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HomeMy WebLinkAbout07152009 Historic Preservation PacketSeward Historic Preservation July 15, 2009 Regular Meeting City Council Chambers Beginning at 6:30 pm Seward Historic Preservation Commission Regular Meeting July 15, 2009 1. Call to Order City Council Chambers Jolund Luther Chair Term Expires 05111 Tom Swann Vice -Chair Term Expires 05110 John French Commissioner Term Expires 05111 Linda Lasota Commissioner Term Expires 05109 Monica Hinders Commissioner Term Expires 5111 Vacant Commissioner Term Expires 5109 Vacant Commissioner Term Expires 05110 Phillip Oates City Manager Patricia Linville Library Director Ryan Reynolds Library /Museum Staff 2. Opening Ceremony 6.•30 p.m. A. Pledge of Allegiance B. Welcome Monica Hinders to the Seward Historic Preservation Commission 3. Roll Call 4. Special Reports A. City Administration Report B. Other Reports, Announcements & Presentations 1. Friends of the Jesse Lee Home Update -Swann 2. Website Updates — Luther 3. Photos for CLG Grant 2008 — Lasota 4. Historic Site Inventory - All 5. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Other Items Not Included on the Agenda. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item] 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk ( *). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Historic Preservation Commission Regular Meeting Agenda July 15, 2009 7. Public Hearings [Limit comments to S minutes. Those who have signed in will be given the first opportunity to speak] - None 8. Unfinished Business (none) 9. New Business * A. June 17th, 2009 Regular Meeting Minutes ........... ...........................Page 3 B . Review Annual HP Award nominations ............... ...........................Page 6 C. Election of Chair and Vice - Chair ...................... ...........................Page 9 D. Approve amended 2009 -2010 HP Priorities List .... ...........................Page 11 10. Informational Items and Reports (No action required) A . Hoben Park Planter Photos ............................. ...........................Page 13 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Historic Preservation Commission Regular Meeting Agenda July 15, 2009 City of Seward, Alaska Historic Preservation Commission Minutes June 17, 2009 Volume 2, Page 93 Call to Order The June 17` 2009 regular meeting of the Seward Historic Preservation Commission was called to order at 6:30 p.m. by Chair Jolund Luther. Opening Ceremony Commissioner French led the Pledge of Allegiance to the flag. Roll Call There were present: Chair Jolund Luther presiding, and Tom Swann John French Linda Lasota Absent were (none). comprising a quorum of the Commission; and Patricia Linville, Library Director Ryan Reynolds, Library /Museum Staff Special Reports City Administration Report- Library Director Patty Linville reported on the following issues: • Monica Hinders had applied for a seat on Seward HP commission. • Doug Capra did not reapply for a seat, leaving two vacancies on the commission. • Elections of Chair and Vice -Chair would be held next meeting, July 15 • Site dedication for new Library Museum building was held June 18 and Commissioners were invited to attend. • Linville had timesheets and expense reports for Commissioners for current CLG grant. • New grant paperwork had been received for planters. • Final grant paperwork due September of 2010. • Setting a work session to work on the timeline for the CLG grant 2009 -2010 on Hoben Park Restoration, Phase III: Planters was added to the June 17`" agenda under New Business. Other Reports, Announcements & Presentations- City of Seward, Alaska June 17, 2009 Friends of the Jesse Lee Home Update-Swann- 0 None Website Updates- Luther- * None Historic Preservation Commission Minutes Volume 2, Page 94 Photos for CLG Grant 2008 — Lasota • Lasota would gather the information of how many photos were taken. Citizens' Comments on Any Subject Except Those Items Scheduled For Public Hearing —None Approval of Agenda and Consent Agenda Motion (Luther/French) Approve the Agenda and Consent Agenda with the addition of Item D: Discuss a Work Session for approving a timeline for the 2009 -2010 CLG Grant Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: Meeting Minutes for the May 20th, 2009 Meeting of the Historic Preservation Commission Public Hearing — None Unfinished Business - 1.Discuss and request volunteers or set a work session for the 2009 -2010 Historic Preservation Priority List Action: A work session was scheduled for Wednesday, June 24th at 6:30pm to work on CLG grants. New Business - A. Meeting Minutes from May 20 2009 Seward Historic Preservation Commission B. Invitation to Allan Seward III C. Proclamation for Alaska Flag Day, July 91h D. Discuss a Work Session for CLG grants. Item A: • Minutes were approved Item B: • The Commissioners requested more information on why to invite Allan Seward III to Seward. • Linville agreed to gather more information. City of Seward, Alaska Historic Preservation Commission Minutes June 17 , 2009 Volume 2, Page 95 Item C: • Swann made a motion to approve the proclamation. French seconded. The motion carries with unanimous consent. Motion (Swann/French) Approve the Proclamation for Alaska Flag Day, July 9th Motion Passed Unanimous Consent Item D: • A work session was scheduled for June 24` 2009 at 6:30 p.m. • Lasota requested to see CLG reports that Linville submitted. • Linville agreed to email reports to Commissioners. Informational Items — ( No action required)- Commission Comments - French requested the nomination of Jackie Pels for the Annual HP Award be added to the July 17` agenda. Reynolds would solicit HP Award nomination form. Luther thanked Doug for his service on the HP Commission. Linville asked the City Clerk's office about recognition for former Commissioners Doug Capra and Greg Carpenter and was informed the Clerk's office would review their tenure and recognize them accordingly. Citizens' Comments [Limit to S minutes per individual- Each individual has one opportunity to speak] - None Commissions and Administration Response to Citizens' Comments- None The meeting was adjourned at 7:02 p.m. Ryan Reynolds Jolund Luther, Chair Library Staff (City Seal) Historic Preservation Memorandum Meeting Date: July 15, 2009 To: Historic Preservation Commission From: Library Director Patricia Linville Agenda Item: Seward Historic Preservation Award Nominations The Historic Preservation Commission should select the award recipient at the July 15, 2009 Regular Meeting and the recipient will be presented their award at the August Council Meeting. The Historic Preservation Award nomination has been advertised throughout the community. Currently only one form has been picked up and returned to the Seward Community Library, but Commissioners are welcome to nominate individuals during discussion of this agenda item. SEWARD HISTORIC PRESERVATION AWARD NOMINATION FORM Nominations must be received by the City of Seward, Seward Community Library by: June 30, 2009 Person you are nominating for this award: (self nominations are acceptable). Jacquelin B. Pels Nominee's contributions towards historic preservation in the community of Seward: Please check all the applicable boxes listed below and attach a written description of the nominee's contributions. ❑ Survey and inventory work of historic architectural and archaeological resources in the community. ❑ Development and submission of National Register of Historic Places nominations for properties within the community. Contribution towards education of citizens regarding local historic preservation and community history. Research and documentation of the history of the community of Seward. v Publications about the history of the community of Seward ❑ Reconstruction and restoration work towards historic preservation in the community. ❑ Curatorial, historical records, photo collections, or museum contributions which contribute to the community's historic heritage. ❑ Organization of historical records for easy reference for others to gain abetter understanding of Seward's historic heritage. ❑ Contributions towards historic preservation planning. ❑ Oral history contributions towards preserving Seward's historic heritage. ❑ Progress towards having a climate controlled centralized historic collection in Seward. ❑ Any other contributions related to historic preservation. Nominee's Address: 2358 Banbury PI Walnut Creek, CA 94598 Phone: 925/935 -3422 Submitted by: Qutekcak Native Tribe Contact Phone: 224-3118 On behalf of the Qutekcak Native Tribe members we would like to nominate Ms. Jacquelin Pels for her outstanding book; "Family After All: Alaska's Jesse Lee Home" Volume II. Her publication shares a snapshot in time of our Seward community from 1925 -1964 and is testament to the survival and determination of today's Seward Elders. Her careful research and interviews with the many children of the Jesse Lee Home share their stories from a child's perspective that lends an uncommon view of the life, challenges and celebration of our senior citizens' yesteryears. What an opportunity to bring about those memories that still echo through our community. The historic Jesse Lee Home still stands today, a symbol of the strength and determination of the Alaska Native people. Ms. Pels has brought history to life for our children and has solidified the history of generations that attended the Jesse Lee Home. Agenda Statement Historic Preservation Commission Date: July 15, 2009 To: Historic Preservation Commission From: Library Director Patricia Linville Subject: Election of the Historic Preservation Chair and Vice Chair If a full Commission is not present the Commission could postpone the election or vote with those members present. The duties of the Chair are to: 1. Open the meeting on time and call the meeting to order; 2. Announce in proper sequence the business on the agenda; 3. Recognize members who are entitled to the floor; 4. State and put to vote all legitimate motions that arise during the meeting; 5. Do not permit debate until there is a motion on the floor; 6. Protect the Commission from frivolous or delaying motions by refusing to recognize them; 7. Enforce the rules regarding debate and keep order; 8. Expedite business in a way compatible with the rights of the members; 9. Decide all questions of order; 10. Respond to all inquires of members; 11. Ensure that citizens address all remarks to the Commission; and Declare the meeting adjourned. The process for election of the chair and vice chair is as follows: The current chair should open nominations. Anyone can nominate another commissioner as chair. • If only one nomination is received, a motion should be made to close nominations and cast a unanimous ballot for the chosen person. That motion will need a second and can be approved by unanimous consent. (No role call vote is necessary). • If more than one nomination is received, ballots will be prepared for each Commissioner to vote for one nominee and sign their ballot. I will then collect the ballots, read the votes aloud, and announce the prevailing nominee. A motion is then in order to elect the nominee as chairperson. A second is needed and the motion can be approved by unanimous consent of the commission. The above procedure should also be used to elect a vice chair. Historic Preservation Priorities List 2009 -2010 Public Outreach I. Historic Preservation Website- Needs updating, work on the Seward Register Sites 2. The National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month. The scope of the activities will vary from year to year, but activity needs to be identified many months in advance. • The month of May is Historic Preservation Month • Place the National Historic Preservation Month on the January Agenda 3. Seward Annual Historic Preservation Award- Continue to select an outstanding award winner each year and bring the plaque in City Hall up to date. • The Historic Preservation award is given in May. • Place the Seward Annual Historic Preservation Award on the January Agenda. • Solicit the public to nominate people they think deserve to be a recipient of the award. 4. Local Plants and Trees A. Inventory of Local Plants and Trees B. Solicit Nominations From the Public 5. The First Friday Fireside Historical Lecture Series- Keep on priority list and work on bringing back to the public. • Ground rules need to be set when this is brought back. • Discuss possible locations for the lectures to occur (i.e. SeaLife Center, Library Basement, and Theater) 6. Cemetery Information Project o Place Cemetery /Obituary Information on Seward Historic Preservation website, develop an informational pamphlet, create a book and compile obituaries. Historic Structures & Sites 1. Hoben Park has been approved for historic reconstruction by Council- The Commission continues to support and is willing to assist with this project. * 2. Continue to Update Seward Inventory of Historic Places 3. Continue to Nominate Structures and Sites to Seward Local Register A. Water Intake Building B. World War II Era Structures C. Alaska Nellie Site 4. Geographic Name Nominations o DJ Johnston 5. Monitoring the Jesse Lee Home Project 6. Monitor the Library Museum Project 7. Monitor the National Park Service/US Forest Service Facility Historic Preservation Plan * 1. Seward Historic Preservation Plan- The plan needs to be reviewed and updated. 2. Evaluate the Establishment of a Historic District Other Required Tasks * 1. Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. — CLG Historic Preservation Program, State Guidelines Pg. 3. 2. Survey and inventory community historic architectural and archaeological resources within the community. 3. Set priorities for the DNR grant applications. A. Planter for Hoben Park * Required by City Code Updated June 24, 2009 r VIK M iwi+ •� W Ir 5 VA. . MMMOMMMW- _.. � `i 7/10/2009 11:34 AM I / -/ -.1 -.J� M1.1