HomeMy WebLinkAbout10202009 Planning & Zoning Minutes City of Seward, Alaska Planning Commission Special Meeting Minutes
October 20, 2009 Volume 6, Page 3 6 3
CaII to Order
The October 20, 2009 Special Meeting of the Seward Planning & Zoning Commission was
called to order at 7:30 p.m. by Chair Roach'.
Opening Ceremony
Commissioner Ecklund led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Sandie Roach' presiding, and
Tena Morgan Christina Stauffer
Steven Heinrich Cindy Ecklund
Frank DeMarco
comprising a quorum of the Commission; and
Christy Terry, Community Development Director
r.. Kari Andersen, Harbormaster (via teleconference)
Suzi Towsley, Executive Liaison
City Administration Report
Community Development Director Christy Terry updated the Commission of the
following business items:
• The voluntary test request to conserve electrical power by Chugach Electric was scheduled
for the rail -belt communities from 6 pm to 8 pm October 21, 2009.
Other Reports, Announcements & Presentations — None
Citizens' Comments on any subject except those items scheduled for Public Hearing - None
Approval of Agenda and Consent Agenda
Motion (Ecklund /Stauffer) Approve the Agenda
Motion Passed Unanimous
._, At the request of Chair Roach' Towsley noted the October 8, 2009 minutes had been pulled
from the agenda by staff.
City of Seward, Alaska Planning Commission Special Meeting Minutes
October 20, 2009 Volume 6, Page 3 6 4
Unfinished Business Items requiring a Public Hearing — None
q g g
New Business Items requiring a Public Hearing
Resolution 2009 -22, Providing Recommendations to Council on the Request by
Alaska Logistics, LLC to Lease Lot 2, Block 3, Fourth of July Subdivision,
Within the Industrial Zoning District, Seward Marine Industrial Center, 3305
Jellison Avenue
Terry noted the City of Seward Lease Policy and Procedures approved by Council required
all lease requests for undeveloped land come before the Planning and Zoning Commission for
recommendation on the proposal to Council. She reviewed the staff recommendations as provided
within the Resolution. Terry explained that Alaska Logistics was required, by city code and state
law to comply with all environmental requirements under the proposed lease and that Alaska
Logistics performed boat repairs and maintenance. She noted a representative from Alaska
Logistics was in the audience and available for Commission questions.
Harbormaster Andersen joined the meeting via speaker phone, from Kodiak.
In response to Ecklund, Anderson reviewed reasons for the specific the site selection. She
noted the travel lift required specific conditions in order to deliver vessels and the current site
request met the conditions.
Staff continued to clarify questions and comments from the Commission. A lengthy
discussion and explanation was held on the soils farming area located on an adjacent area of Lot 2,
on the environmental conditions and requirements of the lease and on the rate being directly
proportionate to the usable land on the lot.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
Motion (Heinrich /Stauffer) Approve Resolution 2009 -22
Stauffer stated she felt better demarcation of the `soil farm' was the best solution. Heinrich
and Roach' both thought that better isolation of that area was prudent to protect both lessee and the
City.
Harbormaster Anderson shared approximate lot measurements with commissioners.
Motion (Ecklund /Stauffer) Amending Resolution 2009 -22 Section 1. (g) to read:
The lease payments shall be negotiated at the Fair
Market Rental Value of the parcel, measuring 170
feet east from the northwest, corner of Lot 2, and
255 feet south to the lot boundary.
City of Seward, Alaska Planning Commission Special Meeting Minutes
October 20, 2009 Volume 6, Page 3 6 5
k Motion Passed Yes: Morgan, Ecklund, Stauffer, Heinrich,
Roach'
No: DeMarco
Motion (Ecklund/Heinrich) Amending Resolution 2009 -22, Section 1 adding (h)
The remainder of Lot 2 shall be cordoned off
(fenced off or marked off) and will not be used by
the lessee until the City determines the area to be
free of contaminates.
Motion Passed Yes: Morgan, Stauffer, Heinrich, Ecklund,
Roach'
No: DeMarco
Main Motion Passed as Amended Yes: Morgan, Stauffer, Ecklund, Heinrich,
Roach'
No: DeMarco
Chair Roach' called a 5 minute break at 8:50pm.
Meeting resumed at 8:55pm.
Resolution 2009 -23 Granting a Variance from Seward City Code 15.10.220
Development Requirements to Alaska Logistics, LLC. Permitting an
Exception to the Zoning Code Maximum Building Height to Allow a 46 Foot
Structure on Lot 2, Block 3, Fourth of July Creek Subdivision, Seward Marine
Industrial Center, 3305 Jellison Avenue, Within the Industrial Zoning District
Terry requested that Chair Roach' suspend the rules in order to ask Deputy Fire Chief
Athey questions. Chair Roach' suspended the rules and Deputy Fire Chief Athey was introduced
to the Commissioners.
In response to the Commission, Athey stated Alaska Logistics had been responsive and
receptive to Fire Department's suggestions and involved in the process. He clarified that distance
measurement from the existing fire hydrants to the proposed building had been completed and that
an additional hydrant was required.
Terry reviewed the request of the variance application. She noted the current City code
height limit was 34 feet. The variance request for the structure height was 46 feet. The additional
height request was to allow the travel lift to place the vessels within the maintenance structure.
In response to the Commission, Terry stated the proposed structure was required to obtain a
building permit which required the structure to meet all current building code standards, included
were wind and snow load requirements.
City of Seward, Alaska Planning Commission Special Meeting Minutes
October 20, 2009 Volume 6, Page 3 6 6
Eric Day representative Logistics resentative of Alaska Lo istics was introduced and asked to step to the podium
to answer questions of the Commission.
In response to Stauffer, Day explained the containers being used to construct the structure
were to be painted brown when weather permitted.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened. No one else requested to be heard and the public hearing was
closed.
Motion (Ecklund /Stauffer) Approve Resolution 2009 -23
Motion (Morgan/DeMarco) Amend Resolution 2009 -23, Section 1, subsection D.
striking may and replacing it with shall. To read as
follows: "Furthermore a condition of the building
permit approval shall require that the applicant
provide a fire hydrant within 250 feet of the
building to improve fire response services to the
site.
Motion Passed Unanimous
Main Motion Passed as Amended Unanimous
Unfinished Business — None
New Business
! ! ' ' • • • • (Pulled by Staff)
Informational Items and Reports — None
Commission Comments —
Morgan thanked staff and Harbormaster Anderson for their hard work.
Ecklund thanked Sue McClure for her work on the Commission and congratulated her on
her election to the Kenai Peninsula Borough Assembly. Ecklund also thanked staff and Alaska
Logistics for their patience and hard work.
Heinrich thanked staff for the dinner meeting with Representative Seaton; he also thanked
the applicant for his participation and patience.
City of Seward, Alaska Planning Commission Special Meeting Minutes
October 20, 2009 Volume 6, Page 3 6 7
Stauffer expressed her congratulations to Sue McClure and her thanks to staff and the
applicant.
Chair Roach' welcomed DeMarco to the Commission, and thanked Sue McClure for her
years of work and service on the Planning and Zoning Commission.
Citizens' Comments —None
Commissions and Administration Response to Citizens' Comments —None
Adjournment
Meeting adjourned at 9:28 p. .
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Donna Glenz, Sandie Roach'
Associate Planner Chair
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