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Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH STATEWIDE CLEARING, INC. FOR PROFESSIONAL
SERVICES TO CLEAR EIGHT MILES OF TRANSMISSION LINE RIGHT-
OF-WAY FOR AN AMOUNT NOT-TO-EXCEED $495,000.00 AND
APPROPRIATING FUNDS
WHEREAS, the City of Seward is dependant on a radial transmission line for electrical
power; and
WHEREAS, the right-of--way maintenance has not been done since the transmission line was
reconstructed and should be completed on a five (5) year rotation cycle; and
WHEREAS, Statewide Clearing, Inc. is readily available and has the equipment and
manpower in the area, available after completing work for another utility; and
WHEREAS, the work will allow for access during both summer and winter months and
decrease the possibilities of outages and speed up restoration in the event of an outage; and
WHEREAS, the work will involve clearing approximately 97 acres ofright-of--way, from
mile 9-17 along the Seward Highway at a cost of $486,789.40 and danger tree removal of $200.00
per tree, for a total not-to-exceed $495,000.00; and
WHEREAS, the funding for this work will come from reserves in the Electric Enterprise
Fund retained earnings account.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council hereby authorizes the City Manager to enter into a contract with
Statewide Clearing, Inc. for professional services for an amount not-to-exceed $495,000.00.
Section 2. Funding in the amount of $495,000 is hereby appropriated from the Electric
Enterprise Fund retained carnings account no. 502-0000-3050 to the Electric Department contracted
services account no. 501-5400-5390.
Section 3. This resolution shall take effect immediately upon its adoption.
Failed by the City Council of the City of Seward, Alaska, this 13`" day of October, 2008.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-097
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayo
AYES: Bardarson, Valdatta, Corbridge
NOES: Smith, Kellar, Amberg
ABSENT: Dunham
ABSTAIN: None
ATTEST:
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J~a'n Lewis, CMS'
City Clerk
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Council Agenda Statement
Meeting Date: October 13, 2008
To: Phillip Oates, City Manager~i~~~~
From: Tim Barnum, Manager Electric Utility
Agenda Item: Enter into a Professional Services agreement with
Statewide Clearing, Inc. to clear transmission line right-of--way form mile 9-
17along the Seward Highway for an amount not-to-exceed $495,000.00 and
appropriating funds.
BACKGROUND & JUSTIFICATION:
The bulk power to the City of Seward is provided by a radial transmission line. The City owns
approximately 40 miles of transmission line. Normally, right-of--way is cut/cleared on a 5 year
rotation, meaning that every 5 years; the power line right-of--way is cut/cleared. This is done to
maintain ease of access, reduce outages caused by trees and small animals, reduce line losses from
tree limbs coming into contact with the power line and improve safety and reliability for the general
public.
The transmission line has not been maintained on any kind of systematic rotation and has become
extremely difficult to access both during the summer and winter. Some of the brush has grown to
heights of about 30 feet. Clearing this section of line will begin a systematic program which will
continue by cutting/clearing mite 17-24 in 2009.
Statewide Clearing, Inc. is working in the area and that is the reason for bringing forward this
proposal for professional services, at this time and added to that the very short window left to
accomplish the work before freeze-up and snow.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
The funding for this work will come from reserves in th Elect ' Enterprise Fund retained earnings
account.
Approved by Finance Department:, ~ c4-z~~
RECOMMENDATION:
Seward City Council approve Resolution 2008- ~j"~ authorizing the City Manager to enter into a
contract with Statewide Clearing, Inc for professional services for an amount not-to-exceed
$495,000.00 and appropriating funds.
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