HomeMy WebLinkAboutRes2009-012Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-012
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE ONE
LIGHT RESCUE FIRE APPARATUS FROM SPENCER
MANUFACTURING, INC., AND A MOBILE RADIO AND AUTOMATIC
EXTERNAL DEFIBRILLATOR FROM OTHER VENDORS, IN AN
AMOUNT NOT TO EXCEED $161,877.00 SUBJECT TO OBTAINING
FINANCING AND APPROPRIATING FUNDS FROM THE MOTOR POOL
INTERNAL SERVICE FUND
WHEREAS, the Seward Fire Department was authorized by Council Resolution 2008-134
to purchase a new triple combination pumper for an amount not-to-exceed $550,000; and
WHEREAS, the purchase of a new triple combination pumper as approved by Council will
result in the inability to fit more than one apparatus inside the SMIC station; and
WHEREAS, the efficiency of replacing three older vehicles with two new apparatus was
explored; and
WHEREAS, the cost to purchase both new apparatus was kept under the allotted budget for
the purchase of the triple combination pumper; and
WHEREAS, proposals were received from emergency vehicle dealers specializing in this
type of vehicle; providing specifications and price quotes for vehicles. This proposal met the Fire
Department's specifications, for current and future anticipated needs, while staying within their
budget.
WHEREAS, the City will recognize a substantial cost savings by using the same vendor
selected to manufacturer the triple combination pumper, and
WHEREAS, $155,977 goes to Spencer Manufacturing Inc. for the light rescue fire vehicle,
and $5900.00 to other vendors for a mobile radio and an automatic external defibrillator, subject to
financing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to purchase a light rescue fire vehicle from
Spencer Manufacturing, Inc. for an amount not to exceed $155,977, and purchase a mobile radio for
the unit and an automatic external defibrillator from other vendors in the amount of $5,900.00,
subject to obtaining financing.
CITY OF SEWARD, ALASKA
RESOLUTION 2009-012
Section 2. The City Manager is hereby authorized to obtain financing in an amount not-to-
exceed $161,877 and appropriating these fiords from the Motor Poo] Internal Service Fund.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23r`i
day of February, 2009.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Valdatta, Bardarson, Smith, Kellar, Corbridge
NOES: None
ABSENT: Dunham, Keil
ABSTAIN: None
ATTEST:
i
Je Lewis, ~~M
Ci Clerk
(City Seal) a,~,,.~aeaa,,~
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Council Agenda Statement
Meeting Date: February 23, 2009
To: City Council
Through: Phillip Oates, City Manager ~;~=~,,'
From: David Squires, Fire Chief ~,~`~
Agenda Item: Purchase of a Light Rescue Fire Apparatus
BACKGROUND & JUSTIFICATION•
Council authorized the purchase of a new triple combination pumper in the amount not-to-exceed
$550,000. Staff reviewed the nine proposals received with an average cost of $378,906 and have
selected one for purchase well under budget. While reviewing proposals it became apparent that the
addition of this new pumper will pose a new problem in the housing of our apparatus. Currently,
Engine 2 and Rescue 1 are housed in the SMIC station. The overall length ofthe new pumper or any
of our current pumpers allows only enough room to house one vehicle in the station without a
significant remodel of the facility. An analysis of cost saving measures indicated that a reduction of
fleet size proved more advantageous than a facility remodel. The solution proposed by staff is to
eliminate two additional vehicles, for a total reduction of three older model vehicles, and combine
services into a new, light rescue fire apparatus at a cost of $161,877. This would result in a total cost
of $5l 6,842 for both new apparatus.
The vehicles eliminated will be a 1981 Chevy cube van (Rescue-1) that was retrofitted by SFD
personnel to serve as a rescue truck and does not meet the national standard on fire apparatus. The
second vehicle is a 1989 Ford utility truck (Squad-1) that was procured from the electric department
and retrofitted to serve as a wild land/brushfire apparatus. The new apparatus will not only combine
services, but will become our primary response vehicle to the increasing volume of medical calls.
Staff anticipates a reduction in operational fuel and maintenance costs to our heavy rescue truck,
which will now respond to structure fires and heavy rescue calls. This proposed solution is within the
allotted amount of $550,000 for the triple combination pumper.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: 2008 and 2009 Budget
FISCAL NOTE:
The Fire Department has contributed to the Motor Pool Fund to pay for replacement of emergency
apparatus.
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Approved by Finance Department: c,~~ ~
RECOMMENDATION:
City Council approve Resolution 2009 -Di.~, Authorizing the City Manager to lease/purchase one
Light Rescue Fire Apparatus from Spencer Manufacturing Inc. in Michigan, subject to obtaining
financing, in the amount of $161,877, and appropriating these funds from the Motor Pool Internal
Service Fund.
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