HomeMy WebLinkAboutRes2009-045Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT FOR THE READING OF
ELECTRICAL METERS WITHIN THE SEWARD ELECTRICAL
SERVICE AREA WITH RICHARD & MELODY JORDAN
WHEREAS, the Agreement between MIC [ IAEL O' CONNOR and the City of Seward for
the reading of electrical meters within the City of Seward, Alaska Electrical Service Area expired on
April 30, 2009 and was extended by mutual agrcernent for an additional two months through June
30, 2009; and
WHEREAS, request for proposals (RPP's) were issued pursuant to City Code on May 6,
2009; and
WHEREAS, one proposal was received and determined to be a responsive proposal; and
WHEREAS, the contractor will be a paid a flat rate of $1.18 per meter per month for
reading approximately 2528 meters and $3.30 each per door hanger within Zone 1 and $3.50 each
per door hanger within Zone 2 and 3; and
WHEREAS, the contract period shall commence on July 1, 2009 and continue through June
30, 2012; and
WHEREAS, the coutract may be extended for up to three years upon agreement to terms;
and
Vb'HEREAS, budget monies are available for the remainder of FY09.
NOW, THEREFORE, BE IT RESOLVEll BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section I. The City Manager is authorized to enter into an agreement, in substantially the
form presented at this meeting, with Richard and Melody Jordan for the reading of electrical meters
within the Seward Electrical Service Area.
Section 2. This resolution shall take affect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2009-045
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day
of June 2009.
THE CITY~F EWA ,ALASKA ,
Bob Valdatta
Senior Councilmember
AYES: Bardarson, Kellar, Smith, Keil, Valdatta
NOES: Nonc
ABSEN"I': Dunham, Corbridge
ABSTAIN: None
ATTEST:
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Jean Lewis
City Clerk
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Agenda Statement
Meeting Date: June 8, 2009
Through: Phillip Oates, City Manager ~j
From: .lohn Foutz, Manager Electric Utility
Agenda Item: Electrical Meter Reading Agreement
BACKGROUND & JUSTIFICATION•
On April 26, 1999 the Seward City Couucil approved a three year Agreement with Michael
O'Connor (contractor) for the reading of electrical meters within the City of Seward, Alaska
Electrical Service Area. The terms of the Agreement allowed for a two year extension upon
satisfactory perfornance. A two year extension was approved by Council on March 25, 2002. On
April (2, 2004 Council approved extending the Agreement with Michael O'Connor dba Mo's Meter
service for three years with an option to extend for two years upon satisfactory performance and
approval by the City Manager.
The current contract with Michael O'Connor expired on April 30, 2007 and amended for 2 vears
through April 30, 2009 by Amendment No. 1. On April 20, 2009 the contract was extend for an
additional 2 month by Amendment No. 2. through June 30, 2009.
Request for Proposals were issued pursuant to City Code on May 6, 2009 and one proposal was
received from Richard and Melody Jordan and determined to he a qualified and responsive
proposal.
'The monthly fee based on the proposed rate of $1. ] 8 per meter for 2528 meters is $2983.04. The
number of door hangers fluctuate on a monthly basis. T'he average number of door hangers delivered
is approximately 50 per month for "Lone 1 at $3.30 each per month for a total of $165.00. The
average number of door hangers for 7.ones 2 and 3 delivered is approximately 50 per month at $3.50
each per month for a total of $t75.00. Total proposed monthly fees would be approximately
$3323.04_
The contract shal I commence on July 1, 2009 and continue through June 30, 2012. "fhe contract may
be extended for up to three years upon satislactory completion of contract and agreement to terms.
"fhe City may cancel the contract by giving the Contractor ninety days advance written notice.
Per the Agreement, each year in October the number of meters are counted and the new number is
used to calculate the Contractor's fee for the reading of electrical meters for the next twelve month
period
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NO'TF.: 'l'o be paid for from the Electric Enterprise fund, 2009, Operating budget account
no.501-5380-5390.
Approved by Finance
RECOMMENDATION:
Seward City Council approve Resolution 2009- ~ authorizing the City Manager w execute the
attached Agreement, as attached hereto, between the City of Seward and Richard and Melody Jordan
for the purpose of reading electrical meters within the City of Seward, Alaska Electrical Service Area
for three years with an option to extend for three years upon satisfactory performance and approval
by the City Manger.