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HomeMy WebLinkAbout10082009 Planning & Zoning PacketSeward Planning Commission Agenda Packet October 8, 2009 Regular Meeting City Council Chambers Beginning at 7:30 pm Seward Planning & Zoning Commission Regular Meeting cto er p. m. City Council ers Sandie Roach' Chair Term Expires 02110 Sue McClure 1. Call to Order Vice Chair Term Expires 02/10 2. Opening Ceremony Vacant Commissioner Term Expires 02112 Tena Morgan Commissioner Term Expires 02110 Steven Heinrich Commissioner Term Expires 02111 Christina Stauffer Commissioner Term Expires 02112 Cindy Ecklund Commissioner Teen Expires 02111 Phillip Oates City Manager Christy Terry Community Development Director Suzi Towsley Executive Liaison A. Pledge of Allegiance 3. Roll Call 4. Special Reports & Presentations A. City Administration Report B. Other Reports, Announcements & Presentations 5. Citizens' Comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item] 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Planning and Zoning Commission October 8, 2009 Pa,f,re 1 1 Regular Meeting Agenda 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing — 1. Resolution 2009-21 granting a variance from Seward City Code 15.10.220 Development Requirements to allow the annual temporary placement of a membrane structure within the 5 foot West setback, from October 15 through April 15 on Lot IA, Block 1, Marina Subdivision, 1301 Fourth Avenue, within the Harbor Commercial Zoning District (Postponed from 9-1-09 meeting per applicant's request)........................................................ Paue 1 B. New Business Items requiring a Public Hearing- None 8. Unfinished Business — None 9. New Business — A. September 1, 2009 Regular Meeting Minutes ............................................ Page 19 B. Set Work Session Topic for October 20, 2009........................................... Page 25 10. Informational Items and Reports (No action required) - A. Special Meeting Notice for October 20, 2009............................................ Page 26 B. NFIP/CRS Update for August 2009.......................................................... Page 27 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning and Zoning Commission October 8, 2009 Page 2 2 Regular Meeting Agenda Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2009-21 RESOLUTION 2009-21 OF THE SEWARD PLANNING AND ZONING COMMISSION, GRANTING A VARIANCE FROM SEWARD CITY CODE 15.10.220 DEVELOPMENT REQUIREMENTS TO ALLOW THE ANNUAL TEMPORARY PLACEMENT OF A MEMBRANE STRUCTURE WITHIN THE 5 FOOT WEST SETBACK, FROM OCTOBER 15 THROUGH APRIL 15 ON LOT 1A, BLOCK 1, MARINA SUBDIVISION, 1301 FOURTH AVENUE, WITHIN THE HARBOR COMMERCIAL ZONING DISTRICT (Postponed from the September 1, 2009 Planning and Zoning Regular Meeting) WHEREAS, Mark Clemens, owner of Bay Traders, Inc. has applied to the Seward Planning and Zoning Commission for a zoning variance from Seward City Code (SCC)§ 15.10.220 DEVELOPMENT REQUIREMENTS, to allow the annual 6 month placement of a membrane structure within the 5 foot West side setback on Lot 1A, Block 1, Marina Subdivision; and WHEREAS, the applicant is requesting the variance to allow the annual placement of a membrane structure within the 5 foot West side setback to allow winter storage and maintenance of his charter vessels; and WHEREAS, the applicant has stated the enclosed area would only be use for the private parking/storage and maintenance of the Bay Traders vessels, no renting or leasing of the space would occur; and WHEREAS, as required by Seward City Code § 15.01.040, Public Hearings, property owners and lease holders within 300 feet of the requested variance parcel were notified of the proposed action, and the property was posted with public notice signage. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. According to SCC§ 15.10.325.1), the Commission shall establish a finding that all of the following conditions have been found to exist prior to issuing a variance permit: 1. The proposed action must be consistent with all of the general conditions required for a conditional use permit. The project is consistent with all of the conditional use permit requirements as follows: A. The use is consistent with the purpose of this chapter and the purposes of the zoning district. Finding: This condition has been met. The purpose of the Zoning Code is to promote public health, safety and general welfare by providing for planning and land use regulations within the city. The property is zoned Harbor Commercial. According to 3 Seward Planning and Zoning Commission Resolution 2009-21 Page 2 of 4 the Zoning Code, Land Uses Allowed Table, Boat, repair & maintenance, and Boat, storage commercial are allowed as outright uses within the Harbor Commercial District. Parking is allowed within the setback. B. The value of adjoining property will not be significantly impaired. Finding: There is no indication that the proposed use of the 5 foot West setback would significantly impair the value of adjoining property. The requested use period of the setback would run, from October 15 t through April 15 and would make minimal impact during these winter months. No portion of the membrane structure will remain in place during the summer tourist season, April 16`h through October 14''. The property abutting the West side setback is used as the Breeze Inn parking lot. During the winter months the south end of this parking lot receives minimal use. C. The proposed use is in harmony with the Seward Comprehensive Plan. Finding: This condition has been met. The existing use of the property as a commercial business is supported within the Comprehensive Plan and the Small Boat Harbor Plan. The use of the 5-foot west side setback for parking/storage and maintenance of the vessels owned by Bay Traders would support this business. D. Public Services and facilities are adequate to serve the proposed site. Finding: This condition has been met. Adequate water, sewer, and power are available to the property, as well as adequate police, fire and solid waste disposal services. However the enjoyment of this variance would not require any change or increase to the use of public water, sewer or power utilities. The public works director has stated there are no issues for the water, sewer or public streets department. The electric department has stated the minimal distance requirements from existing utility poles in the area and those distances can be met. E. The proposed use will not be harmful to the public safety, health or welfare. Finding: There is no indication that the proposed use of the 5 foot West setback will be harmful to the public safety, health or welfare. Fire Chief Dave Squires has submitted comments and worked with the applicant to assure life safety issues will be met. The annual temporary use of the 5 foot setback will allow adequate space between the existing structure and the proposed membrane structure. The applicant is required to obtain a membrane structure permit and inspection each year before placement of the structure. F. Any and all specific conditions deemed necessary by the commission to fulfill the above -mentioned conditions shall be met by the applicant These may include but are not limited to measures relative to access, screening, site development, building design, operation of the use and other similar aspects to the proposed use. 0 Seward Planning and Zoning Commission Resolution 2009-21 Page 3 of 4 1. This variance shall allow the annual 6 month placement of a membrane structure within the 5 foot west side setback on Lot 1A, Block 1, Marina Subdivision between October 15th and April 15th only. The complete structure shall be removed between April 16t' and October 14t'. 2. The applicant shall obtain a membrane structure permit each year before placement of the membrane structure on the property. 3. The area between the west exits of the main structure and the membrane structure must remain clear of all storage and snow all the way to the end of the building, allowing for safe and adequate emergency exit at all times. 4. No storage of any type shall be allowed under the stairway from the fire department connection (FDC) to the south end of the building. 5. No storage is allowed within the membrane structure other than what is being used for the boat maintenance. 6. The applicant shall maintain the membrane structure in good condition and complete repairs promptly. 7. The applicant shall obtain all necessary Federal, State and local permits required for the vessel maintenance work. 2. Special conditions and circumstances exist which are peculiar to the land or structures involved and which are not applicable to other lands and structures in the same district. Finding: This condition has been partially met. The open area on the West side of the existing structure allows plenty of area for parking of the applicants vessels however the inclement weather conditions of Seward's winter months have proven that maintenance cannot be accomplished without some protection from the elements. The applicant is requesting the use of the 5 foot west setback to provide enough area to cover the vessels so that maintenance can occur during the inclement weather of our winter months. 3. The special conditions and circumstances were not caused by actions of the applicant. Finding: This condition has been met. The special conditions and circumstances of inclement weather are naturally occurring condition and not created by the applicant. 4. Financial hardship or inconvenience shall not be a reason for granting a variance. Finding: This condition has been met. The inclement weather is a naturally occurring condition. No financial gain or loss has been considered in this review. 5. Other nonconforming land uses or structures within the district shall not be considered as grounds for granting a variance. Finding: This condition has been met. No nonconforming structures or uses were considered in this review. 6. The requested variance is the minimum variance necessary to permit the reasonable use of the property. '1 Seward Planning and Zoning Commission Resolution 2009-21 Page 4 of 4 Finding: This condition has been met. The applicant is requesting a variance to use the 5 foot west setback only during the winter months from October 15'hthrough April 15th. No portion of the membrane structure will remain after each use. 7. The requested variance will not permit a land use in a district where the use is prohibiter. Finding: This condition has been met. The property is zoned Harbor Commercial. The use ofthe property for boat storage and repair is allowed as an outright use in the Harbor Commercial District. Areas of the Harbor Commercial District have varying set -back requirement based on where in the Small Boat Harbor the parcel is located. Section 2. The Planning and Zoning Commission finds that the request meets the review criteria required for granting a variance, and hereby approves the request for a variance from Seward City Code (SCC)§ 15.10.220 DEVELOPMENT REQUIREMENTS, to allow the annual 6 month placement of a membrane structure within the 5 foot west side setback on Lot IA, Block 1, Marina Subdivision subject to the conditions required in Section 1, Subsection F. Section 3. This resolution shall take effect 10 days following its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 8th day of October 2009. AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Jean Lewis, CMC City Clerk THE CITY OF SEWARD, ALASKA Sandie Roach% Chair (City Seal) Co P&Z Agenda Statement Meeting Date: October 8, 2009 Through: Christy Terry, Community Development Director From: Donna Glenz, Associate Planner O� ttjjT Agenda Item: (Postponed from September 1, 2009 Meeting) Resolution 2009-21 granting a variance from Seward City Code 15.10.220 Development Requirements to allow the annual temporary placement of a membrane structure within the 5 foot West setback, from October 15 through April 15 on Lot 1A, Block 1, Marina Subdivision, 1301 Fourth Avenue, within the Harbor Commercial Zoning District A motion to approve Resolution 2009-21 was presented by Commissioner McClure and seconded by Commissioner Heinrich at the September 1, 2009 Planning and Zoning Meeting. The applicant was out of town and unable to attend the meeting, he had submitted a request asking the Commission postpone the decision on the variance request if the Commission had questions the staff was unable to answer. The Commission did have several questions and voted to postpone Resolution 2009-21 time certain to October 8, 2009. The Commission had the following questions: Color of the membrane structure. The applicant has stated the color of the structure is green. Commissioner Ecklund requested the Fire Chief or his assistant be available for questions at the October 8, 2009 meeting: The Commission had questions on adding a sunset clause to the variance: The Fire Chief or his assistant will be available for questions Staff has reviewed this question with the attorney and been advised of the following: If the Commission desires to place a sunset or time limit on the variance it is recommend to add a condition limiting the membrane variance to the term of the existing lease, rather than a sunset clause or review after five years. If the Commission wishes to time limit the variance, staff recommends the following amendment: Amend Resolution 2009-21 by adding a new Section 2 which reads: The commission finds the need for this variance is directly related to the applicant's business operations on land leased by the City, and therefore this variance will terminate upon termination of the existing lease with the City, or any extensions thereof. and renumber following sections as appropriate. 7 Planning and Zoning Agenda Statement Resolution 2009-21 Page 2 of 4 Resolution 2009-21 is currently on the floor for discussion and completion. BACKGROUND & JUSTIFICATION: Applicant Mark Clemens, dba Bay Traders, Inc. has applied for a zoning variance from Seward City Code (SCC)§ 15.10.220 DEVELOPMENT REQUIREMENTS, to allow the annual 6 month placement of a membrane structure within the 5 foot West side setback on Lot IA, Block 1, Marina Subdivision. The applicant has requested this variance to place the membrane structure within the 5-foot West side set back to allow winter storage/parking and maintenance of Bay Traders commercial vessels. The applicant has parked/stored the vessels in this location for many years. He has found that the inclement weather conditions of Seward's winter months have proven that maintenance cannot be accomplished without some protection from the elements. Over the past several years he has attempted several different types of coverage however in order to meet life safety concerns he must push the membrane structure away from the main building on the parcel to allow adequate emergency access. When he pushes the membrane structure to the West further away from the main building the structure then is within the West setback, hence the request for the variance to allow the use of the setback during the winter months. SURROUNDING LAND USE AND ZONING: The large parcel to the West and North is owned by the City and contains the Breeze Inn Motel and Restaurant. The south portion of that adjoining parcel is used as parking lot. The parcels to the East across Fourth Avenue are owned by the City and contain the Harbor Master building and other leased sites. The parcel to the South across South Harbor Street is owned by the City and leased by the Marina Restaurant. There is no indication the requested winter use of the 5-foot West setback will negatively impact the value of any of adjoining properties. Floodplain status: According to the FEMA Flood Insurance Rate Map, this property is not located in a flood hazard area. Utilities: Adequate water, sewer, and power are available to the property, as well as adequate police, fire and solid waste disposal services. However the enjoyment of this variance would not require any change or increase to the use of public water, sewer or power utilities. The public works director has stated there are no issues for the water, sewer or public streets department. The electric department has stated the minimal distance requirements from existing utility poles in the area and these distances shall be met. Fire Chief Dave Squires has submitted comments and worked with the applicant to assure life safety issues will be met. The annual temporary use of the 5 foot setback will allow adequate space between the existing structure and the proposed membrane structure. The applicant is required to obtain a membrane structure permit and inspection each year before placement of the structure. Planning and Zoning Agenda Statement Resolution 2009-21 Page 3 of 4 Parking: The Seward City Code does not require off street parking within the Harbor Commercial District. Consistency Checklist: Yes No NA Comprehensive Plan (2020) X _ 3.2.1 Promote residential and commercial development within the City of Seward in accordance with community values. (page 19) Promote expansion and development of local entrepreneurial businesses. (page 16) Strategic Plan (1999) X This plan recommends adjusting local development regulations where appropriate to encourage development that is consistent with the economic base vision (pg 5). Small Boat Harbor Management Plan (1993) X This plan encourages the support of tourist/marine related businesses. Property owners within three hundred (300) feet of Lot 1A, Block 1, Marina Subdivision were notified of this proposed variance. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code § 15.01.040 were complied with. At the time of publication of this report, staff has received no public comments. If any comments are received after this publication, they will be presented as a lay down to the Commission and the public at the September 1, 2009 meeting. RECOMMENDED CONDITIONS: 1. This variance shall allow the annual 6 month placement of a membrane structure within the 5 foot west side setback on Lot lA, Block 1, Marina Subdivision between October 15'h an d April 15th only. The complete structure shall be removed between April 16th and October 14 . 2. The applicant shall obtain a membrane structure permit each year before placement of the membrane structure on the property. 3. The area between the west exits of the main structure and the membrane structure must remain clear of all storage and snow all the way to the end of the building, allowing for safe and adequate emergency exit at all times. 4. No storage of any type shall be allowed under the stairway from the fire department connection (FDC) to the south end of the building. 5. No storage is allowed within the membrane structure other than what is being used for the boat maintenance. 6. The applicant shall maintain the membrane structure in good condition and complete repairs promptly. 7. The applicant shall obtain all necessary Federal, State and local permits required for the vessel maintenance work. 9 Planning and Zoning Agenda Statement Resolution 2009-21 Page 4 of 4 RECOMMENDATION: The Community Development Department staff recommends approval of Resolution 2009-21 granting a variance from Seward -City Code 15.10.220 Development Requirements to allow the annual temporary placement of a membrane structure within the 5 foot West setback, from October 15 through April 15 on Lot IA, Block 1, Marina Subdivision, 1301 Fourth Avenue, within the Harbor Commercial Zoning District subject to the conditions listed above and included within Resolution 2009-21. 10 A Ct� of MG20 P1-ANNtNG G,� C.—.. CITY OF SEWARD COMMUNITY DEVELOPMENT OFFICE P.O. Box 167 0 Seward; Alaska 99664 (907) 224-4048 APPLICATION FOR ZONING VARIANCE This completed application. is to be submitted to the Community Development Department no later than three (3) weeks in advance of'the next regularly scheduled=Planning & Zoning Commission meeting held the first Tuesday of each month. The application must be accompanied by the applicable fees established by city resolution; and if property is already developed, an as -built survey prepared by a surveyor registered in the State of Alaska; or scaledsite plan of undeveloped land which shows: a) property dimensions; b) location and dimensions of existing and planned buildings; c) parking configuration; d) driveways/access; e) natural features; f) variance requested; and g) other pertinent information. Applicant: Address: 130 Property Owner (if other than applicant): Address: n<Z_ Z/ nL OI tern �.,•�.�. Property Address: Lod-t Block _ Subdivision mo/plrL A. Variance Request for: joPl' B. The.existing situation is: C. Granting this variance would permit: 7-4 Telephone No.: Telephone No.: Lot Size: (acres/SF) Tax Parcel No:.... _/ 'yr�, %5;` ulam D. What structures are located on the property? E What is the existing use of the property?. D&P �•h F. What istheproposed use of the property? t G. What is your development time schedule o G 4„/^ y Variance:Application 3/00 ©� Pr 1 % P e.1 of 3 rn"t 11 h 'he Planning & Zoning Commission may only grant a variance if the Commission. finds all of the DIlowing conditions are met. Each condition must have a response in as much detail as it takes to neet the condition. Please use additional paper If there is not enough room here for your response. :ailure to document your case reduces the likelihood of your variance being granted. 'he applicant hereby alleges that: 1. The proposed action is consistent with all of the general conditions required for a conditional use )ermit as follows: a. The use is consistent with the purpose of a Zoning Code and the purposes of the zoning district. Za✓1� � --- f' P' ' b. The 7,01--ti.-�7 tue of he adjoining property w/�ill/l not ?/ AAA" /.vo / J 44 ill Impaired: -Plan: c. a proposed use is in harmony with the Seward Comprehensive - -I adequate to serve the proposed use: facilities are ade �l d. Public services and q e. The proposed use will not be harmful to the public safety, health or welfare: P_14V/ ov.( 2. V onditions and circumstances exist which are peculiar to the land or structures involved and whof applicable to other lands Z structures in the sa710 district. These special conditions ar DYll av! F e 3. The special conditions and circum an es eve not -been caused by actions of the applicant in that: 4. Financial hardship or inconvenience shall not be a reason for gr n 'ng a variance in that: 5. Other nonconforming land use or structures it in he district shall not be considered grounds for granting a variance in that: -4 •s 6. The variance granted is the M10mum variance that will make possible a reasonable use of the land, building o cture In that: 'tee ff Pale 2 of 3 Variance Application 3100 12 7. Granting the variance will not permit a use that is not otherwise permitted in`_the: ad stdct in which the :property`lies-in that: I hereby certify that all statements and other information submitted are true and accurate to the best ' of my knowled , and that 1, as applicant, have the followinglegal interest in the property: of record; g P P nY� _Owner Lessee; Contract Purchaser;_ duly authorized to act for a person who has the following legal interest: . and that the owner of record is knowledgeable of this application if I am not the owner. I understand that the variance fee is non-refundable to over the cost associated with processi g this a lication and that it does not assure aA of t variance. Applicant's Signature: Property Owner's Signature Enc: Fee: $250 (e) paid Site Ian L p (ocation Map (0_1� As built survey valiallq -' Application 3/00 Page 3 of 3 13 TIT) r ` r;' rDr R ,� dba Bay Traders True Value dba The Fish House P.O. Box 1209 Seward, Alaska 99664 August 7th, 2009 City of Seward Planning & Zoning Community Development Fire Department (907) 224-8286 Fax (907) 224-7108 RE; Application for a Permanent Variance for Temporary Membrane Structure located at 1303 4ht Ave (behind The Fish House) . In 2006 I was granted a 1-time permit from the City of Seward to allow the use of a Temporary structure behind The Fish House. The Fire Code and Egress requirements presented by The Fire Dept. were all met at that time. In order to erect the structure again certain City codes need to be adhered to or a Variance issued. The main problem with putting this temporary structure here is the 5' setback requirement (city code-SCC 15.10.140 and SSC 15.10.220), as shown in Christy Terry's March 2009 letter. If I was able to be granted a Permanent Variance (not a re -zone) than I could preform our off-season boat work inside this structure. We all are aware of the inclement weather during the winter months and the short operating season of the summer. The Membrane structure allows my vessels to be ready to operate early in the season and also employee 2-additional people in the winter. Locating behind The Fish House is both extremely convenient (electrical connections, supplies, and is also partially protected from our high winds of the winter). The size of the Temporary Membrane Structure will be 21'x 90' in length(see layout). This Temporary Structure will NOT be used to rent out or preform for -hire jobs, it is strictly to be used for our Co's boats. The r quirements of egress and fire code will again be met as they are presented. Clemens Bay Traders Inc/The Fish House Fish House Charters LLC 907-224-7807 14 I in I r r. 70.4' 4.9 sewer a i I clean - tight I c out I pole v v wnte.r valve! o CD o I I U I i I T� N 7 4-• j Y i O O rY d� Ui v: cam' I G '- a: o a' v� I b('} , Q I `, E. i B1"Ti_Lil l T I FAST J I 14.0' Fence i I _ O lrght _ pole.�— `""LOT 1 A t,, o 61 � I � I I I C I 0 i I 4 I C I o 1 ('CITY OF SEWARD v -� AUG 24 M U ru I4.9 PLANNING OFFICE © o J 1 Z L . n 90100 0:G C R = 4store oe ding do(--' < T = 40.0" drain 06 t recessed in Bldg 6� -t- 6- 43.4" Lr) M �� l VEST 74.0' dront 4,10 rtL f `° SOUTH HARBOR 15 r. �: r) dba Bay Traders True Value dba The Fish House P.O. Box 1209 Seward, Alaska 99664 08/22/09 City of Seward Planning and Zoning Commission RE: Permanent Variance for Temporary Membrane Structure (907) 224-8286 Fax (907) 224-7108 Thank you for taking the time to review my application, unfortunately I have a scheduled family moose hunt from August 2911, thru September 611, and will be unable to attend the current September 1st meeting. If there are any unanswered questions regarding my application I respectfully ask that you vote to Postpone your decision until I may address and alleviate your concerns at a future meeting. larkmens Bay Traders Inc 907-224-7807 907-362-3866 cell i[* L. j( ..... . . . ....... l ( 0 ILL Lot 1A, Block 1 Marina Subd. 1301 Fourth Avenue __ \ . . . ......... a) ...... a) > South Harbor Street I � � i .......... . .... ............. Zoning Variance Request Resolution 2009-21 Bay Traders N Drawn By: D.Glenz Mapping Assistance P & Z Public Hearing 0 65 130 Feet by Alaska Map Co. Date: September 1, 2009 iN City of Seward, Alaska Planning Commission Minutes September 1, 2009 Volume 6, Page Call to Order The September 1, 2009 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:30 p.m. by Chair Roach'. Opening Ceremony Commissioner Ecklund led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Sue McClure Christina Stauffer Steven Heinrich Cindy Ecklund Tena Morgan comprising a quorum of the Commission; and Christy Terry, Community Development Director Donna Glenz, Associate Planner City Administration Report Community Development Director Christy Terry updated the Commission of the following business items: • Terry informed the Commission she planned to forward a link to them to access FEMA maps through either the FEMA website or Kenai Peninsula Borough website. • Terry noted she would contact the City Attorney about the Huns vs. Alaska case and update Commission with any information. • Bill Thomas, founder of the Green House Model of Senior Care had been in Seward and reviewed the new Mountain Heaven Facility. The Grand Opening was to take place on September 19`h from 1-3, with planned community ceremonies. • The City Manager was to speak at the World Trade Center on September 2nd representing Seward's interests and projects. • The library museum co -location project was moving forward and Request for Proposals (RFP) were to be issued soon. Commissioners were also informed that $200,000 was to be transferred to the City from the "Friends of the Library' volunteer community group. A bond initiative had been added to the October 6th ballot for completion of this project. • The next regular Planning and Zoning meeting was scheduled for Thursday October 81h due to the election on October 6`''. Candidate's night was schedule for September 22nd. City Council budget work sessions were to start September 14th. The enterprise fund rate review work sessions were to start September 15th in the Council Chambers and the 19 City of Seward, Alaska Planning Commission Minutes September 1, 2009 Volume 6, Page Planning and Zoning Commission work session was scheduled in the upstairs conference room that same evening. • The owner of the Orlander building, next to Cover to Cover Books and the Ale house, had been sent a letter from Community Development indicating that compliance would not be pursued at this time, but offering up to $500 in reimbursement if receipts were furnished for repairs to the building. This offer was to benefit not only the building owner but the entire downtown area. • Terry noted she had scheduled two training opportunities for the Commission; Introduction to the Planning Commission parts 1 and 2. This training was scheduled for December 9, 2009 from 11-12:30 or 3-4:30. More information on the subject and the times would be presented. In response to question from Ecklund, Terry said the Requests for Proposal for the Library /Museum were open RFP, posted per City Code, run in the local paper and in the Anchorage Daily News. In response to question from Ecklund, Terry stated there had been three submissions to the request, all from Anchorage firms; two with more national components and the third was solely an Anchorage firm. A Notice of Intent to Award was to be ready by the end of the week. In response to question from Ecklund, Terry clarified there was a rubric for judging the proposals, approved by City Council. Other Reports, Announcements & Presentations — None Citizens' Comments on any subject except those items scheduled for Public Hearing- None Approval of Agenda and Consent Agenda — Motion (McClure/Stauffer) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The following items were approved on the Consent Agenda: August 4, 2009 Regular Meeting Minutes Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing — Resolution 2009-21 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, granting a variance from Seward City Code 15.10.220 Development Requirements to allow the annual temporary placement of a membrane structure within the 5 foot Nest setback, from October 15 through 20 City of Seward, Alaska Planning Commission Minutes September 1, 2009 Volume 6, Page April 15 on Lot 1A, Block 1, Marina Subdivision, 1301 Fourth Avenue, within the Harbor Commercial Zoning District Terry reviewed Resolution 2009-21, she explained the applicant was out of town and had requested the Commission postpone their decision if there were questions staff was unable to answer. She reviewed the location and the requested variance noting the conditions listed in the resolution. She informed the Commission the use of the setback was for an annual six (6) month period from October 15th through April 151''. The membrane structure was required to be permitted through the Fire Department annually, and the complete structure removed from the property during the summer months. Adequate safety and fire access and egress were to be maintained and reviewed annually by the Fire Department. No storage of any type shall be allowed under the stair way, no storage allowed within the membrane structure other than what was being used for vessel repair and/or maintenance. The applicant shall maintain all necessary state and federal permits to allow for vessel repair. In response to Stauffer, Terry explained the resolution had no end date noting the annual variance use of the setback was allowed indefinitely. In response to McClure, Terry explained the membrane structure that the applicant had placed in the past was not a manufactured structure and the applicant wanted something more eye pleasing. The applicant was required to comply with annual membrane structure permit review. In response to Ecklund, Terry stated that she did not know the space allowances between the building and the structure and the stairs and the structure. It had been reviewed by Fire Chief Squires. The placement of the proposed membrane structure was to allow adequate fire access according to planner Glenz. In response to Ecklund, Glenz stated the fire exit requirement to the north was per the Fire Department and met current fire code. In response to Chair Roach', Glenz stated that laddering for a building was set by height of a building and was one of the reasons this membrane structure was being pushed west into the setback which was to allow for adequate laddering on the main structure. In response to Chair Roach', Terry stated she was unaware of the type of maintenance planned within the structure. She noted maintenance would not be regulated by the City and she suggested saving questions on types of maintenance for the applicant if the Commission chose to postpone until the next meeting. In response to Ecklund, Terry stated there was a noise ordinance that covered the entire City, and would apply to the applicant in this variance as well. In response to Heinrich, Glenz stated the Breeze Inn, the neighboring property had not called, inquired or complained regarding the variance application. 21 City of Seward, Alaska Planning Commission Minutes September 1, 2009 Volume 6, Page In response to Morgan, Terry stated the proposed membrane structure color was unknown and at this time not limited by the variance resolution. The applicant had presented a beige example. In response to Ecklund, Terry stated the sign code would apply to the side of the membrane structure. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (McClure/Heinrich) Approve Resolution 2009-21 McClure expressed that Mr. Clemons business was an asset to the community and the planned membrane structure looked more appealing than what had been used in the past and therefore she was in favor of the resolution. Heinrich stated because the variance had no end date that perhaps adding a sunset clause was the best idea. In response to Heinrich, Terry suggested postponing the resolution in order to talk to the applicant and have the attorney review the possibilities of adding a sunset clause to the variance. Morgan suggested the variance be reviewed at least every 5 years. Ecklund questioned if a sunset clause could be included in a variance and asked if the variance would transfer with the property to subsequent owners. In response to Ecklund, Terry stated the variance was a recorded document attached to the property. Stauffer supported the Commission having the ability to review the variance. Terry stated she did not believe the Commission could come back later and make stipulations to an original variance. She noted the applicant had requested the Commission postpone the resolution if there were unanswered questions. Heinrich stated the Fire Department and Building Department were to review the membrane structure permit every year, and felt the review would enforce the City Code. Ecklund requested if resolution was postponed the Fire Chief be present at next meeting to address her access concerns. 22 City of Seward, Alaska Planning Commission Minutes September 1, 2009 Volume 6, Page Morgan stated her concerns with the variance were adding a time limit and the color of the membrane structure. Chair Roach' listed the Commissioner's concerns as color of membrane structure, a time limit or sunset to the variance and access to the building if the fire connection is under the steps. Morgan requested the staff write possible amendments for the next meeting. Ecklund suggested the Commissioner's prepare amendments as necessary after postponed resolution had been reviewed with the applicant, questions asked and answered. Motion (Stauffer/McClure) Postpone Resolution 2009-21 time certain to October 8 2009 meeting Ecklund expressed concern that the applicant intended to erect the membrane structure October 15th and questioned whether another meeting could take place sooner than October 81n Terry noted the applicant had asked for a postponement in the event of questions and also stated that public notice requirements were required. Terry explained that should Fire Chief Squires be unable to attend the October 81h meeting another representative of the Fire Department would be present. Motion Passed Unanimous Unfinished Business- None New Business Set Work Session Topic for September 18, 2009 Terry stated that administration was requesting the Commission set "Updates to Title 15 Seward City Code" as the work session topic for September 18, 2009. She stated there was to be special notice for the completion of the Floodplain Section and start of the Sign Code Section. Commissioners unanimously concurred. Commissioner Ecklund requested that Bob Hicks be asked to include specific information as to what other communities had done with regards to grandfathering (nonconforming) clauses. Terry responded to Chair Roach' that she would work with the executive liaison to invite the Historic Preservation Commission to the work session when their section was scheduled for review and update. Informational Items and Reports (No action required) — 23 City of Seward, Alaska Planning Commission Minutes September 1, 2009 Volume 6, Page Alaska Journal of Commerce article — Seward Ships Drydock is Big Business Preserve America Community: Seward Alaska Recognition Commission Comments — Stauffer commented the flood board would be having a special work session before the September 21' meeting from 7-8 for all individuals who live in Questa Wood, Meridian Park Bear Lake and other flood prone areas. Heinrich extended his apologies for missing the last meeting. McClure complimented the Historical Society for their well attended Founders Day celebration. Morgan thanked Glenz and Terry for their hard work. Ecklund thanked the staff and clarified that Mr. Clemons should know that the commission had not intend to delay his project and was only concerned about the safety of the area. Also absentee voting would be starting soon so she encouraged all to vote. Roach' thanked Glenz for filling in as the clerk and expressed that staff should make sure the applicant know that the Commission just had a few concerns to be addressed. She encouraged Commissioners to do a visual cursory review of other community sign codes for the work session. Citizens' Comments —.None Commissions and Administration Response to Citizens' Comments —None Terry also encouraged Commissioners to list specific questions about signs that they may have and bring them to the next work session. Adjournment Meeting adjourned at 8:33 p.m. Suzi Towsley Executive Liaison (City Seal) Sandie Roach' Chair 24 P&Z Agenda Statement Meeting Date: October 8, 2009 To: Planning and Zoning Commission Through: Community Development Director Christy From: Executive Liaison Suzi Towsle Agenda Item: Work Session topic for October 20, 2009 BACKGROUND & JUSTIFICATION: The Planning and Zoning Commission began their current examination of the Title 15 Code Revisions at their June 16, 2009 work session. Multiple work sessions have addressed various chapters of the title including: Land Use Planning, Seward Zoning Code, Floodplain Management and Signs. Portions of the Title remain for update and review. The Commission still needs to hold joint work session with the Historic Preservation Commission, PACAB and Council to review the updates and obtain guidance. Once the Commission's final `draft' of the Title is completed, public workshops will be held to discuss the updates and solicit feedback from the Community prior to Council public hearing and adoption. At tonight's meeting the Commission should formalize their direction to administration by making and approving a motion clarifying their wishes with respect to the October 20, 2009 Work Session topic, date and time. If the PZ Commission wishes, the Historic Preservation Commission is willing to hold a joint work session with the Commission to discuss their portion of the title on October 20, 2009. A Public Hearing is set for October 20, 2009 to begin at 7:30 pm, and because of this, the Commission should: • Set the work session from 6:30-7:25 to continue following public hearing; or, • Hold a work session from 6:30-7:25 with no continuation; or, • Set the work session for another date. RECOMMENDATION It is the recommendation of administration that the commission set the work session topic for October 20, 2009 as `Chapter 15.15 Historic Preservation.' Additional chapters and sections could be discussed following the public hearing if the Commission wishes. In addition Commissioners should discuss work session times and set with a motion. 25 MEMORANDUM City of Seward Community Development Date: October 8, 2009 To: Seward Planning and Zoning Commission From: Donna Glenz, Associate Planner P� Subject: October 20, 2009 Special Scheduled Planning and Zoning Meeting at 7:30 pm Staff currently plans to bring before the Commission, at the scheduled October 20, 2009 Special Meeting, the following Public Hearing: RESOLUTION 2009-22 OF THE SEWARD PLANNING AND ZONING COMMISSION, GRANTING A VARIANCE FROM SEWARD CITY CODE 15.10.220 DEVELOPMENT REQUIREMENTS TO ALASKA LOGISTICS, LLC, PERMITTING AN EXCEPTION TO THE ZONING CODE MAXIMUM BUILDING HEIGHT TO ALLOW A 46 FOOT STRUCTURE ON LOT 2, BLOCK 3, FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL CENTER, 3305 JELLISON AVENUE, WITHIN THE INDUSTRIAL ZONING DISTRICT The scheduled Special Meeting will begin at 7:30 pm in the Upstairs Conference Room, at City Hall. 26 What Best Practices can you Share? Communities that are successful in the Community Rating System tend to engage in numerous "best practices" that maximize their resources of staff and funds —whatever they may be —and keep their floodplain managements programs moving and improving. To help all CRS communities, and other communities that are considering joining, the CRS is compiling a "compendium of best local practices" for managing local CRS activities. The compendium will consist of new practices and lessons learned. The idea is to collect these nuggets of information continuously, so that the compendium can be updated when it becomes necessary. Your own Best Practices are needed to make the compendium useful and realistic. Each issue of the NFIP/CRS Update newsletter in the next year will feature one of the Best Practices, and ask you to contribute your anecdotes, case studies, lessons learned, photos, or other information about that practice that can help other communities. Please send examples from your community to NFIPCRS(aiso.com. Assistance will be available in writing up a description of your Best Practice. The first Best Local Practice is "Have the right attitude." Below is a tentative description of that Best Practice, with an example from Lincoln, Nebraska, but more examples are needed for the compendium. Send your ideas to NFIPCRS@iso.org. Best Practice #1—Have the Right Attitude One factor that separates communities that are effective in the CRS from those that are struggling is the attitude of the local residents, community staff, and elected officials toward floodplain management. Communities that are concerned about preventing and reducing future flood losses usually devote more resources to CRS-credited activities, and they also see better results. On the other hand, communities that are in the CRS just to obtain the insurance savings or because the previous local administration had joined the program, often struggle to do everything they committed to do when they applied. Attitude is a hard thing to change. It is usually beyond the reach of the staff and instead reflects the priorities of the elected leadership. History has shown that, unfortunately, people's attitudes change —continued on next page Local Representation on CRS Task Force .... 3 Link to StormSmart ..................................... 5 Credit for High Water Mark Sign .................... 4 Training Opportunities ................................. 7 27 Do you have Best Practices to Share? —continued from front page most quickly and most permanently when their community endures a serious flood —then the reasons for the floodplain management activities become painfully evident to everybody. A less destructive way to change attitudes in your community is to introduce the No Adverse Impact flood -plain management concept. With the NAI approach you can show that there are very good reasons to go above and beyond the minimum requirements of the NFIP; thus, the CRS credit is just a little gravy to recognize effective local programs. The NAI concept and other reasons for taking floodplain management seriously can be presented as part of a good floodplain management planning process. Accordingly, a well conceived and supported floodplain management plan (pursuant to Section 510 in the CRS Coordinator's Manual) can change attitudes. How Lincoln, Nebraska, used Education to Change Attitudes In 2001, the Mayor of Lincoln, Nebraska, appointed a Floodplain Task Force to "formulate CITY OF LINCOLN recommendations regarding the development of permanent floodplain standards that address the natural functions of floodplains and reduction of future flooding hazards.' The 16 / members of the Task Force represented a broad cross-section of interests from throughout t the community. Over the course of two years, the members of the Task Force worked to educate themselves — on behalf of the interests they represented —about the many aspects of Lincoln's flooding, its MANAGEMENT interaction with growth and development, and the various management approaches that could help protect the area's floodplain resources and minimize future damage and disruption. Meetings featured a variety of guest speakers with different areas of technical expertise. The Task Force often worked in two or three small groups at its meetings to maximize participation, allow full exploration of different aspects of floodplain management, and balance discussions. A polling process allowed each member to agree, disagree, or offer specific word changes to draft recommendations. The conversations regarding specific statements proved very useful in working toward consensus or in clarifying positions outside the consensus. Professional facilitators helped guide the educational effort. The end result was an ordinance for Lincoln's New Growth Areas that follows the Association of State Floodplain Managers' No Adverse Impact approach and includes several regulatory standards higher than the NFIP criteria. Some of its standards are a no-net-rise/compensatory storage requirement, stream buffer rules, and incentives for cluster developments. Did the Lincoln education -and -participation approach change attitudes about preventing flood damage? In the five years since the ordinance was passed, no challenges have been made to its provisions. In fact, certain provisions of the ordinance, in particular the requirements to use best available data, have been extended to apply to existing urban areas as well as to the developing ones. The Task Force's report is at http://www.lincoln.ne.gov/city/pworks/watrshed/mfptf/reports/final. Statement of Purpose The NFIP/CRS Update is a publication of the National Flood Insurance Program's Community Rating System. Its purpose is to provide local officials and others interested in the CRS with news they can use. The NFIP/CRS Update is produced in alternate months. It is distributed free to local officials, state officials, consultants, and others who want to be on the mailing list. Communities are encouraged to copy and/or circulate the NFIP/CRS Update and to reprint its articles in their own local, state, or regional newsletters. No special permission is needed. To become a subscriber or to suggest a topic that you would like addressed, contact NFIP/CRS Update, P.O. Box 501016, Indianapolis, IN 46250-1016 (317) 848-2898 Fax: (317) 848-3578 NFIPCRS@iso.com " - august 20099 28 Your Local Representatives on the CRS Task Force The Community Rating System Task Force is the focal point for all discussions about the CRS. It is made up of 18 experts from several disciplines related to the CRS, including representatives from FEMA, professional associations, the insurance industry, and others. An important contribution to the Task Force is made by the three members who represent the CRS communities. Those representatives come from different parts of the country and from different types of communities, but they share a commitment to shaping and improving the CRS and to responsible management of floodprone areas. Shannon Watson is the Assistant Manager of the Planning Group (and former CRS Coordinator) of unincorporated Harris County, Texas. She is a Registered Professional Engineer and a Certified Floodplain Manager. Harris County is the third -largest repetitive flood loss community, and is a CRS Class 8. Because of its flat topography and climate, Harris County is susceptible to both riverine and coastal flooding. Maria Angeles is an Associate Civil Engineer and CRS Coordinator for the City of San Jose, California (population 1,006,892). She is a Registered Professional Engineer and Certified Floodplain Manager. San Jose, a CRS Class 7 community, is situated about 50 miles south of San Francisco. Two major waterways, the Guadalupe River and Coyote Creek, make the city susceptible to riverine flooding. Eugene (Gene) Henry is a Hazard Mitigation Manager with Hillsborough County, Florida, a CRS Class 5 community that lies on the Gulf Coast and is subject to both coastal and riverine flood hazards. Gene is a member of American Institute of Certified Planners (AICP) and a Certified Floodplain Manager. He has been involved in administering programs in hazard mitigation, floodplain management, post -disaster redevelopment planning, permitting and construction, land use allocation, and capital improvements. In 2002, Gene was named the ASFPM's Larry Johnston Local Floodplain Manager of the Year. If you have any concerns about the CRS that you would like to have addressed by the CRS Task Force, please pass them on via your community representatives: — Shannon Watson— Swatson(q)eng.hctx.net — Maria Angeles— Maria.angeles(a�sanjoseca.gov Gene Henry— Henrye crhillsboroughcounty.org Up-to-date List of NFIP State Coordinators is Ready An updated list of state contacts for the National Flood Insurance Program has been posted on the website of the Association of State Floodplain Managers. You can get the name, address, phone, and email of the NFIP Coordinator in your state at http://www.floods.org/index.asp?menuID=274. While you are there, check out the remodeled ASFPM website. It's full of facts and links and vital news about floodplain management. Also, the new site is easier to navigate and pretty to look at. NFiPICRS Update -' - ,August 2009 29 Get CRS Credit for High Water Mark Signs Since 2006, the National Weather Service has been installing signs in prominent locations within communities that have experienced severe flooding. The signs show the level of the flood waters during a particular event in the past, and are intended to raise awareness and to remind people of the dangers of flooding. The high -water -mark signs are posted in visible locations such as on the wall of a centrally located building downtown, rather than near a rarely visited riverbank. Under this program, service hydrologists from local NWS offices coordinate with local officials to choose the best locations for the signs. The U.S. Geological Survey provides historical data and aids with surveying for the locations of the high water mark signs. Communities that post notices or signs indicating the high water marks of past floods can receive CRS credit points for an "additional outreach project" (OPA), as described in Section 331 c.1 of the Coordinator's Manual. These signs from the NWS are one of several ways to obtain that credit. HIGH WATER MARK 37.20 FEET (24.30 FEET ABOVE FLOOD STAGE) MAY 8, 2003 ON THIS DAY, WATER FROM THE TALLAPOOSA RIVER ROSE TO THIS LEVEL AT THIS LOCATION. FOR MORE INFORMATION, CONTACT: NATIONAL WEATHER SERVICE BIRMINGHAM, AL www.srh.noaa.gov/bmx SOUTHEAST RIVER FORECAST CENTER weather.gov/sedc USGS ALABAMA WATER SCIENCE CENTER al. water. usgs.gov The High Water Mark Website contains a map of where the NWS signs are posted, photos of the sites, and information about how to get a sign posted in your neighborhood. Visit it at http://www.weather.gov/os/water/high_water/. —excerpted from Aware, July 2009, p. 3 Possible Confusion on NFIP Biennial Reports In the last issue of this newsletter, it was noted that in April FEMA sent Biennial Report forms to all communities participating in the National Flood Insurance Program, and that reminders are being sent to communities that have not yet responded. All CRS communities must complete and return the Biennial Report form in order to retain their CRS classifications. HOWEVER, the local CRS coordinator is not necessarily responsible for completing the Biennial Report Form. Each community's Biennial Report was addressed to either the Chief Executive Officer or the designated Floodplain Administrator as listed in the records in the NFIP's official database, the Community Information System. All local CRS coordinators should contact the appropriate local official to be sure that the Biennial Report was completed and submitted to FEMA as requested. Any local CRS coordinator who is not sure who the local Biennial Report recipient is can get that information from his or her ISO/CRS Specialist. Contact information for the ISO/CRS Specialists was published in the April NFIP/CRS Update. NF/PICRS update - " August 2009 30 How do you use Computerized Elevation Certificates? Communities can receive CRS credit for maintaining elevation certificates in computer format (ECCF). In the past, the CRS has provided free software to enter elevation certificate data on a personal computer. However, it has proven expensive and time-consuming to keep the software properly updated, so the CRS is considering discontinuing this credit. Some communities use the software for other purposes —not just to receive CRS credit. Do you use the computerized elevation certificates to sort your elevation certificates by address, or by building type? Is the computerized format useful for other purposes? Please share how you use the elevation certificate software by emailing NFIPCRS@iso.com. Link to StormSmart for some Good Ideas The StormSmart Coasts Network is a web resource dedicated to helping decisionmakers in coastal communities address the challenges of storms, flooding, sea level rise, and climate change —but many of the lessons are equally appropriate for inland communities. More than just a website, this network of state and local sites gives coastal decisionmakers a definitive place at which they can find and share the best resilience -related resources available, and also provides tools for collaboration. Massachusetts the First StormSmart Site The StormSmart Coasts network began with a Coastal Services Center Coastal Management Fellowship, funded by the National Oceanic and Atmospheric Administration, in the Massachusetts Office of Coastal Zone Management. Massachusetts' attractive and informative website provides a menu of tried- and-true tools for successful coastal floodplain management. Among the topics addressed are No Adverse Impact floodplain management, legal issues, funding for mitigation and other activities, and useful publications. There are technical assistance offerings on hazard identification and mapping, planning, regulations and development standards, mitigation and shoreline protection, infrastructure, emergency services, and education and outreach. Three Massachusetts CRS communities —Chatham (CRS Class 8), Quincy (CRS Class 7), and Scituate (CRS Class 8)—are featured in the "case studies" section of that state's website. Chatham's zoning bylaw designates "conservancy districts" encompassing all land in the town's mapped 100-year floodplain. Construction of a residence is prohibited in conservancy districts. Chatham's bylaw received attention when the owner of a lot in a conservancy district sued the city after he was denied a permit to build a home there. The lawsuit made its way to the Massachusetts Supreme Court, which upheld Chatham's bylaw, ruling that "restricting residential development within the path of floodwater, the flood plain, is a direct, logical, and reasonable means of safeguarding persons and property from those hazards occasioned by a flood ..." continued on next page NFiPICRS Update r - August 200 31 StormSmart Coasts Network —continued from page S Both Quincy and Scituate have made good use of FEMA and other funds to mitigate floodprone properties. Densely developed Quincy has retrofitted residences by elevating the utilities —an approach that works well there because it usually does not add to the building's "footprint," an important consideration in fully -built-up watersheds. Scituate has worked to mitigate the risk to its many repetitive flood loss properties, usually by elevating the entire structure. Most of those properties are susceptible to open ocean waves and can be damaged in even moderate storms. Visit Massachusetts' StormSmart Coasts website at http://www.mass.gov/czm/stormsinart/. Other States follow Suit Mississippi and Louisiana have recently "gone live" with their StormSmart websites, with the Gulf of Mexico Alliance as a co-sponsor with NOAA. Both sites feature information about funding opportunities and advice for "before," "during," and "after" storms, all tailored to their specific coastal environments and socioeconomic situations. Like the Massachusetts site, they supply legal background on the No Adverse Impact approach, a place to sign up for the StormSmart newsletter, a window on current storm activity, and —coming soon —a national blog. StormSmart websites are expected to be ready soon for Alabama, Connecticut, Florida, Maine, New Hampshire, Rhode Island, and Texas. The plan is that all coastal states (including those bordering the Great Lakes) eventually will have individual websites and be linked to the StormSmart network. All the states' websites can be reached via http://stormsmartcoasts.org/. Watch out for that Datum Conversion CRS communities are reminded that the new FEMA elevation certificate requires that more attention be paid to consistency among the elevations reported. All elevations on the certificate, including those for items C2.a—h, must use the same datum as that used for the base flood elevation. If the field survey data are based on a datum different from that used for the base flood elevation (Item B 11), then the datum used must be indicated in Item C2. All three items at the beginning of C2 must be completed: "Benchmark Utilized," "Vertical Datum," and "Conversion/Comments." What's important is that all the elevation figures given in Item C2 be converted to the same datum as used in Item B 11. It is not sufficient to simply give the elevation in Item B9 and then enter unconverted elevation figures into Items C2.a—h. A two -page handout, Converting NGVD to NA VD, may be helpful in understanding the differences among elevation datum planes. It is free in pdf format from your ISO/CRS Specialist or NFIPCRS@iso.com. ELEVATION CERTIFICATE 5E T GV A . PROPER N� UC'*N&. FLOOD M%VQAb f vim:..: NAP lfYtDIiF �OM11kAf16N ._.: m[csmjsar� wr^. t-t€'7: orsc-n. ai a6 4c Ca28 `?.uta xme ??a�[e.lnn.�so. ' - " t� cYet:.s � e! 9cq ✓ !v..rYrJ `� . iFCTFOND-OURYEYDR 9N4WEk. OR AkCu: tlC; Cfk'it!'iCAF.(}N NFIPfCRS Update - A - August 2009 32 Opportunities for NFIP and CRS Training Courses at the Emergency Management Institute FEMA's Emergency Management Institute (EMI) conducts courses on floodplain management and CRS-related topics. These are oriented to local building, zoning, planning, and engineering officials. Tuition is free for state and local government officials and travel stipends are available. Call the training office of your state emergency management agency, see http://training.fei-na.gov/, or call EMI at (301) 447-1000. Here's the schedule -for EMI's week-long classes of interest to CRS communities. For more information on these courses, see http://www.training.fema.gov/EMICourses/EMICourse.asp. — The Community Rating System (E278) April 19-22, 2010; June 14-17, 2010; August 9-12, 2010 Prerequisite: To enroll in the CRS course, you must be a Certified Floodplain Manager (CFM) OR have completed the National Flood Insurance Program course listed below (E273) OR be a full-time floodplain manager with more than 3 years of experience specifically related to floodplain management. The Community Rating System course is also offered at other sites upon request. "Remote" courses scheduled to date include Pasadena, Texas, (FEMA Region 6), February 8-11, 2010. For information, contact Debbie Cahoon at (281) 895-6555 or Debbie.calloonl�twdb.state.tx.us. Vicinity of Portland, Oregon (FEMA Region 10), July 12-15, 2010. For information, contact Christine Shirley, CFM, at (503) 373-0050 x250 Christine.shirley(state.or.us. Managing Floodplain Development through the NFIP (E273) November 30—December 3, 2009; March 22-25, 2010; May 3-6, 2010, August 23-26, 2010 E273 is also field deployed periodically. Contact your State NFIP Coordinator for more information. Find your State Coordinator at http://www.floods.org/index.asp?menulD=274. — Advanced Floodplain Management Concepts (E194) July 26-29, 2010 — Advanced Floodplain Management Concepts II (E282) December 7-10, 2009 — Basic HAZUS Multi -Hazards (E313) December 7-10, 2009; March 12-15, 2010; July 12-15, 2010 — Advanced HAZUS Multi -Hazards for Flood (E172) (prerequisite: E313) January 4-7, 2010; July 26-29, 2010 — HAZUS Multi -Hazards for Risk Assessment (E296) August 2-5, 2010 Residential Coastal Construction (E386) August 9-12, 2010 Under the 2007 CRS Coordinator's Manual, five points are provided under Section 43 Ln, Staffing (STF), for each member of a community's floodplain permit staff who graduates from courses E194, E273, E278, E282, or E386. The maximum credit for training under Section 431.n is 25 points. The CRS recently experimented with a "webinar" on the FEMA Elevation Certificate, presented by ISO/CRS Specialist Linda Ryan and hosted by the Idaho Department of Natural Resources. It turned out to be a successful avenue for getting additional instructions out to communities, and can be offered again upon request. If you are interested in a webinar, contact your ISO/CRS Specialist. FIPICRS Update August 2009 33 October 2009 October 2009 S M T W T F S 1 2 3 4 5 6 7 8 910 11 12 13 14.15 16 17 18 19 20 21 22 23 24 25262728293031 November 2009 S M T W T F S 1 2 3 45 6 7 8 9 10 11 12 13 14 15 16'17 18 19 20 21 22 23 24 25 26 27 28 29 30 "1 "' 1 10/5/2009 4:22 PM November 2009 December 2009 November 2009 S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 2627 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Monday Tuesday Wednesday Thursday _ Friday November 2.------ Eli - -- — -- -9 - _-_ - 10 _ 7:00pm City Council Veteran's.: Day ..- Meeting F­ edl' 11:30am Seward Community library & Museurn Building Committee: 6:30pm b Work Session 12:00pm PACAB Work9:00am Social Security Sessio�l Rep 6:30pm Historic Preservation Meeting ----- - - - -- 23.. _-. _ - -- ----- =24 -- ---- — -- 25,r ---- --.. _ _ 26 -- __— 2, 7:00pm City Council .Thanksgiving Offices Clased Thanksgiving -Offices Closed Meeting - Janci Richey Z lu/J/zuu7 `t.zz rin