Loading...
HomeMy WebLinkAbout04012009 PACAB PacketPort and Commerce Advisory Regular Meetin April 1, 2009 Regular Meeting City Council Chambers Beginning at 12:00 pm SEWARD PORT AND COMMERCE ADVISORY BOARD Regular Meeting April 1. 2009 NOON COUNCIL CHAMBERS Ron Long, Chair 1. CALL TO ORDER Board Member Term Expires 2011 2. PLEDGE OF ALLEGIANCE Theresa Butts, Vice Chair Board Member 3. ROLL CALL Term Expires 2009 4. SPECIAL ORDERS, PRESENTATIONS AND Deborah Altermatt REPORTS Board Member Term Expires 2010 A. AR -RC Representative Louis Bencardino Daniel Oliver Board Member B. Chamber Report Laura Cloward Executive Director Term Expires 2010 C. Harbormaster Report — Kari Anderson Vacant Board Member Term Expires 2009 D. Presentation by Polarconsult on the proposed 4`h of July Creek Hydro Project Darryl Schaefermeyer Board Member 5. Citizens' comments on any subject except those items Tenn Expires 2009 scheduled for public hearing. [Those who have signed in Paul Tougas will be given the first opportunity to speak Time is limited Board Member to 2 minutes per speaker and 30 minutes total time for this Term Expires 2011 agenda item.] Phillip Oates 6. Approval of agenda and consent agenda [Approval of City Manager Consent Agenda passes all routine items indicated by Kari Anderson asterisk (*). Consent Agenda items are not considered Harbor Master separately unless a Board Member so requests. In the event of such a request, the item is returned to the Regular Anne Bailey Agenda.] Executive Liaison City of'Seward, Alaska PACABAgenda April 1, 2009 Page 1 7. UNFINISHED BUSINESS- None 8. NEW BUSINESS A. Resolution 2009-03, Providing a Recommendation to Seward City Council Supporting the Low -Impact Run -of -River Hydroelectric Facility Proposed on Fourthof July Creek...................................................................................... Page 3 B. Provide Recommendations for the Economic Forum Scheduled for May 13, 2009 at7:00 p.m................................................................................................... Page 19 C. Discuss contracting Northern Economics to do a presentation at a joint work session with City Council on the SMIC feasibility Study ........................... Page 23 D. Discuss the PACAB priorities in preparation for Council and Board joint work session scheduled for April 8, 2009 at 8:00 p.m ......................................... Page 24 E. Discuss the World Trade Center Alaska Membership Renewal .................. Page 25 * F. March 4, 2009 Regular Meeting Minutes .................................................... Page 28 9. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- None 10. BOARD COMMENTS 11. CITIZEN COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 12. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS 13. ADJOURNMENT City of Seward, Alaska April 1, 2009 2 PACAB Agenda Page 2 Sponsored by: Administration CITY OF SEWARD, ALASKA RESOLUTION 2009-03 A RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD, PROVIDING A RECOMMENDATION TO SEWARD CITY COUNCIL SUPPORTING THE LOW -IMPACT RUN -OF -RIVER HYDROELECTRIC FACILITY PROPOSED ON FOURTH OF JULY CREEK WHEREAS, the Port and Commerce Advisory Board has the responsibility outlined in SCC § 2.30.325 to make recommendations to the City Council concerning the design and coordination of projects in developing energy in Seward; and WHEREAS, the Port and Commerce Advisory Board has the responsibility outlined in SCC § 2.30.325 to provide input to the City Council on policy and procedural matters involving the establishment of commercial activity; and WHEREAS, Independence Power, LLC and Alaskan corporation based in Anchorage and owned by Alaskans has proposed to construct a low -impact run -of -river hydroelectric facility on Fourth of July Creek within the City of Seward; and WHEREAS, Independence Power, LLC believes, based upon available information, that the hydroelectric project would not significantly affect (1) fish habitat in Fourth of July Creek, (2) public drinking water supplies in the Fourth of July Creek vicinity, (3) aesthetics in the project vicinity, or (4) flood hazards to existing developments in the Fourth of July Creek area; and WHEREAS, Independence Power, LLC believes, based upon available information, that the hydroelectric project would have an installed capacity of 3.0 to 4.5 megawatts, and produce 17,000 to 23,000 megawatt -hours of energy annually; and WHEREAS, the hydroelectric project would provide local renewable energy to the Seward vicinity, increasing reliability of electrical service to the community; and WHEREAS, Independence Power, LLC has applied for grant funds from the State Renewable Energy Grant Program for a reconnaissance study, feasibility study, permitting, design, and construction of the project. NOW, THEREFORE, BE IT RESOLVED BY THE PORT AND COMMERCE ADVISORY BOARD OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Board recommends that the City Council endorses and supports the proposed hydroelectric project on Fourth of July Creek, and recognizes that the project would provide numerous direct and indirect long-term benefits to the City of Seward and the railbelt population generally. Section 2. The Board recommends that the City Council supports Independence Power, LLC's application for grant funds from the Renewable Energy Grant Program. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board of the City of Seward, Alaska, this I st day of April, 2009. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Ron Long, Chair 4 TiiL4..' of JULY CREEK HYDROELE.C'URI(' PROJECT is an approximately Four megawatt rum -of -river hydroelectric project proposed for Fourth of July Creek in Seward, Alaska. The Project is located. in the mountains 2 miles behind the Spring Creek Conectiornal Facility. The project protects the integrity of the scenic viewshed from downtown Seward, and at the same time produces about 17,000 to 23,000 megawatt -hours of clean renewable energy annually. Through responsible design, the Fourth of July Creek project avoids any impacts to local salmon habitat. Polarconsult Alaska, Inc. is developing the Fourth of July Creek Project for Independence Power, LLC. Independence Power is owned by five professional engineers with extensive experience in developing small hydroelectric projects throughout Alaska. This same team is currently developing a similar hydroelectric project rnt Fishhook Creek in Hatcher Pass. The two megawatt Fishhook Project is scheduled for construction in the late summer of 2009. Run -of --river hydroelectric projects have no dams, and thus avoid the environmental issues associated with dams. Run -of --river projects utilize the instantaneous flow of a creek to uenerate electricity. By not storing a significant amount of water, run -of --river projects do not change the amount of waiver flowing below the, project, and they also do not change the water quality. This helps to insure that valued downstream habitat is not harmed by the project. The Prqject Benefits Southeentral Alaska in malt), wa-vs, It will generate savings for the City of Seward and Chugach Electric Associations, helping to lower costs for rate payers Oil both systems. It will generate '17,000 to 23,000 megawatt -hours of electricity annually for distribution on the Railbelt energy grid. This is enough to power about 2,000 Alaskan homes. This project is sustainable, renewable, and low impact. It has zero emissions, and it burns rto fossil fuels. r By not burning natural gas for electricity, the gas saved is availaHe for other uses. This is especially important ggven that Cook Inlet's proven natural gas reserves are being Llsed up and seasonal shortages -tie possible injust a few years. i1 It is a local project that will generate local jobs and Local green electricity. It will improve the reliability of Seward's elechical system. p®larconslult alaska, inc. 0.6 1. .J A run -of -river hydroelectric plant is a fairly straightforward facility made up of only a few major components. These major components on the 4'1' of July Creek Project are briefly described below. Intake l Diversion Structure — The Project begins with a weir; located on 4"' of July Creek in the mountains about two miles behind the Spring Creek Correctional Facility. The weir impounds the water in the creek so that it can be diverted into the pipeline. Because of debris that is carried along in the stream, a desander and screening box is used between the intake and pipeline to ensure only clean water enters the pipeline. Pipeline (penstock) — A four -foot diameter buried pipeline will carry about 120 cubic feet per second of water from the intake 4,500 feet downhill to a small powerhouse. The penstock would likely be buried in some areas and above ground in other areas. Powerhouse — The powerhouse will be located at the base of the mountains about one mile east (up valley) from the correctional faclity. The powerhouse will be accessed via a new gravel access road. A gravel turnaround and small parking area will be located next to the powerhouse. The primary purpose of the powerhouse is to house and anchor the turbomachinery, turbine controls, and associated equipment. The construction materials will likely be concrete block or poured concrete with an architectural finish. The exterior colors will be selected to blend with the natural setting. Turbine — The installed water turbine is called an impulse turbine or Pelton wheel. and consists of a series of buckets arranged around a shaft. For this project, two turbines will be utilized, each with about 2 MW output. Both turbines will likely have 2 nozzles (or jets). These nozzles discharge the high pressure water from the pipeline onto the Pelton wheel, spinning the wheel. The turbine shaft is directly eoruteeted to a g-enerator which produces electrical energy. )Power Transmission [pine — The power line conveys the elecu-ical energy produced by the generator to the utility's power distribution system. In order to economically transmit this energy over long distances, the voltage is increased using a transformer located next to the powerhouse. The Fourth of July Creek Project will have about two miles of overhead transmission line connecting to the City of Seward's existing substation in the Fourth of July Creek industrial area. Electricity will flow from the project to the many homes and businesses in the City of Seward and surrounding area. PROJECT SCHEDULE Reconnaissance Study 2008-2009 Feasibility Study 2009 Permitting and Design 2009-2010 Construction 2011 Operational Date Late 2011 1.9 ULARCONsut�i ALASKA, INC., is a full services engineering consulting firm headquartered in Anchorage, Alaska. Polarconsult specializes in providing cost effective, robust, and low-cost engineering solutions to Alaska's unique technical challenges. The Polarconsult Team offers considerable expertise in the full range of project development from conceptualization and feasibility, through pertnitting and design to construction and long term operation. The Polarconsult Team has extensive experience designing, permitting, constructing and operating hydroelectric plants in Alaska. Our design professionals have been involved in hydro in Alaska since 1966, and collectively have nearly a century of experience in the field. SELECTED HYDRO PROJECTS BY POLARCONSULT o• �o Mc Roberts 100 kW Run of River Palmer, AK Design. Permitting, Construction, Creek Operation, Owner. Pelican Creek 650 kW Storage Pelican, AK Design, Permitting. Indian Greek 60 kW Storage Chignik, AK Permitting, FERC Relicense. Larsen Bay 475 kW Run of River La-sen Bay, AK Design, Permitting. Old Harbor 500 kW Run of River Old Harbor, .AK Design, State and FERC Permitting. O'Brien Creek & 5 400 kW Run of River Chnna, AK Feasibility Study, Preliminary Design. T Mile Creek Fishhook Creek 27000 kVV Run of River _ Hatcher Pass, AK Design, Permitting, Construction. Chuniisax 280 kW Run of River Atka. AK Feasibility Study, Preliminary Design, Greek Permitting. Ari 600 kW Storage Angoon, AK i Feasibility Study, Preliminary Design, Indian River 125 kW Run of River TenakeAK prings, Feasibility Study, Preliminary Design, is •i ki .'. '.. '... energy systor,is — environmental services — engineering design 1503 West 3V Avenue, Suite 310 tel: 907.258.2420 Anchorage, Alaska 99503 fax: 907.258.2419 Internet Website: http:llwwnv.polarconsult.net 7 0 I_ JAI -- C E N T L R Project Tracking Sheet Project Start; Project Completed: KRC # 7571 App. Start Date: 09t0212008I Tax Credit ❑ Cost Share: ❑ Proj Name: jHYDROELECTRIC Parcel No: Riv. Mlle .. .. _..I Applicant: 1INDEPENDENCE POWER LLD Contact Name: IGROVES JOEL. O 1PCLARCONSuLT AK lNC COE COE Pont Expires COE JD Expires: Location: (FOURTH OF JULY CREEK — -----) -- - --- - ----' ----..� L--.—_-- --� Comments :RUN -OF -RIVER HYDROELECTRIC PROJECT; GENERATE & FURNISH RENEWABI E ENERGY; INSTALL PERMANENT WEIR :TO DIVERT STREAM; UP TO 20 CYDS MATERIAL TO BE REMOVED CC: �� _ ---- �------- '-----J COE-KFO: [] COE: W,, MINING LIST: ❑ SBCFSA: TAX:.�j,J' CZMt OPMP:O USFWS: ❑ KNWR: ❑ COK7 ❑ COS: i f AOF&G(SF: ❑ Al: AI Req Date: _—__ At Rec Date: -- #Days Review Susp _- .....I ._ Amend # Revr Permit # Resp Due Revised Due Inspect Recm Recm Dat Auth Final Action f Date Expiry Fr I --- _ 1 -- - _ ; I I - Nab Prk Tax Cr1 CZM ParksEl CHMP LM r--.. ID # Comments Due Revised Due Authorities (Auth) OHMP KPS-HP 840) Fish Passage _ 070) Allowable 6701 Amid. Wate, _ 080) C.U.P. 890) Emergency _ 090) Prior Existing FP _ 040) Tax CredR _040) Date Comm Sent Date Final Deter Redd Recm - Comments Only T Final Action RA) Rec Approval — D) Denied _ RD) Rec Denial — 1) Issued _ GC) General Comments NR) Not Req'd NR) Not Reviewed _ WD) Withdrawn by applicant .-_ _ WD) Wkhdrawnlclosed ._ O) Other _ CG) GenaraVy Consistent CA) Cc nsistent wi Altern atives _ IN) Inconsistent 10 polarc nsult alas a, inc, _ ENGINEERS - SURVEYORS - ENVIRONME'NTALCONSULTANTS August 27, 2008 Gh v LiT=inLID HABITAT BIOLOGIST Kenai River Center 514 Kenai River Road Soldotna, Alaska, 99669 Subject: Fish Habitat Permit Application, Fourth of July Creek, reward, Alaska Dear Wis. Litchfield Enclosed please find a completed fish habitat permit application and supporting,> docunsentation for a run-of-n`vor hydroelectric project proposed by Independence Power LLC, on Fomuib of July Creek, near Seward, Alaska_ The following are enclosed: ➢ Fish Habitat Permit Application .Map indicating project location and layout Sketches indicating majorproject structures Site Rehabilitation / Restoration PIan If you have any questions or require additional information, please contact me at 258- 2420 or by email at joel(@polarconsult.net. Sincerely, Joel D. Groves, PE Project Manager 1503 WEST 33RD AVENUE • SUITE 310 ^ ANCHORAGE, ALASKA 99503 PHONE (907) 256.2420 a FAX (907) 258-2419 • HOMEPAGE www.polarconsuR.net RECEIVED SEP 022D08 KENAI RIVER CE FH# - WTER (OfFl[e 11sr. Only) GENERAL WKrERWAY/WATERBODY APPLICATION - - - AIASKA DEPARTMENT OF FISH AND GAME Division of Habitat Office Locations A. APPLICANT 1. Name: LLC 2. Address (Mailing): 1'503 AV NuC 41Slo ZA r-14 qK g950-3 Email Address: _ 3-oo— C� �o� al2co�su ;Nor Telephone: Fax: 407- 2%-2'i9 3. Project Coordinator/Contractor: Name: �f tr--S r 6 AYLcorjSoLT AL-AS1rA, lr-!e-- . Address: Emall Address: ;ArxE Telephone: SA ti� Fax: SAME B. TYPE AND PURPOSE OF PROJECT: etj,a- ©F- Kutit Fiy,3YLoa57 �G,-Sr-J2ATC -�-Fi7�r-•iSt-c I�1�Cw�aY�E Ceti-G'Y��i'f I M''t'U il�iilt,'3�-�'T' �N6Ct72 CA terra C, LOCATION OF PROJECT SITE 1. Name of River, Stream, or Lake: F0-0R--r aF 3vt-y or Anadromous Stream N'o: F-AP 0 231-36--W36 2. Legal Description: Township OO_1S Range Obltr Meridian 5 Section 1t((o USGS Quad Map S--L✓A4P-> 3. Plans, Specifications, and Aerial Photograph. See specific instructions -3- )uy 2008 .-_- 12 D. TIME FRAME FOR PROJECT: 1l i i 7d 10 TO (mm/dd/yy) E. CONSTRUCTION METHODS: .1. Will the stream be diverted? ® Yes ❑ No I -low will the stream be diverted? PCIZMAOz, T- f)R"S10eJ S-fr2ucTL;2C- wcg How long? PCt12nAAN�y.'£^L-/ 2. Will stream channelization occur? ❑ Yes ER -No 3, Will the banks of the stream be altered or modified? 5d Yes C] No Describe: A_wErR wat- 63E AcAo<S -T4<E' C to A &am 6lE5ANfJ1-icy 80< WlL-t_ ISE- 644C7 AL4�-6-'7'Cd 714E CAI`:., 4. List all tracked or wheeled equipment (type and size) that will be used in the stream (in the water, on ice, or in the floodplain): ��v, �lorJc SiMlLaQ ,r' t rr3r�l How long will equipment be in the stream? Xc CCN, vecrlo.' C>QE--K CQossl J41 >. a. Will material be removed from the floodplain, bed, stream, or lake? ® Yes ❑ No Type: &.jK4- 3eti guo WTrAip+.r Amount: APPW !S-zo c-yDS b. Will material be removed from below the water table? 0 Yes ❑ No If so, to what depth? _APPR-Q4 G �C( Is a pumping operation planned? ❑ Yes 91 No 6. Will material (including spoils, debris, or overburden) be deposited in the floodplain, stream, or lake? .Q Yes ❑ No If so, what type? WEIR 'sVucturs IUAS ,C- (-xcAvAM-P NiaTaIaLS, Amount: Wi(_k. VA�e E,-Jli Su 51ir cC A=t'_SrR � St <rvo C•'03) Disposal site location(s): 7. Will blasting be performed? 0 Yes ❑ No 0 V NKT'i0w-j Weight of charges: U uICNu Jw1 Ts,�) 0A&Z a , Geo I�H {rsyr=;rl4urfo�+ j Type of substrate: vNtcNca 0 cq _ I� y S. Will temporary fills in the stream or lake be required during construction (e.g., for construction traffic around construction site)? ?9 Yes ❑ No 9. Will ice bridges be required? ❑ Yes ® No July 2008 F. SITE REHABILITATION/RESTORATION PLAN: On a separate sheet present a site rehabilitation/restoration plan. See specific instructions 74IM,6 -.) G. WATERBODY CHARACTERISTICS: Width of stream; ES7. AT Eb-03I Depth of stream or lake: L--sT. AT' i-5 kT-. Type of stream or lake bottom (e.g., sand, gravel, mud): UoK?,S� Stream gradient: H. HYDRAULIC EVALUATION: 1. Will a structure (e.g., culvert, bridge support, dike) be placed below ordinary high water of the stream? 2 Yes ❑ No If yes, attach engineering drawings or a field sketch, as described in Step 8 For culverts, attach stream discharge data for a mean annual flood (Q=2.3), if available. tJIA If applicable, describe potential for channel changes and/or increased bank erosion: 2. Will more than 25,000 cubic yards of material be removed? ❑ Yes N No If yes, attach a written hydraulic evaluation including, at a minimum, the following: potential for channel changes, assessment of increased aufeis (glaciering) potential; assessment of potential for increased bank erosion. I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED ON OR IN CONNECTION WITH THIS APPLICATION IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND BELIEF. Signature of Applicant -5- Date )uty 2006 14 FOURTH OF JULY CREEK HYDROELECTRIC PROJECT SITE REI=IABILI'TATION / RESTORATION PLAIT The Fourth of July Creek Hydroelectric Project will rehabilitate and restore the site using the following techniques. - I. Minimize disturbed footprint. To the extent practical based on technical, cost, schedule, and other considerations, the disturbed construction footprint will be minimized. As an example of this approach, some areas may be cleared with a hydro -axe or similar means, but the root layer will remain intact and be traversed with tracked equipment. This will minimize erosion potential and allow for rapid revegetation after the construction phase of the project. This technique will not be possible in all areas. 2. Maintain Separations from Disturbed Areas and Waterways. To the extent practical based on technical, cost, schedule, and other considerations, project alignments will maintain a reasonable buffer of intact vegetation to wetlands and creeks. This will not be possible in all areas, such as at the creek diversion, tailrace, and crossing of the Godwin Fork of Fourth of July Creek. 3. Construction Schedule. In -stream work will be scheduled during low -flow periods, such as late spring (April -May) or mid summer to reduce the amount of water to be diverted at the intake during its construction. 4. Stockpile Gubbings. To the extent practical, grubbings from cleared areas will be stockpiled and used for revegetation of disturbed areas at the end of construction. This approach will promote rapid revegetation using the viable .native vegetation present in the grubbings. 5. Best Management Practices. Where appropriate, BMPs will be employed to promote site rehabilitation and restoration at the end of construction. —-------------- - - ---- 15 .. - .... - . ---- A IN r , �\ \ v r.7 ! -ti\� ��li � \.. i -� r'fi ✓r ���/l/�",[�d'�}v.77 ��r�'�/r II Ilr� •I' J �1,�` � ��-,.; `i'�I �I��..A`' 1 r I.1„ Ih/ � r � �, ,,, :•"� �I '//i l/ j r, '�, \���L PPR \ t l AND; RTfJFtiE D t � J 1 r I r tL \ti'a F `. ' � �, `• ' ' , t ,:1,, ,�,- � 'r \ � �� ��.," ,� fry / ;, �I' '.� �� •��� .r ,ice � , 3�1�g i � ._ STATE FLAr P TEEN UNE EXTENSION j(D TE AND CONNECTIDN I b 'f+T0 DEWARD ELECTRIC TO BE DETE: ANE 21 _i-` 'l1, l _r£-��t�,' , '� �G�4'1'r \ \ ��,� � � �r 1f E � i hl, tell �� Y �� .3 ,� �b�# �A � niilfr �t� �•�\�,'t , Ilt <i� 1 �� �'' 1 I � N r/ . �iSHIPYARD I Ill ,-_—. -• i _ _ 1�J%�r� _ �i,.\�.� � r_� ! �' {� :!� DA-• Y r11� .t,Et<sµµB 1�1/ .III\A 5 ii•\1� \x I�11M1 �1\\,�'Irl' Illr �r /� ' -�j�11 , / r r- i r 1 r1 �� I I� �" r { . g ga 112 NdLF ,r NOTE: 20 METER (66') CONTOUR INTERVAL 1�tiFR FOURTH OF JULY CREEK RUN -OF -RIVER HYDROELECTRIC PROJECT SUMMARY INFORMATION - T3�r �'�" rNls rsomm u i PROJECT 1 580' GROSS HEAD 2 ESTIMATED 160 CPS MAX. DESIGN FLOW Fr; _ p 3 ESTIMATED 3.6 MW CAPACITY 4 ESTIMATED 17,800 ANNUAL MWh 5 ESTIMATED 4,600' 48" 10 PENSTOCK f;. 6 ESTIMATED 8,000' POWERLINE ""°•'• 7 ESTIMATED 4,000' ACCESS ROAD, 8 NO ANADROMOUS FISH HABITAT IDENTIFIED IN e DIVERTED REACH OF CREEK PER ADFO FISH ATLAS. �M PROJECT LOCATION MAP 9 USGS 1:25,000 SCALE QUAD MAPS SEWARD A•7NE, NW, SE, SW ';*lMAP mVNE ocs�cNm: dg PROJECT LOCATION MAND BASE MAP polBrc©RWECTnsult elaska, Inc.Ina. FOURTH OF JULY CREEK I &mpx mm3fe , ANf1AXIMPIOb eier'ot OG'0�10 s>®cx IF RUN —OF —RIVER HYDROELECTRIC PROJECT *a INS Haar Na AYs, suns afO man (r°x3 we-ese° rode pendence Power, LLC ire ..N.fJ.l1H6a SING P{I (BJ'1) 016-6118 16 polarconsult alaska, inc. --- 1503 West 33rd Avenue a Suite 310 SHEET NO. ANCHORAGE, ALASKA 99503 CALCULATED eY DA' (907) 258-2420 Fax (907) 253-2419 email polarak@alaska.nel CHECVEn BY DAI -7 ............... ... ... .. �s le —7 L L) polarconsult alaska, inc. SHEE7hO,—___. of 1503 West 33rd Avenue • Suite 310 ANCHORAGE, ALASKA 99503 CALUJi TEE 13v UATE (907) 258-2420 Fax (907) 258-2419 �ecueoev _ onre email polarak@alaska.ncl moouax+i 4ms¢srm9��Ro'�I MEMORANDUM Date: April 1, 2009 To: Port and Commerce Advisory Board From: Community Development Director Christy Terry Subject: Provide recommendations for the Economic Forum Scheduled for May 13, 2009 at 7:00 p.m. BACKGROUND & JUSTIFICATION: The City of Seward hosted an Economic Forum in February 2006. The City Council set a second forum for May 13, 2009 to review the 2006 recommendations, report on the progress and to discuss how to proceed. This item is before the Board today for review and recommendations because of their responsibility to advise the City Council on the support services for transportation, trade, energy and commerce through -out Seward. City staff has completed an initial review and provided comments on how and/or what the City has done to address the recommendations from the first forum. These comments will be reviewed by the City Manager and distributed to the public. Administration is seeking guidance from the Board on: the forum format (in 2006 the attendees were split into 3 groups); location; facilitators; invitations; public/private groups' involvement; topics; and any other ideas or suggestions. Council has already stated that they would like to address the topic of communication between the City and the public. RECOMMENDATION• The Board should discuss and provide recommendations for the Economic Forum scheduled for May 13, 2009 at 7:00 p.m. 19 Economic Forum February 2006 Top 10 Things/Themes for Support of Business 1. Encourage movement between downtown and harbor • Install attractive and informative signage (wood) including maps • Develop walking tours with graphic images along the designated route • Develop an awning policy to encourage walking and incentives to install awnings • Connect the boardwalk from train wreck to bike path with seawall for continuity • Install sidewalks and lighting on both sides of 4fl' Avenue 2. Enhance connnercial fishing industry • Improve support to crew members while in town • Increase transient moorage for commercial fisherman with utilities • Encourage vendor for commercial fishing supplies (minimum inventory) • Market support to fishing fleet 3. Finish the SMIC basin- potential and discourage derelict boat storage 4. Provide consistent interpretation and application of policies (e.g., business license fees, tax collection for temporary business activities) and rewrite code where it is inadequate. 5. Improve the customer service attitude from City to citizenry by reinforcing the idea that the City (staffs) purpose is to serve citizens and businesses. Establish a business advocate/facilitator to assist with licensing, permitting, inspection processes. 6. Better define and publicize roles of PACAB, City Administration, Chamber of Commerce, P & Z Commission, and citizen groups in relation to business development. 7. Reduce energy costs by reducing rates and fees associated with City utilities (electric) or by exploring alternative energy options. 8. Encourage development (subdivisions & businesses) by the City providing infrastructure. 9. Review harbor land use to maximize revenue for the City and increase the diversity of activities fbr residents/visitors • Move USCG (and Harbormaster) and support AKRR development plan • Address pedestrian, traffic congestion • Review leases to assess the amount of revenue coming to the City and the impact on business development and expansion 10. Support partnership between public school system, post -secondary institutions, businesses and alternative opportunities (Jesse Lee Home) to foster a healthy and vibrant k-16 education system. 20 Top 10 Things/Themes for Economic Development 1. Connect Boardwalk from Ship Dock to ASLC 2. Enhance Commercial Fishing a. Transient berths with utilities b. Available goods and services c. Eliminate double moorage SBH/SMIC d. Better market all the above, and being closest to Anchorage 3. Allow transient/portable building businesses (perhaps a dedicated block of space for short term leases) 4. Better use of Harbor space a. Parking garage b. Shuttle to off -site parking c. Develop Mariner's Landing d. Move waste and trash containers 5. Lease or Sell? a. Identify pros and cons of each from business and City points of view b. Compare to other areas/cities c. Is Downtown a good model? 6. Develop SMIC area a. ....or allow to be developed b. Finish breakwater c. Feasibility/value analysis for bench residential d. Uplands lease incentives e. Improved work stations in 250-ton yard f. Rewrite boat work policy 7. Revitalize downtown 8. "Front-end" utilities in newly developed areas instead of requiring developer to pay up front costs 9. QOL as ED tool: K-12 and post -secondary education 10. Fully develop IT luiks, fiber optic 1) 21 Top 10 Things/Themes for City Support of Business and Economic Development 1. Revise the Seward City Code to eliminate inconsistencies across the code. 2. Develop flow charts and check -lists that show (and speed) the flow of procedures and actions that are necessary to obtain specific city services, approvals, or permits. 3. Develop and implement a multi -year budget. 4. Show what is being outsourced on the City web page. 5. Increase outsourcing and reduce the size of City government. 6. Enforce ordinances and consider elimination of directives that are not being enforced. 7. Define (through a public process) the essential services and functions of City government 8. Focus efforts on achieving a leaner and more efficient approach to City government. 9. Increase emphasis on public and private partnerships to improve the quality of life year round in Seward. 10. Focus on the positives of Seward, such as a staff that provides excellence in public service, low property taxes, low lease rates, historic community, beautiful natural resources, strong healthcare system, diverse sources of revenue, success in supporting big projects, and 3-time All -American City. I 22 AGENDA STATEMENT Date: April 1, 2009 To: Port and Commerce Advisory Board From: Kari Anderson, Harbormaster Subject: Discuss a presentation from Northern Economics on the SMIC Feasibility Study BACKGROUND & JUSTIFICATION: The Harbor Department has entered into a contract with Northern Economics to conduct a feasibility study of the SMIC vessel storage and maintenance yard. The study will explore the options of selling, retaining, or leasing the operation of this yard. Seward City Council has requested a work session with a presentation by Northern Economics on their findings. The Port and Commerce Advisory Board (PACAB) has previously requested to be a part of a work session with Northern Economics to discuss the SMIC feasibility study. A joint work session to include Seward City Council, PACAB, and members of the community will be scheduled for May I Ith at 6:00 pm. The cost of this presentation will be approximately $2,130.00 because it was not included with the original scope of work for the feasibility study. The SMIC Department has already utilized $24,790.00 in funds from its 2008 and 2009 budgets to pay for the cost of this feasibility study. The Harbormaster is requesting that $1,000 be utilized from PACAB's 2009 budget to assist in the additional cost of this presentation. RECOMMENDATION: Staff recommends that the Port and Commerce Advisory Board approve a resolution authorizing $1,000 to be utilized from the 2009 budget to assist in the cost of the Northern Economics presentation. 23 MEMORANDUM Date: April 1, 2009 To: Port and Commerce Advisory Board Through: Harbormaster Kari Anderson From: Executive Liaison Anne Bailey Subject: Discuss the PACAB priorities in preparation for Council and Board joint work session scheduled for April 8, 2009 at 8:00 p.m. BACKGROUND & JUSTIFICATION: The City Council has set a joint work session with PACAB on April 8, 2009 from 8:00-9:00 p.m. to discuss PACAB's priorities. Below is the 2008 PACAB Priority list for the Board's review: PACAB Priorities Develop South Harbor Development Plan • Parking • Commerce • Social Spaces • Authority? ➢ Examine and Formulate Advice on Lease versus Sell • SMIC • City of Seward Land • Contract Format/Stipulations ➢ Explore Expanding Port Activity • Completing SMIC Project • Energy Costs • Cargo Throughput • Increase SMIC Productivitv RECOMMENDATION: Staff recommends the Board review this information and make any changes they deem necessary in preparation for the joint work session with Council. 24 AGENDA STATEMENT Date: April 1, 2009 To: Port and Commerce Advisory Board Through: Harbormaster Kari Anderson From: Executive Liaison Anne Bailey Subject: Discuss the World Trade Center Annual Renewal BACKGROUND & JUSTIFICATION: The Port and Commerce Advisory has been a member of the World Trade Center Alaska for quite a few years. The membership renewal of $850 is due and there is money in PACAB's budget to pay for this service. The Board should discuss whether this service is necessary and beneficial and if they want to renew the membership. RECOMMENDATION: Staff recommends that the Port and Commerce Advisory Board discuss if this membership is necessary or beneficial and whether they want to renew the membership for 2009. 25 WORLD TRADE CENTER A LAS KA February 23, 2009 Ms. Anne Bailey City of Seward P.O. Box 167 Seward, AK 99664-0167 Dear Ms. Bailey, AMBASSADOR CIRCLE AWARD 997 - John McClellan 1998 - Brian Brunain 1999- Pete Nelson 2000 - Ben Barerra 2002 - Dennis Bird 2006 - Joseph Henri Your membership with World Trade Center Alaska is up for renewal. Your partnership with us is important to us. We encourage you to take advantage of the many benefits of your WTCAK membership including: Qualified international business leads Customized professional trade assistance Your literature displayed at our office and events A library with extensive international trade resources Access to a wide network of Alaska's trade -oriented organizations Access to our meeting facilities Reciprocal privileges with over 270 WTCs in 78 countries serving more than 750,000 businesses worldwide Business -to -business discounts Invitations to frequent luncheons on international business and economic development v Invitations to trade missions to seek new markets and customers overseas and at home Y Invitations to private receptions v Opportunities to meet foreign dignitaries and business executives. i Discounts at our events. Recognition throughout your membership term Subscription to our periodic e-newsletter TradeLine and other publications International Business introductions and referrals Valuable contacts in Alaska and abroad Please mark your calendar for our 2009 events: - 22no Annual Export Alaska Luncheon — May 2009 (date TBA) - 3rd Annual Trade is Transportation Seminar - November 18, 2009 - 5`h Annual Alaska -China Business Conference - December 2, 2009 For the updates on our events and activities, please visit our website www.wtcak.org frequently. World Trade Center Alaska is definitely a stronger organization because of your involvement and membership. If there is any way that we can improve our services to you, please let us know. We are here to work for you and make trade happen. Please call us at 278-7233, or email us at info@wtcak.org if you have any questions or need information. Sincerely,— �G// / Ge�W�i FE62520� Executive Director 431 West Seventh L­rnje, Suite 108, Anchorage, Alaska 99501-3511, USA 26 Phone 907.278.7233 Fax 907.278.2982 WoALASKA� email info@wtcak.org http://www.wtcak.org %ru6ty-/e�L/s �w1 WORLD TRADE CENTER A LAS KA Membership Invoice BILL TO City of Seward Anne Bailey P.O. Box 167 Seward AK 99664-0167 DESCRIPTION Business Membership renewal 03/09-03/10 Thank you for your continued support. MEMBERSHIP LEVELS: CEO CLUB CORPORATE COMMERCIAL BUSINESS (10+ emp) SMALL BUSINESS INTRODUCTORY CONSULAR $5000 $2500 $1500 $850 $500 $250 $100 AMBASSADOR CIRCLE AWARD 19W - John N1CC1ellar. 1998 - Brian Bruno in 1999 - Pete Nelson 2D00 - Ben Barerra 2002 - Dennis Bind 200B - JnsepG Henn DATE INVOICE # 2/23/2009 2787 DUE DATE 1 3/1/2009 AMOUNT 111 Total $850.00 To pay by Visa, Mastercard or American Express: Card Number: Exp. Date: Amount: Signature: Please note that WTCAK membership will be discontinued after 90 days from the due date of this invoice if the payment has not been received. 431 West Seventh Avenue, Suite 108.. Anchorage, Alaska 99501-3511, USA Phone 907.278.7233 Fax 907.278.2982 ALASKA 27 email info@wtcak.org http://www,wtcak.org t ri'f/iu-ye4cr City of Seward, Alaska March 9, 2009 CALL TO ORDER Port and Commerce Advisory Board Minutes Volume 3. Pare 44 The regular March 4, 2009 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:09 p.m. by Chair Ron Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Long led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Theresa Butts Dan Oliver Darryl Schaetermeyer comprising a quorum of the Board; and Jim Lewis, Deputy Harbormaster Anne Bailey, Executive Liaison Excused were: Paul Tougas Deborah Altermatt ARRC Representative Louis Bencardino Alaska Railroad Dock Manager — Louis Bencardino reported on the following issues: • The railroad was waiting for the money from the State of Alaska. • The Alaska Railroad Vice President of Real Estate went to Seattle with the Chamber and Seward group and he felt the meetings went well. • A Spenard Builders Supply barge arrived last week and they were pleased with the dock despite the weather. In response to Long, Bencardino stated there would onlybe one Spenard delivery in Seward this year and was unsure if the economy impacted this. • A coal ship was in a couple of weeks ago and damaged the cruise ship dock and this wouldbe fixed when other cruise ship dock work was being completed. • The tug was having a problem being moored in the City dock due to the draft and there was discussion of the tug moving to another location. In response to Schaefenneyer, Bencardino stated they were waiting for $4.5 mullion in cruise ship money for dredging. In response to Oliver, Bencardino stated the port manager ad in Seward advertised on Craig's List was probably for the cruise line agency. M City of Seward, Alaska March 4, 2009 Port and Commerce _Advisory, Board Minutes Volume 3, Paee 45 Chamber Report by Laura Cloward Executive Director — The Chamber Director spoke on the following topics: • The Seattle visit and the upcoming cruise ship season. • House Bill 134 regarding cruise ship wastewater discharge and the proposed amendment. • The Chamber Economic Development Packets and the request for Board comments on future updates. • Developing a proposal to City Council on the $35,000 Council would like to invest in economic development. Long discussed the Seattle trip in great detail. He stated the meetings went well, the cruise ship industry suggested improving the transportation for passengers around town and luggage between the terminal and dock and discussed economic aspects, and the group had met with Crowley, TOTE and the City commercial partners. The Board further discussed the cruise ship industry and the affects on Seward. Bencardino interiected that Holland America signed a six year contract and maintenance work would be done to improve the cruise ship facilities. Administrative Report - Deputy Harbormaster Jim Lewis reported on the following items- • Anderson was in Sitka helping the University of Alaska develop online classes for Harbor employees. • On February 13, 2009, the "Forty-niner" vessel sunk in its slip. Harbor staff had received an after-hours call for the USCG Cutter Mustang Crew to report the incident. Harbor staff promptly responded, deployed containment boom and filed an incident report with the USCG and DEC. The vessel owner hired Storm Chasers to re -float the vessel, and to handle the containment and removal of the vessel. • The Harbor and Community Development Departments were working on Harbor Code Revisions. Input from the Board was encouraged and comments could be emailed to Bob Hicks at bbicks c ,cityofseward net. • The Harbor was preparing for an upcoming voluntary OSHA inspection. • The Harbor was in the process of dismantling the used -oil collection site at the top of B float since it was in need of major repair. Boaters would have access to collection sites at the top of D float and the used oil collection sites at the top of D and F float will be renovated to include a used anti -freeze collection site and will be ready for use in May. • The Harbor sent out a letter to approxi nately 150 commercial fishermen who have previously been in Seward which updated them on the improvements in the harbor. Community Development Director Christy Terry reported on the following items- 29 City of Seward, Alaska March 4. 2009 Port and Commerce Advisory Board Minutes Volume 3, Paxe 46 • Two items would be on the April PACAB meeting: Discuss the proposed hydro project on Fourth of July Creek and discuss a follow-up economic forum. • Requested ideas that could quality for economic stimulus money. • Expanded on the Harbor Code and Harbor Tariff revisions and stated the Planning and Zoning Code was being updated and the Municipal Lands Plan. • The City website would be down for a few days. • The Kenai Peninsula Borough Task Force discussing the Kenai Peninsula Borough Ordinance met March 4, 2009 at 6:00 p.m. at the SeaView Community Center. • Requested the Board pull the February 4, 2009 Regular Meeting Minutes from the consent to change the Chamber report to a general statement, such as Chamber Director Laura Cloward gave an update on the status of the business community. • Discussed PACAB Resolution 2009-02 stating in the second WHEREAS clause it stated a public hearing was held, which had not occurred. In response to Butts, Lewis reiterated that 150 letters had been sent out to commercial fisherman who had previously been to the Seward harbor. Long reminded the Board that they all had an opportunity to submit ideas for changing the code. In response to Long, Lewis discussed the tug draft issue and the consideration of relocating the tug. Ile concluded Anderson was looking into dredging areas ofthc harbor. Citizens' comments on any subject except those items scheduled for public hearing- None Approval of the Agenda and Consent Agenda Motion (Butts/Schaefermeyer) Approve the Agenda and Consent Agenda By general consensus, the Board removed the February 4, 2009 from the consent agenda. Motion Passed as Amended Unanimous Consent Unfinished Business - None New Business - Resolution 2009-02, Supporting the City Council Approval of the North Harbor Development Recommendations Long asked if anyone from the public wished to speak in regards to Resolution 2009-02 and no one responded. 30 City of Seward, Alaska Port and Commerce Advisory Board Minutes March 4, 2009 Volume 3, Paee 47 Motion (Schaefermeyer/Butts) Approver Resolution 2009-02 Lewis interjected Anderson wanted to add under the Floats/Docks section of the North Harbor Development Outline "To investigate the feasibility and economic development value of installing a 5 ton crane near the new 50 ton travel lift dock." Motion (Butts/Oliver) Amend the North Harbor Development Plan Outline by adding a second bullet to the Floats/Docks section to read "To investigate the feasibility and economic development value of installing a 5 ton crane near the new 50 ton travel lift dock." In response to Oliver, Lewis stated this would be operated as a public facility. He discussed requirements on usage of the equipment in greater detail. Long stated these concerns would be discussed at another time. Motion Passed Unanimous Consent Motion (Butts/Oliver) Amend the North Harbor Development Plan Outline Goal by deleting "Complete" and adding "Encourage." Long agreed with this change because nothing was ever complete. Motion Passed Unanimous Consent Butts read her suggested amendment in regards to the boundary description and Terry suggested this amendment also be includes in Resolution 2009-02 Section 2. Motion (Butts/Schaefermeyer) Amend the North Harbor Development Plan Outline Platting/Boundaries section to read "North Harbor Boundaries -Port Avenue on the North; Alaska Railroad Property on the East; Fourth Avenue on the West and Harbor Waters on the South" and Amend Resolution 2009-02 Section 2. to read "The development and management recommendations apply to the area with the following boundaries: Port Avenue on the North, Alaska Railroad Property on the East, Fourth Avenue on the West, and Harbor Waters on the South." 31 City of Seward, Alaska Port and Commerce Advisory Board Minutes March 4, 2009 Volume 3, Page 48 Motion Passed Unanimous Consent The Board discussed the proposal to move the United Coast Building and consider sheet pile zone for security and or stability. Motion (Butts/Schaefermever) Motion Passed Motion (Butts/Oliver) Amend the North Harbor Development Plan Outline Land Use Section to read: • "Economic Development ■ Encourage lease or sale of undeveloped land. ■ Evaluate the best use of unused parcels. o Support opening land for possible parking east of the railroad line and negotiate for a land swap for relocation of the Coast Guard building. ■ Leave access to NE fish cleaning station." Unanimous Consent Amend the North Harbor Development Plan Outline Land Use Section by striking "Other?." The Board discussed removing Other? in greater detail. Motion Passed Motion (Butts/Oliver) Unanimous Consent Amend the second to last bullet of the North Harbor Development Plan Outline Land Use Section to read "Discuss lease with Seward Fisheries to explore making the easterly portion of their lot available." The Board discussed the amendment and wanted to propose something different. Motion Failed Motion (Schaefermeyer/Butts) Unanimous Consent Amend the second to last bullet of the North Harbor Development Plan Outline Land Use Section to read "Discuss with Seward Fisheries the unused development of their lease." 32 City of Seward Alaska Port and Commerce Advisory Board Minutes March 9, 2009 Volume 3, Page 49 Motion Passed Unanimous Consent In response to Schaefermeyer, Long explained what the last bullet "Consider previous grant requirements/stipulations from previous awards" referred to. Motion (SchaefermeyerButts) Motion Passed Amend the North Harbor Development Plan Outlines Land Use Section by deleting "Consider previous grant requirements/ stipulations from previous awards." Unanimous Consent Butts addressed signage, interpretative posting, and pedestrian traffic on Port Avenue with the goal of having people walk on the sidewalk and improve aesthetics. Bailey clarified that the Harbormasters proposed amendment to Floats/Docks was made. The Board discussed aesthetics. Motion (Butts/Oliver) Motion Passed Motion (Schaefermeyer/Oliver) Motion Passed Motion (Butts/Oliver) Motion Passed Motion (Schaefermeyer/Butts) Amend the North Harbor Development Plan Outlines first aesthetics bullet to read "Implement interpretive postings describing the activities in the area." Unanimous Consent Amend the North Harbor Development Plan Outlines third aesthetics bullet to read "Enhance photo opportunities." Unanimous Consent Amend the North Harbor Development Outlines Funding Strategies to read "Do perform as much pre -engineering in house as possible to control architectural and engineering costs." Unanimous Consent Adopt the North Harbor Development Outline as amended. Motion Passed 33 Unanimous Consent City of Seward, Alaska March 4, 2009 Motion (Schaefermeyer/Oliver) Port and Commerce Advisory Board Minutes Volume 3, Page 50 Amend Resolution 2009-02 second WHEREAS by striking "and a public hearing." Long stated the public had an opportunity to provide input on this and was okay with the amendment. Motion Passed Unanimous Consent Main Motion Passed as Amended Unanimous Consent Set a Work Session to Discuss Passenger Fees Long said the Harbormaster had requested the Board review the Passenger Fees. In response to Schaefenneyer, Lewis stated he would provide back-up material for the Board's review. By general consensus, the Board set a work session to discuss passenger fees on March 18, 2009 at noon. February 4, 2009 Regular Meeting Minutes Long discussed how minutes were only required to reflect action items and record the vote. He continued the February 4, 2009 minutes misinterpreted some of the Chambers comments and it was a requested to have a general statement for the Chamber report. Cloward asked the Board if she could review the minutes prior to the Boards review. Lewis asked if Cloward could provide a list of discussion items for the report. The Board discussed in greater detail how to handle the minutes. Motion (Schaefermeyer/Oliver) Amend the February 4, 2009 Minutes Chamber Report by Laura Cloward Executive Director to read: "The Chamber Director spoke on the following topics: -Pacific Marine Expo —Wastewater and efforts and response to cruise ship head tax —The National Check Card Registration — There would be an Economic Development visit to Seattle at the end of the month - Anticipating questions about transportation and the cruise ship head tax 34 City ofSevard, Alaska March 4, 2009 Motion Passed Motion (Butts/Oliver) Port and Commerce Advisory Board Minutes Volume 3, PaQe 51 —Positive impact on Seward from the cruise ships." Unanimous Consent Approve the February 4, 2009 Regular Meeting Minutes as Amended Correspondence, Information Items and Reports (no action required) — KPB Ordinance 2009-09 An ordinance creating a flood hazard district, outside the flood insurance rate map area, within the Seward -Bear Creek Flood Service Area to include the 1986, 1995, and 2006 KPB GIS mapped flood data areas. detail. Long provided background on the Kenai Peninsula Borough Ordinance 2009-09 in great In response to Butts, Long described how this Ordinance and requirements would be managed. Board Comments- None Citizen Comments [5 minutes per individual -Each individual has one opportunity to speak] - Russ Maddox, 3385 Nash Road, reminded the Board a Coal Dust Task Force meeting would be held on Monday, March 9, 2009, from 12-2 p.m. He discussed the ultimate goal of the meeting and provided an overview of an environmental impact study for a mine. Board and Administrative Response to Citizens, Comments - Long stated he would be in Washington DC during the Coal Dust Task Force Meeting. Adjournment Chair Ron Long adjourned the meeting at 1:45 p.m. Anne Bailey Executive Liaison (City Seal) Ron Long Chair 35 1 3/27/2009 8:15 AM N00p Richey 2 o/ciJwVo 0.44 nr1