HomeMy WebLinkAboutRes2008-067Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE PURCHASE OF TWO
75 HORSEPOWER ENGINES FOR THE CITY'S 21' BOSTON
WHALER IN THE AMOUNT OF $17,030, AND APPROPRIATING
FUNDS
WHEREAS, the City (Harbor Department) operates a 21-foot Boston Whaler for
the purposes of providing safety and security services, including emergency response,
vessel-assistance towing, fish waste disposal operations, etc.; and
WHEREAS, the current power supply for this vessel includes one aging re-built
engine and a second engine from 2001, both which have had repeated mechanical
problems; and
WHEREAS, it is of the Harbormaster's opinion that these engines do not provide
adequate power to safely carry out the tasks required by the City Code and harbor tariff
including removing, transferring, or rearranging vessels and/or cargo; and
.,,,, WHEREAS, it is in the interest of the City to facilitate immediate repairs to this
vessel in order to prevent potential liability and to be prepared for emergencies during the
busy summer season which may include adverse weather conditions (high winds); and
WHEREAS, the City Council finds that it is in public interest to waive the
normal bid process per SCC 6.10.130 to pursue an alternate procurement procedure and
that such procedure will best serve the needs of the City and accomplish the objective of
SCC 6.10.310; and
WHEREAS, The Harbor Department administered a request for proposal per
SCC 6.10.325 for competitive sealed proposals for the replacement of the 75 HP Honda
Outboard Motors; and
WHEREAS, the City Council finds that it is in the best interest of the City to
authorize procurement and select a local vendor (Storm Chasers Marine Services Inc.)
which has provided one of the lowest quotes and includes a 5 year warranty plan; and
WHEREAS, due to the need to expedite repairs on this vessel and facilitate
harbor services the administration recommends purchasing these two 75 HP Honda
outboard motors as soon as possible.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-067
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is to purchase two 75 HP Honda outboard motors
from Storm Chasers Marine Services, Inc for a total price of $17,030, including
installation.
Section 2. City Council authorizes an appropriation in an amount not-to-exceed
$17,030 from the Cruise Ship Head Tax fund account no. 402-0000-3075-0401 to the
Harbor Enterprise Fund equipment account no. 401-4110-5925.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
14th day of July 2008.
THE CITY OF SEWARDi ALASKA
Clark Corbridge, Mayor
AYES: Dunham, Valdatta, Bardarson, Amberg, Smith, Corbridge
NOES: None
ABSENT: Kellar
ABSTAIN: None
ATTEST:
Je Lewis, CM
Ci y Clerk
(City Seal) ~•r''~~"'~'tii
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Council Agenda Statement
Meeting Date: July 14, 2008
From: Karl Anderson, Harbormaster
Through: Phillip Oates, City Manageri~~~
Agenda Item: 21' Boston Whaler Engines
BACKGROUND & JUSTIFICATION:
The City's Harbor Department currently operates a 21' Boston Whaler utilized as amulti-purpose
vessel for boat towing, vessel assistance, and emptying the fish waste receptacles at each of the fish
cleaning stations in the harbor. Currently this vessel is powered by two 50 horsepower Mercury
outboard motors that are having mechanical problems including regular overheating, burned wiring
harnesses, casting failure, and are consistently dying when going into gear at idle.
These motors have been sent to several repair shops over the past seven years. The warranties are
expired, and one unit was originally purchased as a rebuilt unit. The harbor department is seeking to
upgrade these motors not only because of mechanical failures, but also increase the horsepower
(from 50 to 75 HP) to safely complete towing responsibilities. As the harbor expands and fills with
new boats and slips, there is less space to safely maneuver while towing boats or (fish scrap) barges,
especially in windy conditions. It is imperative to have dependable gear in these situations for safety
and liability reasons.
The harbor department proposes purchasing two Honda 75 HP outboards to remain consistent with
our parts for other vessels the city operates (including the 25' Boston Whaler and the city's fire boat
John Foster). This will result in more efficient maintenance because all units would require the same
oil, spark plugs, fuel and oil filters, gear Tube, etc.
We received one response to our RFP from the local vendor Storm Chasers Marine Services. The
Harbor department has found this proposal to be acceptable and well within the range of other
solicited quotes from vendors across the state, Therefore we recommend purchasing two Honda 75
HP outboards and accessories (including control cables, propellers, control box and side mount
package) from Storm Chasers for a total extended price of $17,034.00.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
City Council authorizes an appropriation in an amount not-to-exceed $17,030 from the Cruise Ship
Head Tax fund account no.402-0000-3075-0401 to the Harbor Enterprise Fund equipment account
no. 401-4110-5925.
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Approved by Finance Department
RECOMMENDATION:
The City Council approves Resolution No. ~ 0 ~ -~ `~ authorizing the City Manager purchase two
Honda 75 Horsepower outboards and accessories from Storm Chasers Marine Services for an
amount not to exceed $17,030.00
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