HomeMy WebLinkAboutRes2008-104Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH UNIT COMPANY TO PROVIDE IMMEDIATE
STABILIZATION FOR THE JESSE LEE HOME FOR AN AMOUNT
NOT-TO-EXCEED $39,710.39 AND APPROPRIATE GRANT FUNDS
WHEREAS, resolution 2005-66 recognized the Jesse Lee Home as a historical landmark
for the State of Alaska and the City of Seward, and recognized the restoration of the Jesse Lee
Home as a City priority, and directed the city manager or his designee to support the Historic
Preservation Commission to develop relationships with private, state and federal organizations to
further pursue the preservation and restoration of the Jesse Lee Home; and
WHEREAS, resolution 2005-83 supported the use of the Jesse Lee Home as an
educational institution and directed the city manager or his designee to support the Historic
Preservation Commission to apply for grant or grants intended to develop a feasibility study and
continue to pursue relationships with private, state and federal organizations; and
WHEREAS, the City of Seward approved resolution 2006-119 recognizing the Friends
of the Jesse Lee Home (Friends) as a statewide interest group and project partner dedicated to the
~. restoration of the Jesse Lee Home as a statewide leadership school; and
WHEREAS, resolution 2006-119 directed the city manager to support the Friends in
seeking private grants and/or the funding for the Jesse Lee Home and support the Friends to
assure the success of this partnership; and
WHEREAS, in 2007, the Friends of the Jesse Lee Home secured a state grant of $1
million for the purpose of immediate stabilization of the Jesse Lee Home; and
WHEREAS, the State of Alaska has appropriated grant funds to the Department of
Natural Resources totaling $1 million; and
WHEREAS, in 2008, the Friends of the Jesse Lee Home secured another $500,000 for
the purpose of immediate stabilization of the Jesse Lee Home; and
WHEREAS, resolution 2008-034 directed the City Manager to accept the $1 million
grant from the Department of Natural Resources; and
WHEREAS, subsequent to resolution 2008-034, UNIT Company approached the
Friends of the Jesse Lee Home enquiring about the status of the Jesse Lee Home project; and
WHEREAS, the Friends of the Jesse Lee Home consulted with the City Manager to
recommend UNIT Company as a reputable contractor and the City provided UNIT Company
with an initial tour and inspection of the site and structures; and
WHEREAS, during this site visit, UNIT Company and the City determined there were
CITY OF SEWARD, ALASKA
RESOLUTION 2008-
some urgent/ emergency conditions of the structure that required immediate attention- including
multiple holes in the roof; and
WHEREAS, UNIT Company recommended drying the structure and determined that
without a temporary dry structure, the next phase of the project- to assess the structural integrity
of the structure would not be possible; and
WHEREAS, UNIT Company has proposed a small contract to immediately secure the
roof with secured visqueen which will allow the structure to dry out and prevent additional rain
and snow from further damaging the structures; and
WHEREAS, UNIT Company is a competitive, professional Firm that secured a
competitive construction contract with the City of Seward for the current Long Term Care
Facility through a competitive bidding process; and
WHEREAS, UNIT Company is already staged in Seward for the Long Term Care
Facility which provides them with a local preference and cost savings to the Friends and the City
of Seward; and
WHEREAS, the Friends of the Jesse Lee Home have requested the City to enter into a
sole source Agreement with UNIT Company to provide emergency rain and snow protection for
the roof; and
WHEREAS, this emergency work will enable the City and the Friends of the Jesse Lee
Home to continue to work towards the next phase of the project- the planning and design phase;
and
WHEREAS, the State of Alaska, Friends of the Jesse Lee Home, Rasmuson Foundation,
CIRI Inc., Chugach Regional Corporation, the City of Seward and private funders have invested
time and financial resources towards this project; and
WHEREAS, the cost of this contract will be reimbursed 100% by the grant the Friends
of the Jesse Lee Home secured and will not cost the City anything other than minimal contract
oversight; and
WHEREAS, competitive bidding is unreasonable per SCC 6.10.120(a)(2) to provide
roof protection for this coming winter; and
WHEREAS, the Friends of the Jesse Lee Home have nearly established their Limited
Liability Corporation which will help enable them to directly administer and manage future
contracts for the Jesse Lee Home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE ,,,~;
CITY OF SEWARD, ALASKA that:
Section L The city manager is authorized to enter into a contract, in substantial
form as presented at this meeting, with UNIT Company for immediate roof stabilization.
of the Jesse Lee Home in an amount not-to-exceed thirty six thousand one hundred
dollars ($36,100).
Section 2. Authorize the city manager to include a 10% contingency ($3.610.00)
for a total amount not-to-exceed $39,710.39.
Section 3. Funds in the amount of $39,710.39 are hereby appropriated from the
Jesse Lee Home Rehabilitation Fund account no. 271-2719-4680-0200 to the contracted
services account no. 271-2719-5390.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13t" day of
October, 2008.
THE CITY OF SEWARD, ALASKA
,.
Clark orbridge, Mayor
AYES: Valdatta, Bardarson, Smith, Corbridge
NOES: Amberg, Kellar
.,~.. ABSENT: Dunham
ABSTAIN: None
ATTEST:
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Jean Lewis, CI±vIC
City Clerk
(City Seal)
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SCOPE OF WORK
Cover hole in roof and approximately 6 other areas where it is leaking.
Estimated Cost
1.Equipment $8,000.00
2.4 Rolls of Visqueen $2,000.00
3.Wood Strips $500.00
4.Rafters $600.00
S.Labor $20,000.00
6.Liability Insurance $5,000.00
TOTAL Cost (plus with no
Overhead or Profit) $36,100.00
ATTN: Derald Schoon
UNIT COMPANY
620 East Whitney Road
Anchorage, AK 99501
Phone: (907) 349-6666
Direct Line: (907)777-5712
Fax: (907) 522-3464
Council Agenda Statement
Meeting Date: October 13, 2008
From: Phillip Oates, City Manager
Agenda Item: Authorizing the City Manager to enter into a
contract with UNIT Company to provide
professional immediate stabilization for the Jesse
Lee Home
BACKGROUND & JUSTIFICATION:
Resolution 2005-66 recognized. the Jesse Lee Dome as a historical landmark for the State of
Alaska and the City of Seward, and recognized the restoration of the Jesse Lee Home as a City
priority, and directed the city manager or his designee to support the Historic Preservation
Commission to develop relationships with private, state and federal organizations to further
pursue the preservation and restoration of the Jesse Lee Home. Resolution 2005-83 supported
the use of the Jesse Lee Home as an educational institution and directed the city manager or his
designee to support the Historic Preservation Commission to apply for grant or grants intended to
develop a feasibility study and continue to pursue relationships with private, state and federal
organizations. The City of Seward approved resolution 2006-119 recognizing the Friends of the
Jesse Lee Home (Friends) as a statewide interest group and project partner dedicated to the
restoration of the Jesse Lee Home as a statewide leadership school; and
Resolution 2006-119 directed the city manager to support the Friends in seeking private grants
and/or the funding for the Jesse Lee Home and support the Friends to assure the success of this
partnership. In 2007, the Friends of the Jesse Lee Home secured a state grant of $1 million for
the purpose of immediate stabilization of the Jesse Lee Home. The State of Alaska has
appropriated grant funds to the Department of Natural Resources totaling $1 million. In 2008,
the Friends of the Jesse Lee Home secured another $500,000 for the purpose of immediate
stabilization of the Jesse Lee Home.
Resolution 2008-034 directed the City Manager to accept the $1 million grant from the
Department of Natural Resources. Subsequent to resolution 2008-034, UNIT Company
approached the Friends of the Jesse Lee Home enquiring about the status of the Jesse Lee Home
project. The Friends of the Jesse Lee Home consulted with the City Manager to recommend
UNIT Company as a reputable contractor and the City provided UNIT Company with an initial
tour and inspection of the site and structures. During this site visit, UNIT Company and the City
determined there were some urgent/ emergency conditions of the structure that required
immediate attention- including multiple holes in the roof. UNIT Company recommended drying
the structure and determined that without a temporary dry structure, the next phase of the project-
to assess the structural integrity of the structure would not be possible. UNIT Company has
proposed a small contract to immediately secure the roof with secured visqueen which will allow
the structure to dry out and prevent additional rain and snow from further damaging the
structures; and
~,
~~,3
UNIT Company is a competitive, professional Firn1 that secured a competitive construction
contract with the City of Seward for the current Long Term Care Facility through a competitive
bidding process. UNIT Company is already staged in Seward for the Long Term Care Facility
which provides them with a local preference and cost savings to the Friends and the City of
Seward. The Friends of the Jesse Lee Home have requested the City to enter into a sole source
agreement with UNIT Company to provide emergency rain and snow protection for the roof.
This emergency work will enable the City and the Friends of the Jesse Lee Home to continue to
work towards the next phase of the project- the planning and design phase. The State of Alaska,
Friends of the Jesse Lee Home, Rasmuson Foundation, CIRI Inc., Chugach Regional
Corporation, the City of Seward and private funders have invested time and financial resources
towards this project. The cost of this contract will be reimbursed 100% by the grant the Friends
of the Jesse Lee Home secured and will not cost the City anything other than minimal contract
oversight. Competitive bidding is unreasonable per SCC 6.10.120(a)(2) to provide roof
protection for this coming winter. The Friends of the Jesse Lee Home have nearly established
their Limited Liability Corporation which will help enable them to directly administer and
manage future contracts for the Jesse Lee Home.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funds in the amount of $39,710.39 are hereby appropriated from the Jesse Lee Home
Rehabilitation Grant Fund account no. 271-2719-4680-0200.
Approved by Finance Department:
RECOMMENDATION:
The city manager is authorized to enter into a contract, in substantial form as presented at this
meeting, with UNIT Company for immediate roof stabilization for the Jesse Lee Home
Restoration in an amount not-to-exceed $36,100. Authorize the city manager to include a 10%
contingency of $3,610 for a total amount of $39,710.39 and appropriate grant funds.
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