HomeMy WebLinkAboutRes2008-071Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-071
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING PACIFIC POWER PRODUCTS TO
FACILITATE REPAIRS OF THE 1994 AUTOCARPLOW/SANDER TRUCK
FOR AN AMOUNT NOT-TO-EXCEED $32,200, AND APPROPRIATING
FUNDS
WHEREAS, the 1994 Autocar Plow/ Sander truck experienced a mechanical failure and
the City Shop mechanics were unable to determine the cause; and
WHEREAS, it the vehicle was sent to Pacific Power Products to assess the problem
based on the fact that this vendor is the sole dealer and repair center for Detroit Engines and
Allison Transmissions; and
WHEREAS, the technicians at Pacific Power Products determined the transmission
failure was caused by a problem in the rear differential; and
WHEREAS, Pacific Power Products recommends purchasing a new transmission,
rebuilding the rear differential, and fabricating an additional support mount; and
WHEREAS, Seward City Code 6.10.120 (a)(5) exempts from competitive procurement,
services or materials which can only be furnished by a single dealer, and the Seward City Council
therefore finds that this procurement is exempt from competitive procurement requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with Pacific Power
Products to complete and/or facilitate repairs to the 1994 Autocar plow/sander truck in an amount
not-to-exceed $32,200.
Section 2. The Seward City Council hereby finds that this procurement is exempt from the
competitive procurement provisions of the Seward City Code based on SCC 6.10.120 (a)(5) because
this equipment can be furnished by a single dealer.
Section 3. Funding in the amount of $32,200 is hereby appropriated from the General Fund
fund balance account no. 101-0000-3050 to the City Shop repairs account no. 101-1310-5380.
Section 4. This resolution shall take affect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-071
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of
July, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Dunham, Valdatta, Amberg, Smith, Kellar, Corbridge
NOES: None
ABSENT: Bardarson
ABSTAIN: None
ATTEST:
ohanna Dollerhide, CMC
Acting City Clerk
(City Seal)
~4~rarrrrri~~~
o`er*~~~ ®~tltl ~~~'1/,QA~~i
I
~~ ~ ~G ~~~ ~4 ~0
e• -
r •.
• ..
r SEAL
.. : : ~
i ""~'~
•
• :,vG ~~, ~: ~~
s •. M , 9 .~,~~-.•
~ P
,~~~<<~iroi~M ~~~w
Council Agenda Statement
Meeting Date: July 28, 2008
To: Phillip Oates, City Manager
From: W.C. Casey, Public Works Director
Agenda Item: Plow/Sander Repair
BACKGROUND & JUSTIFICATION:
The Public Works Department experienced a failure of the 1994 White AutoCar which is used for
plowing and sanding City streets. Staff sent the truck to Pacific Power Products after attempts to
diagnosis the problem in-house were non-conclusive. Pacific Power Products is the sole dealer and
repair center for Detroit engines and Allison transmissions. The maintenance technicians at Pacific
Power Products found a failed transmission. They found that the transmission failure was caused by
a problem in the rear differential. The technicians at Pacific Power do not rebuild differentials; they
send them to a shop that specializes in differential rebuilds. The technicians also recommended that
an additional support mount on the rear of the transmission be installed.
The cost of a new transmission will be approximately $14,000, the rebuild of the rear differential
will be approximately $8,000 and the fabrication of an additional transmission support will cost
approximately $2,000. The shop personnel at Pacific Power estimate the labor costs for this total
project at approximately 40 shop hours. The total project costs, including a 15% contingency will be
$32,200. Prices and quotes for work are attached.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
Funding for these repairs was not anticipated in the 2008 budget, and is therefore requested from th e
General Fund fund balance.
Approved by Finance Department:
RECOMMENDATION:
Authorize the City Manager to enter into an agreement with Pacific Power Products to complete
repairs to the 1994 Autocar plow/sander truck for an amount not-to-exceed $32,000, including the
costs to sub-contract rear differential and fabrication costs, and appropriate funds.