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HomeMy WebLinkAbout2007 PACAB MinutesCity of Seward, Alaska Port and Commerce Advisory Board Minutes January 3, 2007 Volume 3, Page 439 CALL TO ORDER The regular January 3, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:07 pm by Board Member Long. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Board Member Schaefermeyer. There were present: Karl Van Buskirk (arrived 12:15), presiding, and Mike Banas Theresa Butts Ron Long Darryl Schaefermeyer Absent: Deborah Altermatt Bruce Martin Comprising a quorum of the Board; and Louis Bencardino, Alaska Railroad Corporation Representative Scott Ransom, Harbor Master Christy Terry, Executive Liaison Alaska Railroad Corporation (ARRC) Representative Louis Bencardino Bencardino updated the Board on the meeting held between ARRC, Hyundai and Usibelli Coal Mine lnc. He stated the first day of the meeting involved the long term employees and their discussion of equipment and concerns. Bencardino stated the second day of meeting involved the entire group. He shared with the Board that Usibelli planned for employee jobs and benefits to remain the same. Bencardino stated he was currently working with Hyundai to obtain information on maintenance and operations in order to provide continuity with the transfer to Usibelli. He stated ARRC was moving forward with obtaining permits for the expansion of their freight dock. Bencardino explained the development aspects of the new dock. He stated Mayor Shafer was scheduled to meet with Tote Inc. while she was in Seattle. Bencardino approved of Seward's encouragement for companies to move their operations into Seward. He shared the Chamber of Commerce's Economic Development group had discussed ways to increase winter activities. Bencardino explained the concept to allow snowmobile enthusiasts to park their vehicles and trailers in the City's north parking lot and ride out of town on the bike trails to snowmobiling locations. He noted this would encourage more tourists to spend money on food, gas and lodging in the City. Bencardino stated another idea involved having the first day of the Salmon Derby as `women only.' The Economic Development group thought this would encourage whole families to come for the Derby and provide additional bed tax. ,~ wrf City of Seward Alaska Port and Commerce Advisory Board Minutes January 3, 2007 Yolume 3, Page 440 ,,,~, Long thanked Bencardino for the update. He disclosed to the Board that Agrium's Blue Sky Project would not pursue the Chulitna Field, but would use Usibelli coal. Long shared that Agrium's initial plan was to rail the coal through Anchorage to the plant, but stressed the need for Seward to demonstrate it would be more economical to rail the coal to Seward and barge the coal around the corner. Bencardino stated he was talking with someone from Kenai about barges loaded with coal. He revealed that in the course of their discussion the plant was mentioned. Bencardino informed the individual that made the inquiry that there would be no problem with the concept. Long noted if Usibelli was now the supplier and the operator, then moving the coal through Seward was more economically feasible. He discussed the additional overall benefits ofthe project. Bencardino agreed, noting if the coal was moved through Anchorage a whole new facility would need to be built, they would have to fight Anchorage tides and deal with additional logistical problems in the winter. In response to Schaefermeyer, Long stated 2 million metric tons of coal per year was estimated for the project. Bencardino stated ARRC would be able to increase train trafTic and keep local employees working. Van Buskirk requested a presentation from Agrium in February. Long stated ARRC was holding a Community Outreach Meeting next week. Bencardino stated the Seward Starts Here Sports and Recreation Show would be held in conjunction with the Polar Bear Sump on January 19'~ and 20s' at the Railroad terminal. In response to Schaefermeyer, Bencardino stated the roll-on/roll-offTote ship would dock in Seward approximately every week or week and a half. He stated the cargo would go by rait and barge out of Seward. Bencardino stated more marine activity had occurred in Seward. In further response to Schaefermeyer, Bencardino stated the longshoremen would have additioral work. Long stated Seward had not fully obtained the Tote ship. Bencardino agreed and stated the cargo fee discussion could jeopardize the project. Kenai Peninsnia Borough Economic Development District (I~B/EDD} - City Councilmember Bab Valdatta (Council Member Willard Dunham spoke in Valdatta's place.) Dunham stated his interest in the snowmobile concept Bencardino outlined. Dunham discussed possible destinations and code revisions. He agreed that Seward was the logical location Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes January 3, 2007 Volume 3, Page 441 to move coal through. Dunham suggested PACAB invite Usibelli to Sewazd to talk about the ..r project.. He stated the next Council Agenda would include discussion about sending a representative to the Tidal Energy Conference in Ketchikan. Dunham stated this was an important issue for Seward. He stated the peninsula had the capability to produce 160 Megawatts more then we could deliver. Dunham noted the Clerk was making copies of a Seattle Time's article about the problem's Seattle is having with the Cruise Industry. Administrative Report Harbormaster Scott Ransom reported on the following items: • Introduced new Interim City Manager Marvin Yoder. • Constructional start on the South Harbor would begin on January 8th; this included possible dirt work depending on ground conditions. • The South Harbor Restroom bids would be opened next week and would be on Council's January 22"d Agenda for approval. • There was Exxon Valdez EVOS money available and the Harbor Department would submit project requests, these included a project involving water quality evaluation. Interim City Manager Marvin Yoder noted there was a Council Work Session scheduled for January 8~' at 6:30 pm to discuss AVTEC's request to lease or purchase property in SMIC for their fire training center. Yoder stressed the importance of the Board's review of the SMIC Development .,,,.,, Plan as a tool to alleviate the expenses surrounding SMIC. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the ftrst opportunity to speak Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] -None. Approval of agenda and consent agenda Motion (Long/Banas) Approve the Agenda Butts added under New Business E., "Discussion for participation in the 2007 Tidal Energy Conference in Ketchilcan." Motion Passed as Amended Unanimous The following items were approved under the Consent Agenda: December 6; 2006 Regular Meeting Minutes were approved. Goals and Priorities - On-Going Butts suggested PACAB decide how the list should be handled. City of Seward, Alaska Port and Commerce Advisory Board Mi-rutes January, 3, 2007 Volume 3, Page 442 Schaefermeyer stated there were inappropriate items on the list. He advocated identifying two or three priorities to advance and follow their progress. Schaefermeyer suggested keeping the list, but as a Board, identify the top three priorities. He stated that meeting once per month the Board could not do justice to a long list of projects. Long stated most of the items on the list were broad with dozens of subtopics. He suggested utilizing the list as a status report rather then a project list. Long stated that the list before the Board did not necessitate Board action on each item. He stated the items on the list should be kept on the list for tracking purposes, but should be addressed as needed. Long suggested the list should be titled: `status list.' Van Buskirk noted he was able to move a number of items to the long term section. He reiterated the items on the list were definitely items of interest, but were not all action items. Long asserted the Board did not need to address the list at each meeting. He noted the list needed to exist to keep the Board aware of the items. Schaefermeyer agreed the Board needed to be kept current on how the items were progressing. He used Fish Restoration as an important example. Schaefermeyer agreed that each item was important for the Board to monitor. Van Buskirk summarized the discussion and suggested three items add to the list: ARRC's expanded freight dock and operations, relationship with Usibelli Coal Mine Inc. and 2007 Tidal Energy Conference in Ketchikan. He reiterated that the title of the list was a misnomer. Motion (Long/Banas) Change the name of the list to `Project Status List.' Butts asked if the list should be used to organize items such as Council Work Sessions and Board Members responded in the affirmative. Motion (Van Bnskirk/Butts) Strike the column titles, `Current Projects, Within six months or less, revisit date, long- term projects, over siz months, and revisit date.' Motion Passed Motion Passed Unanimous Unanunous By general consensus the Board added the following items: ARRC Tote Ship, ARRC Coai Facility and City of Seward Cargo Fee Discussion. City of Seward, Alaska Port and Commerce Advisory Board Minutes .lanuary 3, 2007 Volume 3, Page 443 NEW BUSINESS- Cargo Fee Long reminded the Board that they had requested Council allow the Cargo Fee discussion broadened. He noted Council had agreed to their request, but clearly excluded fish. Long stated there were many projects for Seward to lose rather then gain if fees were bluntly implemented. He specified Tote Inc. could choose Valdez over Seward for their shipping needs because Valdez already had aroll-on/roll-off dock and it was cheaper to ship goods through Valdez and truck them to the North Slope then it was to ship goods through Seward, load them on the railroad to Fairbanks and then truck them from there. Long clarified that if Seward could make an attractive enough deal for Tote to ship goods through Seward and save money on their shipments going westward, then Seward would make a more attractive package. He stressed that if a Cargo Fee was created in Seward it would make Valdez the more attractive port. Long noted earlier in the meeting many positives were mentioned for Agrium's Kenai Blue Sky coal gasification project moving coal through Seward, and Long worried a Cargo Fee would add a major negative. He stated there were three high dollar Agrium Plants in the Kenai Peninsula that paid almost half of all the property taxes in the Borough, and if those plants were jeopardized by any City within the Borough or the Borough itself, the ramifications would be Seward could see a rise in their property taxes. Long clarified that making the coal more expensive, Seward would make the Blue Sky project less feasible. Van Buskirk stated Agrium also had an impact with the jobs provided in the community Long stated the Cargo Fee discussion was raised by some to mitigate impacts to Seward's infrastructure and there were other ways to recover those costs. He stated a great example to offset impacts was ARRC's offer, which he hoped was still available, to construct the Mariner's Landing project. Long stated ARRC was willing to invest around a million dollars to develop that facilityand Long felt this would be equitable mitigation for any impacts created by cargo to Seward's infrastructure. Long felt there were many other options to mitigate impacts to infrastructure that wouldn't perpetuate the myth that, "Seward was a hard place to do business." Schaefermeyer stated it was impossible for Seward to tax itself into prosperity. He compared the current malaise to Seward's atmosphere in the late 1970's before the oil prosperity years assisted Seward to turn around its poor economic condition. Schaefermeyer stressed the need for Seward to pursue more economic opportunities. He noted economic opportunities would not develop if the myth was perpetuated that it was, "too expensive to live and do business in Seward." Schaefermeyer cautioned the Council to heed the economic impact of jobs to our community and noted a few jobs in our small community made a big difference. He sensed a downward economic spiral if Seward didn't act to provide additional employment through conunerce and activity. Schaefermeyer noted ARRC was working on projects to build the community back and expressed his concern that the Cargo Fee was a negative factor at a time when the Community could ill afford it. He stated that the notion that not-for-profits did not pay. their way was overblown, and clarified that these organizations employed many people whose salaries stayed in the community.. Schaefenneyer recognized there were valid economic pressures on Seward's local government, but noted careful w+rr1 ..+i City of Seward, Alaska Port and Commerce Advisory Board Minutes Jamtary 3, 2007 Volume 3, Page 444 consideration needed to be given to the possible negative ramifications of any tax or fee. He noted the increase to Seward's sales tax lessened visitors from Anchorage. Schaefenneyer advocated the long term view of keeping Seward's economy vibrant and alive. He stated Seward continued to benefit from increased growth in sales tax. Schaefermeyer concurred with Long's comments and seconded the idea that this Cargo Fee discussion occurred at an inopportune time. He stated PACAB should help Council develop economic solutions other then what was being proposed. Schaefermeyer stated implementation of the Cargo Fee would `kill the goose the laid the golden egg.' Butts stated these concerns had to be communicated to Council. She suggested in addition to explaining why PACAB felt the Cargo Fee/ timing of the Cargo Fee was a bad idea, PACAB or Administration could quantify the benefits received from the not-for-profit organizations in Seward. Butts suggested an emphasis be placed on the positive benefits to the community during the wintertime. She felt Seward did not have the infrastructure needed during the winter months. Banos agreed that based on the current projects being developed in Seward, a Cargo Fee being implemented would `shoot Seward in the foot.' He felt the issue needed to be tabled for at least 6 to 8 months. In response to Van Buskirk, Long stated there was an assumption that for every impact there had to be an equal and opposite offset. He asserted the correlation was not that direct. Long stated ~,,,~, that some impacts were quality of life benefits that could not be factored economically. He noted that each job created brought Little League Coaches, mentors and volunteers into the Community, but that these benefits were difficult to attach a dollar amount to. Long stated the base assumption for the Cargo Fee discussion needed to be examined. He clarified distinctions needed to be made between impacts the community would accept, would not accept or would conditionally accept. Long felt a discussion based on how the City and the not-for-profit agencies could help each other needed to first take place, before the City should consider a fee or tax. Vice Chair Van Buskirk suspended the rules to allow ARRC Representative Louis Bencardino the opportunity to address the Board. Bencardino stated ARRC provided many benefits to Seward including fi~ee or low cost use of the Dale Lindsay Railroad Terminal. He noted ARRC paid large electricity and fuel bills for their facility and also provided gravel to the Harbor when needed. Bencardino stated the Cargo Fee was being discussed at a bad time. Long noted the City couldn't first complain that Seward needed to have more industry and then complain about the impacts to infrastructure. Van Buskirk noted the City discouraged development by asking for their portion first. City of Seward, Alaska Port and Commerce Advisory Board Minutes January 3, 2007 Volume 3, Page 445 t Long stated he would meet next week with ARRC about their community outreach program. ,,, He noted the Holiday Train didn't make money for ARRC initially, but it did benefit local merchants. Bencardino stated ARRC was also providing marketing that benefited Seward. Van Buskirk confirmed Bencardino's statement. Butts stated Bencardino shared information that illustrated the benefits ARRC provided for Seward. She surmised ARRC's Public Relations Department might provide Seward with this information highlighted. Butts stated this might also encourage ARRC to develop additional projects to highlight. Long stated ARRC produced a quarterly flyer and felt. it could be possible for ARRC to provide information specific to Seward. He stated it was less about the specific dollar needed from the fee and more about how policies were developed. Long stated the worst policies were developed when someone had a grudge and also a financial need. He cited the former battle to make the Army Recreation Camp conform to Planning and Zoning laws. Long clarified how the City approached the organizations would be crucial and felt any attempts to tax cargo would start a legal battle. Van Buskirk summarized the consensus of the Board that the perceived emergency of the City's financial need did not necessitate a need for a tax. ..rf Butts .stated that considering the enormous economic and quality of life impact that the government and nonprofit institutions provide for the City, PACAB did not want to further burden them with a fee. Van Buskirk stated that the benefit of having a weekly Tote ship with additional jobs greatly out weighted any fee that could possibly kill the deal. Long state there wasn't a time restriction and requested Administration provide bullet points in a resolution to discuss at the next Port and Commerce Advisory Board meeting. Van Buskirk reiterated that rumors had a crippling effect on economies. Set Seward Marine Industrial Center Development Plan Update as Work Session topic for January 17, 2006 By general consensus, the Port and Commerce Advisory Board set the Seward marine Industrial Center Development Plan Update as the Work Session topic for January 17, 2006. Long requested copies of the Development Plan be distributed prior to the meeting. ; ,, ~..rY Schaefermeyer noted he had a possible conflict with the date. City of Seward, Alaska January 3, 2007 Port and Commerce Advisory Board Mimrtes Volume 3, Page 446 Long suggested Members provide written comments if they were unable to be in attendance. Discuss Annual Report to Council Long expressed his confidence in Altennatt. Van Buskirk asked the Board to email Altemaatt if they had any comments. Participation in Alaska' First Tidal Energy Conference in Ketchikan en January 23'~ and 24`x, 200?. Butts placed this on the agenda because she felt the conference would be extremely valuable for Seward's ability to move forward with their examination of alternative energy sources. She stated she wanted to attend the Conference if the City felt it would be beneficial, and advocated for her attendance noting she was very thorough. In response to Schaefermeyer, Butts noted Chris Sauer of Ocean Renewable Power Company, LLC (ORPC) was not on the draft agenda. She stated she would contact Mr. Sauer to insure he was aware of the conference. r.. In response to budget inquiries, Ransom noted there was $1,800 in the PACAB's travel and subsistence budget. Ransom clarified that this amount was based on sending one Board Member to Fish Expo and trips to Anchorage to attend the World Trade Center luncheon. Butts noted that the City Council at their next Regular Meeting would be discussing sending someone. She suggested encouraging the City to send someone out of the Council budget instead of using PACAB's travel fund. Banos stated that regardless of where the funds were obtained, it would be beneficial for the City to send a representative. Mofion (Schaefermeyer/Banas) Authorize Board Member Butts to attend Alaska's First Tidal Energy Conference as the Port and Commerce Advisory Board representative. Butts clarified she was somewhat unwilling to use a majority of PACAB's travel funds and suggested waiting till Council addressed the item. She thanked the Board for their willingness to spend their travel budget on this important item. Long clarified with Ransom that $1800 was designated specifically to PACAB for Travel and ~,,.~ Subsistence. City of Seward, Alaska .Ianuary 3, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 447 Yoder stated the financial details could be finalized after the issue was addressed by Council and ...f stated PACAB's recommendation would be provided to them. Motion Passed Unanimous CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- ARRC- Army Corps of Engineers Application of Permit (dock extension) Van Buskirk noted the improved infrastructure. City Council Fire Training Center Work Session Notice Board Members noted this was scheduled prior to the Council Meeting. Japanese Creek Floodplain Letter from Floodplain Management Program Coordinator Christy Miller Long stated that subsequent to this letter a joint Work. Session was held between the Seward Bear Creek Flood Service Area Board and the Seward Planning and Zoning Commission. He noted the bodies were working on Floodplain permitting issues and together had good forward motion. In response to Van Buskirk, Long noted the issues outlined by Christy Miller were being addressed by the two bodies. BOARD COMMENTS - Butts supported Bencardino's suggestion about snowmobilers parking inside the City and traveling via the bike path out of town, but she stated the concept presented some hazards and dangers that needed to be mitigated. In response to Schaefermeyer, Van Buskirk stated it was against the law to operate a motor vehicle on a bike path. Schaefenneyer and Butts observed that within City Limits the bike trails were groomed. Long stated the side of the Highway without the bike trail could be used. Butts noted the individuals not obeying safety rules would be the individuals causing problems. She stated those individuals needed to be managed. Long referred to Chamber Director Laura Clowazd's request to PACAB to address City Insurance Requirements. He was reluctant to add this item to the status list, but noted he would bring this issue up at a future meeting. CiryofSewarc~ Alaska January 3, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 448 Schaefermeyer stated he wanted the Chamber Director to provide further clarification on the Chamber's request. Long stated he would be willing to help clarify the request. He stated there was continuing discussion at last night's Assembly meeting regarding the implementation date of the `per person per date tax' on Recreational Sales. Long stated he was `conflicted out' of the issue, but the Assembly changed the implementation date to April l , 2007. He noted the need for further discussion on how recreational sales were defined. Van Buskirk stated that when he lived at Mile 5 he witnessed first hand the danger of snowmobilers on the Seward Highway. He noted the bike path was a boon to the Community for bikers and cross county skiers. Van Buskirk spoke against allowing motor vehicles on the bike paths that were not designed for that use. He stated this idea was inviting a huge disaster, but supported the establishment of a private lot for snowmobile parking or a private ferrying system to allow the snowmobilers to access Lost Lake or Exit Glacier. Van Buskirk supported the comments made earlier in the meeting that Seward could not `tax itself into prosperity' and that Seward needed to bring industry into the Community to obtain the secondary benefits provided. He stated industrial expansion should not be stifled by only viewing industry benefits as an increase to the tax base. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak J None. Bencardina appreciated the Board's deliberations on the Cargo Fee and advocated Tote Inc.'s moving freight through Seward. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Me.~tin~ adjourned at 1:53 prn. /'_ Christy Terry Executive Liaison tttetp f± ``yy1 d~ ~1~~2/•nSA®J (City Seal) ti4 C~.: ~4e~.;.~ °~,~ r nr y.s a ~a f0 fL ~ 4 Y'... ~~; ~~ o~„` y ` • ~ Try, ~~ '~'t~t~.xa ~ ~ x~ia~r City of Seward, Alaska Port and Commerce Advisory Board Minutes February 7, 2007 Volume 3, Page 449 CALL TO ORDER The regular February 7, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 pm by Chair Altermatt. PLEDGE OF ALLEGIANCE TO THE FLAG The Board said the pledge of allegiance. There were present: Deborah Altermatt presiding, and Mike Banas Theresa Butts Ron Long Darryl Schaefermeyer (12:10) Absent: Karl Van Buskirk Comprising a quorum of the Board; and Louis Bencardino, Alaska Railroad Corporation Representative Scott Ransom, Hazbor Master Christy Terry, Executive Liaison A. ARRC Representative Louis Bencardino Bencardino stated the Alaska Railroad dock was currently operating at full capacity. He noted the dock was experiencing a good early season. Bencardino updated the Board on the dock expansion and thanked the representatives from the City who met with TOTE. Bencardino stated $200,000 had been budgeted to work on upgrades to the current dock. He noted the Alaska Railroad invested back into the local facilities to keep the dock functional. Bencardino stated ARRC Engineer Dan Ottenbreit was presently underneath the dock checking piling. He commented that the Railroad's busy early season was helping local hotels and restaurants. B. Chamber Director Laura Cloward Cloward stated the Chamber was taking a proactive approach to the halibut issues in South Central by reintroducing the Jackpot Halibut Tournament from June 15-30. She noted the Chamber would take an administrative role in the tournament that included: organize sponsors to determine prizes; encourage anglers to catch their one halibut in Seward; and market Seward in a different way during this time that included working with the fleet to approach Anchorage businesses to provide incentive fishing trips to Sewazd for employees. Clowazd clarified that the Chamber would be promoting this as a good pre-season event. She stated she would attend the Pacific Construction Oil and Mining Expo in Anchorage on February 20~' and 21 S`. In March the Chamber and the Alaska SeaLife Center partnered to sponsor a portion of the Holland America Shore Conference to sell Sewazd's tours and activities. Cloward noted Seward was the only community sponsor. She stated City of Sewart~ Alaska Port and Commerce Advfsory Board Mfnutes February 7, 2007 Volume 3, Page 450 v.. the Seward.com logo was available for public and business use, but business needed to first talk to the Chamber because of past trademark issues. Cloward noted the Chamber and the SeaLife Center were sponsoring amini-golf event April 14t° to bring visitors into town to raise money for community salmon enhancement and marine life rescue. She stated the cruise ship agencies organized a group named the Alaska Cruise Ship Organization in order to form better community partnerships. C. KPB/EDD -City Councilmember Valdatta -not in attendance. D. Board Member Butts- update from the 2007 Tidal Energy Conference Butts presented a power point presentation from her attendance at the 2007 Tidal Energy Conference. She noted there was a wide range of attendees and an extraordinary amount of information presented. E. Administrative Report Harbormaster Scott Ransom reported on the following items: • Thanked Butts for her informative presentation. • South Harbor piling was completed and the main floats were installed. Finger floats ,~, would be assembled next. • Agnes Stowe was introduced as the On•Site Project Engineer monitoring progress and answering questions for the South Harbor renovations. • The Community Values Meetings were being held tonight and tomorrow night at the Middle School. These meetings were organized by the Planning and Zoning Commission for the annual review of the Comprehensive Plan. hi response to Long, Ransom stated the contract deadline for the float completion was April 15s' and the utility contact had to be completed by May. In further response to Long, Ransom stated the Harbor had begun the process to fill the new stalls which included a transfer list and initial stall assignments. Ransom stated the next step would be to work on the annual stall assignments. Ransom clarified there were provisions in the process for individuals to assume their stall, including payment, and timelines for procuring a boat. In response to Schaefermeyer, Ransom believed the slip holder had a full year to purchase their vessel. Ransom then noted the stall could be used as a transient stall until filled. Altermatt stated she had been contacted by individuals receiving a letter generated by the Harbor Department and noted that for some, the letter came as a shock. Her concern was that the system would loose individuals because they wouldn't call for clarification if they didn't have a boat to fill the slip in the ten days outlined. Altennatt asked if there was a way to fiuther notify those who received the letter. She stated the Board should review the Tariff and the Code in conjunction with slip vacancy letters and annual charge on the new slips even though the slips are not available until April 1 Ss'. Alterman asked that these items be discussed at a later date. City of Seward, Alaska Port and Commerce Advisory Board Minutes February 7, 2007 Volume 3, Page 451 Ransom stated. he was also concerned if individuals were giving up their opportunity for a slip because of a false impression. He noted financially for slip holders the payment amounts were quite close between a six month, monthly and an annual payment. In response to Long, Ransom expected the stalls on the new floats to be full. Ransom stated he surmised the new stalls would be good for local boat sales and for new people to be brought into the community. Long stated Homer, Seward and Whittier had long standing slip wait-lists and the sense had been that which ever community built new slips first would benefit. He was glad to see Seward's expansion moving so rapidly. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] -None: Approval of agenda and consent agenda Motion (Long/Banas) Motion Passed Approve the Agenda Unanimous The following items were approved under the Consent Agenda: January 4, 2007 Regular Meeting Minutes UNFINISHED BUSINESS Project Status List- On-Going Altennatt asked the Board if there were any items on the Project Status list that needed to be amended. Schaefermeyer asked if there was any reason to continue the ARRC Coal Facility item on the list since the transfer had taken place. The rules were suspended to allow ARRC Representative Louie Bencardino to speak to the Board. a Bencardino stated a meeting was held between Usibelli and the Alaska. Railroad to discuss operation issues. He stated that three trains per week to Seward wasn't a problem, but four trains per week would require some jockeying of cars and trains. Bencardino noted the importance of having ..r the parties meet to discuss how to improve the Coal Terminal operations. He stated another meeting was proposed to keep the transition running smoothly. City of Seward, Alaska Port and Commerce Advisory Board Minutes February 7, 2007 Volume 3, Page 452 ~, Schaefermeyer suggested `ARRC Coal Facility' be removed from the Project Status List and noted at the next meeting the Board could discuss removing `City of Seward Cargo Fee Discussion.' Schaefermeyer reported the fresh water supply damaged in the October flood had been restored to the Alaska SeaLife Center Fish Restoration Program. He stated the salmon that were moved to the Elmendorf Hatchery would be returned to the SeaLife Center tomorrow. Schaefermeyer shared that a larger heat exchanger had been installed for the program. Schaefermeyer stated the SeaLife Center proposed to install a couple of 50 foot diameter fish net pens this summer to increase the capacity of holding fish in warmer water without the cost of heating. He stated all the fish would be released in the bay. Currently the fish were Chinook, but there would be some additional Coho released. Schaefermeyer noted the Fish Restoration project was progressing forward. Long stated he felt the Coal Facility item should remain but the comment cell should read, `Initiate a discussion with potential coal shipments to Cook Inlet.' He noted the appropriate time to invite representatives from Agrium would be 2-3 months in the future. Long suggested moving the `South Harbor Renovation/improvements' to the middle cell for `Harbor Deferred Maintenance' with a parenthetical note `Capital Request in for 2007.' By general consensus, the Board concurred with Longs amendments. Butts questioned how the proposed site for a prison at Pt. MacKenzie would impact Spring Creek and how this should be reflected on the Project Status List. ~.. Long noted that Spring Creek was originally built with the plan that the facility could expand by half with additional modules. He stated there were some rumors that the prison being built in the Matanuska-Susitna Borough would close Spring Creek. Long stressed that closing Spring Creek was not a possibility. He advocated keeping this item on the Project Status List as a place holder to see how the item progressed. Schaefermeyer stated he did not see an item to track the Seward Marine Center research vessel. Yoder stated the primary issue with the SMC Vessel was the language in the bill referred to Ferry infrastructure and tbe proposed dock did not necessarily meet the specified criteria because there was no ferry service to Seward. He stated our lobbyist provided information that any language change to the bill was a year away. Yoder noted he would be discussing options with Council. By general consensus, `Seward Marine Center' `follow up as needed' was added to the Project Status List. Altermatt stated there was an alternative energy conference in Fairbanks in April. She thanked Butts for all her work on the subject and queried the Board on their thoughts with how to proceed on the alternative energy issue. Butts suggested Electric Utility Manager Tim Barnum would be the appropriate person to attend the conference. She felt Barnum's knowledge on the subject would be helpful. Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes February 7, 2007 Volume 3, Page 453 Yoder stated that he would be there speaking on an agenda item. He stated the annual conference was very useful and concurred with Butts that Barnum would be a good choice. Altermatt asked the City Manager to talk to Bamum and report back to the Board. Long agreed that Barnum was the best person to look at the technical aspects of the issue, but Long stated a policy maker would be more appropriate if the- conference was focused on the visioning process. Butts agreed and noted two people would be the optimal choice. Altermatt asked Butts to mention the Board's discussion to Council. NEW BUSINESS- Resolution 2007-O1, providing a recommendation to Council to amend the City of Seward's 2007 Annual Budget by removing the Cargo Fee. Motion (Long/Schaefermeyer) Approve Resolution 2007-O1 Long spoke in support of the Resolution and stated the Board's wishes were accurately reflected except for one minor amendment. Motion (Long/Schaefermeyer) Amend the first Whereas Clause to add `to Seward' following `enterprises,' strike `/or' and add `additional' preceding `uses' Motion Passed Unanimous Butts stated this resolution was a good example of how the Board should communicate to Council the reasons behind their recommendations. She added another point that the Federal Government had already made the decision that non-profits and govemment agencies would not be taxed. Main Motion Passed As Amended Unanimous Discuss Chamber's request for PACAB to examine policy recommendations on: event access to public property, limits on insurance requirements and streamlining the permitting practices. Altermatt referred the Members to page 6 of the Board packet. Schaefermeyer asked for clarification on which policies or code requirements were the onerous items the Board was being asked to examine in order to make recommendations to Council. City of Seward Alaska February 7, 200? Board. Port and Commerce Advisory Board Minutes Volume 3, Page 454 The rules were suspended to allow Chamber DireMor Laura Cloward to speak to the Cloward stated the Chamber was able to navigate the City's pernutting process for events because of past missteps. She noted other organizations had a difficult time working the City's system because of the numerous forms and insurance requirements. Cloward gave the example of an informal soRball tournament group that did not have access to insurance coverage. She gave further examples of the Chamber's experience of needing to contact multiple staff members and only being informed of who they needed to contact after something was missed. Cloward noted her organization was willing to work through the process, but it would behoove the City to make the process easier to encourage private businesses to promote what Seward had to offer. She stated the process could be clarified by clearing stating who at the City needed to be contacted and defining the limitations. Yoder stated main concern was the City's liability with Risk Management issues. He spoke with Alaska Municipal League/Joint Insurance Association (AML/JlA) to examine the possibility of the City caring an insurance rider for these types of events. Yoder stated he was continuing to work with AML/JIA and suggested the City could examine streamlining the process. In response to Schaefermeyer's earlier comments, Long stated no code change was needed which actually created the problem that these policies developed outside of the normal policy ~, development process that allowed for public review and input. He stated one of the next steps included cataloging some of the regularly occurring events with blanks for spontaneous items. Long cited the example of the blessing of the fleet and how at one point this activity wasn't going to be allowed under the current process. He noted the press needed to be made consistent and transparent. Long stated he was able to speak to AML/JIA Executive Director Kevin Smith and discussed the fact that this issue was not unique to Seward. He stated there should be a process to address this concern with a simple form and a processing fee. Long stressed that his biggest concern with the process was how difficult it was to navigate because of inconsistencies. Altermatt stressed her concern with Cloward's comment that an organization wasn't made aware that they missed something until the permit was denied. In response to Alterman, Long stated the Board should wait to allow the City Manager to discuss the issue with AML/JIA. Yoder stated the two items to address included steam lining the process and the insurance requirements. Altermatt stated the insurance was a major issue and the blessing of the fleet was a good example of how this created a problem. Buns suggested developing insurance rider templates for a variety of possible events. Set Andy Baker's Lowell Creek Hydro Proposal as work session topic for February 21'` City of Seward, Alaska Port and Commerce Advisory Board Minutes February 7, 2007 Volume 3, Page 455 By general consensus, the Board set their Work Session Topic for February 21st as a Presentation by Andy Baker on the Lowell Creek Hydro Proposal. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Anchorage Daily News articles on Ketchikan-based company's `E-craft' Anchorage Daily News articles on Point MacKenzie prison site BOARD COMMENTS - Banas welcomed Altermatt back. He stated he had enjoyed his time thus far on the Board and noted Board items were progressing forward. Butts stated she was able to tour the Ketchikan Drydock and had further information on the procedures they were implementing. She stated Alaska Ship and Drydock had a huge advantage because they were partially owned by the State. Butts noted they had additional access to funding and were more closely monitored. She thanked the Board for sending her to the Tidal Energy Conference in Ketchikan. x Long thanked Butts for volunteering to chaperon and attend the Tidal Energy Conference and also for her conference presentation for the Board. Altermatt echoed Long's comments to Butts and thanked the Board for covering for her in her absence. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to spealcJ None. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Deborah Altermatt Chair ~ r Z ,,~ Meeting adjourned at 1:30 pm. City of Seward Alaska Port and Commerce Advisory Board Minutes March 7,1007 Volume.?, Page 456 CALL TO ORDER The regular March 7, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 pm by Chair Alterman. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Butts said the pledge of allegiance. There were present: Deborah Alterman presiding, and Theresa Butts Paul Schuldt Mike Banas Darryl Schaefermeyer (12:OS pm) Karl Van Buskirk (12:12 pm) Absent: Ron Long Comprising a quorum of the Board; and Scon Ransom, Harbor Master Christy Terry, Executive Liaison A. ARRC Representative Loeis Bencardino Bencardino reported on the following items: • Coordinated with the City of Seward to move gravel to the Log Pond and toured fitl areas on Port Avenue with Planner Scott Williams. Williams observed the Alaska Railroad had raised themselves out of the wetlands. Bencardino stated ARRC Environmental Staff followed up with Williams. • While the Senior Center was being resided, the Senior Center Mural was being restored on the warehouse floor. • The ARRC warehouse would be used on New Year's Eve as the location for the library fund raiser. • ARRC and Usibelli met yesterday and discussed protocol regarding wind speed and off loading coal. Bencardino noted this past week's problems with coal dust was due to the weather. In response to Schuldt, Bencardino stated staff at the facility would be allowed to judge the weather conditions and relay the information to Usibelli. B. KPB/EDD -City Conncilmember Valdatta-not in attendance City of Seward, Alaska March 7, 2007 C. Administrative Report Port and Commerce Advisory Board Minutes Volume 3, Page 457 Harbormaster Scott Ransom reported on the following items: • South Harbor project pile driving completed, main floats were installed, remaining fingers would be installed after the waterlines and utilities were being installed. He noted Service Electric's installation would include stainless pedestals. In response to Altermatt, Ransom noted that the Beneficiary Occupancy Date (BOD) agreement between the City, Wilder Construction and the Corps of Engineers had been signed for the 3.5 Acre South Harbor Fill Area. He stated there needed to be further discussion about what could be done at the area. Ransom stated the restroom and the Mariner's Memorial should be placed on the site. He had suggested to Council to task PACAB with the review for the use of the area. Ransom noted parking was an essential item. He stated Council would be asked to fund the sheet pile for the timber docks. in response to Schaefermeyer, Ransom stated the Planning and Zoning Commission approved a variance to construct the restrooms without pilings. He stated the Community Development Department was pursuing a FEMA map adjustment to reflect that the area was twenty feet above the flood zone. In response to Butts, Ransom stated the design deficiency in the break water was due to the Corps of Engineers. He clarified that the Corps had admitted to making the mistake; butthey did not have the 3 million dollars to correct the problem. Ransom noted the City Lobbyist was well aware of the problem and would continue to include the funding request. In further response to Butts, Ransom noted because of the deficiency there was a possibility of a fifty year event of a three foot surge/wave. He stated if this occurred any boats on the existing X-float would be: damaged with a high probability of catastrophic dock failure. In response to Schaefermeyer, Ransom stated the breakwater was not designed by a contractor, but by the Corps of Engineers. He stated a suit against the Corps had not been ruled out. Schaefermeyer noted the City might win a suit, but that would not guarantee any funds. Ransom clarified the breakwater was 125 feet short. In response to Altermatt, Ransom stated our Lobbyist and Representatives were aware ofthe matter and Board Members could use any connections to keep this important issue on everyone's agenda. In further response to Altermatt, Ransom surmised any damage from aswell/wave due to the deficiency would be the Corps of Engineer's responsibility. Schaefermeyer and Ransom discussed past Denali Commission Project submissions and Schaefermeyer suggested applying for funds to repair the breakwater. .~ri .r~Y City of Seward, Alaska Port and Commerce Advisory Board Minutes March 7, 2007 ~otume 3, Page 45$ Citizens' comments on any subject except those items scheduled for public hearing. Those who have signed in will be given the frst opportunity to spealk Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] - DJ Whitman, Seward Ships Dry Dock, stated the Board had done a relatively good job on the Seward Marine Industrial Center Development Plan. He asked the Board to remove the policy recommendations and focus on the specific development items. Dianne Dubuc, Saltwater Safari, spoke in favor of changing the filing dates for the passenger fee from monthly to quarterly. She stated the City was making money on non- complianceand stated year round businesses could file quarterly and seasonal businesses could file monthly. She commented that the coal dust mixing with the sea spray covered everything and that you could see Cain's Head from the breakwater. Fire Chief Dave Squires stated his corrections to the SMIC Development Plan. He asked the teen be changed from `crash' to `rescue' and spoke against one of Mr. Barnum's comments in regards to Fire Department Equipment placement. Squires agreed with Mr. Barnum's waterline comments. Approval of agenda and consent agenda Motion (Van BuskirkButts) Approve the Agenda Motion Passed Unanimous The following items were approved under the Consent Agenda: February 7, 2007 Regular Meeting Minutes UNFINISHED BUSINESS Project Status List On-Going By general consensus, the Breakwater design deficiency was added to the Project Status List. Altermatt stated the 5 Acre Fill should be correctly noted as 3.5 Acres. She asked Hazbor Master Ransom if there was a plan the Board could review in regards to this area. Ransom stated immediate plans included restroom construction; a road; City utility construction including power loop and water line; and striping for parking. Schuidt advocated placing a pazk on the area to allow the Community better access. Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes March 7, 2007 Volume 3, Page 459 In response to Schaefermeyer, Ransom stated the land was restricted by navigational servitude which would allow the Corps of Engineers access. He stated that this issue would help determine how the area could be developed. Ransom stated there were also floodplain issues.. in response to Schuldt, Ransom stated the resolution and agenda statement for the BOD agreement were good documents for the Board to review. Altermatt asked Ransom to bring information to the next meeting regarding short term and long term plans. Butts suggested the Corps of Engineer requirements would also be useful. In response to Altermatt, Ransom stated the restroom construction would begin as soon as the ground thawed, but they were not required to be completed until September. The rules were suspended to allow Chief Squires to answer a question from a Board Member. Squires stated the City was in negotiations with AVTEC for leased land for the Fire Training Center. Schaefermeyer suggested adding a provision for the land to revert back to the City after a certain amount of time if the property was not developed. ..dt Discuss Chamber's request for PACAB to examine policy recommendations on: event access to public property, limits on insurance requirements and streamlining the permitting practices. Altermatt discussed the Chamber letter included in the packet. She noted there were: desires to streamline the process. She noted the Chamber was looking to discuss this topic at their next work session. Schaefermeyer requested the Administration come prepared. at the next work session to address this item. Ransom stated City Manager Marvin Yoder had discussed the issue with AML/JIA. He noted they were receptive to a rider on the City policy to include groups that had difficulty obtaining insurance because of their size or lack of being an actual organization. AML/JIA was receptive, but the City would pass on the fee to these groups. Ransom stated the City Manager was also receptive to streamlining the permit process. Van Buskirk requested applications be provided to the Board so that the Board could discuss at a later date. rrrW In response to Schaefermeyer, Ransom stated he helped route harbor permit applications through the Assistant City Manager. Ciry of'Seward, Alaska March 7, 2007 Port and Commerce Advisory Board Minutes {'olume 3; Page 460 Attermatt suggested inviting atl personnel involved with permit decisions to the joint work session. Schaefermeyer suggested inviting the City Manager to the joint work session on March 21'` and asking him to invite appropriate staff. NEW BUSINESS- Discnas draft updates to the Seward Marine Industrial Center Development Plan and provide direction Van Buskirk spoke in support of distributing the plan for public review and:having a further work session. Schaefermeyer discussed requirements outlined in the Council Resotution tasking the Board with updating the SMIC Development Plan: Van Buskirk and Schaefermeyer suggested the Board review the Plan one more time before any further steps. Board Members discussed possible next steps. By general consensus, the Seward Marine Industrial Center Development Plan was set as the Work Session topic for March 21, 20(17, at 12:00 p.m., City Council Chambers. Altermatt stated the Board should hold a Public Hearing at their next meeting. Discuss Andy Baker's Lowell Creek hydro Engineering Proposal and provide direction Butts stated the proposed budgetfor the Lowe11Greekpre-design study totaled $63,000. She noted the Mazathon Creek pre-design study totaled $15,600. Butts clarified there was a timeline included and a list of items in the proposal. Schaefermeyer understood Mr. Baker's proposal included a category B where the City was required to contract directly with others. Schaefermeyer stated it was confusing to have the City hold contracts with other entities and wasn't sure how feasible thiswould be. He stated Mr. Baker would need to have final responsibility for all the work completed. Van Buskirk and Schaefermeyer stated they would like to see the complete final cost. Schaefenneyer stated any recommendation from the Board should include a requirement that Mr. Baker be responsible for all aspects of the work. He noted the costs looked reasonable. r... Schaefemieyer viewed this project as highly speculative and any investment of public funds needed to be investigated with a high amount of skepticism. City of Seward, Alaska March 7, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 461 Van Buskirk noted the high probability of a zero return. Schaefermeyer agreed and stated the Board had the local knowledge of issues involved with Lowell Creek. Alterman asked the Board to clarify how they would like to proceed. Van Buskirk stated he wanted the Board recommendations to Council to include: 1) City of Seward needed to enter into a fixed price contract for engineering study services with Mr. Baker, 2) Mr. Baker supplied all services including subcontractors; 3) final product included complete engineering studies and permitting. Van Buskirk stated the Council should be informed of the following caveats: 1) construction costs were highly volatile and possibly underestimated; 2) the power generated by this project was possibly overestimated; 3) annual maintenance casts were possibly underestimated. These caveats might make this project economically unfeasible. 5chaefermeyer stated he wasn't fully supportive of all the recommendations. Van Buskirk stated he wanted Council to be awaze of the possible issues. Schaefermeyer suggested the recommendation be made to City Administration to review the proposal prior to sending to Council. Alterman suggested the Energy Committee established by the Mayor could review the proposal. Schuldt stated the stream flow data needed to be obtained to examine feasibility. Butts stated permits needed to be obtained to examine stream flow data.. Schuldt suggested minimizing the proposal to the first basic steps. Schaefermeyer spoke in support of completing the FERC Permit, Stream Monitoring Program and the Subsurface Monitoring Program. He stated Mr. Baker could then return with a recommendation on the feasibility of the project. Schuldt understood a preliminary application came first followed by the flow data. He advocated minimizing the project. Van Buskirk understood there was a two month permitting process and then the flow monitoring would continue for a year. He stated the lazgest expenditure was the time and the data logging involved. Butts stated a comprehensive study would be more beneficial to the City of Seward, but Mr. ririY Baker could be asked to pair down his proposal. She suggested it would be impossible to predict which item might make the project not feasible. City of Seward, Alaska Port and Commerce Advisory Board Minutes March ~, 2007 Volume 3, Page 462 Scheldt stated be didn't seethe citizens supporting tearing up Jefferson Street to install pipe or a substation at the waterfront. Altermatt stated there were many issues but the Board needed to decide what to send onto Council. Schaefermeyer suggested the Board could recommend the Council consider this proposal with Administrative comments. Scheldt supported moving ahead with the proposal, but suggested talking to Mr. Baker further. Butts supported Administration addressing the issues involved. Altermatt stated the Board was tasked as advisory to Council and Council could then ask for Administrative recommendations. Van Buskirk supported recommendation of the project to Council. He stated Council should review the details of the proposal. ~... Van Buskirk supported forwarding the idea to Council with the information that the project may prove to be not feasible due to lack of water or lack of drop, might cost more then predicted and might not provide adequate energy. By general consensus, the Board directed Administration to draft a resolution in support of Andy Baker's Lowell Creek Hydro Engineering Proposal for the Board's nest Regular Meeting of April 4, 2007. Butts asked that the reasonable cost be noted in the resolution. Schaefermeyer and Altermatt stated Board Members could forward any comments to Terry via email. Discuss 2007 Alaska Rural Energy Conference, April 24-26, in Fairbanks, Alaska Terry stated Electric Utility Manager Tim Barnum was possibly attending the conference. Butts stated she had a further presentation to Council an the 2007 Tidal Energy Conference. Set March Work Sessian ,,,~ B3' general consensus, a Joint PACAB/ Chamber Board Work Session was set for March 22, 2007 at 12:00 p.m., Yoly's Bistro, located at 220 Fourth Avenue. City of Seward, Alaska March 7, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 463 CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Updated City of Seward Elected & Appointed Officials List BOARD COMMENTS - Van Buskirk thanked the Board Members for a great meeting. Altermatt thanked Schuldt for his willingness to serve on the Board. She thanked Diarme Dubuc for her comments and suggested the Board review the passenger fee collection at a future meeting. Schaefermeyer supported streamlining processes. He thanked Butts and Ransom for distributing the Upland Boat Work Policy to the Board. In response to Schaefermeyer, Ransom stated the City received a copy of the certificate of insurance with items listed and expiration dates. Van Buskirk understood that Ship Repair Liability insurance was boarder then boat owner coverage. Butts disagreed with Van Buskirk's statement. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak.) Ransom introduced On-Site Engineer Agnes Snow BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Meeting adjourned at 1:47 pm. -~ ,- r, ~ ,; y '~ ~- " C ~ ty Terry Executive Liaison ••.••'OF S~y~~••.~, ~ ,,......,,~ ~4,~, , V .•t, . _. Deborah Altermatt Chair (City Seal) `' -°- .. • ~~~~.~ ~ ...r- d ,~qTE ~~ A~~••` City of Seward, Alaska Port and Commerce Advisory Board Minutes Apri14, 2007 Volume 3, Page 464 CALL TO ORDER The regular April 4, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 pm by Board Member Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member said the pledge of allegiance. There were present: Ron Long presiding, and Darryl Schaefermeyer Theresa Butts Paul Schuldt Absent: Deborah Attermatt Mike Banns Kart Van Buskirk Comprising a quorum of the Board; and Scott Ransom, Harbor Master Christy Terry, Executive Liaison ARRC Representative Louis Bencardino Bencardino updated the Board about the coal dust problems that have occurred in Seward and Healy. He stated that they began spraying water to control the dust but the railroad was looking for other alternatives to avoid similar situations in the future. He noted that March was the most productive March since he had been there and that there had been a lot of activity in the freight and cruise ship docks. Bencardino updated tbe Board on the status of the Tote freight through Seward. In response to Butts, Bencardino stated the conveyor was built in 1985 and had been continually maintained until the present. KPB/EDD -City Councitmember VaWatta Valdatta Campbell discussed the opening of Pollack season and stated he should receive a letter from Jeremiah Campbell, a member of the Fisheries Board. Valdatta suggested ideas to promote gray cod fisheries. He discussed ARRC, SMiC updates, the prison and economic development items. .~ Parks and Recreation Director Karin Sturdy- Parka and Recreation Special Events Permit City of Seward, Alaska Port and Commerce Advisory Board Minutes April 4, 2007 Volume 3, Page 465 Sturdy discussed how to speed up the process if anon-city government group wanted to hold a special event. Sturdy separated out the forms Parks and Recreation used for special events and discussed individual forms. She reminded them of the insurance requirements and discussed the forms needed for parades. She continued to describe the-process. for events not found in the packets. Sturdy stated the applicant filled out the application and then City Staff converted the application into the actual permit. Long stated that this was brought up by a certain individual to explore ways to meet a mutual interest of protecting the City and inviting activities to generate income for business. He stated that he would like to get the City to the point where there is a consistent application process to potential vendors and others. Long stated for those who are locally based it may not be hard to get the extra rider but for others it may not be an option. He continued to express his concerns and his desire to move this process along without exposing the City to excessive risk. Long stated that there were other cities with blanket permits. He stated he would like to reduce some of the steps but still provide adequate coverage. Sturdy responded those questions seem to be similar to Yoders. Schaefermeyer stated that the City was in the process of developing a new website and suggested the forms and guides should be incorporated. Schuldt concurred. Chamber Report Laura Cloward Laura Cloward provided a laydown addressing information on starting a business in Seward. She discussed the difficulties with this project and stressed that some of the problems were with ownership of information. Cloward stated she would like to market what departments are doing to encourage businesses to do business in Seward. She also provided information of what was important for those who are interested in Seward as a potential investment. Long stated that all agreed that economic development might not be ours to win but it was ours to lose. Administrative Report Ransom gave an update on the South Harbor Project. In response to Long, Ransom stated that the occupancy was full and yearly moorage had been paid. He stated that there would be a pump out station and a floating fish cleaning facility. In response to Schuldt and Butts, Ransom stated he did not know the amount of fish waste `f that was dumped in deep water. He stated that.he knew,the cubic: yards of the.barge and how often ..i they were dumped and he would provide that information to the Board. City of Seward, Alaska April 4, 2007 Port and Commerce Advisory Board Minutes Yolume 3, Page 466 In response to Schuldt, Ransom stated that the waste could not be taken to the meal plant because it was not a controlled product. Citizens' Comments on Any Sabject except Those Items Scheduled For Public Hearing - Kim Hughes, Old Exit Glacier Road, discussed her concerns with the coal dust in the harbor. She requested help to find out what to do about the coal dust that had covered their boat at E dock. Ransom stated he would work with boat owners to clarify how the coal dust could be cleaned off their boats. Approval of agenda and consent agenda Motion (Schaefermeyer/Butts) Approve the Agenda Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: March 7, 20117 Regalar Meeting Minutes New Business Items requiring a Public Hearing Seward Marine Industrial Center Development Plan Updates Notice of public hearing being posted and published ss required by law was noted and the public hearing was opened. DJ Whitman, Seward Ships Dry Dock, stated the 3rd paragraph on page 1 needed some work. He referred to pages 1 Z and 13 and stated that dumping used oil should be changed to all liquids. Whitman noted that the Board had done a good job trying to keep it as a development plan. Deputy Fire Chief Eddie Athey asked for support to re-implement item 5 on page 19. He explained that area is difficult to respond to and the statement gave them the ability to encourage sprinkler systems in construction phase to maintain ISO rating. He noted that he had a DVD which showed the importance of sprinklers. He stated that it took 10 minutes to respond to two residential fires in town and that it would take longer to respond at SMIC. No one else requested to be heard and the pablic hearing was closed. Long stated that this was a development plan and did not include policy. City of Seward, Alaska Port and Commerce Advisory Board Minutes Apri14, 2047 Volume 3, Page 467 Schaefermeyer stated the Fire Departments sprinkler requirement should be decided by Council. He supported what Athey said but did not support this item in the Development Plan. Butts noted her frustration: with the parameters of the plan. Schaefermeyer emphasized this was a development plan not a marketing plan. He suggested that there be a broader document such as a SMIC Master Plan to consider the long range vision of the facility. Long stated Council had directed the Board to update the development plan. Butts thought more could be done more could be done by the Board in regards to the SMIC development plan. Commission recessed from 1:15 to 1:20. The Board discussed changes to the document. The Board suspended the rules to allow Russ Maddox to speak.. Russ Maddox, 3385 Nash Road, stated he had discussed:specific liquids which. included solvents, antifreezes and petroleum for the SMIC Development Plan. Maddox alleged that harbor employees had dumped antifreeze near the City Shop and. stated there needed to be a disposal plan for antifreeze. Ransom clarified that Harbor workers did not dispose of antifreeze iri an illegal manner. The Board was back under the rules of procedures. The Boazd discussed what should be included in the plan with regards to liquid collection. Ransom referred to the upland boat work policy stating the best management was. included there. The Board suspended the rules to allow Russ Maddox to speak. Maddox suggested providing a location for legal dumping of antifreeze. The Board was back under the rules of procedure. Long responded that there needed to be a disposal plan but not necessarily'by the City. Schaefermeyer pointed out that this had been accomplished in the first paragraph of the section. City of Seward Alaska April 4.2007 Motion (Butts/Schuidt) Motion Pas:ed UNFINISHED BUSINESS Project Status List On-Going NEW BUSINESS- Port and Commerce Advisory Board Minutes Volume 3, Page 468 Forward the SMIC Development Plan to the Planning and Zoning Commission for comments. Unanimous Resolution 20117-02, recommending Andy Baker's Lowell Creek Hydro Engineering Proposal After Board discussion, Resolution 2007-02 was postponed until next Regular Meeting. Set April 18, 2007 Work Session Board set the work session topic as Resolution 2007-02 and Passenger Fees. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Harbor Master Scott Ransom's update on South Harbor Fitt Plans, including Corps of Engineering requirements City of Seward Facility Use sad Event Permit Forms City of Seward Building Permit Application Pactcets BOARD COMMENTS Butts stated she spent time strengthening the language for the Andy Baker Resolution and passed out her changes for discussion at the work session. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak.) Ransom noted that Christy Terry had taken the Engineering Executive Assistant position. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment City of Seward, Alaska Apri14, 2007 Meeting adjourned at 1:55 pm. .~ ~, ,l, ..~~ w~ Christy Tert Executive Liaison (City Seal) :~`'~'~ ~~ ~~~'Q~••. i '~•~ ~` • 9 •~ -, T = A . z ~ ~~~ e :' ~ a . ~ ---- ? ••'••~,r~ OF PL~••'~ Port and Commerce Advisory Board Minutes Volume 3, Page 469 G Ron Long Board Member <i ~..^i ..r ..r City of Seward, Alaska Port and Commerce Advisory Board Minutes May 2, 2007 Volume 3, Page 470 CALL TO ORDER The regular May 2, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 pm by Chair Attermatt. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Schuldt said the pledge of allegiance. There were present: Deborah Altermatt presiding, and Theresa Butts Paul Schuldt Darryl Schaefermeyer Karl Van Buskirk Absent: Ron Long Comprising a quorum of the Board; and ,.. Scott Raasom, Harbor Master Janet Durnil, Harbor Assistant Angela Buck, Harbor Assistant ARRC Representative Louis Bencardino Bencardino spoke about the events happening at the Alaska Railroad terminal as well as different contracts that are currently being worked on for future commerce with the Alaska Railroad and Seward. KPB/EDD -City Councilmember Vatdatta was not present Chamber Report Laura Cloward, Director Cloward mentioned changes to the Chamber Report to City Council. Cloward also reported on the visitor membership for the Seward Chamber of Commerce so far this year, and on changing the economic development video due to the current video being out dated. Clowazd spoke about current and future DOT projects with SHARP as well as gave highlights of the Wednesday, May 2, 2007 meeting with the new City Manager Philip Oats. Ciry of Seward, Alaska May 2, 2007 Administrative Report Port and Commerce Advisory Board Minutes Volume 3, Page 47 Ransom reported that until there was a new Executive Liaison hired, the employees from the Harbormaster's office will be taking minutes at the PACAB meetings:. Ransom introduced Angela Buck and Janet Durnil. He introduced the new City Manager Phillip Oates to the Board. Ransom then updated the Board on the new uplands area and the plans for parking. He answered questions from the board. Kim Nielsen from Tryck, Nyman and Hayes spoke about the progress of the South Harbor Expansion Project and the upland parking area. Approval of agenda and consent agenda Motion (Van BuskirkButts) Approve the Agenda Motion Passed UNFINISHED BUSINESS- Project Status List- On-Going Unanimous The Board discussed the SMIC Avtec facility; Eastward Expansion and the 3.5 acre fill area. Schaefermeyer handed out a preliminary drawing showing the new Alaska Sealife Center fish pen lay out proposal. He also spoke about funding of this project, permitting and time period that this project will be in operation annually. Resolution 2007-02, recommending Andy Baker's Lowell Creek Hydro Engineering Proposal Motion (Butts/Van Buskirk) Approve Substitute Resolution 2007-02 The Board discussed if Resolution 2007-02 was specifically limited to a feasibility study of the Lowell Creek Hydro Engineering potential. Van Buskirk questioned if the outcome of the study would show that this type of energy production to be viable. The Board discussed if Resolution 2007-02 should be presented to council Schaefermeyer moved to insert the following whereas clauses after the third whereas, WHEREAS, hydroelectric power generated from .Lowell Creek may be feasible as affordable, reliable and safe energy for Seward; and WHEREAS, Andy Baker, P.E., d/b/a, YourCleanEnergy, LLC. Has submitted a proposal dated March 6, 2007 to perform apre-design study of Lowell Creek to determine its feasibility to support a hydroelectric generation facility; and City of Seward Alaska Port and Commerce Advisory Board Minutes May 2, 2009 Volume 9, Page 472 WHEREAS, the Port and Commerce Advisory Board finds sufficient merit in the proposal to recommend it to the City Council for consideration and funding; and Motion Passed Unanimous Butts moved to change the language of section three of Resolution 2007-02 to read, "The board recommends that the Seward City Council authorize the Administration to enter into fixed price contract negotiations with YourCleanEnergy, LLC. for engineering services as outlined in the proposal." Motion Passed Unanimous Schaefermeyer moved to strike section 2 entirely from Resolution 2007-02, making sections 3 and 4 into sections 2 and 3. Motion Passed Unanimous Main Motion Passed Unanimous NEW BUSINESS- Set May I6, 2007 Work Session By genera! consensus, the Hoard set the work session topic as Event Insurance and the roles of the Public verses the City in regards to Economic Development. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action reguired)- Interim City Manager Marvin Yoder's Update on Event Insurance The Board discussed Waivers of Subrogation as well as other requirements of the insurance that the City of Seward requires of event inside City limits. Resolution 2005-080, amending the Port and Harbor Tariff by modifying the Passenger Transit Fee to change penalties for failure to timely remit payment, and to increase the passenger fee from $1.50 per passenger to $3.50 per passenger, to fund uplaed work in the South and East Harbors and construction of step 2 of the Harbor Ezpansion Project, including constructing new M, N, O, P, and Q Floats in the South Harbor The board agreed that the current way bond payments are received this topic will need to be revisited in the fall of 2007. Process Status of SMIC Development Plan Update City of Seward, Alaska May 2, 2007 Port and Commerce Advisory Board Minutes Volume 3, Page 473 Northern Pacit-ic Fishery Management Council, Apri12007. BOARD COMMENTS - Schaefermeyer reminded the board of the Alaska Sealife Center reception to welcome City Manager Phillip Oats, as well as the Flood plan meeting with FIMA. Butts questioned the Gold Belt dock and where the sewage pump was in relation to the proposed location. CITIZENS' COMMENTS. [5 minutes per individual -Each individual has one opportunity to speak.] BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Meeting adjourned at-1:32 pm. Ang Buck Harbor office worker (City Seal) .•~ ~f SE~A~'•. .,• • `••pranrVr~ r ~I V 3e IO ~~ E /? ~ ~ t-1 ~ ' ~ ..-~-- C t Deborah Altermatt Chair .e~yr } ... Ciry r f SewartZ Alaska Port and Commerce Advisory Board Minutes June 6, 1007 Volume 3, Page 474 CALL TO ORDER The regulaz June 6, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 pm by Chair Deborah Altermatt. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Butts led the Pledge of Allegiance to the flag. There were present: Deborah Altennatt presiding, and Theresa Butts Darryl Schaefermeyer Paul Schuldt Ron Long Absent: Karl Van Buskirk comprising a quorum of the Board; and Scott Ransom, Harbor Master Janet Durnil, Harbor Assistant ~,,,,,, Angela Buck, Hazbor Assistant ARRC Representative Louis Bencardino Bencardino stated that he had hoped to have the contractor in who would move the gravel from the waterfall to the freight dock and he continued to explain the status of the freight dock project. He stated that in September/October they would dredge between the docks and the material would be used for the freight dock. Bencazdino stated that he took the City Manager and John Bird on a tour of the rail road property. He gave the Boazd an update on the cruise ship season. He mentioned extending the freight dock to 800 feet. KPB/EDD -City Council Member Valdatta -Not in attendance. Chamber Report -Laura Cloward Cloward stated that the Seward Destination Guide mail out for this year had surpassed last year's numbers and requests were still coming in. She stated that the Halibut Tournament started on Friday. She continued that a community task force had been organized for the Rail. Road car on 3rd and Jefferson. Clowazd noted that they were coordinating with a private contractor to discuss the sport fishing industry and that the Chamber greeted every cruise ship that came into town. She passed out a newsletter for the Board's review. In response to Long, Clowazd stated this study may be commissioned by the SeaLife Center. City of Seward Alaska Port and Commerce Advisory Board Mirwtes June 6 2009 Volume 3, Page 475 Schaefermeyer stated that the SeaLife Center would use grant funds for the study. Long continued that he knew of a similaz impact study that was completed and it would be interesting to compare. In response to Schaefermeyer, Cloward stated that there were no deed restrictions on the rail car but explained the other zoning restrictions. Administrative Report Ransom introduced Temporary Planner John Bird who would work on large projects. Temporary Planner John Bird gave a summary of his background and stated that he would help with major projects and assist staff when needed. Ransom continued with an update on the 3.5 acre fill area. He then introduced Matthew Sill, the onsite project engineer at Tryck Nyman and Hayes. Onsite Project Engineer Matthew Sill reported on the progress of the uplands and gave tentative dates for completions of various projects and utilities for the area. Long stated that it was a good and concise report and hoped the Boazd would get a shot at planning the future use of the uplands. Schaefermeyer asked if there was an update on the SMC dock engineering funding. Ransom stated that he did not have enough to make a good response and would be answered at a later date. In response to Butts, Ransom stated that there was still correspondence in regards to the AVTEC Fire Training Center lease. Long stated that the last he heard it was in the State and he thanked Ransom for the new signage on SMIC. Ransom mentioned the facility use agreements and stated that there had been two meetings and explained what was discussed. In response to Alterman, Ransom stated that the Executive Liaison position had been filled. Angela Buck stated that Anne Bailey would start June 18, 2007. Citizens' comments on any subject except those items scheduled for public hearing-None City of Seward Alaska June 6, 2007 Port and Commerce Advisory Board Minutes Volume 3, Pake 476 Approval of agenda and consent agenda Motion (Long/Schuldt) Motion (Altermatt/Butts) Approve the Agenda and Consent Agenda Place Resolution 2007-02, recommending Andy Baker's Lowell Creek Hydro Engineering Proposal on the consent agenda The Board discussed affirming the changes made to Resolution 2007-02. Motion Passed Main Motion Passed Unanimous Consent Unanimous Consent The following items were approved under the Consent Agenda: May 2, 2007 regular meeting minutes Resolution 2007-02, recommending Andy Baker's Lowell Creek Hydro Engineering Proposal UNFINISHED BUSINESS- Project Status List - On-going After Board discussion, by general consensus, the cargo fee was deleted from the Project Status List. Altermatt referred to the 3.5 acre fill area and stated she appreciated Ransom's outline and discussed the platting. She requested an update for the Board. After Board discussion, be general consensus, Highway Improvements 0-8 was deleted from the Project Status List. Butts stated that the Breakwater Design Deficiency should note, encourage contacting Legislators. Altermatt interjected continue follow-up should be added to this item. Butts asked if there was interested in adding the SMIC racetrack to the list. She gave an update on the track and the upcoming Mud Bog. The Board did not think the SMIC race track needed to be added to the list. NEW BUSINESS- City of Seward, Alaska Port and Commerce Advisory Board Minutes June 6 1007 Volume 3, Page 477 Discuss possible futare PACAB work sessions for summer 2007 The Board discussed PACAB work sessions for the Summer of 2007 and noted work sessions could be added as needed. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Status of SMIC Development Plan Update In response to the Board, Ransom stated that there was Planning and Zoning work session scheduled at 6:30 p.m. on June 19, 200? to discuss the SMIC Development Plan. BOARD COMMENTS - Scheldt suggested that the Board improve communications with the other Boards and Commissions. Schaefermeyer mentioned that the he was on the Citywide email distribution list and local legislative agendas were emailed to him. Butts asked the Boazd to consider updating the SMIC Development Plan appendices before putting it in front of Council. She also mentioned that the City rearranged the Agenda placing the approval of the Agenda and Consent Agenda ahead of Informational Items and Reports and thought the Board should review. Long noted that it was Watchable Wildlife month and explained where the support came from. Altermatt thanked those who came to the meeting. CITIZENS' COMMENTS [5 minutes per individual -Each individual has one opportunity to speak. J BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Meeting adjourned at 12:5 Anne Bailey Executive Liaison (City Seal) SEh;'••. ~~T~4~~ '*'~ •' y V ~. .r _-*- • o r 0 i ~ `~ ~~~' j ~ a~i i.i r-+1 ~ 1{ ~ i. ~- ; ~ .• • Deborah Altermatt Chairman City of Seward, Alaska Port and Commerce Advisory Board Minutes July 18, 2007 volume 3, Page 478 CALL TO ORDER The regular July 18, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:11 pm by Board Member Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Butts led the Pledge of Allegiance to the flag. There were present: Ron Long presiding, and Theresa Butts Darryl Schaefermeyer Paul Schuldt Absent: Deborah Altermatt Karl Van Buskirk comprising a quorum of the Board; and Scott Ransom, Harbor Master Anne Bailey, Executive Liaison ~, Christy Terry, Engineering Executive Assistant ARRC Representative Louis Bencardino Bencardino stated the City and ARRC had a great meeting He informed the Board that Mr. Oates wrote a letter in response to Pat Gamble stating that he'd like to work together to extend the dock since it would benefit both parties. Bencardino discussed the option to take gravel from rivers and streams to extend the dock. He stressed his dock space problem elaborating on all the vessels that would like to come in and the cruise ship issues. He stated that extending the dock would solve these issues. Bencardino stated that a few weeks ago the ARRC received gravel from the waterfall and extended the dock 130 feet by 250 feet. He stated that they would be ready for TOTE or the property would be used for storage. Bencardino gave an update on the cruise ships, that a company came to discuss opening another business in the building, and the railroad supported return of the ferry. In response to Butts, Bencardino stated that accommodating the ferry is another reason to extend the dock. Schuldt asked what the progress was on the 800 foot extension. Bencardino replied that Pat Gamble suggested that the dock be extended 800 feet and that Gamble had brought this topic up in Anchorage and thought this could be a secondary port for Anchorage. City of Seward Alaska Port and Commerce Advisory Board Minutes July I8, 2007 Volume 3, Page 479 In response to Schaefermeyer, Bencardino said that ARRC may be able to bond this project and the estimated cost would be 16 million. Long asked about the activity of the Round House Pond and coal. Bencardino replied that they had obtained a fill permit. Schaefermeyer inquired about the coal dust. Bencardino stated that a study had been done and a solution would be created. He continued that they may shut down during part of the year but he suggested that due to certain wind conditions off loading would be stopped. He discussed other problems and solutions and the need to be prepared. Butts clarified the location of the Round House Pond. Chamber Report Laura Cloward -Not in attendance. KPB/EDD -City Councilmember Valdatta -Not in attendance. Administrative Report Ransom responded to questions from the last meeting. He stated that the AVTEC fire training Lease was with the state and the SMC dock would be discussed by John Bird at a later date. He gave an update on the float project stating they were down to the punch list with the contractor on the floats, the water was on and the goal was to be done by the Salmon Derby. He stated that on Monday there will be a proclamation for Coast Guard Day on August 4s'. He introduced Anne Bailey as the new Executive Liaison. Christy Terry gave a brief history on Anne Bailey and gave the Board her work number. 5chuldt asked what would legally be done with the new Harbor Fill Area and estimated time for responses. Ransom replied that two projects needed to be completed. He stated that the City needed to receive an okay in a written form from the Corps of Engineers and the FEMA map needed to be updated, which he was unable to address and was unsure when an answer would be provided. He stated that parking would be allowed on the weekend on the S W area of the road to alleviate some issues. In response to Butts, Ransom stated that the bathroom contracts should be completed by the end of August. Ransom stated that they are coming to budget time and that they passed on applying for grant money from the state. He continued to explain why they passed on this grant and what they should do in the future. City of Seward, Alaska Port and Commerce Advisory Board Minu[es July /8, 2007 Volume 3, Page 480 In response to Schaefermeyer, Ransom said to receive the grant funds the City would have to apply, the amount of money awarded would be determined and they needed to scale down the project would be the D float. In response to Butts, Ransom replied that if we wanted to get the money a rate increase would have to be placed on the harbor users next year. Citizens' comments on any subject except those items scheduled for public hearing-None Approval of agenda and consent agenda Motion (Butts/Schuldt) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: Apri14, 2007 Regular Meeting Minutes UNFINISHED BUSINESS- Project Status List- On-Going NEW BUSINESS- April 4, 2007 Regular Meeting Minutes Discuss Resolution 2007-02 providing a recommendation to Council for pursuit of Andy Baker's YOURCLEANENERGY LLC, Lowell Creek and Marathon .Creek in-stream hydroelectric projects as a source of alternative energy for the Seward Utility District. Butts stated that she went to a Council meeting and presented a brief summary on the project to try to sell the next phase but found that Utility Manager Tim Barnum had presented a letter to the City Manager opposing this project. Butts continued that she spoke for PACAB and stated that they had worked hard to address issues that concerned Council and that she was disappointed because a lot of effort was put into this. She continued that the City Manager apologized for not getting the memo to them and she stated that Barnum's analysis was inaccurate and continued to explain inaccuracies. She stated that she had faxed Andy Baker the memos to give him a chance to reply and a memo was received today. She asked the Board how they'd like to proceed. Schaefermeyer added that this is indicative with the role of PACAB. He continued to express ;,,~ his frustration and stated that he did not want to spend any more time on this topic until some problems were resolved. He stated that they would probably not be able to change Barnum's and Oates' stance on the issue. City of Seward Alaska Port and Commerce Advisory Board Minutes July 18, 2007 Volume 3, Page 481 Long thanked Butts for her efforts and stated that he agreed with a few points that Baker and Barnum made but pointed out that some comments seem to be personal. He stated that continuing with this is not constructive and suggested that Baker should engage with Council and Administration. He stated that this was not meaningless but to continue would be detrimental and encouraged those to present this individually. Ransom stated that Barnum was on annual leave but that he would be able to attend and the next meeting. Schuldt believed that it would be beneficial to have Barnum explain his statements. Butts agreed but stated that it may not be productive but she would pursue this as an individual. She suggested that future agendas should discuss PACAB's role. In response to Schuldt, Long stated that it would be possible to schedule a work session with Council to discuss PACAB's roles but suggested that they wait until after the Council election. He stated that he is not inclined to have Mr. Barnum come in for a discussion. Butts distributed and discussed a lay down regarding electrical costs. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- Alaska Coastal Management Program Seward Boat Harbor Travel Lift Public Notice WTCAK's Trade Development Programs Focus on Alaska's Top Markets and the Search for New, High-Potential Markets on the Future Long stated that he appreciated the updated WTC information. Stains of SMIC Development Plan Update Long said he was pleased to see the Planning and Zoning Commission look at the SMIC Development plan. WTACK's Passport to Profit Special Report BOARD COMMENTS - Schuldt thanked Butts for her dedication on the Lowell Creek Energy proposal. Butts stated that this Boazd was more than qualified to analyze the topics presented to them. She requested that a sign be posted in the Clerk's office to remind them that a meeting is taking place. She stated she was optimistic about the new Administration. City of Seward, Alaska Port and Commerce Advisory Board Minutes July 18, 2007 Volume 3, Page 482 Bird. Schaefermeyer stated that he'd like to get an update on the Seward Marine Center from Mr. Long thanked Butts' effort on the project and reiterated that her work was appreciated. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak] Acting Planner John Bird discussed the SMC dock and stated that it was not progressing. He explained that there was not any funding for this and it was due to the verbiage tying it to the ferry. Bird stated that if they can rewrite the language at the Federal level, it may be accepted. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Meeting adjourned at 1:OSpm. ~, Ann Bailey Executive Liaison yg6111~I (City Seal) ,_~°`~: cd~~0~''+ ~:°' ~"° t~ .~~ ~,~\1 47 ~yy-~ V ~ 9 p ~ •: P1 T^ M • 1./S.j.~ SSSSSJrr ~ ,~, ~ Rq ~r~ f? +a 7 ~.. ~ ~. '~ : k.~t y"+~°° ~4eYi ~'~~iYAI'8~~~~ Ron g Board Member City of Seward Alaska Port and Commerce Advisory Board Minutes September 12 2007 Volume 3, Page 483 CALL TO ORDER The regular September 12, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:07p.m. by Board Member Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Long led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Theresa Butts Darryl Schaefermeyer Paul Schuldt comprising a quorum of the Board; and Scott Ransom, Harbor Master Anne Bailey, Executive Liaison ARRC Representative Louis Bencazdino Bencazdino stated the railroad was considering getting bigger pontoons for their docks and that they had been doing well over the last couple of weeks and described the activity. He stated that they had received calls for vessels to park at the docks for long periods of time this winter and that a meeting was held last week discussing the coal dust situation. He stated that he thought everyone was somewhat happy, understood the problems and what was being done to prevent a reoccurrence of last year. Bencazdino discussed extending their freight dock another 800 feet and stated that it would be discussed at the Board Meeting on September 26, 2007. He continued to explain the upcoming events that would be held at the Railroad facility. In response to Schuldt, Bencazdino stated that the Railroad did not publish an events calendar. In response to Butts, Bencazdino stated that there was a plan to fix the dust problem. He elaborated that a lot of changes had been made already on the facility and the equipment. He stated that experts had given them ideas on how to proceed and he gave specific examples of changes that had already been made. Chamber Report Laura Cloward -None KPB/EDD -City Councilmember Valdatta-None Administrative Report City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 484 Harbormaster Scott Ransom reported on the following items: • The South Harbor floats were installed, being used, power was accessible, and the sewer pump was functional. He stated that the restrooms were open. • On Tuesday, September 11, 2007 there was apre-bid on the I-n-T Dock and Travel and Bulkhead Dock and there was a lot of interest. He stated that they did a tour of the site and the quarry and if they stayed on schedule they should be able to bring a contractor request to Council. He stated that the most of the steel was here and stockpiled and the rest of it was on its way down. He stated that they were proceeding with some initial studies for water and sewer lines to the Z float and the new building at the Army Rec Camp area and after that they would go to Council with the Z float project. Schuldt asked about the breakwater problem being remedied. Ransom stated that there had been hope that it had been proceeding but he did not have any current updates. In response to Long, Ransom stated that the oil collection facility in the new south uplands was operational and could be the model for future sites in the boat harbor. ,,,~ In response to Schaefermeyer, Ransom stated that he had a grant proposal into the Denali Commission for a new fish cleaning station. In further response, Ransom stated that this did not include improvements to the east boat launch ramp but would put an actual dock in deep water. PACAB (Harbor, SMIC, Legislative division) Budget Presentation- Finance Director Kris Erchinger Finance Director Kris Erchinger passed out an additional lay down explaining that this was the preliminary budget for the Small Boat Harbor and the Seward Marine Industrial Center. She explained that the lay down included a summary sheet of all the revenues and expenses and then detailed certain costs. Erchinger hoped that the Board could focus on the bigger issues affecting the harbor and SMIC and then give her feedback at the next meeting. Erchinger referred to the first two pages of the Small Boat Harbor enterprise fund and stated that an enterprise fund was intended to operate as a business establishing rates to cover operating costs and cover depreciation costs on harbor assets. She discussed cash flow and the 2008 projected budget for the harbor and stated that this budget did not have funding for depreciation. She stated that this fund financially was marginally healthy and was heading in the right direction. She referred to specific changes {i.e. 130 new floats, the restrooms and the new uplands) in the budget from the prior year. She referred to the revenue side and stated that it was stellar year in regards to the numbers of passengers and she discussed the bonds. ...~. In response to Schaefenmeyer and Long, Erchinger stated that this budget referred to capital bonds for the harbor only and that typically you could not pay the debt early because the bonds could City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 l~olume 3, Page 485 only be refunded at specific times but it could be used to gather interest. Erchinger told the Boazd what the City was paying for these bonds and when they matured. In further response to Long, Erchinger gave a projected outcome of what was collected this year for passenger fees and stated that the City was getting good compliance. Erchinger continued to explain the budget stating that they included a 5% increase in rates and stated that PACAB would be asked about this. She referred to other harbor increases and stated that a 5% increase would be reasonable. She explained that the City was asking for a rate increase for funding harbors with old floats that had not been updated. She continued to explain the process of accessing these funds and trying to fund projects. She stated that we hoped to make enough money to put some aside specifically for capital. She stated that the City Manager had some options that he would present. She proceeded to give the City Manager's ideas for consideration. 1. The raw fish tax would be allocated to the boat harbor fund, SMIC and some portion to offset the cost to the community rather than go into the general fund. 2. Considering transferring revenues from the properties in the harbor azea that half has gone to the harbor and half to the general fund and maybe all of it would go to the general fund. She gave an example. The theory was to take the raw fish money and earmark it for capitol. 3. Have a slip transfer fee that would apply to new customers that came into the harbor. She stated that this fee would be used exclusively for the purposes of replacing the old floats in the harbor. 4. The State Cruise Ship Tax. She stated that a portion of that was slated to come to Sewazd but was unsure of the amount. This would have to be exclusively used for projects that showed a benefit to the cruise ships, such as the Z Dock which would be used for the Coast Guard. She stated that they had a lot of ideas and would appreciate the Boards ~pggestions and recommendations. In response to Schaefermeyer, Erchinger stated that a portion of the state cruise ship tax would be allocated to the first 5 ports of call and stated that Seward currently fell in this category and may get some money for specific other impacts. Schaefermeyer asked if they treated turn around stops as ports of call. Erchinger stated that you would have to be one of the first five and the question would be if any other ports of call sprung up. She stressed that there was a lot of uncertainty surrounding the impact of the cruise ship tax on Seward in the long run. Schafermeyer stated that there was a substantial difference between a turn around ship and a of call ship and he continued to describe the benefits of a true port of call stop. City of'Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3 Page 486 r.r Erchinger stated that this was an issue that the Sewazd Community needed to be aware of. She stated that Seward was eligible for funds that were collected in 2006 but the funds from 2007 were up in the air. She continued that those were some potential options for generating hazbor revenues and that the majority of our assets had been paid by grants. Butts clarified that none of the suggestions for revenue are included in the budget except the 5% increase. Erchinger stated that SMIC was an enterprise fund but historically the fund has had a deficit which had to be funded through some other mechanism. She discussed the SMIC budget and bonds in detail. In response to Long, Erchinger stated that the SMIC bonds were refinanced on the all time historic low interest rate day. In further response to Long, Erchinger stated that she did not think there was a change in terms. In response to Butts, Erchinger referred the Board to where the interest on the bonds and principle payments were found Schaefermeyer commented that there was a silver lining on when the bonds were done and the benefit for the refinancing. ...~ Erchinger discussed the operating expenses and stated that it cost more to be across the bay than what the City was making. She wondered how more money could be generated and stated what the current expenses were and that more opportunities were being looked into. A Work Session with Council would be held on September 24, 2007 with Council to discuss the entire area across the bay. In response to Schuldt, Erchinger stated that across the bay there were three major sources of operation but stated that the Harbor spends a lot of time over there that were not specifically related to just one of the major sources. She explained how the uses of equipment were allocated to the harbor for across the bay and all of the general costs that they could not tie to those cost centers were referred to as indirect costs. Schaefermeyer asked how the Borough treated the asset for purposes of taxation on the SMIC property. Erchinger stated that when a City owned an asset that was leased out the person leasing the property became responsible for it. She continued that the City's portion of the assets were included in the cost of the improvements that were being taxed. Shaefermeyer stated that he had a specific question on how the Synchrolift was being treated specifically. Erchinger stated that she would look into this issue further and she requested that the Board thinks of specific items they would like to discuss at the next meeting. Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 487 Citizens' comments on any subject except those items scheduled for public hearing- DJ Whitman, Seward Ship Dry Dock, commented that the Economic Forum was next week and that the PACAB Boazd had completed re-doing the SMIC Development Plan. He stated that there was a disconnect between what this Boazd was tasked to do with the Plan and where this Board and Administration was going. He appreciated Erchinger's comment that one of the cures to SMIC to be financially stable was to finish it. He stated that he was extremely disturbed with the letter from the City Manager to the Railroad looking at partnering up and teaming up to extend that dock since the City can not even finish their own project across the bay. He stated that there were some internal workings between the Boards and Administration that need to be worked out and Looked at seriously. He stated that he appreciated the railroad and what they had and stated that without them a lot of money would not had flowed through this community. Russ Maddox, 3385 Nash Road, expanded on the railroad and the dust situation that the DEC had denied the measures the railroad proposed to take. He stated that the letter went out on September 4, 2007 and the task force met on September 5, 2007 and they gave them a deadline for September 19, 2007 and the next boat was scheduled to arrive on September 20, 2007. He reiterated that the DEC was not satisfied with what the railroad was proposing to do to mitigate the dust. The Board recessed from 1:09 p.m. to 1:14 p.m. Approval of agenda and consent agenda Motion (SchaefermeyerButts) Approve the Agenda and Consent Agenda Butts asked if the Board needed to nominate a Chair person. Bailey confirmed that Long, as the senior member of the Board, was the acting chair. Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: June 6, 2007 Regular Meeting Minutes and July 18, 2007 Regular Meeting Minutes UNFINISHED BUSINESS- Project Status List- On-Going and discuss adding a joint work session with the Seward City Council in November on the Project Status List Butts referred to the SMC Dock and stated according to John Bird the Board needed to rewrite the ferry verbiage at the federal level to move the funding forward for the engineering for the SMC dock. She asked if anyone knew where this was at. City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 488 Long replied that he thought this was in the hands of Brad Gillman, City of Sewazd's Federal Lobbyist, and he stated that there was not much they could do at this time. Long referred to page five of the agenda packet stating that there was a suggestion carried over from the last meeting to discuss adding a joint work session with the Seward City Council in November to the Project Status List. He asked Bailey to remind the Board to come back to this item at the end of the agenda so they did not hold Karin Sturdy up any longer. NEW BUSINESS- Discuss and provide recommendation regarding increasing seasonal parking fees- Parks and Recreation Director Karin Sturdy Parks and Recreation Director Karin Sturdy stated that it was budget season time and last year the City brought before Council a recommendation to increase the seasonal parking passes. She described and categorized the parking customers that were served at the paid parking enterprise fund. Sturdy stated that she thought $5 per day was an appropriate fee for day parking and suggested increasing the seasonal passes and permit fees. She said that this was denied by Council last year. She explained how they came up with the. suggested fees and then explained that increasing the fees would make it fair to those who used the facility and to aid in hazbor project funding. Sturdy also r... stated that there was an interest to automate parking and the possibility was to build a multilevel facility. She stated that last yeaz Council asked to have PACAB to discuss this issue. In response to Schuldt, Sturdy stated that the $350 Company Vehicle Pass in the Middle lot was for one vehicle to get one pass. In further response to Schuldt, Sturdy stated the difference between the $50 employee seasonal pass and the $350 Company Vehicle Pass came down to geography. She stated that the $350 fee allowed a vehicle to park in the center lot all day but with the employee pass you were denied parking in that center lot to encourage turn over. In response to Schaefermeyer, Sturdy stated that if someone paid $350 they were allowed to park in the center lot for more than three hours and that three Company Vehicle Passes were sold this yeaz. She clarified that the Resolution allowed 12 Company Vehicle Passes to be sold per season limiting entry. Butts stated that she would not support an increase in fees because she had a problem with enforcement. Sturdy interjected stating that the Parks and Recreation Department worked great with the police department. Tickets were written and most tickets came from the center lot. In response to Butts, Sturdy stated that in regazds to demand it depended on who you were, ,`,~, what time you were there and where you wanted to go. Sturdy continued to describe .where employees were allowed to park. Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 489 In response to Long, Sturdy stated that her staff had not informed her that there was a problem with enforcement in the center lot. In response to Butts, Sturdy stated that the City did not have a bus pass fee designation. Schuldt asked how many written tickets were outstanding and unpaid. Erchinger replied that the City could garnish Permanent Fund Dividends to get those tickets paid as opposed to going to court. This process would all be done electronically but was not done every year. In response to Long, Sturdy stated that the slip holder pass allowed people to parkin the employee lot. In further response to Long, Sturdy clarified that the employee lot was a pass parking lot. Schaefermeyer stated that this would make more sense if he could see what the enterprise fund budget would look like this year for the parking piece. In response to Schaefermeyer, Sturdy stated that the fund was healthy and the 2008 budget request did not include these increases. She stated that this increase would create about $14,000 in additional revenues to park issues. The meeting was recessed at 1:33 p.m. due to a lack of quorum and reconvened at 1:35 p.m. Erchinger explained what was in the enterprise fund and a large portion of that was earmarked for sealing and stripping the lots. She stated the intent of the parking fund was to make enough revenue to maintain the parking lots and asked if the City was willing to raise rates to expand pazking. She confirmed that the fund was healthy but would not sustain new infrastructure. In response to Schuldt, Erchinger stated that parking authority was not a function of the Parks & Recreation Department. She stated that it was more a natural extension of the Parks & Recreation Department since they were already geazed to do enforcement of fee collection for campgrounds. Schuldt stated that parking enforcement was once contracted out and asked if it would be advantageous to have it contracted now and put that money in the harbor fund. Erchinger replied that when parking was contracted the City received a percentage of what was collected and they did not know what revenue for parking was brought in. She continued that now the City had good control of the situation and they do discuss with Council the idea of privatization. Long commented that for paving they needed to look beyond the enterprise fund due to the dust problem and if they went to a multi-level garage they should consider that it should not be strictly driven by the parking revenue but should include the increase in the taxable property that would be freed up. City of Seward Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 490 Schuldt stated that he thought the seasonal parking fees should be increased. Schaefermeyer concurred with Schuldt. Butts stated that she did not think the employee seasonal pass should be increased but vehicles with trailers and visitors passes should be increased. Long commented that he had a different perspective since where he came from visitors parked free and the only ones who paid were the employees and the slip holders. He stated that he did not have a problem with the increases as proposed. Schaefermeyer stated that he did not have a problem with the increased fees either. He asked if most employers compensated their employees. In response to Schaefermeyer, Sturdy stated that she believed that most individual employees bought there own parking pass. Schaefermeyer stated that he thought this was a pretty nominal fee even with the increase. Schuldt did not have a problem with the increase but agreed with Busts in not increasing the r.... employee fees. He suggested that an additional benefit be given to the businesses that draw all these people into the area. Sturdy summarized that half the voting Commissioners did not support increasing the employee passes but there was unanimous consent on the other increases. Motion (Long/Butts) Recommend the proposed amended seasonal parking fees schedule stating that half the Board did not support increasing the employee fees Motion Passed Unanimous Consent SMIC Development Plan Changes and Comments forwarded back from Planning and Zoning Commission Butts stated that she supported the Planning and Zoning Change, that she was glad they supported setbacks and that she did not feel qualified to make recommendations on Port Security aspects. Long suggested that on page five of the SMIC Plan under Management the Board add a new number 3 reading "Ensure that the facility and uses are consistent with the requirements of the ,,,, Maritime Security Act of 2002 33.CFR.104.105 as applicable." Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 491 Motion (Long/Schaefermeyer) Motion Passed SMIC Plan page five under Management add #3 to read, "Ensure that the facility and uses are consistent with the requirements of the Maritime Security Act of 2002 33.CFR 104 and 105 as applicable Unanimous Consent The Commission discussed the Planning and Zoning suggestion "supporting the Boazd examining setbacks and temporary changes in the SMIC area." Motion (Schafermeyer/Schuldt) Support the Planning and Zoning Commission changes to the Plan, as amended by the Port and Commerce Advisory Board, and forward the Plan to City Council for review Butts discussed the SMIC appendices and stated that they were outdated. She stated that she did not want to forward the Plan to Council with the outdated appendices because the plan would be incomplete. Ransom interjected that his recommendation was to bring the appendices up in the next work session. He stated that he would like direction on what the Boazd wanted to include and from Administrations perspective there had been utility improvements and the leases had changed. He stated that they would like to get the appendices into an electronic version that would be easier to maintain. Ransom continued that one option was to move the document that they had. Long referred to page 15 ofthe SMIC plan which read "Appendix (The attachments must be undated and kept current.)" and said that we could accept that statement as the direction and could be updated without the Boazd saying anything about it. Schaefermeyer stated that he did not want to wait to update all of the appendices before the Board presented this document to Council. Butts agreed that this should be on-going but she felt that she was presenting an incomplete document to Council and she did not feel comfortable with that. The Board discussed and was unable to come to a consensus regarding the appendices. Meeting adjourned at 2:00 p.m. due to time constraints. The unfinished business items would move to the next Regular PAC•`¢8~•e~••~~~ Ann Bailey r ` -+- O ` ~ Ron ong Executive Liaison C • ~~,~.~, °~ ~ Acting Chair (City Seal) '°°~-` ~~•~+N ~'•~,;F OF ~~ ;••• ~~a..... ~~•~ City of Seward Alaska Port and Commerce Advisory Board Minutes October 17, 2007 Volume 3, Page 492 CALL TO ORDER The regular October 17, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 by Board Member Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Long led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Theresa Butts Darryl Schaefermeyer (Arrived at 12:05 p.m.) Paul Schuldt Deborah Altermatt Kari Anderson (Excused at 12:28 p.m.) comprising a quorum of the Board; and Scott Ransom, Harbor Master Anne Bailey, Executive Liaison ~, Angela Buck, Harbor Assistant Absent: Paul Tougas ARRC Representative Louis Bencardino Bencazdino stated that the railroad dock had been busy, that there was a difference in the commercial boats that were docking there and that they were beginning to be known in the boating world, which was beneficial for the railroad and the City of Seward businesses. Beneazdino stated that there was a barge that would be docked until May and that the building would be used for the Parks and Recreations archery this weekend, the Arts and Crafts show in December, and the New Year's Eve party. He continued that everything was running smoothly, the freight dock had done well and that they had been looking at getting permanent power put in at the freight dock. Chamber Report Laura Cloward -None KPB/EDD -City Councilmember Valdatta- None General Fund Budget Presentation and Discussion with City Manager Phillip Oates and Finance Director Kris Erchinger City Manager Phillip Oates introduced the new budget lay down putting. the information in the public domain and he delayed the deliberation process, which allowed the new Council time to City of Seward, Alaska Port and Commerce Advisory Board Minutes October 17, 2007 Volume 3, Page 493 deliberate and make decisions. He stated that he had given this presentation to other groups and the operation budget and briefing were on the City website. He stated the intensive Council budget sessions would take place on October 29-30, 2007 and November 1-2, 2007. Board Member Anderson excused herself at 12:28 p.m. In response to Altermatt, Oates discussed the bed loading issue and how they were handling the situation. He stated that it was a difficult issue since private, city and state owners were involved. In further response to Altermatt, Oates stated that there was an effort to market gravel but it had to be economically viable and that the gravel would probably be used for Seward purposes. In response to Schuldt, Oates stated that he would be prepared to discuss the City Department reductions and loss of services with the Council depending on where their conversation went. Long interjected that he would like to give a heads up in regards to the $4 million road earmark. He stated that at the Borough Road Service Area meeting the state had informed them that they would be taking their $5 million federal road ear mark and applying it to a state wide formula where they would decide how the money was spent and if any was spent within the Borough a 40% administrative fee would be taken. Long continued that when PACAB looked at this budget before they were not looking at the seasonal sales tax and asked how off setting the bed tax and passenger fee and how it would play into the bonding commitments that had been made. Oates stated that he and Erchinger would discuss this but he believed the bond repayment was independent of that as long as the payments were made. Erchinger elaborated that we would have to maintain the same passenger fees but there could be some level of credit against that in some other form. Long stated that we did not have the majority support from PACAB on all of the items bulleted in the budget presentation. Oates replied that there were two areas in the presentation that referred to PACAB. He said one was the slip assignment fee and the others were the 5% rate increase and the parking fees. Schaefermeyer agreed with Long and stated that the board did not come to a consensus on anything and they were to provide written comments to Erchinger if they wanted to. Erchinger referred to the PACAB budget work session. She restated the question she posed to the Board and stated that there was one fairly strong opposition but she felt she-had gotten a consensus from the Board. Schuldt stated that Erchinger's assessment was fair. City of Seward' Alaska Port and Commerce Advisory Board Minutes October 17, 2007 Volume 3, Page 494 Long stated that it was asked in a three part question and it may have been better if it was divided into three separate questions. Oates asked if he should take the PACAB support portion off of the presentation. Schuldt stated that he does not recall supporting that assessment. Butts recalled that there were four different opinions on every issue but stated that Erchinger's question was misleading. Oates stated that he would take that off of the presentation so he did not misrepresent PACAB. Altermatt interjected that there were three new PACAB members who were not part of that discussion and it would not be a fair representation. In response to Long, Erchinger stated that the goal is $1.3 million but it had not been calculated what the impact would be of the overall property tax since it would be offset by the public safety fee. Long stated that he would like to know what the effect on the individual would be. ~~ Oates stated that he would present to Council different variations of the tax approaches and see what the impact is on the individual and the accumulation. He reiterated that this would be discussed further with council on October 29, 2007. In response to Schaefermeyer, Oates stated that the public safety fee would be a fee primarily for police and fire protection and would include all entities. In further response to Schafermeyer, Oates stated that they do not have everything worked out in regards to how entities would be charged but before the Council meeting they would have a proposal prepared. Erchinger elaborated that there were many approaches to this and they needed to look at the cost of administering the program and the manpower available. Schafermeyer clarified that this would be a universal application across the community to all entities. Alternnatt discussed the Economic Forum, which encouraged a positive business climate but the budget presentation hit the harbor businesses financially and did not encourage new businesses. Oates stated that this was a fair comment but business had increased each year and this should be part of the debate. City of Seward, Alaska Port and Commerce Advisory Board Minutes October 17, 2007 Volume 3, Page 495 Butts stated that we need to focus on the industrial year round businesses to help provide stability and year round economic growth and that the harbor businesses needed to pay a fair share since that was where a lot of money came from. Oates reiterated that his goal was to get this out to the public and allow public input. Long stated that we want to make sure that every business pays a fair share. He asked the about the $17.6 million in immediate needs how many they intended to buy. Oates replied about what was done depended on the money that was. available. In response to Long, Erchinger stated that whatever cash the City had on hand could have been used as a match for the harbor grant. She stated that at this time the Electric Fund had the funds but the city was trying to pursue a bond far generators and did not take the money out for harbor purposes. Oates stated that if the City had the 3 to fi month reserves they would have been able to pursue the harbor grant. In response to Butts, Oates stated that the City had about a 1-month reserve and needed another 1.5 million to get a 3-month reserve. In response to Long, Ransom referred to the rate increases in the past and what they were used for but there were not funds to maintain the current infrastructure. Erchinger continued by stating that this year the Harbor would'end in a positive light. - _ _ _ ' .-_ ' _. ''~ L -~' _'_- ----.~~~_~c^~?,~hatthey~vereusedfor,thebond ;iy,: yn ,<~~ =y~en-e fi3nd, ~1=hat additinrial rep=enues could be used for and the 5% increase. Oates thanked everyone for serving on PACAB and stated that he tea,}iId try to iaa~prove =.-~_~ <_»~ _•.3li<_>~y i,<_~+~~ r~rA_, hjn~sr•3~ ~?~+_l the Bt~arcl. Oates s}~~ested that PACAB may want to consider the follow=ing projects: the 3.5 acres in the southern part of the small Ixiat barber; the east si.2~: ~~>_.' n ,,; "~;:_ ' ~ _ ,~ i? - ?3~' 3`L t<3=i1~, ~~'ri'si^. iintl t;3tti ~131iSr3tic~; d3SCtiGC pF;vatiZatiCTn aTid C3t1tSO11rCm~T of Clty r~ Serv2Ces (~.e. park3n~. ~,rn~eCt rr3?1ta<<~~?;i'rst'xre:~ 1::::!:~:::a? ;«......;. iy,a _, ., '6 : , ~ ~ s . ~ ~ --- City Code and the. synods Of the Economic Forum. In response to Butts. Erchinger stated that the I;ae ra~c f~.r the. ha,l~•rr lir>>. s~~as'~i=. ...."?'-3 s4X~', :at ~.z,"t>> 1:~:`%'v 3ii~ C)33C a:ij[nl to iiii. i~eiri)i 3~G ri3tC'.. ~11C ~tx3ts^.i3 tllr~t t112 One in the 1)ud~,Tet was The One that generated the feast res'en}ie t9tit l?ates :vas it?t~s°rf'-~tee'1 in p~F.rs_iing tF`PC rats t~~ F?14'ti:`'Y'~s'= the moorage rate. City of Seward, Alas~En Port and Commerce Advisory Board Minutes October_17, 2007 Volume 3 Pa a 496 Erchinger stated that she would send an email to PACAB in regards to lease rents and the raw fish tax.. In response to Schaefermeyer, Erchinger stated that the City employees medical plan expenses would be increasing from $100 to $155 a month. Administrative Report Harbormaster Scott Ransom reported on the following items: • Parks and Recreation Director Karin Sturdy asked Ransom to relay that parking was officially closed and nine businesses purchased 77 seasonal passes for their employees, which was 34% employee permits were purchased by the employer. • Welcomed the new PACAB Board Members. • The new Execurive Liaison was Kathy Mize and would replace Bailey during her maternity leave. • With Council approval the harbor would have a bid for a contract of 3.125 million dollars for renovation of I dock, T dock, and construction of the bulkhead for the travel lift dock and electric work. The work should occur this winter. In response to Butts, Ransom stated that the work would be completed by the summer with a March 31, 2008 deadline for in water work. Citizens' comments on any subject except those items scheduled for public hearing- None Approval of agenda and consent agenda Motion (Schafermeyer/Altermatt) Approve the Agenda Motion Passed Unanimous Consent Schafermeyer requested that some clerical changes be made to the September 12, 2007 minutes. He referred to page 39 of the packet and requested that "what" be added to his comment; page 41 add "want to" to his comment and stated that he did not believe the meeting adjourned due to a lack of quorum but due to lack of time. By general consensus, the Board approved the changes to the September 12, 2007 minutes and staff would place the amended minutes for approval on the neat regular meeting agenda. UNFINISHED BUSINESS- SMIC Development P~hn Changes irnd Comments forwarded back from Planning and Zoning Commission City of Seward, Alaska Port and Commerce Advisory Board Minutes October 17 2007 Volume 3, Page 497 Long introduced the SMIC Development Plan and stated that there was a motion on the floor and requested that Bailey read the amendment that was made to the plan at the last meeting. Bailey restated the amendment "SMIC Plan page five under Management add #3 to read, Ensure that the facility and uses are consistent with the requirements of the Maritime Security Act of 2002 33.CFR.104.105 as applicable." She stated that this was passed by unanimous consent. Long stated that we were back to the motion as amended and stated that there were couple of updates on schematics and stated that there was language in the document stating the attachments must be documented and kept current. He asked Ransom how the documents were updated and kept current. Ransom recommended that we would gather the appendices information from the City departments and suggested that we contract the project and have someone help compile the information electronically and stated that it was an on-going process. In response to Long, Ransom stated that the cost to update this could stay within the harbor budget but at the moment it was not a line item. Butts reiterated that the appendices were necessary to understand the document and that it could be done without an excessive amount of work. She suggested that a Land Use Map with the leases marked out it and a pencil mark azound where the AVTEC fire training may go. She stated that this was useful information and not just supplementary. In response to Long, Bailey read the motion on the floor as amended. She read, "Support the Planning and Zoning Commission changes to the Plan„ as amended by the Port and Commerce Advisory Board, and forward the Plan to City Council for review." Schaferneyer clarified that we aze forwarding this to Council for their action and asked that that be added to the motion. Long stated that it should be sent with the motion and ask Council to recommend the appropriate department to update the attachments. Schaefermeyer stated that Council was the entity to do that and that writing the attachments was a staff function. Bailey clarified that we were voting on the motion on the floor. Motion on the Floor as amended Support the Planning and .,Zoning Commission changes to the Plan, as amended by .the, Part and Commerce Advisory Board, and forward the Plan to City Council for review and action. City of Seward Alaska Port and Commerce Advisory Board Minutes October 17, 2007 Volume 3, Page 498 Motion Passed Yes: Altermatt, Long, Schaefermeyer, Schuldt No: Butts Absent: Anderson and Tougas Project Status List- On-mooing and discuss :adding a joint work session Seward City Council in November on the Project Status List Butts referred to page 32 of the packet and asked for clarification about what the Board was supposed to do. Bailey clarified that at the last meeting the project status list was not discussed and was moved to unfinished business for this meeting. She stated that it was recommended to make a motion. Long stated that one of the hopeful outcomes of the Economic Forum was to clarify the roles and responsibilities ofthe Boazd. He supported adding the five items that Oates suggested to the list and to allow the Board to define their own roles and responsibilities within the framework of what r.. was in the code. Long continued that then we could have a work session with Council to discuss topics. Schaefermeyer suggested that the Economic Forum be a topic at the next PACAB work session and that the Board do their own process before getting together with Council. Altennatt stated that Oates was curious what the Board thought their roles and responsibilities were and thought it was a good idea to meet with the new Council. She continued that at the Economic Forum there was not a lot discussed in regards to PACAB's role. Long stated that there was a preliminary meeting combining all of the information gathered at the meeting. He said that there may be information from the other portions of the discussion that may help PACAB. He stated that the information from the forum would be available to the public. He agreed with Schaefermeyer and wanted to schedule the Economic Forum as the topic for the November Work Session. The Board discussed the date and time for the next Work Session. Butts suggested that we discuss the Boards roles and responsibilities at the next work session as well. City of Seward Alaska Port and Commerce Advisory Board Minutes October 17, 2007 Volume 3, Page 499 By general consensus, the Board decided that they would discuss the project status list with the addition of Oates' items, the results of the Economic Forum and the roles and responsibilities of PACAB at the neat work session. NEW BUSINESS-None CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (no action required} Letter from City Manager Phillip Oates to President and Chief Executive Officer Pat Gamble in regards to expansion of the railroad dock Butts stated that she would put her response in an email and asked why the City should invest time and energy in something that is in direct competition with what was trying to be built across the bay. Schuldt asked how this benefited the City. Long stated that this was a big topic and should put their feelings in writing. World Trade Center Alaskan Luncheon BOARD COMMENTS - Altermatt stated that it was an honor to be back on the Board, apologized for her attendance record and stated that she would like to be at the next work session and hoped they would reschedule since she would be gone for a month starting November 20, 200'7. Long thanked Bailey, Buck and the new members. He reiterated information about the harbor leases and discussed the fish tax and other areas of growth. He requested that the reorganization for the Chair and Vice Chair be added to the next agenda. Butts requested that the World Trade Center be moved to the next agenda. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to spea~kJ Ron Hewitt, 3385 Nash Road, stated that on behalf of the Chamber Board they look forward to working with PACAB on projects. He stated that he looked forward to the results of the Economic Forum and appreciated PACAB's hard work. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. City of Seward AlasiEu Port and Commerce Advisory Board Minutes October 17, 2007 Yolume 3, Page 500 ADJOURNMENT Meeting adjourned at 2:00 p.m. Ann Bailey Executive Liaison ____-- . ii. ~~~, >- l -- Ron ng Board Member •••••Q~ g~~-.,,~ (City Seal) .• ,l ,,.~...;~„,Rq,~.',. • ~a ,..y s~ Car s r -~' ~ ( ~'~ ~ m V e.. f ~ ~~ Y i e ..:. 'iI-.. `~~ i a d Y.Y rp ddddd yp City of Seward Alaska Port and Commerce Advisory Board Minates November 7, 2007 Volume 3, Page 501 CALL TO ORDER The regular November 7, 2007 meeting of the Sewazd Port and Commerce Advisory Board was called to order at 12:00 by Board Member Schaefermeyer. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Tougas led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Schaefermeyer presiding, and Paul Schuldt Deborah Altermatt Kari Anderson Paul Tougas comprising a quorum of the Board; and Kirsten Vesel, Assistant City Manager Scott Ransom, Harbormaster Angela Buck, Hazbor Assistant Kathy Mize, Temporary Executive Liaison Absent: Ron Long Theresa Butts ARRC Representative Louis Bencardino Bencazdino stated that October was the busiest October in eight years. He visited a new ship owned by Edison Schwest that is working for Shell and is headed for Louisiana and suggested that Anderson visit the ship if she gets the chance as it is really something to see. There are three long liner type ships in until December 23 he feels will come back due to the lower cost of moving people in and out of Seward compared to Dutch Hazbor. A Shell barge is in until May and the Nordic Viking will leave tomorrow or Friday. The Sampson freight bazge will come in on Monday. Bencardino felt that this will be a good winter. January to March Seward Ships will be tied up on the west side with a Coast Guard cutter. In response to Schuldt, Bencardino stated they looked at adding an 800 foot extension to the dock but the estimated cost was $SOM and the engineer was directed to work on a less expensive option. One option is on the freight dock to go around the property line and come back. This would allow two boats to park on the east side and one on the west side and is estimated to cost $24M. Another meeting will be coming up soon. Bencardino stated they have a permit to dredge between the cruise ship dock and freight dock and they hope to be able to use some of that material on the other side. City of Seward Alaska Port and Commerce Advisory Board Minutes November 7, 1007 Volume 3, Page $02 In response to Anderson, Bencardino stated they have been in contact with the Port of Anchorage about the offloading cranes they are scrapping as part of their expansion project. In response to Schaefermeyer, Bencardino stated the next coal ship is due at the end of the month and is headed to Chile. They are marketing heavily and may have another ship headed to another country but have not heard from Korea. In response to Schaefermeyer, Bencardino stated that the price of oil seems to be affecting this other country. In response to Tougas, Bencardino stated that the coal conveyor is being upgraded to speedup the process from five days to three to four days. Bencardino stated that there was good activity at the facility with the Port City Players, Halloween carnival, and rowers. Upcoming events include on December 1, 2007 the. Arts & Crafts bazaar in conjunction with the Christmas Train and the end of the year library fundraiser. Schaefermeyer commented that a good percentage of the community attended the Halloween carnival. Chamber Report Laura. Cloward Cloward welcomed the new board members. She will be attending the Pacific Marine Expo next week. The Chamber is watching the budget process closely. The Chamber will hold off on the marketing budget so that it can be tied to the results .of the Economic Development Forum and budget allocation. The Chamber is shifting their events focus and is no longer taking on the tree lighting ceremony and holiday lighting contest due to lack of business participation. Upcoming events include a four year Iditarod centennial celebration that will begin and end in Seward and the 10~' anniversary of the Alaska SeaLife Center. Cloward also stated that she attended the Basic Economic Development Course paid for by the City and would like to review information that may apply to PACAB. In response to Schaefermeyer, Cloward stated she is uncertain of the status of the Chamber budget request to the City due to changes during the Friday budget session. In response to Schaefermeyer, Cloward.stated the fish restoration fund brought in $11,700 last year and $17,000 this year. The Chamber is looking at grants from the community to support this fund. Altermatt stated the Council questioned what the .Chamber was doing with these fish restoration funds.. City of Seward Alaska Port and Commerce Advisory Board Minutes November 7, 2007 Volume 3, Page 503 Schaefermeyer agreed and added that the Chamber should try to provide some education to the Council to help differentiate between the fish restoration fund money and the City's contribution to the Chamber. Cloward stated the City has co-sponsored the first place fish with a $5,000 contribution to the salmon derby. The request for contribution was worded to indicate that because the City does not financially contribute to fish restoration, help in supporting the event that raises money so it can be done on the community's behalf is appreciated. The marketing contract resolution is very specific as to what the money is used for. KPB/EDD -City Councilmember Valdatta -None Discussion was held on whether Valdatta is still the liaison for the council. Administrative Report Assistant City Manager Kirsten Vesel reported on the following items: • Oates apologized for not attending today's meeting, he is at the AML conference. • City has entered into a contract with Architects Alaska to do a preliminary schematic design of the multipurpose building in the hazbor to relocate the Coast Guard and potentially NOAH and other organizations. • Economic Development Forum has been recapped into one document and there will be another meeting in the near future to discuss the top 10 areas to be focused on. • Recommended a work session to heaz Clowazd's presentation. In response to Tougas, Ransom stated the multiuse building is slated to go on the east end of the beach area where X float is now. In response to Tougas, Ransom stated that they have looked at relocating the Hazbormaster Office from time to time but it is centrally located and a low priority. In response to Altermatt, Vesel stated she would take back to Oates the request for PACAB to review the Economic Development Forum report prior to holding another public meeting. Harbormaster Scott Ransom reported on the following items: • In reference to Bencazdino's statement about some of the boats we have in, he agreed those boats may return next yeaz due to hazbor improvement projects completion that will better accommodate them. • Ransom will be taking a presentation to the Pacific Marine Expo that is described as a walking tour of the Sewazd boat harbor with photos and music. Ransom thanked Buck for her work on the presentation. City of Seward Alaska Port and Commerce Advisory Board Minutes November 7, 2007 Volume 3, Page S04 Water Resources Development Act of 2007 (H.R.1495) was vetoed but word is that the House has overridden the President's veto. If true, the WRDA bill will move on to the Senate next. This is funding for the breakwater fix. Ransom gave a PowerPoint presentation on the harbor projects for the benefit of the new members at Oates' request. In response to Anderson, Ransom stated protection from incoming swells is a problem at X Float so they are not allowing smaller boats there in the winter. In response to Schaefermeyer, Ransom stated this issue is related to the breakwater fix and that the WRDA bill would give the Corp authorization to fix the 150 foot breakwater shortage. In response to Altennatt, Ransom stated that we have 660 stalls. In response to Altetmatt, Ransom stated the $4.2M for the renovation of I and T docks came from two State Economic Development direct grants not requiring matching funds. In response to Schaefermeyer, Ransom stated the estimated completion date for the major part of the project is April 15 with the bulk fmished by June 15. In response to Altermatt, Ransom stated the new slip assignment fee in the budget is needed to cover staff time involved in processing slip turnover and to create revenue for replacing timber floats A, B, C, D, and S. This is a one time chazge to new slip holders (approx. 50 per year) to cover major repairs to slip, electric adjustments, processing leaving slip holder and new slip holder and several boat moves. Rate is based on moorage for one year. In response to Schaefermeyer, Ransom stated he is not certain if the fee has an impact on the 2008 operating budget for the harbor. Ransom stated the intent was for the revenue from this fee would be used replacing floats. A brief discussion was held on Council support of the slip assessment fee. Schaefermeyer asked the Board members to address the Council with any concerns on the budget items and voice their opinions. Altermatt stated the presentation for the Pacific Marine Expo is nice and recommended showing it to Council. Discussion was held on smaller, possible more achievable items that could be budgeted for in the future. Vesel stated Karin Sturdy asked her to notify PACAB that Council did increase parking fees in the harbor from $5 to $10 on Friday and proposed raising launch ramp fees. City of Seward Alaska Port and Commerce Advisory Board Minutes November 7, 2007 Volume 3, Page 505 Schaefermeyer stated that the City website contains budget information including information from the work sessions. Citizens' comments on any subject except those items scheduled for public hearing- None Approval of agenda and consent agenda Motion (Altermatt/Anderson) Approve the Agenda Discussion was held on removing Special Item 7.A. from the agenda until a full board was present. Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: September 12, 2007 Regular Meeting Minutes SPECIAL ITEMS -NOMINATE, VOTE AND APPOINT A CHAIR AND VICE CHAIR Schaefermeyer opened the nominations for Chair. Motion (Altermatt/Anderson) Seeing no further nominations, nominations were closed. Motion (Schaefermeyer) Motion Passed Schaefermeyer opened the nomination for Vice-Chair. Motion (Anderson) Motion (Altermatt) Seeing no further nominations, nominations were closed. A ballot vote was held and the results were as follows: Nominate Ron Long as PACAB Chair Appoint Ron Long as PACAB Chair Unanimous Consent Nominate Theresa Butts as PACAB Vice-Chair Nominate Darryl Schaefermeyer as PACAB Vice-Chair On a written tally vote Butts received two votes, 5chaefermeyer received two votes, and Altermatt received one vote. No majority vote obtained, so a second ballot vote was held and the results were as follows: City of Seward, Alaska Port and Commerce Advisory Board Minutes November 7, 2007 Volume 3, Page 506 On a written tally vote Butts received three votes and Schaefermeyer received two votes. A majority vote was obtained and Theresa Butts was appointed PACAB Vice-Chair. UNFINISHED BUSINESS- Project Status List- On-Going Project Status List was reviewed and discussion was held on updating the list to add current items and updating language. Discussion was held on the multi-agency building and the Forrest Service's possible decreased participation. In response to Tougas, Anderson stated the fire training center at SMIC is part of a large grant to build a fire training facility and building, the location of which is on leased city land. Plans for the building are still in the works. In response to Schaefermeyer, Vesel stated the lease with the. State on this land is in the final review and should be near a final agreement but the City is still waiting to hear back from the State. Altennatt suggested changing the wording on the Eastward Expansion item description to include Commercial Basin. Schaefermeyer suggested changing the item description of Harbor Deferred Maintenance to (Capital request in for '08) and refresh the list as needed to bring it up to date. OTHER NEW BUSINESS Cancel December and January Regular Meetings - Discussion was held on holding the December and January regular meetings regardless of lack of staffing and the possibility of using staff from the City Clerk's office. Motion (Scbaefermeyer/Tougas) Hold December S regular meeting as scheduled to the extent that there is administrative support provided by the City. Motion Passed Unanimous Consent By general consensus, the Board approved bolding the January 2, 2008 regular meeting as scheduled. City of Seward, Alaska Port and Commerce Advisory Board Minutes November 7, 2007 Volume 3, Page 507 Select Work Session Topics - Discussion was held on rescheduling the November 21 work session to November 14 to start discussion on PACAB roles and responsibilities and other possible topics. Discussion was held on holding the work sessions in December and January as scheduled with topics to be selected at a later date. Schuldt left the meeting at 1:49 p.m. Anderson left the meeting at 1:50 p.m. The Board refrained from doing business briefly until Scbuldt returned at 1:51 p.m. to meet the quorum requirements. By general consensus, the Board approved rescheduling the November 21, 2007 work session to November 14, 2007 at noon to discuss the roles and responsibilities of PACAB. By general consensus, the Board approved holding a December 19, 2007 work session as scheduled to discuss the roles and responsibilities of PACAB. Executive Liaison was directed to calendar December and January regular meetings and work sessions as previously scheduled. Executive Liaison was directed to add Cloward's presentation on Economic Development to the December 5 agenda. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (no action required)- World Trade Center Alaskan Luncheon Schaefermeyer directed any board members interested in attending any of these monthly meetings, to notify the Executive Liaison as there is money budgeted for this purpose. BOARD COMMENTS - None. CITIZENS' COMMENTS [S minutes per individual -Each individual has one opportunity to speak. J -None. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. City of Seward, Alaska Port and Commerce Advisory Board Mirrates November 7, 2007 Volume 3, Page $08 ADJOURNMENT Meeting adjourned at 1:59 p.m. Ka y Mize Temporary Executive Liaison --. arryl Schaefermeyer Board Member (City Seal) ~~~.~.9•aa••uy~,,~~ m ~< .~ ma,, 4c' ,« r ~~•~'~i ~ '~~. °~ _. ~-. .. ti „ ;~ ,~ e ry„~ L~a I YY City of Seward, Alaska Port and Commerce Advisory Board Minutes December S, 2007 Volume 3, Page 509 CALL TO ORDER The regular December 5, 2007 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 pm by Chair Long PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Anderson said the pledge of allegiance. There were present: Ron Long presiding, and Theresa Butts Karl Anderson Paul Schuldt Paul Tougas Absent: Darryl Schaefermeyer Deborah Altennatt Comprising a quorum of the Board; and Scott Ransom, Harbor Master Johanna Dollerhide, Assistant City Clerk Angela Buck, Harbor Assistant Phillip Oats, City Manager ARRC Representative Louis Bencardino Bencardino discussed the freight dock terminal building, dock activities and events. He stated October and November had been busy and projected that January thru March would also be busy. He stated a meeting was held in Anchorage to discuss TOTE activity in Seward and he felt the offloading of the coal train went well. Chamber Report Laura Cloward, Director Cloward attended a Basic Economic Development Course in Anchorage and gave the Board a presentation. She discussed identifying the community's assets, job creation, job retention and other key points that might apply to Seward. Cloward specified points that were specific to the Alaska economic climate. She mentioned marketing, entrepreneurship, and the focus on business development for the younger population. In response to the Board's questions about the course, Cloward stated the course would possibly be offered every six months. She stated that the course was accredited and someone should attend the training for the community or Borough. She said there were not any prerequisites to attend the meeting in Anchorage and she was unsure of the cost. Long discussed a few points that Cloward had mentioned, was encouraged that the City was getting involved with the EDD and thanked Cloward for her report. City of Seward, Alaska Port and Commerce Advisory Board Minutes December S, 2007 Volume 3, Page S 10 Butts suggested that the City focus on keeping the sidewalks cleaz all year to make Sewazd a more walk friendly town. KPB/EDD - Councilmember Valdatta was not in attendance ADMINISTRATIVE REPORT By general consensus, New Business Item C. Review Economic Forum Notes and Provide Feedback on Their Top Ten Recommendations was moved to the City Manager's Administration Report. Harbormaster Scott Ransom reported on the following items: • The project on the I Dock, T Dock and Travel Lift Dock/Bulkhead was under construction. • Ransom and Cloward attended the Fish Expo in Seattle and were able to exchange ideas and network. He thanked Buck for putting together a slide show and PowerPoint presentation that was displayed at the Seward booth. • Discussed the phases of the Hazbor Expansion Project, which included the possibility of the Z float project creating an additiona1800 feet of commercial dock and a spot for the USCG Cutter Mustang. He explained funding possibilities for this project. In response to Anderson, Ransom stated the T Dock project was on schedule and the Travel Lift dock should be completed in the spring. In response to Butts, Ransom discussed that power would be made available to the Coast Guard but may not be available for other areas on the Z float. He stated that water service on the I and T docks was being considered. City Manager Phillip Oates reported on the following items: • Thanked Ransom for his service to Seward as the Harbormaster. • He discussed the Hazbor Master hiring process and schedule. • Seward utilities were running on generation power due to a temporary natural gas shortage from Chugach electric. He stressed the importance of replacing the old generators. • He met with the DOT and discussed building new State and City shops adjacent to each other in a new location. • Hired Bob Hicks as the Community Development Director and explained Hicks' roles and responsibilities. • Long Term Care Facility request for bid would occur in the first part of 2008. • Budget issues would be discussed at the next Council meeting. • Started a survey with the Telecommunication providers. City of Seward, Alaska Port and Commerce Advisory Board Minutes December 5, 2007 Volume 3, Page 511 • Discussed the freight dock with President and CEO Pat Gamble of the railroad and was a federal priority that Oates would discuss in Washington DC. • Discussed the EPA inspection of the Seward Ship Dry Dock. Review Economic Forum Notes and Provide Feedback on Their Top Ten Recommendations Oates explained the economic forum format and stated that the information from the City, Economic Development and Business groups were compiled and Top Ten Lists of issues were created for each group. Oates discussed the City group stating that the entire list was available on the City webpage, he had prioritized and created an action time line of the list and would give a presentation to Council. He stated that at the next economic forum he would report what has been accomplished on these issues. Oates reviewed the City list with the Board and what was and what he would like to accomplish. Long stated that all three lists were similar and the lists contained many actionable items. He continued that the PACAB Board, Chamber Board and Administration could select goals that could be accomplished. In response to Schuldt, Oates stated that there had not been a discussion trading trucks and snow blowers between the State and the City to clean 3rd Avenue. Oates stated that he had discussed purchasing a snow blower from DOT but would follow up on this suggestion. CITIZENS COMMENTS Eric Linden, Harbor User, spoke in opposition to the 5% additional rate increase. The Board and Administration discussed the rate increase in further detail. APPROVAL OF THE AGENDA AND CONSENT AGENDA Motion (Schuldt/Anderson) Approve the Agenda and Consent Agenda By general consensus, Discussion of a Port and Commerce Board Member Participating in a Hiring Committee was added to the Agenda as a New Business Item. Motion Passed as Amended Unanimous Consent The following items were approved under the Consent Agenda: October 17, 2007 Regular Meeting Minutes and the November 7, 2007 Regular Meeting Minutes UNFINISHED BUSINESS- Project Status list -Ongoing City of Seward Alaska Port and Commerce Advisory Board Minutes December S 2©09 Volume 3, Page 512 The Board brainstormed on how to handle the project status list. The Board would make a final decision at another meeting. NEW BUSINESS- Discussion to Update #2-S of Section 230.325 of the Seward City Code After a major dscnssion and general amendments to Seward City Code Section 2.30.325 the following was recommended: (~~= deletions; bold italics =additions) (a) It shall be the responsibility of the port and commerce advisory board to: (1) Report annually to the city council at the first council meeting of the new fiscal year and at any other time as may be requested by the city council. The annual report shall include, at the minimum, a report on the prior year's activities, a list of any anticipated requests for appropriations for the year's planned activities and a recommendation regarding the continuation of the board; (2) Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade and commerce throughout Seward; (3) Provide input to the city council on ~ policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality ajlije and protecting the public's best interest; (4) Advise the city council on matters involving the establishment of support services owards the objectives outlined in SCC §§2.30.325 (2) and 2.30.3ZS (3); (5) Perform other duties as requested by the city council. (b) The board shall have no authority to expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. These changes would return to PACAB for final recommendation to Council. Discussion of a Port and Commerce Board Member Participating in a Hiring Committee Long recommended Boar Member Schaefermeyer as the member to participate on the Hiring Committee. Butts suggested Paul Schuldt. Ciry of Seward Alaska Port and Commerce Advisory Board Mixutes December 5, 2007 Volume 3, Page 513 Anderson stated that she was excited that they were incorporated in the hiring process. Motion (Tougas/Butts) Nominate Paul Schuldt to represent PACAB during the Hiring Process In response to Long, Schuldt stated that he did not own a boat in the hazbor but on occasion performed refrigeration services on boats in the harbor. Motion Passed Unanimous Consent Administration Request to Cancel January 2, 2008 Regular Meeting Long stated that Administration would not be able to provide support services. He suggested that the January 2, 2008 meeting be changed to a work session and the January 16, 2008 work session be changed to a meeting. He stated that he had submitted a request to the Clerk's office to provide training on parliamentary procedure. In response to Butts, Long stated that a back up topic could be the top ten list if the Clerk's office was not available. Motion (Butts /Schuldt ) Change the January 2, 2008 meeting to a Work. Session and the January 16, 2008 Work Session to the Port and Commerce Regular Meefing Motion Passed Unanimous Consent Approve 2008 PACAB Meeting and Work Session Schedule Long stated that the meeting schedule showed the meeting agenda cut-off and when items needed to be turned into himself or support staff. Motion (Schuldt/Anderson) Approve 2008 PACAB Meeting and Work Session Schedule Motion Passed Unanimous Consent CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- None BOARD COMMENTS - Tougas stated that this had been a very interesting meeting. City of Seward, Alaska Port and Commerce Advisory Board Minutes December S, 1007 Votume 3, Page S 14 Anderson mentioned that she would be absent from the December 19, 2008 Work Session and her mailing address was different. Schuldt felt that the Board had reached a milestone and the Board was accomplishing things while being excited and enthused. He thought they would continue to accomplish tasks. Butts stated that she was excited Mr. Oates attended the meeting and was happy that he took the Harbormaster selection seriously. She mentioned that a company was doing aerial photography which may benefit the City and individuals. Long discussed the December 19, 2008 Work Session and entertained a motion to cancel the work session due to the holidays. Motion (Anderson/Schuldt} Cancel the December 19, 2008 Work Session Motion Passed Unanimous Consent Long thanked Ransom far his work and stated that he would be missed. Long noted he had met with Mark Hamilton with the University to discuss the Kenai Peninsula College and the property tax. He explained what they discussed and welcomed ideas and input on moving this to the next r,., stage. The Board discussed this issue in further detail. CITIZENS' COMMENTS [S minutes per individual -Each .individual has one opportunity to speal~J BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None. Adjournment Meeting adjourned at 1:58 p.m. An ela uck Harbor office worker ,.-- ;. /~ / ,~, Ron Long Chair ttttttt!!Kl~B ~~ ,.vex ~~•~' (City Seat) `~ ~~+ "" ~~ y C ~. ..... ~ .. L W Y. ~ e Y9 •..., .....a .. ~ ~.... 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