HomeMy WebLinkAbout08052009 PACAB PacketPost and Commerce Advisory
Board
Regular Meeting
August S, 2009
Regular Meeting
City Council Chambers Beginning at 12:00 pm
SEWARD PORT AND COMMERCE ADVISORY BOARD
Regular Meetin
August 5, 2009 NOON COUNCIL CHAMBERS
Ron Long, Chair
Board Member
Tenn Expires 2011
Theresa Butts,
Board Member
Term Expires 2012
Deborah Alterman
Board Member
Tenn Expires 2010
Daiuel Oliver
Board Member
Teim Expires 2010
Daryl Scheafermeyer
Board Member
Tenn Expires 2012
Vacant
Board Member
Tenn Expires 2012
Paiil Tougas
Board Member
Tenn Expires 2011
Plrillip Oates
City Manager
Kari Anderson
Harbor Master
Angela Buck
PACAB Secretary
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. SPECIAL ORDERS, PRESENTATIONS AND
REPORTS
A. ARRC Representative Louis Bencardino
B. Chamber Report Laura Cloward Executive Director
C. Harbormaster Report -Jim Lewis
D. Community Development Report- Christy Terry
5. Citizens' comments on any subject except those items
scheduled for public hearing. Those who hove signed in
will be given the first opportunity to speak. Time is limited
to 2 minutes per speaker and 30 minutes total time for this
agenda item.J
6. Approval of agenda and consent agenda Approval ~f
Consent Agenda pusses all routine items indicated by
asterisk (*). Consent Agenda items ore not considered
separately cmless a Board Member- so requests. In the
event of such a request, the item is r°eturned to the Regulus
Agerzdu.J
City of Seward, Alaska
Mav 6, 2009
PACAB Agenda
Page 1
7. UNFINISIIED BUSINESS- None
8. NEW BUSINESS
A. Discuss a proposal to amend the PACAB meeting schedule to quarterly
meetings .........................................................................................Page 3
B. Discuss improving pedestrian access to and from the Alaska Rail Road Depot and Cruise
ship dock and in the Seward Boat Harbor area ............................................Page 6
C. Discuss improving cruise ship passenger access to downtown business district and the
Alaska SeaLife Center ..........................................................................Page 7
D. Set a work session to discuss the "allowable maintenance policy for work in the Seward
Harbor" for September 16, 2009 .............................................................Page 8
*E. June 6, 2009 meeting minutes ................................................................Page 9
8. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action
required)-
9. BOARD COMMENTS
10. CITIZEN COMMENTS [5 minattes per individual - each individual has one
opportunity to speak.)
11. BOARD AND ADMINSTRATIVE RESPONSE TO CITIZENS'COMMENTS
12. ADJOURNMENT
City of,Seward, Aluska PACAB Agenda
Mav 6, 2009 Page 2
AGENDA STATEMENT
Date: August 5, 2009
To: Port and Commerce Advisory Board
From: Harbormaster Anderson
Subject: Discuss a proposal to amend the PACAB
meeting schedule to quarterly meetings
BACKGROUND & JUSTIFICATION:
Due to city staff support limitations, limited agenda items, and a lack of a quorum for several
meetings in 2009 the City Administration is recommending reducing the interval of PACAB
meetings to a quarterly schedule. Changing the frequency of PACAB meetings would ensure
more content in the agenda, and more productive meetings. The board comprises of voluntary
positions, with many members obligated to several organizations within the community of
Seward. Reducing the frequency of the PACAB meeting schedule would be beneficial to
community members who regularly report at these meetings, and to board members who are
necessary to attend to provide a quorum.
RECOMMENDATION:
Harbormaster Anderson recommends that PACAB change their monthly meetings to quarterly
schedule, beginning in the Fall of 2009. The next scheduled meeting would take place October 7,
2009.
3
Article 3. Port and Commerce Advisory Board
2.30.310. Established.
(a) The port and commerce advisory board is hereby created, consisting of seven
residents of the City of Seward or surrounding areas, and who shall be appointed by the
council. If there is more than one applicant for the position, the council shall appoint by
ballot voting.
(b) A chairman of the board shall be selected annually by the appointed members.
(c) The city manager will appoint a city employee to serve as an ex officio member of
the board who shall have the privilege of the floor but not the right to vote.
(Ord. 512, 1982; Ord. 553, § 1, 2, 1986; Ord. 93-23; Ord. 2000-13, § 2, 2000; Ord. No.
2006-02, § 1, 3-28-2006)
2.30.315. Terms of office; filling vacancies.
(a) Members of the port and commerce advisory board shall be appointed for a term of
three years; provided, that the terms of initial appointments shall be staggered so that as
nearly as possible a pro rata number of members shall be appointed for each year.
(b) The council may appoint any qualified person to fill a vacancy of any member of the
board provided that the appointment shall be for the unexpired term of the vacancy.
(c) Following a member's absence from three consecutive regular meetings of the
board, the remaining board members shall decide whether the board member should be
retained or whether to request council appointment of a new member.
(d) Members shall not be paid for services on the board or participation in board
activities without prior approval of the city council.
(Ord. 512, 1982; Ord. 93-23; Ord. 2000-13, § 2, 2000)
2.30.320. Meetings and quorum.
(a) The board will meet at a time and place to be designated by the board.
(b) Four members of the board shall constitute a quorum for the transaction of business
except that, in the absence of a quorum, any number less than a quorum may adjourn
the meeting to a later date. The affirmative votes of at least a majority of those board
members present shall be required for any action.
(c) All meetings and records of the board shall be open to the public. The board shall
keep minutes of proceedings showing the vote of each member upon each question and
shall keep records of any actions, all of which shall be immediately filed in the office of
the city clerk and shall be a public record.
(Ord. 512, 1982; Ord. 553, § 4, 1986; Ord. 93-23; Ord. No. 2006-02, § 2, 3-28-2006)
2.30.325. Powers and duties.
(a) It shall be the responsibility of the port and commerce advisory board to:
(1) Report annually to the city council at the first council meeting of the new fiscal year
and at any other time as may be requested by the city council. The annual report shall
include, at the minimum, a report on the prior year's activities, a list of any anticipated
requests for appropriations for the year's planned activities and a recommendation
regarding the continuation of the board;
(2) Make recommendations to the city council concerning the design and coordination
of projects to promote and develop transportation, trade, energy and commerce
throughout Seward;
4
(3) Provide input to the city council on policy and procedural matters involving the
establishment and continuance of commercial activity, improving the quality of life and
protecting the public's best interest;
(4) Advise the city council on matters involving the establishment of support services
towards the objectives outlined in subsections 2.30.325(a)(2) and 2.30.325(a)(3);
(5) Perform other duties as requested by the city council.
(b) The board shall have no authority to expend or commit city funds without first
obtaining approval by and any necessary appropriations from the city council.
(Ord. 512, 1982; Ord. 553, ~ 5, 6, 1986; Ord. 93-23; Ord. 2008-008, § 1, 2008)
2.30.330. Continuation.
The city council, at the first meeting of each fiscal year by an affirmative vote,
may continue the existence of the board. In the absence of an affirmative vote by the
council, the board will cease to exist within 30 days.
(Ord. 512, 1982; Ord. 93-23)
5
AGENDA STATEMENT
Date: 22 July 2009
To: PACAB members
Through: Angela Buck
From: Ron Long
Subject: Foot traffic SBH and ship dock
BACKGROUND & JUSTIFICATION:
The City delegation visiting business partners in the Seattle area in March of this year met with
the cruise lines calling on the Port. One of the concei~ls expressed regards the ease and safety of
pedestrian traffic between the Railroad Depot, the ship dock and the Small Boat Harbor area.
The purpose of this discussion item is to identify specific recommendations to address those
concerns and to then formulate them into a Resolution to be forwarded to the Council.
RECOMMENDATION:
PACAB craft a resolution from this discussion identifying items to improve pedestrian traffic
convenience and safety in the area of concern for Council action.
h
AGENDA STATEMENT
Date: 22 July 2009
To: PACAB members
Through: Angela Buck
From: Ron Long
Subject: Vehicle transportation between ship dock and downtown
BACKGROUND & JUSTIFICATION:
The City delegation visiting business partners in the Seattle area in March of this year met with
the cruise lines calling on the Port. One of their concerns that shared by the downtown
businesses and the Sea Life Center is the lack of an adequate and reliable transportation system
to move passengers between the ship dock and downtown business district. The cruise ship
passenger tax requires the funds be used to improve access or facilities used by the ships being
taxed. The City administration is preparing to issue and RFP for potential transportation system
providers as a legitimate use of a portion of the passenger tax funds the City receives.
The purpose of this discussion item is to identify the fundamental elements that should be
incorporated into such a transportation system and to formulate them into a Resolution to he
forwarded to the Council.
RECOMMENDATION:
PACAB craft a resolution from this discussion identifying the essentials of a transportation
system for forwarding to Council as an aid to the Administration in crafting a Request for
Proposals for the use of tax proceeds creating such a system.
7
§7.10.545 Repairs and maintenance of vessels.
No person may spray paint a vessel while moored or anchored in the harbor. No person may
repair or maintain a vessel at its berth unless all the work is performed aboard the vessel and
all the materials used in repairing or maintaining the vessel are kept on board the vessel.
Repair and maintenance work that cannot be done within the confines of the vessel shall be
accomplished only in an area designated for that purpose by the harbormaster. (Ord. 95-11)
Maintenance and Repair of vessels must adhere to the regulations set forth in
Seward City Code §7.10.545. Repair and maintenance work that cannot be done
within the confines of the vessel will not be allowed in the harbor and must be done
in a private yard, the SMIC yard, or the Seward Ships leased area. "Confines of the
vessel" means within the LOA, Breadth, and Height of the vessel. Repairs conducted
on scaffolding, rafts, skiffs and any other exterior methods where maintenance by-
products may be deposited in the water will not be allowed.
City of Seward, Alaska
Jtitne 3, 2009
CALL TO ORDER
Port and Commerce Advisory Board Minutes
Volztme 3, Page 9
The regular June 3, 2009 meeting of the Seward Port and Commerce Advisory Board was
called to order at 12:01 p.m. by Chair Ron Long.
PLEDGE OF ALLEGIANCE TO THE FLAG led by Deborah Altermatt.
ROLL CALL
There were present:
Board Member Ron Long presiding, and
Theresa Butts Dan Oliver
Deborah Altermatt
comprising a quorum of the Board;
Karr Anderson, Harbormaster
Christy Terry, Community Development Director
Angela Buck, PACAB secretary
Absent: Paul Tougas
Darryl Schaefermeyer
SPECIAL ORDERS, PRESENTATIONS, AND REPORTS
Chamber Report by Laura Cloward Executive Director -
• Spoke about the visitor numbers for the 2009 season. The chamber would be able to
report what City Council would be able to expect in terms of tax revenue by the time
they entered into Budget discussions.
• Announced there was still $35,000 in the Budget available for economic development.
Cloward would be taking the economic proposal to the chamber board first and then
present it to PACAB for further review before taking it to the City Council.
Administrative Report -
Harbormaster Kari Anderson reported on the following items:
~ On June 24 there was a teleconference to discuss the Arctic Marine Shipping
Assessment Report, which was part of a comprehensive assessment of marine
geography, climate change, and arctic marine infrastructure.
9
City of Seward Alasl~a
June 3, 2009
Port and Commerce Advisory Bom^d Minutes
Volume 3, Page 10
• Harbor Swrllner Staff had begun training this week. The harbor would have staff
coverage in the evenings this summer. Sumner staffwould carry radios and log the
floats from 6-10 pm; this would allow the harbor to better respond to emergencies
and accurately manage who was utilizing the harbor.
The Seward Harbor had begun working with the Ai-nry Corps of Engineers on two
projects that received $5.4 million in funding from the American Recovery and
Reinvestment Act. The survey work for the dredging project had. been completed, and
the city would seek a 10% cost share authorization fi•om City Council on June 8, 2009
to move forward with the breakwater extension project.
• The Harbor Department was working with Public Works to get a few specific areas
paved in the harbor, specifically atop B and D float, and if there were enough funds
available the Harbor would work to get the J float fire lane paved.
• The Citybegan advertising for an invitation to bid to purchase the 870 foot section of
floats to construct Z-float. Bids from qualified float manufacturers would include the
furnishing of all materials, labor and equipment necessary to fabricate, deliver and
properly store new, high quality, heavy-duty timber mooring floats. These floats
would be installed at the northeast area of the Seward Small Boat Harbor under a
separate contract at a later date. Approximately 12,240 sq ft of new floats were
desired. The bid opening would take place on July 1, 2009. These floats were paid for
by a Denali Comnussion grant.
~ The City Manager was negotiating with Seward Ship's Dry-dock to meet the
requil•ements outlined in the Maintenance & Operating Agreement.
Altermatt encouraged J Dock paving as well as getting moneys for wash down area at 50 ton
TraveLift area and stated the importance of this.
Harbormaster Anderson stated she was seekvlg grant funding for 250 ton which had been
delayed to this fall but she planned to add to this list of projects.
In response to Chau• Long, Harbormaster Anderson told the board that a 10% cost share for
the break water deficiency repail• would be $274,000, and the City was looking at funding through the
Cruise Ship Head Tax and not the passenger fees collected by the harbor. Anderson encouraged the
members of the board to speak in favor of the project at the June 8, 2009 City Council meeting to
stress the importance of the project.
Community Development Director Christy Terry reported on the following items:
e Submitted Homeland Security Grant for the Dai-y Idill drainage issues with the City
Manager on Friday May 29, 2009.
City of Seward Alaslza
Jame 3, 2009
Port and Commerce Advisoay Board Minutes
Volume 3, Pale I1
Members o f the Seward Chamber of Commerce partnered with the Alaska Cruise line
association to develop a list of locals including City employees, and Council members
to participate in an environmental tour of a Cruise Ship.
Stated the new Pavilion was progressing well. There would be a Pig Roast on June
24, 2009 for volunteers. Ca11224-4049 for questions.
Citizens' comments on any subject except those items scheduled for public hearing-
Betsy Keller thanked Butts for her attendance at the conference and thanked her in advance
for her presentation. Kellar stated it was more to our advantage to look at alternative forms of energy
instead of renewable forms of energy.
DJ Whitman requested that in the future the Microsoft Word Track Changes feature be used
for code revision.
Board Member Butts reported on "The Renewable Energy Alaska Project (REAP); The
Business of Clean Energy in Alaska: Brigaging the Last Frontier to the Cutting Edge".
Butts reported the City of Seward sent her to this conference from the PACAB budget. Butts
gave a detailed report on items such as: energy facts, business and political change, technologies and
resources, basic energy economics, decoupling, policy development, goals, Seward's opportunities
and advantages, and what Seward should be doing to participate in the concept ofrenewable energy.
DISCUSSION:
Citizen Russ Maddox mentioned that all the information from the "REAP" conference was on
the "REAP" website. He felt that the Marine Renewable Research Center would be a good fit for the
Alaska SeaLife Center. Maddox included that Seward would be excluded from relying on local
generation ofpower due to the population size.
Long spoke of decoupling and exploring the ways to implement that process.
Electric Utility Manager John Foutz expressed his hope that the city could have more of a
presence at these conferences in the future. Foutz also discussed with the PACAB board the city's
position on looking into our "renewables". He informed the board there was a contract being written
for small renewables, such as the Butts' wind mill, from Chugach Electric. The City's stance on Net
Metering was to wait for the State to rule on it, noting that Alaska was the only state that did not
allow it.
Approval of the Agenda and Consent Agenda
Motion (Altermatt/Oliver) Approve the Agenda and
Consent Agenda
City of Seward, ~ilaska Port and Comn2erce Advisory Board Minutes
June 3, 2009 Volume 3, Page 12
Requested by Chair Long and approved by unanimous consent, the board amended the
agenda by adding the following Item D under New Business:
D) Scheduling a joint Chamber Board and PACAB work session for June 17, 2009.
Motion Passed as Amended
Unanimous Consent
The following items were approved under the consent agenda:
May 6, 2009 Regular Meeting Minutes.
UNFINISHED BUSINESS -None
NEW BUSINESS
A) Discuss fundamentals elements of an action plan to implement "options 4 and 5" as
outlined in the Northern Economics Feasibility Study as presented in the May 18,
2009 work session
DISCUSSION
In response to Chair Long, Harbol7naster Anderson gave a brief description of the Northei~i
Economics SMIC Feasibility Study, then spoke of the obstacle of funding for the improvements as
needed. Harbormaster Anderson listed the potential rate increases and grant opportunities as
possibilities. She asked PACAB for assistance in creating a priority list and steps in determining the
costs to back it up. Harbormaster Anderson suggested the possibility of phasing the different
improvements at SMIC would be a good work session topic for the future.
B) Schedule a PACAB Work Session with the Planning and Zoning Commission to
discuss the code updates to Title 15 for June 17, 2009 at noon in the City Hall
Conference Hall
Community Development Director Terry would be unable to gain a quorum untilthe June 16,
2009 Planning and Zoning Commission Work Session. She recommended waiting for a later date to
meet with the comtnission. She requested in the mean time if members of PACAB had any concerns
they had they could email them to her. Tei-~y also responded to DJ Whitman's comment in regard to
Microsoft Word Track Changes. She stated because there were so many changes that the document
was too difficult to read, however there would be copies cvculated without the foot notes at a later
date.
DISCUSSION
PACAB decided the topic of their work session on June 17, 2009 would be implementing
options 4 and 5 of the Northern Economics Feasibility Study instead.
12
City of Seward Alaska
June 3, 2009
Port and Commerce Advisory Boa~•cl Minutes
Volume 3, Pa,Qe 13
D) Scheduling a joint Chamber Board and PACAB work session for June 17, 2009.
Chamber Du-ector Cloward spoke about creating a survey of harbor users to determine if
Seward was offering the right services, if Seward was competitive and if Seward was doing what was
needed as a port and community.
After discussion of the appropriate time to send a survey out to the harbor users and a
recommendation from Butts that Seward get professional advice on the survey itself, it was
detei~nined there was no perfect time to send out a survey.
Chair Long corrunented that the input ofthe survey would be beneficial for code and policy
changes. He requested Cloward poll the Chamber Board Members to snake sure they would be
available.
After discussion, it was decided the work session to discuss possible questions for harbor
users with the Chamber Board would take place July 15, 2009.
CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS -None
BOARD COMMENTS -None
CITIZEN COMMENTS -None
BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
Chair Long and Altei-matt thanked Butts for her presentation.
Chair Long commented on attending the 33rd Annual Conference of the Center for Oceans
Law and Policy: Changes in the Arctic Environment and the Law of the Sea. Long commented on
the end of the Kenai Peninsula Borough two month budget process.
ADJOURNMENT
The meeting was adjourned at 2;53 p.m.
Angela Buck
Harbor Master Department
Ron Long
Chair
(City Seal)
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A ~ ~ ~ ~~ ~ O O ~ August 2009 September 2009
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7;30pm P&Z Meeting 12:OOpmPACA6 Meeting
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7:OOpm City Counc 11:30am Seward
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Library & Museum
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6:30pm P&Z Work Session 12:OOpm PACAB Work 9:QOam Social Security
Session Rep
6:30pm Historic
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Nanci Richey 1 7/21/2009 8:22 AM
7/21/2009 8:22 AM