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HomeMy WebLinkAbout07072009 Planning & Zoning MinutesC'iiv of Sc tit~urd, .4laskcr Pluru7in~~ Comn~issior7 Miriute.r Jul}~ ?, ?009 Volume 6, /'u~~c' 3 41 Call to Order The July 7, 2009 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:30 p.m. by Chair Roach'. Opening Ceremony Commissioner McClure led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach" presiding, and Christina Stauffer Tena Morgan Cindy Ecklund Sue McClure comprising a quorum of the Commission; and Christy 'f'erry, Community Development Director Anne Bailey, Executive Liaison Excused was: Steven Heinrich City Administration Report Community Development Director Christy Terry updated the Commission of the following business items: • Community Development had worked on enforcement with flood plain development permits, camping and off premise signs. "The department had also developed a list of Thank Yous to businesses for landscaping work and asked the Commission to provide suggestions. • No skateboarding/biking signs would be posted in the downtown area on the sidewalks and the two hour parking signs would be removed due to lack of enforcement. • FEMA was to visit Community Development on July 9, 2009 to review floodplain development and NFIP (National Floodplain Insurance Program) records. • The last floodplain task force meeting was July 8, 2009 to set goals and provide direction to the Kenai Peninsula Borough Assembly. • Harmon Construction met the Branson Pavilion completion date of .luly 19, 2009. A one year anniversary of the playground and pavilion ceremony was to be held that day and reservations for pavilion use could be made after July 19, 2009 with Parks and Recreation. • Final recommendation from the Economic Forum would he made at a Council meeting and the main recommendation would be to develop a business packet. City gf.Seward, ~1lusku Plnn~~ing Commission Minuses July 7, 2009 Voiume 6, Page 3 4 2 • The Sadler's Alaska Wheel Chair Challenge was to occur on July 20, 2009 bringing 200 participants, volunteers, and spectators to Seward. There was to be a downtown route closing traffic to vehicles. • This was Bailey's last Planning and Zoning meeting and her replacement, Suzi Towsely was to take over in August. • Terry had spoken with Commissioner Heinrich and he was return to Seward in August. In response to Ecklund, Terry noted there had been problems with the location of the trash cans on the sidewalks. She said she would discuss these issues with Public Works. In response to McClure, Terry stated she would ask the Clerk's office to change the Library Committee Meeting from July 9, 2009 to July 16, 2009. Roach" commended the thank you letters being distributed to local businesses. Other Reports, Announcements & Presentations -None Citizens' Comments on any subject except those items scheduled for Public Hearing Paul Carter, inside City limits, discussed leasing property in SMIC for Godwin Glacier Tours. He stated they were negotiating with the airport for a long term lease and thought the area in SMIC would meet other business needs. He discussed the layout with 3 conexes, some storage outside and no need for water of power. ,,,, In response to Ecklund, Carter stated Godwin Glaciers currently had a 90 day permit at the airport and was asking for a long terns lease on Lot 7. He further explained issues with helicopter operations at the airport. In response to Roach', Carter explained the location of lot 7 on the airport and thought the helicopter operations should all be placed in the same location at the airport. Approval of Agenda and Consent Agenda - Motion (McClure/Ecklund) Approve the Agenda and Consent Agenda Terry requested the Commission accept and review Resolution 2009-15 Substitute in place of the published resolution. Motion (McClure/Ecklund) Motion Passed Replace Resolution 2009-15 Substitute on the Agenda Unanimous Consent Main Motion Passed As Amended Unanimous City of ~Sewarcl, Alaska Planning Commission Minutes July 7, 2009 Volume 6, Page 3 4 3 The following items were approved on the Consent Agenda: ... Resolution 2009-17 Recommending City Council and Kenai Peninsula Borough Approval of the Preliminary Replat of Lots 1-6, Block 8, Original Townsite of Seward, Library Replat, Located Between 229 and 239 Sixth Avenue May 7, 2009 Regular Meeting Minutes and May 1.9, 2009 Special Meeting Minutes Unfinished Business Items requiring a Public Hearing -None New Business Items requiring a Public Hearing - Resolution 2009-15 (Substitute) Recommending the Kenai Peninsula Borough Approval of the Preliminary Replat of Lots 1 & 2 of USS 241, Clearview Manor, Three Bears Replat, Vacation of Internal Lot Line and Dedicating Approximately 461 Square Feet of Iron Drive Right-Of--Way, Located at 1711 Seward Highway, Within the Auto Commercial Zoning District Terry reviewed Resolution 2009-1 S and explained the differences between the original and substitute resolution. She noted the substitute resolution changed the word dedicated to dedicating. She stated the owners of Three Bears were considering a remodel and they were required to vacate the internal lot lines and were dedicating additional right-of--way of Iron Drive. She explained why this was not on the consent agenda. In response to Ecklund, Terry stated the owners of Three Bears had paid for the survey. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (McClure/Stauffer) Approve Resolution 2009-15 Substitute Motion Passed Unanimous Resolution 2009-16 Recommending Seward City Council and the Kenai Peninsula Borough Approval of the Preliminary Replat of Lot 4A Block 2, Marina Subdivision, Coast Guard Replat, Located South of Port Avenue at Approximately 1.509 X-Float Road, within the harbor Commercial Zoning District Terry reviewed Resolution 2009-16 and explained Lot 4A-2, Block 2, was being created for the planned relocation of the Coast Guard building. She stated prior to final approval the plat City of :Seward, Alaska Planning Commission Minutes July 7, 2009 volume ~, PaQe 3 4 4 was to provide access and utility easements for all existing and proposed utilities and accesses. She noted that plat notes were be included, the surveyor was to ask for a variance, to comply with the dedicated Right-oI~ Way access at the Borough Planning level, and she continued to review the plat. She concluded that administration was looking forward to the Coast Guard moving to the new location which would benefit both the Coast Guard and harbors. [n response to Roach', Terry explained the utilities and uses currently within the proposed building location. In response to Stauffer, 'ferry stated she did not have the specifics on what changes would be made to plat note #4. McClure requested to recuse herself' from voting on this resolution in order to vote at the Borough level. Roach' granted her recusal on this issue. In response to Ecklund, Harbor Master Anderson stated due to the deal that was agreed upon between the City and Coast Guard the relocation costs would be split in half between both parties. She noted the Coast Guard did not want to move from their location but since they are on railroad and City property they need to move and further explained why the proposed location was chosen. In further response to Ecklund, Anderson explained that the Coast Guard had requirements on where the on shore facilities must be located in relation to the support vessel and the current Mustang float location would not support the new service demands once the boat is refitted at dry dock. "Terry clarified the aerial had a Kenai Peninsula Borough. overlay, which skewed the image. In response to Roach', Anderson noted the new Z float was able to support the Mustang and other vessels. Anderson continued the railroad planned to improve the harbor area through beautification efforts, once the Coast Guard had been relocated. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No one else requested to be heard and the public hearing was closed. Motion (Stauffer/Morgan) Approve Resolution 2009-16 Stauffer expressed her approval of the Coast Guard and stated she would vote for this Resolution. Roach' commented that this proposal did not distract from the community but would help enhance it. Motion Passed Unanimous City ofSewarcl, Alaska July 7, 2009 Unfinished Business- None New Business - Planning Commissdon Minutes Volume 6, Page 3 4 5 Resolution 2009-18 Providing Recommendations to Council on the Request by Godwin Glacier Tours, LLC to Lease a Parcel in the Seward Marine Industrial Center Terry reviewed Resolution 2009-18 noting the parcel in consideration had been identified for lease and followed the Lease Proposal Policies and Procedures. She reviewed these policies and procedures, as well as, recommendations noted in Section 1 of the Resolution in great detail Terry stated the proposer was in the audience and the Commissions recommendations and staff comments were to be presented to Council. In response to Roach, Carter stated he did not have any requests or additions to the proposal at this time. In response to Ecklund, Carter stated he had made a recommendation for square footage and Administration picked an appropriate location. Ecklund noticed the importance of the sublease requirements. Carter explained the businesses procedure of operating near the prison boundaries. Carter discussed Godwin Glaciers waste water requirements in great detail and stated there was no intention of subleases. In response to Roach', Harbor Master Anderson stated the area had been picked based on the acreage, what was sectioned out in SMIC, road access, and the other requirements required by the business. Anderson. clarified the lease site in SMIC was to be used for conexes and storage and the mobilization and demobilization was to occur near the North Dock area and a terminal use permit was required. In further response to Ecklund, Terry stated she would email the Commissioners the fair market value information. In response to Roach', Carter noted they understood the requirements for temporary buildings. Motion (Ecklund/McClure) Motion Passed Approve Resolution 2009-18 Unanimous Resolution 2009-19 Recommending the Seward City Council Request the USDA Natural Resources Conservation Services to Complete Soils Surveys ip the Seward Area F,xpeditiously City of .Seward, Alaska Planning Commission Minutes July 7, 2009 Volume 6, Page 3 4 6 Terry reviewed Resolution 2009-19 stating this was before the Commission as the third resolution generated out of the flood plain task organized by the Kenai Peninsula Borough. She .... stated the Flood Board approved the recommendation and this would go before the Kenai Peninsula Assembly. She explained the importance of the soil survey and suitability mapping and that there would be little or no cost for this service. McClure noted that the Borough Planning Commission unanimously approved this Resolution at their last meeting. In response to Ecklund, Terry stated Homer and Wasilla/Palmer area had conducted this soil survey. Terry clarified. the soil surveys encouraged responsible development and was not restricting development. 1'he Commission and Administration discussed low interest/no interest loans and FEMA guideline requirements. Motion (Stauffer/McClure) Approve Resolution 2009-19 Stauffer said the Flood Board would be happy to see this soil survey completed and what could be determined from this type of study. In response to Roach', Terry explained how the areas for sampling was to be selected. In response to Ecklund, Terry was unsure if this was similar to PERK testing and if individuals could do this type of soil sampling on their property. Ecklund discussed her concern with issues that would arise in the future. McClure commented the original goal of the floodplain task force was to address issues of flooding. She reiterated the need for people to build in responsible ways and that July 8, 2009 at 6:00 p.m. in Council Chambers was the last task force meeting and recommended people attend. In response to Roach', "ferry explained how Homer used the results from the soil survey and suitability maps. Motion Passed Unanimous July 21, 2009 Work Session Terry stated the next work session was to continue review of the Title 15 code revisions. She discussed possible dates for the work session and stated Heinrich would not return to Seward until the beginning ol~August. The Commission expressed their displeasure with meeting until ] 0 p.m., conducting the meeting via teleconference, having the meeting for three hours, and noted the need for Administration to do some research. The Commission continued to discuss their availability. City ol'.Seward, Alasku Planning Commission Minutes July 7, 2009 Volume 6, Page 3 4 7 Motion (McClure/Stauffer) Planning and Zoning Work Session scheduled for July 14, 2009 from 6:30-8:30 p.m. Motion Passed Unanimous Informational Items and Reports (No action required) -None Commission Comments - Stauffer stated she always learned something from the meetings. McClure appreciated how the Commission was flexible with meeting dates and encouraged the Commission to attend the Floodplain Task Force meeting. Terry explained what would be discussed at the Floodplain Task Force occurring July 8, 2009 at 6:00 p.m. F.,cklund thought it was wonderful Community Development was sending out Thank Yous for landscaping and appreciated everyone being prepared for the meetings. Roach' concurred with Ecklund and thought the Commission could send landscaping nominations to Community Development. She concluded that community member Roger Steinbrecher had passed away. Citizens' Comments - Kari Anderson commented about harbor development and planning and the importance of parking in the area. Commissions and Administration Response to Citizens' Comments - Roach' appreciated Anderson's consideration of parking. Adjournment (~Nleeting adjourned at 8:49 p.m. l--" ~,,±,sr.+~~rse G~7G- l ~'~. ~ ~-~~ ~'~ ,~y ~ s 1 ~. Anne Bailey ~,+'~a ~'~ b ~j ; :* Executive Liaison ." a a~ ~w i[ ' w mac.,' ~ _ ..:r :7 ~ (City Seal) ~ ~ ` ~ a w -~. -- s '~TF ~. • i` 'y i Sandie Roach' Chair