and
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WHEREAS, increased costs of doing business over the last ten years has resulted in Council
approval for routine purchases where funding was already approved within the City's budget; and
WHEREAS, the new limit is within the median range of the limit of other Alaskan commu-
nities; and
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WHEREAS, a new section, ~6.05.020, was added to set out the procedures for "minor
purchases" defined as $25,000 or less that continues to meet the purposes set forth in Title 6 to
insure fairness and equity; and
WHEREAS, other recommended changes in Title 6 are housekeeping measures to bring the
code up to current purchasing practices within the City and current purchasing practices now being
used by other municipalities.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, that:
Section 1. Seward City Code Title 6 is amended to read as follows (Strikeout - deletions
Underline = additions):
TITLE 6
PURCHASING, CONTRACTS AND PROFESSIONAL SERVICES
Chapter 6.01 General Provisions
Chapter 6.05 Incidental Minor Purchases
Chapter 6.10 Major Purchases
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Chapter 6.01 General Provisions
6.01.010 Purpose.
6.01.015 Interpretation.
6.01.020 Compliance with grant conditions.
6.01.025 Purchase orders; form of expenditures generally.
6.01.030 Certifying purchase orders and contracts.
6.01.035 Inspection of work, materials, etc., prior to payment.
6.01.040 Payment of claims.
6.01.050 Contractor delinquency in certain payments.
6.01.010 Purpose.
The purpose of this title is to:
1. maximize the purchasing value of public funds in the
procurement of goods and services for the city;
2. provide an efficient system for the purchase of goods and
services without creating unreasonable administrative burdens and
restrictions;
3. provide flexibility in the methods of purchasing goods and
services in order to meet the goals and objectives of the city as
determined by the city council;
4. provide for the fair and equitable treatment of all persons
involved in the provision of goods and services to the city; and
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5. prevent collusion and anti
providers of goods and services.
-competitive practices by the
(Ord. 615, 1989)
... 6.01.015 Interpretation.
This title is to be interpreted and applied in order to further
the objectives stated above. (Ord. 615, 1989)
6.01.020 Compliance with grant conditions.
When a procurement involves the expenditure of state or federal
grant, assistance or contract funds, the procurement shall be
conducted in accordance with any applicable mandatory state or
federal law and regulation. Nothing in this code shall prevent the
city from complying with the terms and conditions of any grant,
gift or bequest which is otherwise consistent with law. (Ord. 615,
1989)
6.01.025 Purchase orders; form of expenditures generally.
A. Every undertaking of the city involving the expenditure of
city money shall be in writing in the form of a purchase order,
check request , credit card, electronic communication, travel
voucher or of a contract, as may be approprBte, and no officer or
employee of the city shall have authority to enter into any oral
agreement involving the expenditure of money. The finance
director's, or designee's, written approval of expenditures
certifies that each expenditure has been properly authorized and
that funds have been lawfully appropriated for that purchase. The
... city manager or designee and city clerk or designee shall sign all
contracts on behalf of the city ~, and the city manager and the
finance director shall sign all purchase orders.
B. Separate purchase orders shall not be issued for the purpose
of circumventing the requirements and limitations of this title.
C. Purchase orders shall be issued upon requisitions signed by
the head of the division. All requisitions shall be filed with the
purchasing agent and no purchase shall be made until an order has
been obtained from him.
D. In the absence of the city manager, a person designated by
him, in writing, is hereby authorized to sign for the city manager
purchase orders for materials, supplies and equipment whth do not
exceed five hundred dollars ($500.00) in value, in conforming with
control procedures to be established by the city manager for that
purpose. (Ord. 615, 1989)
C. The city manager may authorize any department or division of
the city to purchase directly certain specified supplies,
materials, equipment or contractual services under written
procedures not less restrictive than those prescribed under this
chapter and chapter 6.05.
D. The city manager shall have the authority to and shall
establish the administrative procedures and provide for other
matters which may be necessary to carry out the provisions of this
__ chapter and chapter 6.05.
E. References in this Title to matters required to be in
"writing" or to be "written" may include electronic communication
unless procedures are otherwise prescribed, however, all sealed
bids and sealed proposals must be physically submitted in the
manner provided in chapter 6.10.
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6.01.030 Certifying purchase orders and contracts.
The city finance director shal 1 attach to each contract a
certificate signed by him, and there shall be attached to and
included in each purchase order a certificate of the finance
director that the established amount of money to meet the obliga-
tion of the city by such contract or pur chase order has been
lawfully appropriated and in the proper form and in the process of
collection to the credit of the fund involved, the current fiscal
year, and to involve expenditures of money in future years, the
finance director shall only certify as to money estimated to be
paid by the city thereunder during the current fiscal year. (Ord.
615, 1989)
6.01.035 Inspection of work, materials, etc., prior to payment.
A. Prior to the making of partial or final payments on cmrracts,
the city manager or designee shall certify that the conditions of
the contract for which payment is made have been complied with. In
the case of partial payments, such payments shall be made on
estimates of the amount and value of work accomplished. The
certificates of estimate shall include the amount and value of the ..,
work accomplished and the materials used since any preceding
estimate. Such certificates of estimates shall further indicate
that if a greater proportion of the contract has been performed by
the contractir.g party than that which is represented by the request
for partial payment, the request only shall be paid, in addition to
any preceding partial payments. The finance director may authorize
payment Dupon receiving the certificates, estimates, or invoices
properly certified and evidence of compliance with any other
applicable requirements, the finance director shall then issue
warrants in payment.
B. The responsibility for the inspection and acceptance of all
materials, supplies and equipment shall rest wittthe department or
division head concerned. (Ord. 615, 1989)
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6.01.040 Payment of claims.
A. The city finance director shall pay claims for which
appropriations have previously been made, when the claim was
~ incurred by purchase order as otherwise herein provided, or by
agreement approved by the city council.
B. The finance director shall require invoices to be submitted to
him by the vendors, and that the head of the department or division
of the city concerned shall submit to him a copy of the purchase
order so certified to the effect that the goods or services for
which the purchase order and invoices are rendered have been
delivered in the manner, quantity and quality specified, prior to
the issuance of the city's warrant and payment thereof~ whereupon
the city's warrant shall be properly issued in payment.
C. Claims for transportation expenses and allowances submitted in
connection with traveling on official business will be allowed by
the finance director only when such expenses have been approved in
advance by the city manageror designee and are submitted on proper
forms provided by the city and certified by claimant. (Ord. 615,
1989)
6.01.050 Contractor delinquency in certain payments.
A. The city shall not award a contract or purchase order to any
person who then is delinquent in paying (i) any tax levied by the
city or the Kenai Peninsula Borough, (ii) any special assessment
levied by the city, (iii) any charge for city utility or harbor
services, or (iv) any city business license fee, unless ta person
.. cures the delinquency within 10 days after the mailing of written
notice thereof.
B. The city may terminate any contract or purchase order if the
contractor becomes delinquent in payment of any of the items listed
in subsection A. of this section, unless the contractor cures the
delinquency within 10 days after mailing of written notice thereof.
C. The city may deduct from any amount due the contractor under
any contract or purchase order an amount equal to the total of all
delinquent amounts that the contractor owes for (i) taxes levied by
the city or the Kenai Peninsula Borough, (ii) special assessments
levied by the city, (iii) charges for city utility or harbor
services, and (iv) the city business license fee.
D. Subsections B. and C. of this se ction shall be deemed to be
incorporated in every city contract and purchase order that is
executed after the effective date of this section.
E. Nothing in this section shall prevent any person from paying
under protest any tax, special assessment, utility or harbor
charge, or business license fee, or pursuing appropriate judicial
or administrative action to contest or recover any such tax,
assessment, charge or fee. (Ord. 96-18)
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Chapter 6.05 Incidental Minor Purchases
6.05.010 Purchases of $10,000 25,000 or less.
6.05.015 Solicitation, quotations, records.
6.05.020 Minor Purchase Procedures.
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6.05.010 Purchases of $10,000 25,000 or less.
The city manager is hereby authorized to bind the city by
purchase order or contract without advertising or previous action
by the city council for the payment for labor, services, materials
or other valuable considerations, in amounts not exceeding ten
twenty-five thousand dollars ($10,000 25,000) in anyone item;
provided, that reasonable efforts have been made to pro vide the
city with the lowest and best prices obtainable. Those efforts may
include, but are not limited to, the written quotations or
advertising for sealed bids. The city manager may reject any or
all quotations or bids and may waive minor irregulariti es in the
quotations or bids. (Ord. 615, 1989)
6.05.015 Solicitation, quotations, records.
A. solicitation. Written quotations may be solicited by
telephone, in person or in writing from interested persons or
firms.
B. Quotations. A detailed record saIl be made of the quotaions
received and shall include the firm's name, person contacted,
detailed description of materials or services, and price. Prices
in published mail order catalogs or internet web sites may be
considered to be written quotations.
c. Records. A record of all such incidental minor purchases and
the quotations submitted to the city in competition thereon shall
be kept and such records shall be public. (Ord. 615, 1989)
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6.05.020 Minor Purchase Procedures.
A. All purchases for an amount estimated to be $1,000 or less
shall be made on the open market with such competition as is
reasonable and practical in the circumstances.
B. Purchases in an amount estimated to be greater than $1,000
but not more than $10,000 shall be made when feasible and when in
the best interest of the city in the open market by written or oral
quotation or telephone solicitation, which may be done without
newspaper advertisement and without observing the procedure
prescribed for the award of formal sealed bid~chases. Such open
market purchases, whenever practicable, shall be based on at least
three quotations and shall be awarded to the lowest qualified
bidder. The basis for determining the lowest qualified bidder
shall be the same as that used in formal btl procedures as defined
in ~6.10.135, including any preferences established by law,
c. Purchases in an amount estimated to be more than $10,000 but
not more than $25,000 shall be by written informal bids which may
be done without newspaper advertisement and without observing the
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procedure prescribed for the award of formal sealed bid purchases.
Bids shall be solicited from interested bidders and known vendors
and whenever practicable, shall be based on at least three
~ quotations. The basis for determining the lowest qualified bidder
shall be the same as that used in formal bid purchases as defined
in ~6.10.135, including any preferences established by law.
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Chapter 6.10 Major Purchases
Article 1. Major Purchases Generally
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6.10.110 Definition.
6.10.115 Exemptions from competitive procurement procedures.
6.10.120 Specialized products and professional services exempt.
6.10.125 Purchase of used equipment exempt.
6.10.130 Where competitive bid proposals not in public interest.
6.10.135 Award only to responsible bidder/proposer.
6.10.140 Not responsible bidder/proposer finding.
6.10.145 Where funding insufficient.
Article 2. Competitive Sealed Bids
6.10.210 Use of competitive bids.
6.10.215 Competitive sealed bids - public notice.
6.10.220 Bid security.
6.10.225 Bid form.
6.10.230 Bid award.
6.10.235 Return of bids.
Article 3. Alternate Procurement Procedures
6.10.310 Alternate procurement procedures.
6.10.315 Competitive sealed proposals.
6.10.320 Notice.
6.10.325 Request for proposals content.
6.10.330 Opening of proposals.
6.10.335 Discussions with proposers.
6.10.340 Award of contract.
6.10.345 Prequalification of bidders/proposers.
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Article 1. Major Purchases Generally
6.10.110 Definition.
For the purposes of this chapter, major purchases are tho se
purchase orders or contracts for labor, services, materials, or
other valuable considerations which exceed tentwenty-five thousand
dollars ($10,000 25,000) for anyone item. (Ord. 615, 1989)
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6.10.115 Listed Exemptions Exemptions from competitive
procurement procedures.
The provisions of this title requiring competitive procurement
-- procedures need not apply to the types of services and/or contracts
set forth in ~~ 6.10.120 - 6.10.130 below; and the city council may
approve such contracts by motion or resolution. Nothing in this
title shall preclude the city from utilizing any of the procedures
set forth in this code in those instances. (Ord. 615, 1989)
6.10.120 Specialized products and professional services exempt.
A. Restrictions and provisions of Articles 2 and 3 of this
chapter shall not apply:
1. to the purchase of a patented article;
2. where an emergency makes the delay incident to competitive
bidding unreasonable;
3. where an emergency makes the delay incident to the
procedures for rejecting a low bid set out in ~ 6.10.140 unreason-
able;
4. to the placement of insurance coverage;
5. to supplies, materials, equipment or contractual services
which can only be furnished by a single dealer, or which have a
uniform published price;
6. to supplies, materials, equipment or contractual services
purchased from another unit of government at a price determined by
the city manager to be below that obtainable from private dealers,
including war government surplus;
~ 7. to contractual services purchased from a public utility
corporation at a price or rate determined by state or other
government authority;
8. to the purchase of professional services. Professional
services are those that require special knowledge and judgment that
includes analysis, evaluation, prediction, planning or recommendfr
tions and which result in the production of a report or the
completion of a task. Examples of professional services include
accounting, architectural, appraisal, engineering, land surveying,
financial consultation, legal services, lobbying, planning,
economic analysis, computer programming and system analysis,
insurance consultation and risk analysis, and other specialized
services. Any professional services contracts which are not
procured using the competitive procurem ent procedures shall not
exceed two years except for completion or work in progress under
architectural or engineering contracts'L
9. to purchase electronic data processing software and
hardware systems; and
10. when competitive procurement procedures have been
followed, but no bids, quotations or proposals are received. In
such case, the city manager may proceed to have the services
performed or the supplies purchased without further competitive
bidding or quotation.
__ B. The city may utilize competitive bi ds obtained by other
governmental units. (Ord. 615, 1989)
6.10.125 Purchase of used equipment exempt.
Restrictions and provisions of this title shall not apply where
the city council determines that the public interest would be best
served by the purchas e of used equipment and, by resolution,
authorizes the city manager to locate and purchase a particular
type and quantity of used equipment. (Ord. 615, 1989)
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6.10.130 Where competitive bid proposals not in public interest.
Restrictions and provisions of this title shall not apply where
the city council determines and makes written findings that the
--- public interest would be best served by not requiring competitive
bids/proposals. The best interest determination may be based upon,
but is not limited to, a finding that the services or articles can
be procured at a lower cost without competitive bidding. (Ord.
615, 1989)
6.10.135 Award only to responsible bidder/proposer.
A contract awarded under this chapter shall be made only to a
responsible bidder/proposer. The city manager may report to the
city council and recommend rejection of a bid or a proposal on the
basis of the following criteria:
1. the skill and experience demonstrated by the bidder/proposer
in performing contracts of a similar nature;
2. the bidder's/proposer's record for honesty and integrity;
3. the bidder's/proposer's capacity to perform in terms of
facilities, personnel and financing;
4. the previous and existing compliance by the bidder/proposer
with laws and ordinances relating to the contract;
5. the number and scope of conditions attached to the
bid/proposal;
6. the bidder's/proposer's past performance under city contrac~s
including failure to timely complete a contract for the amount
stated in its bid or proposal including city requ ested change
__ orders. If the bidder/proposer has failed in any material way to
perform its obligations under any contract with the city, the
bidder/proposer may be deemed a non -responsible bidder/proposer.
(Ord. 615, 1989)
6.10.140 Not responsible bidder/proposer finding.
A report that the low bidder/proposer is not responsible shall
delay the award of the contract until after completion of the
procedures outlined below.
1. If the city manager or his designee reports to the city
council that the lowest bi dder is not responsible, notice shall
immediately be sent to the next two lowest bidders or the next two
most preferred proposers and the report shall be placed on the
agenda of the next scheduled council meeting; provided, that the
next council meeting allows two weeks' written notice to the lowest
bidder and the next two lowest bidders or most preferred and next
two most preferred proposers.
2. At the council meeting, the lowest bidder or most preferred
proposer and the city manager or his designee shall have the
opportunity to be heard regarding the adverse report.
3. The city council shall then determine whether it is in the
best interest of the public to affirm, reject, or modify the city
manager's report and in so doing make written findings to support
... its determination. The written findings shall be based on, but not
limited to, the criteria set out in ~ 6.10.135. (Ord. 615, 1989)
6.10.145 Where funding insufficient.
If the lowest responsive and responsible bid or proposal exceeds
the amount of furds available for the procurement, the scope of the
procurement may be reduced to bring its estimated cost within the
amount of available funds. The city shall issue a new invitation
for bids or requests for proposals for the reduced procurement, or,
upon a finding by the city manager that the procurement is in the
best interests of the city and upon notice to the city council in
the manner set forth in ~ 6.10.310, B., he may negotiate with the
three lowest responsive and responsible bidders or the three most
responsive and responsible proposers in succession, beginning with
the lowest bid or most responsive proposal, and may recommend the
city council award the reduced contract. (Ord. 615, 1989)
Article 2. Competitive Sealed Bids
6.10.210 Use of competitive bids.
When the cost of goods or services required by the city exceeds
the sum of ten twenty-five thousand dollars ($10,000 25,000) the
city shall seek and preserve a competitive environment by utilizing
the competitive bids as set forth in this article unless otherwise
exempt. (Ord. 615, 1989)
6.10.215 Competitive sealed bids - public notice.
The city manager shall call for bids by advertising at least once
in a newspaper of general circulation in the city not less than two
weeks prior to the date set for receiving bids. (Ord. 615, 1989j
Ord. 94-03 )
6.10.220 Bid security.
A. All bids must be accompanied by a certificate of deposit, or
certified check or draft, or a cashier's check or a draft on some
responsible bank in the United States, in favor of and payable at
the site to the city, for an amount equal to five percent (5%) of
the bid, such deposit not to exceed fifty thousand dollars
($50,OOO). If the bidder to whom the contract is awarded shall,
for fifteen (15) days after such award, fail 0 r neglect to enter
into a contract and file any required payment or performance bond,
the city manager shall draw the money due on the certificate of
deposit or check or draft, and pay the same into the treasury, and
under no circumstances shall it be ret urned to the defaulting
bidder.
B. In lieu of the foregoing, any bid may be accompanied by a
surety bond, equal to the amount stated above, furnished by a
surety authorized to do a surety business in the state,
guaranteeing that the bidder will enter into a contract and file
the required bond within such period. Without limiting the
foregoing, no plea or defense of mistake by a bidder shall be
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available in any action by the city for the recovery of any
deposit, or in any action on any surety bond or as aeIense to any
action based upon any refusal to execute a contract. (Ord. 615,
'-- 1989; Ord. 94-03)
6.10.225 Bid for.m.
All bids shall be placed in a sealed envelope and delivered to
the city clerk, and opened by the city manager, or a person
designated by him, in public, at the time and place designated in
the notice inviting bids. (Ord. 615, 1989; Ord. 94-03)
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6.10.230 Bid award.
The contract shall be let by the city council to the lowest
qualified responsive and responsible bidderj provided, that if the
lowest bids are approximately equal, that is within the lesser of ..-
five thousand dollars ($5,000) or five percent (5%) of each other,
preference may be given to local bidders who maintain and operate
businesses within the boundaries of the Seward electrical utility
service area. The city council may reject any or all bids and may
waive minor irregularities in the bids. (Ord. 615, 1989)
6.10.235 Return of bids.
The city manager shall return to the apparent unsuccessful
bidders their certificates of deposit, drafts or checksj provided,
however, that the manager may retain the certificate of deposit,
check or draft of the three (3) apparent low bidders until after
award and signing of the contract. (Ord. 615, 1989j Ord. 94-03)
Article 3. Alternate Procurement Procedures
6.10.310 Alternate procurement procedures.
A. Notwithstanding the requirements of !! 6.10.210 et seq., a
department or division head may recommend an alternative
procurement procedure to the city manager if such procedure will
best serve the needs of the city and accomplish the objectives of
this title. The city manager shall review the recommendation and
must approve it, in writing, before any procedures other than those __
required by !l 6.10.210 may be utilized.
B. The city manager shall nonfy the city council of his decision
to use any procedure other than competitive sealed bids and the
reasons for his decision at the next regularly scheduled city
council meeting. The report shall also include a description of
the selection process and criteria that will be used to analyze and
recommend award, if criteria other than price are to be used.
(Ord. 615, 1989)
6.10.315 Competitive sealed proposals.
The city may utilize requests for sealed competitive proposals
for goods and services, includingdesignjbuild servicesj provided,
that the requirements of!! 6.10.310, B., have been met. (Ord.615,
1989)
6.10.320 Notice.
Notice of requests for proposals shall be given in accordance
with!! 6.10.215 and the city may use additional means considered
appropriate to notify prospective proposers of the intent to enter
into a contract through competitive sealed proposals. (Ord. 615,
1989)
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6.10.325 Request for proposals content.
A. Generally. A request for competitive sealed proposals must
contain the dat e, time and place for delivering proposals, a
.. specific description of the supplies, construction, or services to
be provided under the contract, and the terms under which the
supplies, construction, or services are to be provided. The
request for competit ive sealed proposals shall also contain
requirements of evidence of a valid Alaska business license, city
business license, contractor's license and professional
registration as appropriate, and may require a list of
subcontractors and other information as may be requested by the
city.
B. Selection criteria. The request for proposals must provide a
description of the factors that will be considered by the city when
evaluating the proposals received, including the relative
importance of price and other evaluation factors.
(Ord. 615, 1989)
6.10.330 Opening of proposals.
The city shall open the proposals so as to avoid disclosure of
contents to a competing proposer during the process of negotiation.
A register of proposals containing the name and address of each
proposer shall be prepared. The register and the proposals
themselves are open for public inspection after a notice of intent
to award has been issued by the city. To the extent that the
proposer designates and the city attorney concurs, trade secr ets
~ and other proprietary data contained in the proposal documents are
confidential. (Ord. 615, 1989)
6.10.335 Discussions with proposers.
A. Following review and evaluation of the proposals, the city may
prepare a short list of the proposals which most nearly meet the
requirements set forth in the request for proposals. The city may
then request supplemental information or enter into discussions
with the proposers listed therein for the purpose of clarification
to assure full understanding of, and respo nsiveness to, the
solicitation requirements.
B. Upon receipt of additional or clarifying information, the
short-listed proposers shall be ranked and negotiations may be
initiated with the first-ranked proposer. If an agreement cannot
be reached, that prop oser shall be dropped from the list and
negotiations initiated with the next-ranked proposer.
c. These proposers shall be accorded fair and equal treatment
with respect to any opportunity for discussion and revision of
proposals, and revisions may be permi tted after submissions and
before final negotiation of the contract for the purpose of
obtaining best and final offers. In conducting discussions, the
city may not disclose information derived from proposals submitted
by competing proposers. (Ord. 615, 1989)
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6.10.340 Award of contract.
A. The city manager shall make a written recommendation for award
to the responsible and responsive proposer whose proposal is
determined to be the most advantageous to the city, taking into
consideration the price and the evaluation factors set out in the ..J
request for proposals. Other factors and criteria may not be used
in the evaluation.
B. The contract shall be let by the city council to the lowest
qualified responsive and responsible proposer. The city council
may reject any or all proposals and may waive minor irregularities
in the proposals. (Ord. 615, 1989)
6.10.345 Prequalification of bidders/proposers.
Prequalification of bidders or proposers under Chapter 6.10 is
permitted if the city manager determines that prequalification is
in the public interest. Justification for prequalification may
include but shall not be limited to the need to restrict bidding to
firms having special knowledge and experience in the work required,
or a need to expedite contracting procedures. A request for
letters of intent shall be advertised in the manner prescribed in
5 6.10.215. The published request shall describe the task(s) to be
performed, the minimum qualifications of firms to be selected, and
procedures for evaluating tho se firms. Evaluation criteria may
include, but shall not be limited to, the same factors as listed at
~ 6.10.135 for determining a responsible bidder. Firms will be
either approved or rejected, with no rating designated to compare __
firms within either the approved or rejected category. At least
three firms must be included in the approved category. The city
council shall approve the prequalification list by resolution.
Requests for bids or proposals will be solicited from only those
firms on the approved list and only those prequalified firms shall
be allowed to submit bids pursuant to this section. (Ord. 615,
1989)
Section 2. This ordinance shall take effect ten (10) days following its enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 27th
day of January 2003.
THE CITY OF SEWARD, ALASKA
Edgar Blatchford, Mayor
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AYES:
NOES:
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ABSTAIN:
ATTEST:
Jean Lewis
City Clerk
(City Seal)
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