HomeMy WebLinkAboutRes2007-110Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2007-110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH SWALLING CONSTRUCTION CO., INC. TO
CONSTRUCT AND INSTALL THE I & T DOCKS AND THE TRAVEL
LIFTBULKHEAD IN THE SMALL BOAT HARBOR FOR AN AMOUNT OF
$3,125,073, PROVIDED THAT THE TOTAL AMOUNT WITH ALL FUTURE
CHANGE ORDERS IS NOT TO EXCEED $3,233,582, AND
APPROPRIATING $3,663,648 FOR THE PROJECT
WHEREAS, in a final report dated December 22, 2005, Tryck Nyman Hayes, Inc. provided
the City of Seward the results of its inspection and recommendations for renovating the I & T docks
and the travel lift/bulkhead in the Small Boat Harbor; and
WHEREAS, in 2006 TNH was selected to provide engineering and design services for
renovation of the I & T docks and travel liftlbulkhead; and
WHEREAS, in August 2007 the City issued an Invitation for Bids to provide construction
services to construct, furnish, install and provide all materials, labor and equipment necessary to
construct a new travel lift dock and to refurbish the I dock and the T dock, requesting a Base Bid and
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separate bids for each of five additive alternatives; and
WHEREAS, apre-bid conference and site visit was held on September 11, 2007; and
WHEREAS, five bids were received prior to the bid opening on October 4, 2007, with the
Base Bids ranging from a low of $3,040,073 to a high of $4,103,789; and
WHEREAS, additive alternative A as bid by Swalling is the low bid for that alternative and
TNH and staff recommend accepting alternative A; and
WHEREAS, the bid for additive alternative B submitted by Swalling is more than double
other estimates for the same work and TNH and staff recommend rejecting alternative B; and
WHEREAS, the additive alternatives were to be awarded sequentially, in the City's
discretion, based on funds available and bid amounts; and
WHEREAS, TNH and staff recommend an award of the construction contract to Swalling
Construction Co., Inc. for the Base Bid and Alternative A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
CITY OF SEWARD, ALASKA
RESOLUTION 2007-110
Section 1. The City Manager is authorized to enter into an agreement with Swalling
Construction in substantially the form presented at this meeting for construction and related services
for renovations of the I and T docks and the travel lift/bulkhead facility, in the amount of $3,125,073,
which covers the Base Bid plus Additive Alternate A.
Section 2. The City Manager is further authorized to negotiate with Swalling Construction
for possible change orders, including water system improvements, in an aggregate amount not to
exceed $108,509, provided said negotiations are satisfactory to both parties.
Section 3. Funding, including a 3% contingency plus 10% for overhead costs, is hereby
appropriated, provided that use of said contingency is dependent on prior written city manager
approval, as follows: 1) $3,125,073 plus 3% contingency ($93,752) plus 10% overhead ($321,883)
for an amount not to exceed $3,540,708 for the Base Bid plus Additive Alternate A (electric
infrastructure); 2) $108,509 plus 3% contingency ($3,255) plus 10% overhead ($11,176) for an
amount not to exceed $122,940 to be negotiated for water infrastructure; for a total appropriation of
$3,663,648
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Section 4. The source of funds for the appropriations listed in Section 3 is as follows: 1)
$1,675,508.88 from State grant account no. 315-3151; 2) $15,013.20 remaining in State grant
account no. 315-3150; 3) $1,000,000 from State grant account no. 315-3153; 4) $96,305 from the .rr
Electric M1ZRF account 502-0000-3070-0315 for electric infrastructure; 5) $122,941 from the Water
Fund account 701-0000-3070-0315 for water infrastructure; 6) $233,141 from General Fund prof ect
overhead account no. 101-0000-3070-0315 to reduce overhead on the project from the standard 10%
to 3% in order to provide sufficient fiznds for the project; and 7) the remaining $520,738.92 from the
Harbor Expansion Project account no.274-0000-3070-0315, for a total appropriation of $3,663,648
to the Contracted Services account no. 315-315X-5390.
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22"d
day of October, 2007.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
CITY OF SEWARD, ALASKA
RESOLUTION 2007-110
AYES: Dunham, Valdatta, Bardarson, Smith, Kellar, Corbridge
NOES: None
ABSENT: Amberg
ABSTAIN: None
ATTEST:
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Jea` Lewis, C1vIC, it Clerk
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