HomeMy WebLinkAboutRes2008-041Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AWARDING A CONTRACT FOR THREE YEARS TO SAVE
YOU MONEY SERVICES FOR CUSTODIAL SERVICES AT THE
HARBORMASTER'S BUILDING AND PUBLIC RESTROOMS BEHIND
THE NATIONAL PARK SERVICE BUILDING, THE NORTHEAST
LAUNCH RAMP, AND THE UPLAND AREA
WHEREAS, the City of Seward had properly advertised a request for bids to provide
custodial services, and Save You Money Services was the highest scoring bidder for the
evaluation criteria; and
WHEREAS, Save You Money Services has provided a proposal that ensures an
environmentally safe and cost effective approach to custodial services in the Seward Harbor
area; and
W"HEREAS, a three year contract is allowed, and two, one-year extensions - up to five
years total for this contract -will be made administratively insofar as insignificant changes are
made; and
WHEREAS, the harbor department recommends this contract based upon quality of
service, the flexibility of the contractor and a valuable service at a good price to the taxpayer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. It is in the public's interest to award a contract, thereby continuing to keep
employee costs reduced.
Section 2. The City Manager is hereby authorized to award a contract, from May 14,
2008 until May 14, 20l 1, with Save You Money Services to provide custodial services at the
tlarhormaster"s building, and the restroom facilities in three additional harbor locations: the
South Upland area, Northeast Harbor Parking lot and at the National Park Service facility.
Section 3. The contractor shall be paid twice per month, as invoiced on a timely
basis, as per the attached contract.
Section 4. The contract can be extended administratively, up to a five year total,
insofar as insignificant changes are made.
Section 5. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-041
PASSED AND APPROVED by the City Council of the city of Seward, Alaska this 12tH
day of May, 2008.
THE CITY OF SEWARD, ALASKA
1
Willard Dunham, Vice Mayor
AYES: Valdatta, Bardarson, Kellar, Dunham
NOES: None
ABSENT: Amberg, Smith, Corbridge
ABSTAIN: None
ATTEST:
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Je n Lewis, M
Ci y Clerk
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Council Agenda Statement
Meeting Date: May 12, 2008
To: Phillip Oates, City Manager
From: Karl Anderson, Seward Harbormaster
Agenda Item: Custodial Contract for Harbormaster Building and Harbor Restrooms
BACKGROUND & JUSTIFICATION:
The City of Seward sent requests for proposals (RFP) for custodial services at three City off-site
locations. Per City Code, the RFP was advertised locally, and Council was given the criteria
listed within the RFP. Two responsive companies replied, and after points were scored Karla
Backlund (Save You Money Services) was awarded the contract for the Harbormaster Building
and Harbor Restrooms. Backlund scored high in areas including clarity of proposal, additional
services, and performance. All three of her references were checked, and each responded with
positive reviews of Backlund's abilities.
Attached you will find the Save You Money Services contract for athree-year term for cleaning
the Harbormaster office spaces and restrooms (year-round), and for cleaning the National Park
Service site restrooms, South Upland Area restrooms, and Northeast Launch Ramp Restrooms
for a designated period (May 1 through September 30).
Payment for these services will be $4,221.00 every month (May 1St through September 30th) and
$1586.50 (October lit through April 30th), for an annual total of $32,211.00. This contract
expires May 14, 2011 and shall be re-negotiable for an additional two years on a year-to-year
basis.
INTENT:
The intent of this contract is to provide required custodial services in acost-effective and
proficient manner to the City of Seward and to ensure OSHA standards and requirements are
upheld.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
This amount is within the 2008 Harbor budget recently passed by Council.
Approved by Finance Department: ,t'it'~~;-
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RECOMMENDATION:
City Council approve Resolution 2008 - l awarding athree-year contract to Karla
Backlund, d.b.a. Save You Money Services for custodial services in the Harbormaster's Building
and four Public Restroom Areas (Harbormaster's building, National Park Service site, Northeast
Launch Ramp, and South Harbor Upland area) per the attached contract for an annual amount of
$32,211.00.
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