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HomeMy WebLinkAbout12012009 Planning & Zoning Minutes City of Seward, Alaska Planning Commission Minutes December 1, 2009 Volume 6, Page 3 7 2 Call to Order The December 1, 2009 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:30 p.m. by Chair Roach'. Opening Ceremony Commissioner Ecklund led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Tena Morgan, Cindy Ecklund Steven Heinrich Frank DeMarco comprising a quorum of the Commission; and Donna Glenz, Associate Planner Excused was: Christina Stauffer City Administration Report Associate Planner Glenz updated the Commission of the following business items: • Community Development Director Terry apologized for not being available for the meeting. She also asked that Glenz express her thank you to the Commission for all their hard work. • Information on the planned audio conference training was handed out as a lay down. Dwayne Atwood, the new Executive Liaison planned to contact the individual Commissioners regarding this training by the end of the week. • The Library Design Team was scheduled back in Seward December 9 and 10, 2009. They were to unveil the 35% schematic design during a community meeting at 5:30 pm on December 10 • The Tsunami Mapping team was scheduled to hold a public meeting at 6:30 pm December 2nd to present the draft Tsunami maps for Seward in the Council Chambers. • Community Development Director Terry and Commissioner Morgan attended training in Anchorage during the Alaska Municipal League Conference. Terry planned to bring that training forward to the Commission at a work session after the first of the year. The topics were to include: Open Meetings Information, Parliamentary Procedure and Ex Parte contact and disclosure. tow City of Seward, Alaska Planning Commission Minutes December 1, 2009 Volume 6, Page 3 7 3 • Seward Parks and Recreation Department had closed the Waterfront Park, including winter camping, due to the extreme winter storm and high tide damages. They anticipate re- „, opening after the storm subsides and damages could be cleaned up. • As a reminder to the Commission the quarterly Flood Board and Planning and Zoning work session usually scheduled for the December meeting was re- scheduled for January 4, 2009 before the regular Flood Board meeting at the Flood Board office. Reminders will be sent to the Commission prior to the work session. • Glenz informed the Commission of a staffing change and Suzi Towsley was no longer to be the Executive Liaison. Dwayne Atwood, Community Development Administrative Assistant, was scheduled to take over after the first of the year. • Director Terry and Glenz both wished to thank Towsley for her work as the Commission Liaison. • Terry was scheduled to be on vacation December 18 through January 4 and Glenz was to assume the Acting Director position during Terry's vacation. • Both Terry and Glenz expressed their wishes for a wonderful and safe Holiday Season. Other Reports, Announcements & Presentations — None Citizens' Comments on any subject except those items scheduled for Public Hearing - None Approval of Agenda and Consent Agenda Motion (Heinrich/Morgan) Approve the Agenda yogi Heinrich and Roach' requested the minutes be pulled from the consent agenda. Motion Passed Unanimous Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing — None Unfinished Business — None New Business Resolution 2009 -25 of the Seward Planning and Zoning Commission, Providing a Recommendation to Council on the Nomination for Disposal and Lease Recommendations for Lot ZZ, Forest Acres Subdivision Glenz reviewed Resolution 2009 -25 for the Commission. She oriented the Commission to the parcel location and the surrounding area, reviewed the zoning and noted that all lease holders were required to meet current zoning codes applicable to the parcel. She clarified the North Forest City of Seward, Alaska Planning Commission Minutes December 1, 2009 Volume 6, Page 374 Acre Levee easement location and the reason for the purchase of Lot ZZ. She reiterated the recommendations provided by staff and noted that staff recommended approval of the Resolution. Motion ( Ecklund/Morgan) Approve Resolution 2009 -25 Ecklund voiced support for the Resolution. She also noted the lease documents covered the City against any loss sustained by the lessee. Morgan and Heinrich voiced support for the Resolution. Roach' requested a housekeeping typo correction to the first Whereas, change the word "thirst" to "third ". Motion Passed Unanimous Approve the 2010 Planning and Zoning meeting schedule and public hearing Cut -off Dates Glenz reviewed the 2010 yearly schedule and the history of scheduling a special meeting for the Commission. She stated the first Tuesday of each month was set by Code as the regular meeting date of the Commission and the third Tuesday of the month was a scheduled work session unless a public hearing item was submitted prior to the three week cut -off date. She pointed out the May, October and November meetings had been rescheduled to the first Thursday due to conflicts with the Council Chambers. Motion (Ecklund/Heinrich) Approve the 2010 Planning and Zoning meeting and public hearing cut off date schedule as submitted Motion Passed Unanimous Set the topic or Cancel the December 15, 2009 Work Session Glenz noted the Commission's December work session was scheduled for December 15th and no public hearing items had been received by the Community Development office. She noted that in years past the Commission has cancelled the December work session when there had been no public hearings or pressing business items. She requested the set a topic for the work session or cancel due to Holiday demands. Motion (Ecklund/Morgan) Cancel the December 15, 2009 work session The Commission discussed the work session topic of Two Lakes Park replat. The Commission requested staff to set up a one hour work session in January dependent upon the availability of the surveyor, Nick Cline and the neighboring property owners, Patty and Bob Linville. City of Seward, Alaska Planning Commission Minutes December 1, 2009 Volume 6, Page 3 7 5 Motion Passed Unanimous October 8, 2009 Regular Meeting Minutes October 20, 2009 Special Meeting Minutes November 5, 2009 Regular Meeting Minutes The Commission chose to discuss the three sets of minutes before them as a group. The Commission held a discussion on the minutes stressing the importance of accuracy within minutes and pointed out several incorrect sections. Motion (Morgan/DeMarco) Pull the October 8, 2009; the October 20, 2009 and the November 5, 2009 minutes from the agenda. Request the Community Development Staff correct and re -work the minutes and present them for approval at the next meeting. Motion Passed Unanimous Informational Items and Reports (No action required) Rescheduled (December 1, 2009) Quarterly Work Session with the P &Z Commission and Seward Bear Creek Flood Service Area Board Thank you note to the Commission from Representative Paul Seaton Commission Comments Morgan noted the AML training she had attended in November, stating the training was fantastic and was sorry more Commissioners were unable to attend. She encouraged the other Commissioners to attend upcoming trainings. She looked forward to having a new Executive Liaison and thanked Community Development staff for the dedicated work they provide for the Commission. She thanked the other Commissioners for coming out in such a nasty weather. Heinrich stated he was on vacation in January 2010 and would miss the January 19 work session and/or special meeting. He expressed strong thank you to Christy Terry for the countless hours she dedicates to the community. He noted the years of work by the Community Development office that had gone into the Two Lakes Park replat. Ecklund thanked the Commission for coming out and noted the Kenai Peninsula Borough Assembly was to vote on her application to the Borough Planning Commission at their meeting mid tonight. She thanked the Commission for canceling the December work session. City of Seward, Alaska Planning Commission Minutes December 1, 2009 Volume 6, Page 3 7 6 Roach' expressed gratitude to the Commission for their recognition of the hard work accomplished by the Community Development Staff. Thanked the Commission for coming out in such extreme weather. She stated her appreciation for the involvement and passion at the work session earlier in the evening. She wished the Commission and Staff a wonderful Holiday season. Citizens' Comments —None Commissions and Administration Response to Citizens' Comments Glenz thanked the Commission for their recognition of the work done by the Community Development staff. Adjournment - -ting adjourned at 8:39 p.m. J■ at. Donna Glenz, Sandie Roach' Associate Planner J Chair /+ ,0 "oF SEiv • (City Seal) e ** -4, epieo GE`; , ti 3 1, : �9v� �.:.. .•i • • A Y .u,,,nGn.: ua. , • _ 1� , � � �1 .S ••. E 1 • A e Gro,