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HomeMy WebLinkAboutRes2009-088Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-088 A RESOLUTION OF THE CITY COUNCIL OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HARMON CONSTRUCTION FOR CONSTRUCTION OF A NEW SAND SHED FOR AN AMOUNT NOT TO EXCEED $124,692, AND APPROPRIATING FUNDS WHEREAS, the public works sand shed sustained critical damage when the south wall was hit by the D-6 dozer while working within the structure causing the concrete wall to crumble; and WHEREAS, as a result of the damage the City's insurance company has agreed to pay $90,000 toward the cost of replacing the structure; and WHEREAS, failure to immediately begin reconstruction of the sand shed to beat the winter freeze, will result in the City being without an adequate storage facility until the spring, and the public works department investigated the possibility of renting space for sand storage from Metco and that option was not available; and WHEREAS, staff solicited quotes from contractors capable of immediately reconstructing the storage shed within the City's required timeline, and the lowest bid was from Harmon ..~.. Construction in the amount of $124,692, with said bid resulting in a structure which will be partially moveable at a future date, and the administration recommends award of a contract to Harmon Construction; and WHEREAS, Seward City Code 6.10.120(a)(2). Specialized products and professional services exempt provides for a waiver from the standard procurement provisions in the case where "an emergency makes the delay incident to competitive bidding unreasonable." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to enter into a contract with Harmon Construction in an amount not to exceed $124,692, in substantially the form as attached hereto. Section 2. The Seward City Council hereby waives the competitive procurement requires in accordance with the above recitals which are incorporated herein, and considers this procurement to be an emergency which makes the delay incident to competitive bidding unreasonable. Section 3. Funding in the amount of $124,692 is appropriated as follows: $90,000 from insurance proceeds account no. 101-0000-4630 and $34,692 from the General Fund reserves account no. 101-0000-3050, to the Capital Acquisition Fund account no. 103-1030-5910. CITY OF SEWARD, ALASKA RESOLUTION 2009-088 Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this day of 14`h day of September, 2009. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: Valdatta, Dunham, Bardarson, Smith, Keil, Corbridge NOES: None ABSENT : None ABSTAIN: None VACANT: One ATTEST: ~. Jean Lewis ? Ci"t~y Clerk y~,,~~~~.~a~~-~~~ ~ ~" ~ ~ ~ ~ ' ~ ~ (City Seal) ~ .'`t t: ~ ne F, ~ Ms ~ ~ 4 .y .~ ~f `~ a~iS'~ w ~ w, .~. ~ * ® ....,.r~,a..~ r ry~ ~• ~1~+~Ae ~'~~ .~ t x,,04 ~"',~® ~ ~ ~ ~ a~ *~~~6X1'~~~~ } ~` .os~~~ ~ ~ ~~~ ~~~ +~'C'ell~~lQ`&~ a~ Council Agenda Statement Meeting Date: September 14, 2009 To: Phillip Oates, City Manager C~ ~ ~~`~' ~'~~ From: W.C. Casey, Public Works Director ~.L° . Agenda Item• Sand Shed Replacement BACKGROUND & JUSTIFICATION: In December of 2008, the sand shed located in the Public Works yard on 6th Ave. partially collapsed while staff was filling it with sand. The south concrete wall was bumped bythe D-6 dozer blade, and the wall crumbled, causing the roof structure to partially collapse on the south side of the structure. The shed was built over 40 years ago. The concrete foundation has continued to deteriorate over the last 10 years, apparently the result of a poor concrete mix design. The timber roof structure collapse has rendered the roof unsalvageable. With the imminence of winter upon us, it would be in the City's best interest to apply the provisions of the Seward City Code, Chapter 6.10, Article 1 (6.10.120. Specialized products and professional services exempt. (a) (2) Where an emergency makes the delay incident to competitive bidding unreasonable, and authorize immediate replacement of this structure. Staff, over the course of settling the insurance claim, did obtain two bids to replace the structure. The bid from Harmon Construction in Seward was $31,000 less expensive than the bid from Ashwater- Burns, Inc. (AMLJIA obtained this bid on behalf of the City). The Harmon Construction bid includes demolition, engineering, construction and a roof and wall structure that can be moved at a later date (when the City Shop is relocated). Harmon Construction will begin the sand shed replacement project (contingent upon Council approval) on September 15, 2009. INTENT: Enter into an agreement with Harmon Construction, to demo and replace the failed sand shed structure for an amount not to exceed $124,692. CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The City of Seward insurance company (Alaska Municipal League Joint Insurance Association) has indicated that they will settle the insurance claim for the amount of $90,000. They had a property value of $156,204 on the failed structure. The intent is to utilize $90,000 in insurance settlement funds plus $34,692 in General Fund reserves to pay the cost of replacing this structure. Approved by Finance Department: RECOMMENDATION: Staff recommends that the Seward City Council authorizes the City Manager to enter into an agreement with Harmon Construction for the demolition and reconstruction of the failed sand shed at Public Works for an amount not to exceed $124,692.