HomeMy WebLinkAboutOrd2008-020Sponsored by: Oates
Introduction Date: December 8, 2008
Public Dearing Date: January 12. 2008
Enactment Date: January 12,2008
CITY OF SEWARD, ALASKA
ORDINANCE 2008-020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING VARIOUS SECTIONS OF THE SE~'~'ARD CITY
CODE TO REQUIRE 'CHE CITY OF SEWARD PROVIDE A BIENNIAL
BUllGET BEGINNING FISCAL YEAR 201.0
WHEREAS, on March 24, 2008 the Seward City Council approved Resolution 2008-025
which proposed City Charter revisions allowing the City's annual budget year to go on a biennial
schedule, and be submitted to the voters of Seward at the October 7, 2008 regular city election;
and
WIIEREAS, on October 7, 2008, the voters approved Proposition No. 2, which amended
city charter revisions 5.4(d), 6.2 and 6.3(c) by a passage of four votes; and
WHERF,AS, administration. and the city council requested a biennial budget to reduce
the amount of time spent in atu~ual preparation, and to better focus on long-term fiscal planning
rather than continual short-term budget preparation, thus becoming more efficient; and
WHEREAS, the biennial budget will reflect a 24-month budget covering two calendar
years, with estimated revenues and detailed appropriations authorized for both calendar years at
the time of passage by the City Council.
NO~V, THEREFORE, THE CITY COUNCIL FOR THE CITY OF SEWARD
ORDAINS that:
out =deletions, bold italics =additions):
Section 1. Seward City Code Section 2.20.035(9) City manager duties, is hereby
amended to read:
9. He shall present to council ~„--a;,ni:;~ a biennial budget proposal for the city pursuant to §
5.05.010 of the Seward City Code.
Section 2. Seward City Code Section 2.25.045(3) Finance Department- Powers and
duties, is hereby amended to read as follows:
3) Review the proposed aura-I biennial budget for all departments of the city and consolidate
them into a proposed ~ biennial city budget for presentation to the city manager and city
council;
CITY OF SEWARD, ALASKA
ORDINANCE 2008-020
Section 3. Seward City Code Section 5.05.010 Submission; contents, is hereby amendedtoreadasfollows:
5.05.010. Submission; contents.
The city manager shall present to the council a budget proposal for the next two fiscal years ofthecityatleast45dayspriortothenextbien~ual fiscal year. Such budget proposal shall setforththecitymanager's recommended tax rate based on an analysis of the anticipated incomeandexpendituresofthecityU~t Fn~ for the next two fiscal years. The proposed expenditures setforthinthebudgetproposalshallnotexceedtheexpectedrevenuesofthecity. Unencumheredfundsremainingattheendof }~i~,t each fiscal year may be reallocated for purposes setforthinthebudgetproposal. The council shall by June 15 of each year present to the boroughassemblyastatementofthecity's rate of levy, unless a different date is agreed upon by theboroughandcity.
Section 4. Seward City Code Section 5.05.015 Review; hearing; adoption, is herebyamendedtoreadasfollows:
5.05.15. Review; hearing; adoption.
The budget proposal of the city manager shall be reviewed by the council and shall be availableforpublicinspectionintheofficeofthecityclerk. Council shall direct that a public hearing ontheGienirialbudgetproposalshallbeheldnotlessthanoneweekbeforeitsfinaladoption.Notice of the public hearing shall be published in a newspaper by the city clerk at least one week
prior to the date of hearing. At a regular meeting held not less than ten days prior to the end ofthefiscalyear, the council shall, by resolution, adopt a budget for the €eI}e~v-ice next two fiscal
years and make appropriation of the money needed therefore. If the council does not adopt a
biennial budget prior to the third day preceding the commencement of the next fiscal year, itshallbeheldtomakeanappropriationtherefore, without any further council action.
Section 5. This ordinance shall take effect ten (10) days following enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,this 12`~ day of January, 2009.
THE CITY OF SEWARD, ALASKA
Wi lard Dunham, Vice Mayor
CITY OF SF.WARD, ALASKA
ONDINANCE 2008-020
AYES:Valdatta, Bardarson, Smith, Kellar, Keil, Dunham
NOES:None
ABSENT:Corbridge
ABSTAIN:None
ATTEST:
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COUNCIL AGENDA STATEMENT
Meeting Date: December 8, 2008
Through: Phillip Oates, City Managei~i~yl
From: Kristin Erchinger, Finance Director ~~[/~
RE: Biennial Budget
BACKGROUND & JUSTIFICATION:
The Seward City Council approved Resolution 2008-25 on March 24, 2008, authorizing a ballot
measure to be placed before the voters on October 7, 2008, seeking voter approval to replace the
current annual budget process, with a biennial (once every two year) budget. "fhe voters
approved a biennial budget process by a vote of 207 to 204. Voter approval effectively amended
the City Charter, and Ordinance 2008-~0 would amend the Seward City Code accordingly.
The biennial budget is intended to reduce the amount of administrative time spent in preparing the
budget, in order to focus more effort on long-term fiscal planning efforts and enterprise fund taritT
reviews. It will also $~ee up stafftime and Council time, improving efficiency.
In 2009, the administration will begin to prepare the first bieiviial budget, which will reflect a 24-
month budget covering two calendar years, 2010-2011. The anticipated revenues and
expenditures for both calendar years will be appropriated when Council approves the budget. As
is currently the case, modifications or amendments to the operating and/or capital budgets can be
brought before the Council at any time, by way of a resolution. Therefore, there will not be a full
budget process at the end of the first calendar year of a two-year budget, but there will be an
opportunity to amend the budget to reflect updated information and/or assumptions.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, [.,and Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
There are no costs associated with implementing the biennial budget, other than typical
administrative costs associated with budget preparation.
Approved by the Finance Department ~ ~~~ ~' au ` -~
ATTORNEY REVIEW: X
RECOMMENDATION:
City Council enact Ordinance 2008-~ amending the Seward City Code to provide for a biennial
budget.
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