HomeMy WebLinkAbout03082010 City Council Packet Seward City Council
Agenda Packet
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Iditarod 2010
March 08 2010
Ci Council Chambers
Be innin at 7:00 .m.
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katead CITY COUNCIL MEETING AGENDA
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{Please silence all cellular phones and pagers during the meeting} •
March 8, 2010 7:00 p.m. Council Chambers
1. CALL TO ORDER
Willard E. Dunham 2. PLEDGE OF ALLEGIANCE
Mayor 3. ROLL CALL
Term Expires 2011 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING.
Jean Bardarson [Those who have signed in will be given the first opportunity to
Vice Mayor speak. Time is limited to 2 minutes per speaker and 30 minutes total
Term Expires 2010 time for this agenda item.]
5. APPROVAL OF AGENDA AND CONSENT AGENDA
Robert Valdatta [Approval of Consent Agenda passes all routine items indicated by
Council Member asterisk ( *). Consent Agenda items are not considered separately
Term Expires 2011 unless a council member so requests. In the event of such a request,
the item is returned to the Regular Agenda]
Tom Smith
Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Term Expires 2011 A. Proclamations and Awards
B. Borough Assembly Report
Vanta Shafer C. City Manager's Report
Council Member D. City Attorney Report
Term Expires 2011 E. Mayoral Report
F. Other Reports, Announcements and Presentation
Marianna Keil
Council Member 1. Jesse Lee Home Stabilization Report Given by John Conway,
Term Expires 2010 Project Management Engineer for the Friends of Jesse Lee Home.
Linda Amberg 7. PUBLIC HEARINGS - None
Council Member 8. UNFINISHED BUSINESS — None
Term Expires 2010
9. NEW BUSINESS
Phillip Oates A. Resolutions
City Manager
*1. Resolution 2010-021, Authorizing The City Manager To Submit A
Jean Lewis Grant Application To The State Of Alaska Historic Preservation Office To
City Clerk Construct An Iditarod Trail Centennial Monument At Trailhead Park
Requesting $36,380, Including $21,858 Federal Share And $14,552
Cheryl Brooking Applicant Share In The Form Of Cash Donations And In -Kind Volunteer
City Attorney Labor ... 3
City of Seward, Alaska Council Agenda
March 8, 2010 Page 1
*2. Resolution 2010 -022, Authorizing The City Manager To Enter Into A Change Order
With Rise Alaska, LLC (Rise) For Professional Project Management Services For CM/GC
RFP Development And Solicitation Process Management For The New Co- Located Library
Museum Facility, Accepting Granted Funds And Appropriating Twenty -Six Thousand One
Hundred Dollars ($26,100) Pg. 26
3. Resolution 2010 -023, Proclaiming The City Of Seward As The Wellness Capital Of
Alaska And Authorizing The City Manager To Seek State And Federal Recognition As The
Wellness Capital Of Alaska And Appropriate Funds For A Designated Wellness Fund Under
The Seward Community Foundation And Seek Partners From National Service Programs
(Americorp And Vista) To Develop, Enhance And Implement Wellness Initiatives Within
The City Of Seward Pg. 32
B. Other New Business Items
*1. Approval Of The February 22, 2010 City Council Regular Meeting Minutes Pg. 37
2. Discussion and guidance on priorities for road and sidewalk earmarks.
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Mayor letter to Governor Parnell re: assistance with coal facility lawsuit Pg. 48
B. Mayor letter to Seward Team congratulating on National Ocean Sciences Bowl Pg. 50
C. Mayor letter sent to Mayor Oh Hyun -sup of Yeosu City, Korea.. Pg. 51
D. Two City Manager letters written to Rep. Seaton and Sen. Stevens on cruise ship
dredging and passenger transportation.. Pg. 52
E. Utility write - offs.. Pg. 54
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
14. EXECUTIVE SESSIONS
A. Go Into Executive Session To Provide Direction To The City Attorney Relating To
Exercising Eminent Domain Authority To Take Private Property For Use Deemed
Necessary For The Japp Creek, North Forest Acres Levee/Road Project.
B. Go Into Executive Session To Conduct The City Attorney Evaluation.
15. ADJOURNMENT
City of Seward, Alaska Council Agenda
March 8, 2010 Page 2
Sponsored by: Historic Preservation Commission
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SUBMIT A
GRANT APPLICATION TO THE STATE OF ALASKA HISTORIC
PRESERVATION OFFICE TO CONSTRUCT AN IDITAROD TRAIL
CENTENNIAL MONUMENT AT TRAILHEAD PARK REQUESTING
$36,380, INCLUDING $21,858 FEDERAL SHARE AND $14,552
APPLICANT SHARE IN THE FORM OF CASH DONATIONS AND IN-
KIND VOLUNTEER LABOR
WHEREAS, pursuant to the National Park Service Historic Preservation Act of 1966,
certain federal share matching grants for historic preservation projects are available to
certified local governments, and
WHEREAS, the Seward Historic Preservation Commission held a special meeting on
February 25, 2010 to for the discussion and selection of a FY 2011 grant project on
September 30, 2009; and
WHEREAS, The Seward City Council has reviewed the application prepared by the
Seward Historic Preservation Commissioners for such a federal share matching grant for
the Seward Historic Preservation Commission, and
WHEREAS, The funds to accomplish the work of Providing Access to the Seward
Cemetery Information total $8,881, including $5,329 Federal share and $3,552 applicant
share in the form of in -kind volunteer labor, and
WHEREAS, The City Council is fully cognizant of the obligations and responsibilities
that will be incurred by the City of Seward upon acceptance of such grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. That the City Council hereby authorizes the manager to submit an application
to the State of Alaska, Department of Natural Resources, for a federal share matching
grant for constructing an Iditarod Centennial Monument.
Section 2. That funds to accomplish the work of the Iditarod Trail Centennial
Monument total $36,380 including $21,880 Federal share and $14,552 applicant share in
the form of cash donations and in -kind volunteer labor, if the grant is funded.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward this 8th day of March,
2010.
3
Council Agenda Statement
Meeting Date: March 8, 2010 ' °F sejy
Through: City Manager, Phillip Oates , ,
4 &As"
From: Patricia Linville, Library Director
Historic Preservation Liaison
Agenda Item: A Resolution of the Seward City Council authorizing the
City Manger to submit a grant application to the State of
Alaska Historic Preservation Office to Construct an
Iditarod Trail Centennial Monument at Trailhead Park
requesting $36380, including $21828 Federal share and
$14552 applicant share in the form of cash donations and
in -kind volunteer labor
BACKGROUND & JUSTIFICATION:
On January 22 the Seward Historic Preservation Commission received notification that the
Alaska Office of History and Archaeology is accepting applications for the 2010 5010 Historic
Preservation Fund (HPF) grant program. This is the second grant round to allow for more
participation from eligible Certified Local Governments. Survey, inventory, historic preservation
planning, National Register nomination, public preservation education, predevelopment,
development and acquisition projects are eligible for program funds. Completed applications are
being accepted and the deadline for receipt was 5 pm, February 26, 2010.
Passage of this resolution will enable the Seward Historic Preservation Commission to submit an
application to build an Iditarod Trial Centennial Monument at Trailhead Park, near the site of the
Founder's Monument on the waterfront. The cost of the project is $36,380 with $19,400 coming
from Federal reimbursable funds upon approval of the application. The state surcharge for the
proposed project is $2380. The applicant share totals $14,552 including $6500 cash committed
from the Seward Iditarod Trailblazers and the Resurrection Bay Historical Society if grant funds
are awarded. The remaining applicant share of $8052 are listed as in -kind labor and services.
Budget detail is included in the attached grant application.
The Seward Iditarod Trailblazers and the Resurrection Bay Historical Society will coordinate the
activities stated in the application with the cooperation of the Seward Historic Preservation
Commission. Grant funds will be managed by the City of Seward staff Expenditures are
reimbursed after invoices are submitted.
The anticipated design of the monument will incorporate a stone base, with a bronze statue of a
sled dog and bronze plaques adorning it.
4
INTENT:
This resolution requests permission for the Seward Historic Preservation Commission to submit
the grant as described above to the State of Alaska Historic Preservation Office.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City
Council Rules of Procedures or Other Plans or Policies:
Yes (List Below) No
Seward City Code 2.30.425(5)
FISCAL NOTE:
Approved by Finance Department: 41111
ATTORNEY REVIEW: Yes No x
RECOMMENDATION:
Council approve Resolution 2010 authorizing the City Manager to submit a grant application
to the State of Alaska requesting grant funds to construct an Iditarod Trail Centennial
Monument.
5
Memorandum
f of sew
Date: Monday, March 01, 2010 1 11 1 -
To: Phillip Oates, City Manager a4.45V-5"
Through:
From: Patricia Linville, Library Director r12...
Subject: HP Grant Signature
Phillip,
Ryan and I wrote the attached grant last week at the request of HP and Dan
Seavey and Lee Poleske. The submit deadline was Friday. Dave Squires signed the
application and I submitted it on -line. The grant has been submitted pending the
City Council resolution scheduled to be heard March 8. I would like to send in the
final paperwork, signed by the City manager, with the Council Resolution. Could you
sign in the two places indicated? Thanks.
The grant is to design and build an Iditarod Trail Centennial monument at Trailhead
Park...where the Founder's monument is on the waterfront. Ideas include a bronze
freight sled dog on a granite pedestal with interpretive plaques depicting the
significance of the Iditarod Trail to Alaska and Seward. Estimated cost is $36000
with a 60/40 match. Our match will be $14500 which includes $6500 cash from
the two groups and the rest in -kind in labor, supplies and services. HP will review
work while ban Seavey will take the lead in securing design, workers and getting it
done. City will administer funds as with past HP grants.
Thanks,
Patty
6
HISTORIC PRESERVATION FUND
CERTIFIED LOCAL GOVERNMENT
60/40 MATCHING GRANTS
FY' 10 APPLICATION
Eligible Projects: Survey
Inventory
Planning
National Register Nomination
Public Preservation Education
Predevelopment
Development
Acquisition
To be considered for FY' 10 Historic Preservation funding, completed
applications must be postmarked by Friday, February 26, 2010. Only
complete applications will be considered. Complete and mail or deliver this
application to:
State Historic Preservation Officer
Office of History and Archaeology
Alaska Division of Parks and Outdoor Recreation
550 West 7 Avenue, Suite 1310
Anchorage, Alaska 99501 -3565
Grants Manual - Appendix B 1 (Rev.09 /06)
7
LETTER OF APPLICATION
State Historic Preservation Officer
Alaska Division of Parks and Outdoor Recreation
550 West 7t Avenue, Suite 1310
Anchorage, Alaska 99501 -3565
This is an application for a Certified Local Government (CLG) historic
preservation fund grant:
Certified Local Government Name: City of Seward _
Federal Tax Identification Number: 92- 6000086
Project Title: Iditarod Trail Centennial Monument
Location: Seward,Alaska
Type of CLG Grant Project:
( ) Survey
( )Inventory
( ) National Register nomination
( ) Historic preservation planning
(x) Public preservation education
( ) Predevelopment
( ) Development
( ) Acquisition
Project budget required: (Use figures from budget form, page 8)
a. Estimated total project cost: $ 36380
b. Federal share: (60 %) $ 21880
c. Applicant's share: (40 %) $ 14500
Source of applicant's share: (Use figures from budget form, page 8)
a. Cash: Secured $ 6500
b. In -kind goods and services:
$ 8000
c. Donated goods and services:
$ 4000
Grants Manual - Appendix B 2 (Rev.09 /06)
8
Project manager: Patricia Linville, Library Director
Mailing address: Seward Historic Preservation Commission
Box 167
Seward, AK 99664
Telephone: 907- 220 -4008
E -mail address: plinville@cityofseward.net
Preservation commission chair: Jolund Luther
Mailing address: City of Seward
Box 167
Seward, AK
Telephone: 907 - 224 -5596
E -mail address: jolund@gmail.com
Application prepared by: Ryan Reynolds, HP Commission Liaison_
Mailing address: City of Seward
Box 167
Seward, AK 99664
Telephone: 907 - 224 -4082
E -mail address: rreynoldsecityofseward.net
Signature Authorized Local Government Official Date
Notary Seal
Subscribed and sworn before me this day of , 20
Notary for the State of Alaska My commission expires
OHA USE ONLY
Date Received:
Grants Manual - Appendix B 3
(Rev. 09/06)
9
Project manager: Patricia Linville, Library Director
Mailing address: Seward Historic Preservation Commission
Box 167
Seward, AK 99664
Telephone: 907- 220 -4008
E -mail address: plinville @cityofseward.net
Preservation commission chair: Jolund Luther
Mailing address: City of Seward
Box 167
Seward, AK
Telephone: 907- 224 -5596
E -mail address: jolund @gmail.com
Application prepared by: Ryan Reynolds, HP Commission Liaison_
Mailing address: City of Seward
Box 167
Seward, AK 99664
Telephone: 907- 224 -4082
E -mail address: reynolds@cityofseward.net
`.lam '"�► uil1 - a 6 --
Signature Authorize tit Local Government Official Date
Notary Seal
Subscribed and sworn before me this ;4 -4 ' day of -.9 b., , 20 i 0 .
- - AS
Notary for the State of Alaska My commission expires a ��
0 E��9 �f uthw
a -
G � r °�` OHA USE ONLY
NR
4 400 Date Received:
I NIMMO
Grants Manual - Appendix B 3 (Rev.09 /06)
10
INFORMATION
1. PROJECT DESCRIPTION:
What is the aim, scope and significance of the project? The project must have a historic
preservation focus to be eligible.
This project will construct a permanent, commemorative monument at Mile 0 of the Iditarod National
Historic Trail, celebrating its centennial. The monument, located along the Seward waterfront 011 City owned
property in an area of high pedestrian traffic, will serve to remind and educate Seward residents and visitors
alike of Seward's historic importance as the destination for Iditarod gold, and the beginning of a vital winter
route to Nome during the early years of the 20 century.
Discuss the relationship of this project to past, present, or future preservation work.
Through the work of the Seward Iditarod Trail Blazers, there is currently a small wooden monument along
the Seward waterfront commemorating the spot as Mile 0 of the National Historic Iditarod Trail. Along the
historic route, which is now a paved bike /pedestrian path, plaques have been erected providing more
information on the historic significance of the route, and continuing outside city limits, the Trail Blazers
organization performs regular trail maintenance, keeping the trail accessible.
Currently, Seward is in the process of celebrating the centennial of the establishment of the Iditarod Trail in a
series of public events that began in February of 2008 and will continue into 2012. These four years mark
the centennials of important events in the trail's, and Seward's, history. From the first scouting party that left
Seward for Nome in 1908, through the commercial boom years enjoyed by local businesses outfitting
prospectors heading for the Iditarod goldfields, and on to the excitement of Seward's incorporation as a city
in 1912; this series of public events, sled dog races, proclamations and outreach is helping educate Seward
residents and visitors of the important role Seward played in Iditarod Trail history.
What makes the Iditarod Trail Centennial Monument unique is that while much has been done to mark this
historic occasion, Seward lacks a `100 -year' structure that will serve to commemorate the trail and educate
the public long after our celebrations have passed. The planned monument, elegantly crafted in stone and
bronze, will remain a steadfast reminder for many generations to come that Seward is, `Mile 0' of the
National Historic Iditarod Trail.
Identify the intended audience(s).
The monuments planned location at the corner of Railway and Ballaine, is where the current `Mile 0' wooden
monument and the Founder's Monument reside. Located between the Alaska Sea Life Center, the picnic
pavillion and the Community Playground, and the start of the waterfront bike path, the Iditarod Trail
Centennial Monument will be easily viewed and enjoyed by the many visitors Seward entertains each year, as
well as our local residents. The monument's educational and commemorative importance will be noticed by
all who travel along this high - traffic area.
2. PRESERVATION OBJECTIVES:
Grants Manual - Appendix S 4 (Rev.09 /06)
11
Discuss how the project relates to the annual CLG grant priorities established for this fiscal year.
The Seward Historic Preservation Commission continues to place a high importance on public education
projects in this year's CLG grant priorities. The Iditarod Trail Centennial Monument is a project of lasting
importance that will enhance the public knowledge of the Iditarod Trail and Seward history.
Discuss how the project contributes to the goals and objectives of the state historic preservation
plan. •
The goal of constructing a lasting monument commemorating Seward's historic significance to the Iditarod
Trail is to provide an object of cultural, aesthetic and educational value that will serve the public for
generations to come. It is hoped that when people approach the monument and read the informative plaques,
that they will leave with a broader understanding of a time before widespread. air travel, when all of Alaska
truly depended on these vital, winter routes and teams of sled dogs to carry mail, gold and supplies
throughout the state.
Discuss how the project meets an identified priority of your community.
The importance of the Iditarod Trail as an historical asset to the state of Alaska is without question. In
Seward, being the home of `Mile 0' establishes the historical significance of the community, a distinction
Seward is proud to have. 2008 -2012 has been proclaimed as the Iditarod Historic Trail Centennial by the
State of Alaska and the City of Seward by proclamation. Celebrating our historical ties to this important
corridor coincides perfectly with Seward's commitment to historical preservation and contributes to the
richness of this community as a tourist destination.
Discuss how the project contributes to the development or implementation of your local historic
preservation plan.
Preserving, sharing and celebrating our history are integral parts of Seward's local historic preservation plan.
The Iditarod Trail Centennial Monument incorporates each of these values by sharing our local history with
residents and visitors. Partnering with other local organizations is a priority of Seward's Historic
Preservation Commission.
3. PROJECT LOCATION:
Describe the geographic area encompassed by the proposed project. Particularly for survey and
National Register nomination projects, include maps of the project area. Also include the estimated
number of buildings, structures, sites, square miles, etc., to be addressed.
The proposed site of the monument is at the corner of Railway Ave and Ballaine Blvd, where the Founder's
Monument and marker for `Mile 0' of the Iditarod National Historic Trail are located. The monument would
encompass an area no greater than 200 square feet. A map of the area is Attachment 5.
4. WORK PLAN:
Explain how the work will be accomplished.
Grants Manual - Appendix B 5
(Rev. 09/06)
12
The construction of the monument and casting of the bronze sculptures will be performed by contractors
selected by the Project Manager through bids per City of Seward Code. When possible, work such as site
preparation, foundation pouring and construction of the stone base of the monument will be performed by
qualified individuals volunteering their time.
Provide a work schedule. Keep in mind that final products must be completed by June 30 of the
following fiscal year (two year grant cycle).
May 15 2010 - Design and Materials List completed
. June 15 2010 - Select contractors after completing bidding process.
September 15` 2010 - Foundation and stone base structure of monument completed.
June 15`', 2011 - Bronze statue of sled dog and bronze plaques telling the history of the Iditarod Trail with
accompanying maps have been ordered and received.
August 28 2012 - Official unveiling of Iditarod Trail Centennial Monument on Founder's Day, August
28 as part of Seward's celebration of 100 years since incorporation.
Clearly and adequately describe the project. Address all of the following items for your project type:
For public education projects, does the proposal:
_ have a historic preservation focus?
The Iditarod Trail Centennial Monument will creatively tell the story of this historic route from Seward to
Nome through interpretive displays and relief maps that will be an integral part of the monument.
clearly identify the audience(s)?
The monument is intended for the benefit of everyone, but will be of special importance to those with an
interest in Alaska history, sled dogs and how the modern Iditarod Race connects to the past. Its location in an
area of high public use by both residents and visitors means it will be viewed and enjoyed by many people,
with the potential to become one of the most photographed places in Alaska.
include letters of commitment and support, as appropriate, from teachers, historical
societies, museums, Native groups, and others?
Please see Attachment 2 for Letters of Support
. 5. PROJECT PERSONNEL: (Please see attached resumes.)
Provide resumes for all professionals working on the project or a job description. The Principal
Investigator must meet the qualifications set forth in 36 CFR 61 outlined in Appendix B - Attachment 1.
Office of History and Archaeology must review selection of Principle Investigator prior to finalization of
the contract with the individual.
Identify local government personnel to be involved in the project and duties.
The Seward Historic Preservation Commission members will contribute 4 hours each in in -kind labor. City
Grants Manual - Appendix B 6 (Rev.09 /06)
13
of Seward personnel will contribute 40 hours of grant administration with the remainder of the in -kind labor
contributed by members of the Trail Blazers, Historical Society and interested community volunteers. All
other expenses will be contracted as noted. Please see attached quote for statue design and production. This
attachment is intended as a quote only. All goods, services and labor will be sought locally wherever
possible and /or practical.
Describe the local historical commission's role in the project. How will they be involved in review of
the grant products? Letters of support or a resolution from the commission are encouraged. •
All application material and ensuing documents will be presented to Seward's Historic Preservation
Commission for review and /or approval during the grant application and construction process. In addition,
the Commission will provide 24 hours of in -kind labor and assistance with the project. Seward's Historic
Preservation Commission passed Resolution 2010 -01 on February 25, 2010. Please see Attachment 3.
Identify volunteer personnel and their tasks.
The Seward Iditarod Trail Blazers, under the direction of President Dan Seavey, is composed of a number of
talented individuals who have volunteered to help with the monument project. Dan Seavey has volunteered to
oversee the construction of the monument's foundation and the stone base on which the statue will reside.
This task is labor only. The funds for the purchasing of materials and transport are covered elsewhere in the
budget.
Identify contract employees and duties.
Design of the monument, casting of the statute and panels and stone masonry will be contracted.
6. BUDGET: Please see Attachment I Budget Detail
Using the budget page, identify the costs associated with this project. Attach additional pages as
necessary to explain the costs in detail. Costs should be divided into personal services, travel and per
diem, contractual services, and supplies.
Clearly identify the source of funds, i.e. cash, in -kind goods and services, and donated goods and
services. Donated goods and services cannot exceed 40% of the total project costs. Grantees will be
reimbursed for cash expenditures up to 60% of total project costs, less the state surcharge.
7. FINAL PRODUCTS:
Describe the publications, workshops, audio - visual materials, reports, brochures, survey materials,
nominations, etc., that will be produced as part of the proposed project. Identify the intended
audience. Identify where copies of the materials will be available to the public.
The final product of the Iditarod Trail Centennial Monument will be an impressive stone structure not
exceeding 8'L x 8'D x 12'H. The monument will feature a stone base with attached bronze plaques
illustrating the history of the Iditarod Trail in Seward, and Seward's connection to the larger scope of Alaska
history concerning the trail. On top of the monument, there will be a solid bronze statue of a sled dog,
commemorating the animals that made it possible to carry mail, gold and supplies along the route from
Grants Manual - Appendix B 7 (Rev.09 /06)
14
Seward to Nome.
Prioritize the final products should the proposal be considered for partial funding.
The projects first priority would be the casting and delivery of the bronze statue and plaques. The second
priority would be the construction of the monument base.
, 8. ADDITIONAL INFORMATION:
Include letters of commitment and support, as appropriate, from teachers, historical societies, museums,
Native groups, and others.
Include any other information, such as photocopies of photographs, you think is relevant.
Please see attached for supporting information.
Attachment 1 Budget Detail
Attachment 2 Letters of Support
Attachment 3 Seward Historic Preservation Resolution of Support
Attachment 4 Seward City Council Resolution of Support
Attachment 5 Map of Trailhead Park
Attachment 6 Resumes
Grants Manual - Appendix B 8 (Rev.09 /06)
15
PROJECT BUDGET
Enter the proposed budget for your project:
BUDGET CATEGORY SOURCE OF FUNDS
Federal Share Applicant's Share Total
Personal Services
Travel /Per Diem
Contractual Services
Supplies
1. TOTAL DIRECT COSTS $ 34000
2. 7% STATE SURCHARGE + 2380
3. TOTAL PROJECT COSTS = 36380
4. APPLICANT'S TOTAL SHARE = 40% of amount on line 3 - 14552
5. FEDERAL SHARE = 60% of amount on line 3 = 21828
6. LESS 7% STATE SURCHARGE = same as amount on line 2 - 2380
7. TOTAL PARTICIPANT RECEIPT = amount grantee is reimbursed = 19448
Proposed Source of Funds: Clearly identify cash, in -kind goods and services, and donated
goods and services that constitute the applicant's matching share. Donations cannot exceed
40% of the total project costs. Other federal funding sources are ineligible as matching share
for this grant program. Grantees will be reimbursed for cash expenditures up to 60 % of total
project costs, less the state surcharge (the amount shown on line 7).
APPLICANT: must total 40% of the total project costs.
CASH $ 6500
IN -KIND
GOODS AND SERVICES + 8000
DONATED
GOODS AND SERVICES +
8. APPLICANT'S 9. TOTAL
Grants Manual - Appendix B
16 (Rev. 09/06)
TOTAL SHARE = $ 14500 FEDERAL SHARE $ 21828
STATEMENT OF WILLINGNESS TO COMPLY WITH REQUIREMENTS
OF FEDERAL GRANT PROGRAM
1. I understand that this is an application for federal matching assistance for up to 60 % (less
10 % surcharge) of the total project cost, which is the subject of this application.
2. In submitting this application, I understand that if awarded the funds it is my responsibility
to comply with all program requirements outlined in the "Historic Preservation Fund
Program, Grants for Historic Preservation in Alaska" manual, pertinent State and Federal
regulations, and the State /Local agreement.
3. In submitting this application, I understand that project records are subject to audit after
project completion, and that if such an audit questions expenditures for which I have been
partially reimbursed I will return an amount equal to 60% (less 7% surcharge SFY 10 and
not exceed 10% thereafter) of the questioned expenditures.
4. I understand that no grant or promise of a grant exists until the State Historic Preservation
Officer signs the State /Local Agreement even if the Alaska Historical Commission
recommends or allocates funds for my project, and that any funds expended before the
grant period or before obtaining the SHPO's signature may not be reimbursed without
specific approval. The SHPO will not sign until all required materials and documents are
in hand.
Signatu e
Authorized Local Government Official
Grants Manual - Appendix B
17 (Rev.09 /06)
SEWARD IDITAROD TRAIL BLAZERS, INC. W
P TA O O
February 25, 2010
Mr. Jolund Luther, Chairman
Seward Historic Presevation Commission
City of Seward
P.O. Box 167
Seward, Alaska 99664
Dear Mr. Luther: I j
I am writing to make you aware of our total support of your efforts to raise
funds for the placement in Seward of a centennial monument for the Iditarod
National Historic Trail.
It is that great trail's relationship to the Seward Community that brought into
existence our organization some 28 years ago. Over those many years we
have undertaken numerous activities which have significantly contributed to
the preservation of the hisroric trail on the Kenai Peninsula. I include our
current brochure which you may find of interest.
We offer not only this "moral support" , but financial assistance as our
limited means allow and the many willing hands of our members. Please
keep me posted as to how we can best assist with this most worthy project.
Best regards,
C -}(
Dan Seavey, President
P.O. Box 1923 • Seward, Alaska 99664
18
Resurrection Bay Historical Society, Inc. •
PO Box 55 : t_
Seward, Alaska 99664 -0055 R� } "` 4 =F
25 February 2010
Jolund Luther, Chair
Seward Historic Preservation Commission
PO Box 167
Seward, Alaska 99664
Dear Chairman Luther,
The Resurrection Bay Historical Society supports the proposed Iditarod Trail
Centennial Monument project.
The Iditarod Trail is an integral part of Seward's history and a permanent monument
would be a fitting way to commemorate Seward as Mile 0 of the Historic Iditarod Trail.
The monument would also preserve for future generations Seward's role in the
development of the Iditarod Trail and the Trail's importance as a major transportation
route for people, mail, equipment, supplies and gold.
Since 2008 to 2012 is the period designated for the celebration of the centennial of the
Historic Iditarod Trail, this would be the ideal time to construct such a monument.
The Society has committed up to $3,250 to help finance the monument.
Sincerely,
Lee E Poleske
President
19
Sponsored by: Staff
CITY OF SEWARD, ALASKA
HISTORIC PRESERVATION COMMISSION
RESOLUTION 2010 -01
A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION, SUPPORTING THE APPLICATION FOR A SECOND
CALL 5010 HISTORIC PRESERVATION FUND GRANT FUNDING
CONSTRUCTION OF AN IDITAROD TRAIL •CENTENNIAL
MONUMENT AT TRAILHEAD PARK
WHEREAS, the State of Alaska, Department of Natural Resources, Historic
Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments;
and
WHEREAS, the City of Seward, Historic Preservation Commission has applied for and
has been awarded several of the annual Historic Preservation Fund Grants; and
WHEREAS, the commission received notification of a second call for project proposal
to utilize unused funds on January 22, 2010, submission deadline of February 26, 2010; and
WHEREAS, the one of the priorities of the Alaska Historical Commission for FY 10
CLG grants is for projects that increase public awareness of historic preservation and establish
new partnerships to strengthen local historic preservation program; and
WHEREAS, the Seward Iditarod Trailblazers and the Resurrection Bay Historical
Society seek to create a monument commemorating the centennial anniversary of the Iditarod
Trail; and
WHEREAS, total project costs are estimated at $36380, including $2380 State
surcharge, $14552 in cash and in -kind applicants share and $21828 Federal share; and
WHEREAS, the applicants share includes $6500 cash committed to the project by the
Seward Iditarod Trailblazers and the Resurrection Bay Historical Society; and
WHEREAS, grant funds will be administered by City of Seward staff, expenditures
reimbursed after invoices are submitted; and
WHEREAS, the Seward Historic Preservation Commission will partner with the Seward
Iditarod Trailblazers and the Resurrection Bay Historical Society in completing the monument
project.
NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation
Commission of the City of Seward, Alaska that:
20
Seward Historic Preservation Commission
Resolution 2006 -06
Page 2 of 2
Section 1. The Seward Historic Preservation Commission hereby proposes the Iditarod Trail
Centennial Monument Project for the second call project proposal Historic Preservation Fund
grant through the State of Alaska, Department of Natural Resources.
Section 2. The Seward Historical Preservation Commission will collaborate with City Staff
in the preparation of the grant documents and provide historical oversight during the project.
Section 3. The Seward Historical Preservation Commission urges the Seward City Council
to adopt its own resolution in support and in acceptance of the 2010 5010 Certified Local
Government - CLG grant if / when issued.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City of Seward, Alaska this 25 day of February, 2010.
THE CITY OF SEWARD
Historical Preservation Commission
er,
Ch.
AYES: Iicnr+io,er Lw +her
NOES: Nand.
•
ABSENT: Lc crtc. a FreAch
ABSTAIN: Ni orl
ATTEST:
® 4 N , > ; t.% ' . Jell: Lewis,
0
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ten %
•
(City Seal) : ®a"
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21
Seward Iditarod Trail Centennial Monument CLG Grant Application
Project Budget
February 25, 2010
Seward Historic Preservation Commission
Budget Category Source of Funds _
Federal Share Applicant's Share Total
Travel /Per diem $500 $8000
Contractual Services $15000 $2500
Supplies $4000 $4000
Total $19500 $14500 $34000
State Surcharge $2380
Total Project Cost $36380
Project Budget Breakdown
Applicants Share
Explanation Amount Source
Travel /per Diem 320 hours in -kind labor $8000 In -kind
at $25 /hr
Contractual Services Equipment rental and $2500 Cash on hand*
operation
Supplies Materials and supplies $4000 Cash on hand*
ground prep and
installation expense
$14500
Federal Share
Explanation Amount Source
Travel /per Diem Professional $500 Grant funds
consultation expense
Contractual Services Statue design, $15000 Grant funds
production and freight
Supplies Materials, supplies and $4000 Grant funds
ground prep and
installation expense
$19500
*The Seward Iditarod Trail Blazers and the Resurrection Bay Historical Society have both committed
funds to this project. Please see attached letters of support.
The Seward Historic Preservation Commission members will contribute 4 hours each in in -kind labor.
City of Seward personnel will contribute 40 hours of grant administration with the remainder of the in-
kind labor contributed by members of the Trail Blazers, Historical Society and interested community
volunteers. All other expenses will be contracted as noted. Please see attached quote for statue design
and production. This attachment is intended as a quote only. All goods, services and labor will be
sought locally wherever possible and /or practical.
22
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23
http: / /maps.google.com/maps ?f =q &source =s_q& t &geocode = &q= corner +of +railway... 2/25/2010
Sponsored by: Staff
CITY OF SEWARD, ALASKA
HISTORIC PRESERVATION COMMISSION
RESOLUTION 2010 -01
A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION, SUPPORTING THE APPLICATION FOR A SECOND
CALL 5010 HISTORIC PRESERVATION FUND GRANT FUNDING
CONSTRUCTION OF AN IDITAROD TRAIL CENTENNIAL
MONUMENT AT TRAILHEAD PARK
WHEREAS, the State of Alaska, Department of Natural Resources, Historic
Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments;
and
WHEREAS, the City of Seward, Historic Preservation Commission has applied for and
has been awarded several of the annual Historic Preservation Fund Grants; and
WHEREAS, the commission received notification of a second call for project proposal
to utilize unused funds on January 22, 2010, submission deadline of February 26, 2010; and
WHEREAS, the one of the priorities of the Alaska Historical Commission for FY 10
CLG grants is for projects that increase public awareness of historic preservation and establish
new partnerships to strengthen local historic preservation program; and
WHEREAS, the Seward Iditarod Trailblazers and the Resurrection Bay Historical
Society seek to create a monument commemorating the centennial anniversary of the Iditarod
Trail; and
WHEREAS, total project costs are estimated at $36380, including $2380 State
surcharge, $14552 in cash and in -kind applicants share and $21828 Federal share; and
WHEREAS, the applicants share includes $6500 cash committed to the project by the
Seward Iditarod Trailblazers and the Resurrection Bay Historical Society; and
WHEREAS, grant funds will be administered by City of Seward staff, expenditures
reimbursed after invoices are submitted; and
WHEREAS, the Seward Historic Preservation Commission will partner with the Seward
Iditarod Trailblazers and the Resurrection Bay Historical Society in completing the monument
proj ect.
NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation
Commission of the City of Seward, Alaska that:
24
Seward Historic Preservation Commission
Resolution 2006 -06
Page 2 of 2
Section 1. The Seward Historic Preservation Commission hereby proposes the Iditarod Trail
Centennial Monument Project for the second call project proposal Historic Preservation Fund
grant through the State of Alaska, Department of Natural Resources.
Section 2. The Seward Historical Preservation Commission will collaborate with City Staff
in the preparation of the grant documents and provide historical oversight during the project.
Section 3. The Seward Historical Preservation Commission urges the Seward City Council
to adopt its own resolution in support and in acceptance of the 2010 5010 Certified Local
Government - CLG grant if / when issued.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City of Seward, Alaska this 25 day of February, 2010.
THE CITY OF SEWARD
Historical Preservation Commission
er,
Ch. it
AYES: Nctr\t.er inc(er'.5 jwwnn ; Lvfh
NOES: N one.
ABSENT: Lc...604G. D freAch
ABSTAIN: Non
ATTEST:
t
o v set !,
f k .t gearxrr r 411% J • ew1.S'
s
v� v f,} �i
• Clerk
g s
(City Seal)
• s
•
• • % as
• s f we% ® m °r � � a
•®®, 1,,k- o - N ' .„ ®�
25
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -022
A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CHANGE ORDER WITH RISE ALASKA, LLC (RISE) FOR
PROFESSIONAL PROJECT MANAGEMENT SERVICES FOR CM/GC
RFP DEVELOPMENT AND SOLICITATION PROCESS MANAGEMENT
FOR THE NEW CO- LOCATED LIBRARY MUSEUM FACILITY,
ACCEPTING GRANTED FUNDS AND APPROPRIATING TWENTY -SIX
THOUSAND ONE HUNDRED DOLLARS ($26,100)
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
submitted a request for proposals for professional project management services for the library
museum project; and
WHEREAS, RISE Alaska, LLC earned the most points with the request for proposal
grading criteria approved by the Seward City Council and was awarded the professional services
agreement to perform project management services through the schematic design phase; and
WHEREAS, the scope of the project management services included assisting the City in
selection of a design team, negotiating the design contract and overseeing the design team's
work through the schematic design phase; and
WHEREAS, the Project Executive Committee and the Seward Community Library and
Museum Building Committee (SCLMBC) both determined that this project should be managed
as a Construction Manager /General Contractor (CM /GC) project; and
WHEREAS, the project is at 35% Schematic Design and is ready to move forward with
selecting a construction film to act as consultant to the owner in the development and design
phase; and
WHEREAS, RISE Alaska has submitted a change order for twenty -six thousand and one
hundred dollars ($26,100) to manage this next phase of the project including; developing the
request for proposals, conducting review sessions, advertising and issuing the RFP, and
completing all aspects of the RFP process up to and including developing and negotiating the
CM/GC contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract with RISE Alaska,
LLC to provide project management services through schematic design for a cost not -to- exceed
twenty -six thousand one hundred dollars ($26,100).
26
CITY OF SEWARD, ALASKA
Resolution 2010 -022
Page 2 of 2
Section 2. Funding in the amount of $26,100 is hereby accepted from the SCLMBC to
the Seward Community Library Museum Project fund account number 826 - 8264 -4100, and
appropriated to contracted services account no 826 - 8264 -5390.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of
March, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Jean Lewis
City Clerk, CMC
(City Seal)
27
Council Agenda Statement
Meeting Date: March 8, 2010
Through: City Manager Phillip Oates 4 4, sely
From: Community Development Director Christy Terry f ,_ �
Agenda Item: Authorizing a change order to RISE ALASKA, 14"5t0"
LLC to perform professional project management
services for CM/GC RFP development and
solicitation process for the new library museum and
to appropriate additional funding NTE $26,100
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay
Historical Society have been planning to co- locate the Community Library and the Seward Museum
to a new facility. Co- location will create efficiencies of service and space as well as providing the
amount of space needed to meet the existing and future needs of these organizations.
On August 17, 2009 a request for proposals was issued soliciting for project management services
including; assistance in selecting a design team, negotiating the design contract and overseeing the
design team's work during the schematic design phase. RISE ALASKA, LLC obtained the highest
points and is the professional project management firm for the schematic design phase ofthe Library
Museum Project.
After numerous public meetings and scrutiny from the Project Executive Committee and the Seward
Community Library and Museum Building Committee (SCLMBC), the project is basically at 35%
Schematic Design. The project is ready to move forward with selecting a construction firm to assist
with construction development and scheduling, often referred to as "Preconstruction Services ".
The Project Executive Committee and the SCLMBC both determined that this project should be
managed as a Construction Manager /General Contractor (CM/GC), also called a Construction
Manager At -Risk, approach to the design, maximum price and construction ofthis project. CM/GC
delivery method entails a commitment by the construction manager to deliver the project within a
Guaranteed Maximum Price (GMP). When a construction manager is bound to a GMP, the most
fundamental character ofthe relationship is changed. In addition to acting in the owner's interest, the
construction manager must manage and control construction costs to not exceed the GMP.
The construction manager will act as consultant to the owner in the development and design phases,
and then they will be the general contractor during the construction phase. In our situation, the
construction firm chosen at this stage is taking the chance that the project will be fully funded and will
move forward to actual construction. This will be fully disclosed during the RFP process.
RISE Alaska has submitted a change order for twenty -six thousand and one hundred dollars
($26,100) to manage this next phase of the project. These management services will include
developing the request for proposals, conducting review sessions, advertising and issuing the RFP,
and completing all aspects of the RFP process up to and including developing and negotiating the
CM/GC contract. This project would be the first time the City chooses to utilize the CM/GC
approach. RISE Alaska has experience with this construction management type and would be a
helpful partner to insure the process is handled correctly.
28
INTENT: Approve a change order with RISE ALASKA, LLC for project management services to
obtain a contractor during this phase of the CM/GC project and to obtain Council approval for the
transfer of funds.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
Other: The Project Executive Committee organized by Council with Resolution 2009 -086 and the
SCLMBC support Council's approval of this change order.
FISCAL NOTE: This action proposes to utilize non -City funds for the purpose of obtaining a
partner contractor during this initial phase of the CM/GC process. This action proposes $26,100 will
be transferred to the City from SCLMBC. The amount of funds is within the City Manager's
authority to authorize, but Council approval is necessary because of the fund appropriation.
Approved by Finance Department: Rita;D ifrteAd...•?
ATTORNEY REVIEW: No.
RECOMMENDATION:
Approve Resolution 2010 uthorizing a change order to RISE ALASKA, LLC to perform
professional project management services for CM/GC RFP development and solicitation
process for the new library museum and to appropriate additional funding NTE $26,100.
29
ALASKA
January 26, 2010
Christy Terry, Community Development Director
City of Seward
P.O. Box 167
Seward, AK 99664
RE: Proposal for CM /GC RFP Development and Solicitation Process Management for the
Seward Community Library Museum
Dear Ms. Terry,
RISE Alaska, LLC appreciates the opportunity to provide the attached scope and fee proposal for the
next phase of project management services for the Seward Community Library Museum (SCLM)
project - the Construction Manager /General Contractor (CM /GC) RFP Development and Solicitation
Process.
As referenced in our original proposal, RISE offers an unparalleled depth of experience in Alaska
with respect to the development of concise, proven project procurement solicitations and CM /GC
contract management. RISE has helped several owners develop CM /GC RFPs and contracts; our
firm is managing over $400M in CM /GC projects currently under construction in Alaska. RISE
understands how to build strength and clarity in the CM /GC contractor selection, negotiation and
management process. Kent Crandall and Don Simmons have developed numerous CM /GC RFP
documents and managed several projects that use CM /GC and other alternate project delivery
methods.
RISE has provided RFP development and project management services for several projects that
used CM /GC or other alternate delivery methods. Three project references are listed below:
• Fairbanks International Airport, Jesse VanderZanden, Airport Manager, 907.474.2500
• Fairbanks Enhanced Detox Center, Steve Williams, Trust Program Manager, 907.2693697
• Anchorage Museum Expansion Project, Brian Davies, Chair, Museum Building Committee,
907.277. 5502
We would appreciate the opportunity to continue to work with you, the City of' Seward, and the
Seward Community Library Museum Building Committee to deliver this important community
project. If there is any additional information I may provide about our firm or services, please
contact me at 907.276.8095.
rcer y,
oe Sturgulewski
President
RISE Alaska, LLC
RISE ALASXA LLC g 880 H STREET, SUITE 101 6 ANCHORAGE, ALASKA 99501 • PHONE 9071753095 a FAX 907.276.8609 8 WWW.RISEALASKA,COM
30
P ! tl SCLM Professional Services Fee Estimate
1 tJ 26 January 2010
About CM /GC Contracting: Construction Manager /General Contractor (CM /GC) contracting is the
project delivery method selected by the City and SCLM Building Committee as an outcome of a
Project Delivery Method Work Session sponsored by the Foraker Group in June 2009. This delivery
method brings the contractor into the project at an early stage, typically between 35% (schematic)
and 65% design. It has the obvious benefits of including the contractor in design decisions as
building systems and materials are being selected. It also allows the contractor to be involved in
cost estimating and construction scheduling. Careful management of this process as described
above is an essential requirement for success. Challenges lie in assuring best price and best value
to the owner. The contractor may be required to bid major subcontracts. With guaranteed
maximum pricing (GMP), the contractor will be allowed to manage its own contingency. There may
be a sharing of savings for innovation that improves the project and saves money. This process
encourages a project team that has a thorough understanding of the project, has brought a wide
range of perspective to the decision making process, and creates a team that has learned to work
together to solve problems.
RISE Fee Estimate
Below is a scope of services and fee estimate to provide the next phase of project management
services to the City and the SCLM Building Committee for the Seward Community Library Museum.
This cost proposal includes our non -profit rates, significantly reduced from established AKDOT
audited rates.
Kent
C Don Clara
Project Tasks AIA , Simmons Hughes Total
f$1501hr) ($150Ihr) ($501hr)
Develop CM /GC Request for Proposals (RFP) 40 MEI 16 60
Conduct review sessions with City Planning Director, Project 20 16 36
Executive Committee and City Council as needed to assure
compliance with City Codes and building committee preferences.
Advertise, issue RFP, receive proposals, distribute proposals to 20 1111 20
review team, and faciltate selection process.
Facilitate pre - proposal conference, contractor interviews, contractor 20 20
reference checks, and issue adenda in response to contractor
questions,
Develop and negotiate CM /GC contract 40 4 16 60
Labor Total 140 8 48 196
Reimbursables 4 trigs, ►rintin 4, advertisin. $1,500
Total Cost for Contractor Selection $26,100
Page 2 of 2
RISE ALASKA LLC 6 880 H STREET, SUITE 101 ANCHORAGE, ALASKA NA501 * PHONE 907.276.8095 a FAX 9 )7.276.8609 • www.RISEALASKA.COM
31
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009 -023
A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, PROCLAIMING THE CITY OF SEWARD AS THE
WELLNESS CAPITAL OF ALASKA AND AUTHORIZING THE CITY
MANAGER TO SEEK STATE AND FEDERAL RECOGNITION AS THE
WELLNESS CAPITAL OF ALASKA AND APPROPRIATE FUNDS FOR
A DESIGNATED WELLNESS FUND UNDER THE SEWARD
COMMUNITY FOUNDATION AND SEEK PARTNERS FROM
NATIONAL SERVICE PROGRAMS (AMERICORP AND VISTA) TO
DEVELOP, ENHANCE AND IMPLEMENT WELLNESS INITIATIVES
WITHIN THE CITY OF SEWARD
WHEREAS, the City's hospital and Long Term Care Facility and have a vested interest
to provide quality health care services; and
WHEREAS, the City of Seward entered into an operating agreement with Providence
Health and Services, Alaska Region to manage the City's hospital called the Providence Seward
Medical and Care Center; and
WHEREAS, Providence Seward Medical and Care Center completed a community
needs assessment on April 8, 2008; and
WHEREAS, as a result of this community needs assessment, a community wellness for
all group was formed including a cross section of Seward residents including health care
providers; and
WHEREAS, the wellness for all group identified five wellness categories to further
identify and target wellness for all; and
WHEREAS, each category formed a group and assigned a lead position that would
further define and develop programs to improve wellness for all; and
WHEREAS, each group has developed wellness strategies, goals and programs to create
a state of the art wellness model; and
WHEREAS, a small grant has been completed and submitted to further develop and
expand these programs; and
WHEREAS, the intent of the grant is to collect community wellness data including a
know your numbers program and to develop a patient centered medical home business plan and
develop a wellness neighborhood model as a one year, pilot program before full implementation;
and
32
CITY OF SEWARD, ALASKA
Resolution 2010 -023
WHEREAS, both the City of Seward and Providence Seward Medical and Care Center
have a vested interest to foster wellness for all for the citizens of Seward; and
WHEREAS, in partnership with Providence Seward Medical and Care Center, the City
of Seward endorses Seward as the wellness capital of the State of Alaska (Healthiest
• Hometown); and
WHEREAS, the City of Seward will work towards state and federal recognition to
become a wellness community to model throughout the state and nation; and
WHEREAS, by eating healthier, exercising more, and participating in community
wellness projects together, the citizens of Seward will set an example for towns across Alaska
and the nation; and
WHEREAS, the City of Seward wants to set up a designated fund at the Seward
Community Foundation to establish a specific venue to encourage community philanthropic
investments towards wellness programs for Seward; and
WHEREAS, this fund requires an initial $5,000 investment from the City of Seward to
start this designated fund; and
WHEREAS, Providence Seward Medical and Care Center will match the City's $5,000
with an additional $5,000 to spearhead this fund and create an initial $10,000 investment for
wellness in the community to further expand philanthropic investestments into community
wellness programs; and
WHEREAS, the City plans to implement national volunteerism programs (AmeriCorps
and VISTA) to further expand these community wellness programs and create a wellness model
that capitalizes on the federal expertise of both retired "wellness" professionals and civic
minded, college graduates seeking opportunities to serve our Nation; and
WHEREAS, and the Seward City Council must be the focal point of leadership to help
adopt, encourage local businesses, the school district, other government agencies and the citizens
of Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to seek state and federal recognition as the
wellness capital of Alaska.
Section 2. Funding in the amount of $5,000 is hereby appropriated form the City
Managers contingency account to the Seward Community Foundation to create a designated
33
CITY OF SEWARD, ALASKA
Resolution 2010 -023
wellness fund to encourage and leverage private, corporate and philanthropic investments into
wellness for all programs in the City of Seward.
Section 3. The City Manager is authorized to enter into an agreement with
AMERICORPS and VISTA as necessary to develop, enhance and implement wellness initiatives
within the City of Seward.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of
March, 2010.
THE CITY OF SEWARD, ALASKA
Willard E. Dunham, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Jean Lewis
City Clerk, CMC (City Seal)
34
Council Agenda Statement
e 4 of
„c •I . .
Meeting Date: March 8, 2010 v`
4
From: Phillip Oates, City Manager qtA r�P
Agenda Item: Support for Wellness Capital Designation
BACKGROUND & JUSTIFICATION:
The City of Seward has a vested interest in fostering wellness for all its citizens. Through steps like
eating healthier, exercising more, and participating in community wellness projects together, the
citizens of Seward will set an example for towns across Alaska and the nation. The City of Seward's
employee wellness program is one example of this progressive attitude.
A community needs assessment in April 2008 resulted in the creation of a community wide Wellness
for All Group, consisting of a cross section of Seward residents including health care providers. The
wellness for all group identified five wellness categories with leaders for each, to further identify and
target wellness for the Community. Strategies and programs have been developed by the group to
create a state of the art wellness model.
Utilizing granted funding the Wellness for all group will soon begin a year -long demonstration
wellness neighborhood model project. The project will begin with volunteer "know -your- numbers”
data gathering in order to develop a patient centered medical home and business plan. Eventually this
will be developed into a wellness neighborhood model.
Seward's designation as the wellness capital of the State of Alaska (Healthiest Hometown) will work
towards state and federal recognition to become a wellness community. This will enable the City to
continue working with partners like Providence Seward Medical center to expand on available grant
opportunities.
The City plans to implement national volunteerism programs (AmeriCorps and VISTA) to further
expand these community wellness programs and create a wellness model that capitalizes on the
federal expertise ofboth retired "wellness" professionals and civic minded, college graduates seeking
opportunities to serve our Nation.
The Seward City Council must be the focal point of leadership to help adopt, encourage local
businesses, the school district, other government agencies and the citizens of Seward. Through
passage of this resolution the City of Seward will establish a fund at the Seward Community
Foundation to establish a specific venue to encourage community philanthropic investments towards
wellness programs for Seward. This fund requires an initial $5,000 investment from the City of
Seward to start. Providence Seward Medical and Care Center will match the City's $5,000 with an
additional $5,000 to spearhead this fund and create $10,000 investment for wellness in the community
to further expand philanthropic investments in community wellness programs.
35
INTENT: The City of Seward wants to set up a designated fund at the Seward Community
Foundation to establish a specific venue to encourage community philanthropic investments towards
wellness programs for Seward. This fund requires an initial $5,000 investment from the City of
Seward to start. Providence Seward Medical and Care Center will match the City's $5,000 with an
additional $5,000 to spearhead this fund and create $10,000 investment for wellness in the community
to further expand philanthropic investments in community wellness programs.
CONSISTENT WITH COMPREHENSIVE PLAN: Yes
ATTORNEY REVIEW: No
FISCAL NOTE: This fund requires an initial $5,000 investment from the City of Seward which will
come from the City Managers Contingency Fund to start. Providence Seward Medical and Care
Center will match the City's $5,000 with an additional $5,000 to establish this fund at the $10,000
level.
Approved by Finance Department 6.54-GtZZ.) 4ie...efez
RECOMMENDATION: Council approves Resolution 20105 , designating Seward as the
wellness capital of the State of Alaska (Healthiest Hometown) and establish a $5000 fund at the
Seward Community Foundation to establish a specific venue to encourage community philanthropic
investments towards wellness programs for Seward, and appropriate funds.
36
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
CALL TO ORDER
The February 22, 2010 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Willard E. Dunham.
OPENING CEREMONY
Police Chief Tom Clemons led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Willard E. Dunham presiding and Linda Amberg
Jean Bardarson Bob Valdatta
Vanta Shafer Mariania.
comprising a quorum of the Council; and
Phillip Oates, City Manager
Jean Lewis, City Clerk
ABSENT — Tom Smith
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING ,'.
Maya Moriarty,, spoke on behalf of the Seward Wellness for All Group and spoke in favor
of the fluoridation of the city's water.„ There was a lot`of junk science and legitimate science out
there, and she hoped people could tell the differenceor refer to the health professionals in Seward.
There were questiont of safety and finances ah public health vs individual freedom. She urged
council to about gust, and noted- all top health officials supported fluoride.
Judi Christensen spoke on behalf of Quetckak Native Tribe and Diane McRae, Tribal
Council President,in support of community water fluoridation. This would help Seward's youth and
there was an overwhelming need in the native population. QNT promotes health and wellness for its
members.
Sharyl Seese, spoke in opposition to having fluoride in the water. She thought there should
be more education for tooth care. She hoped council would consider this issue again before putting
it in the water. Not everyone wanted fluoride in their water.
Warren Huss, stated he graduated from dental school in 1965 and had studied the science of
fluoride and community water fluoridation and assured the council that it was safe and effective. It
helped prevent tooth decay in youth, young adults and seniors.
37
City of Seward, Alaska
February 22, 2010 City Council Minutes
Volume 38, Page
Patty Beals, spoke on behalf of Paul Foreman, and read a letter that explained his stance that
supported the fluoridation of water and that all the communities physicians supported this issue. A
lot of incorrect information was out there and there was no controversy between certified physicians.
Beals stated if the community could afford to put fluoride in the water, they should.
Dave Hamner, conveyed appreciation for the continued support for Seward Parks and
Recreation Programs. He thanked them for helping parents out in Seward. Hamner also requested
support of Resolution 2010 -015 to have a study done to see what the cost and logistics would be to
put fluoride in city water.
Matt Hershock spoke on the fluoride issue. His issue was with the matter of personal choice
of how to medicate his own family and was against fluoridating water was taking away his choice.
Greg Carpenter voiced his support of the fluoridation of water He grew up drinking
fluoridated water. Carpenter felt it would be a benefit for the`community and he fully supported it.
Betty Skinner, spoke in opposition of fluoridation of Water. Her question was n adding
fluoride to the water, how beneficial was it to those w had health concerns? She .personally had
health issues where she did not feel it would be good father to drink '` fluoridated water. She asked
that the council have a study on how much fluoride was safe be ingested. How could they tell if
one was over medicated on fluoride? There =were other way to fluoride and she was concerned
with over - medication. She didn't feel the city had any right to medicate her.
Mike Moriarty, the local dentist in Seward, asked for support for water fluoridation and
stated many cities in the country were fluoridated. He encouraged council to affirm the public vote
from October and fluoridate the city's water.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Bardarson/Amberg)' Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The following Was added to the
Discussion item to discuss hosting a reception for Alaska Representative Paul Seaton.
The clerk read the following approved consent agenda items:
The February 8, 2010 Regular City Council Meeting Minutes Were Approved.
Tena Morgan and Sandra Roach' were appointed to the Seward Planning & Zoning
Commission with a term to expire February 2013.
There was a non objection to the liquor license renewals for BPO Elks Lodge #1773, The
Seward Alehouse, The Breeze Inn and The Marina Restaurant.
38
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
Resolution 2010 -018, Authorizing A Memorandum Of Understanding With Providence Health
& Services To Account For The Transfer Of Funds Necessary To Facilitate Debt Service
Payments Associated With Seward Mountain Haven.
Resolution 2010 -019, Approving Amendment #7 To The Employment Agreement With The
City Clerk.
Resolution 2010 -020, Authorizing The Transfer Of $8,150 In Unexpected Grant Funds From
The Library Budget Into A Special Revenue Fund To Complete Th a 1964 Earthquake
Documentary Film.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations and Awards
Sponsor Appreciation Night.
Teen and Youth Center Adelmann Award. Logan Adelmann and Derek Brasch were
presented this award.
Council allowed the group from Alik,grew for the movie being filmed in Seward,
"Christmas with a Capital `C "' to speak briefly Actors Ted McGinley, Brad Stein were
present as well as producer David Cutty They offered thanks`for having Seward welcome
them and was excited to put on film.
Borough Assembly Report No report was given.
City Manager's Report, City Manager Phillip Oates gave a brief report on electrical
outage that occurred the past weekend. The city :Was on generation for almost three full days due to a
large tree outside of the right of waythat blew down and hit a large pole and line. Because of
weather conditions and lack of equipment. it took almost two full days to repair. Homer Electric
Association provided assistance by sending a crew of three to help finish repairs. The three
generators worked very well. The cost was estimated at approximately $100,000.
There following purchase between $10,000 - 50,000 has been approved by the City Manager,
or RFP's released.
In 2010, in accordance with the requirement in SCC, the City will do an appraisal of city
leased property. This RFP was advertised beginning on January 28 and had a closing date of
February 12 One proposal was submitted and was found to responsive and also rated high with
the Council approved criteria: Depth of market experience (20 pts), Past performance (10 pts),
Availability (20 pts), Understanding of the work to be performed (20 pts), Cost (30 pts). The rating
criteria and notice of the RFP was provided to Council in the Manager's Report of January 25, 2010.
The proposal was submitted by MacSwain Associates LLC with a final cost of $23,900 which was
significantly under what was budgeted, and within the City Manager's spending authority.
39
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
The City of Seward would receive $345,747.50 from Cruise Ship Tax revenue through an
appropriation from the Kenai Peninsula Borough. Seward's community group- `Wellness for All'
would receive a $100,000 grant from Providence Health & Services (Alaska) through a new
endowment called the Community Benefit Strategic Investment fund (CBSI).
Harbor
Floats for the Security Float (Z float) were estimated to arrive in Seward (via barge from
Washington State) on March 2, 2010. The floats would be stored on Alaska Railroad property until
construction funding became available. The City of Seward was not a >irecipient of the TIGER
(Transportation Investment Generating Economic Recovery) grant. This was a $17 million grant
proposal to complete the breakwater at SMIC and add additional moorage to the SMIC basin. The
City recently applied for a MARAD grant requesting $161,8450 fo' electrical infrastructure at
SMIC. The grant would put a new transformer in the SMIC yard, and add 12 new power pedestals.
Awards would be announced in April.
Public Works
The snow blower was working properly, but a grader was down due to a drive axle issue.
It should be fixed and operational in 10 days. Public Works was focusing on drainage issues due to
excess rainfall. The pothole cold mix asphalt was supposed to be here on 2/18 but delivery was
halted by the avalanche at mile 86 In ,water and sewer, ::staff was working on preventative
maintenance, continually working on security issues, and planning, for construction season with the
priority as Phase I and II of the Water Tank Project Staff was moving forward and would be
requesting future AARA funding for a portion, if nab all,;of the water tank project.
Community Development
In Planning and Zoning Commission, a work session was held on February 16 to discuss
incorporation of small wind turbines into the Zoning Code. Electric Utility Manager John Foutz
attended to answer questions from the commissioners on industry standards. The Community
Development Department continued to work closely with the movie production staff from
"Christmas with a Capital, C," which would be filming in Seward from February 23'- March 3t1
As part of the Seward Economic Development Study (which the Chamber was managing on the
City's behalf) a team of developers came to Seward February 16 and 17 to understand the City
processes for working with business. They met with the City Manager and Mayor, toured the town
and also met with key Department Heads that had a role in supporting a new or growing business in
the community. Their visit was cut short because of road conditions, but they would continue their
work by phone and via the City Website.
Mayoral Report, Mayor Willard Dunham briefed the council for the period of the end of
January to the beginning of February. He spoke of recent lobbyist trips to Juneau and Washington,
DC as well as a side trip to Wisconsin for the inauguration of the new ARRV. Dunham met with
mural group for long term planning goals. He attended GRETC meetings with John Foutz of the
Electric Department and felt the group was moving at a snail's pace.
Chamber of Commerce Report, Laura Cloward showed a new promotional video to the
council. The intent was to hit a tourism perspective but also show a quality of life in Seward.
40
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
Cloward said they wanted to capture the unique parts of Seward. The video went on the Chamber's
homepage on Saturday and YouTube on Friday and would be available on Digiplayers on Alaska
Airlines for certain summer months.
"Christmas with a Capital C" hired several members of the community to help make the
movie which brought jobs to the community. Cloward felt this was really good for the economy and
thanked the city for helping make Christmas happen in February.
Other Reports, Announcements and Presentations
On behalf of the Seward Legislative Information Office, Marianna Keil said during
Representative Seaton's v the LIO office would have a breakfast from 8 -10 a.m. on March 4,
2010. Oates emphasized how important it was to have the communi come out and meet with its
representative.
Dunham noted the Wada Group that was co to town and the cou try to
hold a reception.
PUBLIC HEARINGS =e_
Resolution 2010 -012, Authorizing TheDsposal Of Lot AU,,Forest Acres Subdivision, Subject
To A Public Use Easement, To Steve Anil Maureen Lemmei3n Exchange For $4,000 And A
Public Use Easement On Lot ZZ, Forest Acres Subdivision For The North Forest Acres
Levee /Road Project And Appropriating Funds
,
Motion (KeilBardarson) Approve Resolution 2010 -012
Oates stated this was.n everyone best interest recommended approval for this property
trade. a
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No oneappeared to a ddress the Council and the public hearing was closed.
Motion Passed ; Unanimous
Resolution 2010- 013t Re commending Kenai Peninsula Borough Approval Of The Two Lakes
Park, Includes The Vacation Of All Interior Undeveloped Rights -Of -Way, Easements And
Interior Platted Lot Lines; And Dedicates Additional Easements And Extends The Vista
Avenue Right-Of-Way North Providing Legal Access To USS 1931, Located Predominately
Within The Park Zoning District.
Motion (Bardarson/Shafer) Approve Resolution 2010 -013
Community Development Director Christy Terry summarized the replat for the council.
. Staff and P &Z and the publ have had a long standing interest in this replat. It dedicated utility and
emergency access easements and provides a second access out of town.
41
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Bob Linville, used the Two Lakes Park on a routine basis. He was aware of the efforts that
had been made to get this replatted over the years and complimented staff and administration on
making this happen.
Keil said it had taken yeoman's work to get this done, as far back as when she was on the
commission. She was happy this was moving forward and she also thankedthose involved, past and
present.
Motion Passed Unanimous
NEW BUSINESS
Resolution 2010 -014 Authorizing The City Manager To Enter Into An Agreement With West
Construction Company At A Rate Of $4.88 Per Cubic Yard For An Amount Nof -To- Exceed
19,900 Cubic Yards Of Rock From The Quarry For An Extension To The Breakwater At The
Seward Small Boat Harbor.
Motion (Keil /Amberg) Approve Resolution 2010 -014
Oates stated this was part of the of the breakwater extension project to make it possible to
construct a security dock. The Army Corps of Engineer was = managing the project. Staff had
looked at the pricing throughout the :state and felt this was the best price. This sale also required
West Construction to clean up the quarry after they were done.
Valdatta had no objection with the price, but he had concern with the quarry sales benefiting
the general fund. The $97,000 "should be earmarked in the general fund and put back in the quarry.
Motion to Amend (Valdatta/Keil) ' Add section 4: The $97,112 revenues from
the sale of the rock quarry will be taken
from the general fund and committed to the
capital acquisition fund for the purpose of
cleaning up the rock quarry.
Finance Director Kris Erchinger said that would require a transfer out of the general fund
and then to a capital acquisition fund.
Keil said she would agree for this one time set of revenues, but not all future revenues.
Public Works Director W.C. Casey and Oates said there was still much reclassification to be
done.
Motion to Amend Approved Unanimous
42
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
Main Motion Passed Unanimous
Resolution 2010 -015, Affirming Council Support For Fluoridation Of The Public Water
• Supply To Improve Oral Health, And Directing The City Manager To Determine The
Requirements And Costs For Safely Adding Fluoride To The Community Water System And
• Report On Grants And Other Funding Sources For Subsiding Those Costs.
Motion (Keil /Shafer) Approve Resolution 2010 -015
Oates stated council had discussed this issue many times. Thisresolution would approve the
initiative to add fluoride at the recommended levels. This did not put thtsrequest before many other
steps. First he needed to obtain an engineering firm to assess the s ituation This also directed him to
look at further funding sources and also to look at how this affected the water system. At this point
he would come back to council for the appropriation of funds
Bardarson noted that she may have a conflict ! of interest. on this resolution, due to her
employment with the dental office. No memb o felt; there were was a conflict of
interest and Mayor Dunham declared no conflict existed.
Valdatta thought information theyreceived was incorrect, that many European countries had
banned fluoride.
Bardarson stated it was not a fluorideissue, it was a water system issue. Most countries put
fluoride in their salt.
Amberg wanted clarification; that this was to endorse a study. Oates said this also noted
council supported fluoridation as well. Amberg statedshe did not support it, but supported a study.
Motion to Amend (Amberg/Keil) Amend Resolution 2010 -015, by striking
the words "affirming council support for
the fluoridation of the public water supply
to improve oral health, and" in the title and
the words "and supports" in Section 1.
Keil's concern was that if they took this wording out, it might be more difficult to get grants.
Shafer said they didn't know where to go with grants at this point anyway, and thought it
could be added into a resolution at a later time.
Bardarson stated the title did request the city manager to report on grants on this resolution,
however.
Dunham saw this resolution as directing the city manager to prepare information to make a
formal vote on this. Without this support, they might not get a clear account of what funds may be
available to them.
43
City of Seward, Alaska
February 22, 2010 City Council Minutes
Volume 38, Page
Oates read the advisory proposition language to the council. It may mean they would have to
pay the full costs themselves without this language, he felt.
Valdatta felt the city had good water now. He wondered if they should have another advisory
vote.
Motion to Amend Failed Yes: Amberg, Valdatta
No: Bardarson, Shafer, Keil, Dunham
Motion Passed Yes: Shafer, Kell, Bardarson Dunham
No: Valdatta, Arlberg
Council recessed at 8:55 p.m. _
Council resumed at 9:00 p.m.
Resolution 2010 -016, Amending The 2009 Budget To Account For Unbudgeted Revenues From
Exxon Valdez Oil Spill Settlement Proceeds.
Motion (Bardarson/Keil) Approve Resolution 2010 -016
Oates stated Seward received a che for $1.6 million for punitive damages and the intent
was to modify the 2009 budget to bring the. fund balance to -have the required reserves.
Keil asked what the attorney costs were__ Oates stated the attorney fees were already taken out
and clarified this money would not be: used to balance the 2009 budget. The reason for putting it in
the general fund budget was for future appropriations.
Bardarson felt like this was a gift to the community. She would like to see this money used
for things that couldkberepaid, such as the shop building, which could be rebuilt without the interest
that was ,factored in.
Amberg said there was discussion about doing a special infrastructure account, but the city
never had the money to put into�it — now might be the time to do something like this.
Shafer agreed with Bardarson to leverage this money.
Oates said any appropriation of this money would be approved by the council. He
recommended they approve a resolution that dedicated this money to a fund like that was mentioned.
Dunham stated leverage of this money should be used to be reused again and again. He
hoped they would put it to good use.
Oates stated another good use was to establish an assessment district.
Motion Passed Unanimous
44
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
Resolution 2010 -017, Amending The 2009 Budget And Appropriating $430,411.62 From The
State Of Alaska To The Public Employees Retirement System On Behalf Of The City Of
Seward.
Motion (Bardarson/Shafer) Approve Resolution 2010 -017
Erchinger reported on the recent PERS issue at hand. Everyone in PERS right now shared
the same rate. The state legislature had stepped up and would cover all employers over a certain
percentage. In 2009, that amounted to $430,411 that the state paid into PERS on behalf of the city.
The money didn't actually come to the city, which had to budget the as an expense.
Keil wanted that explained to the public. Was the city dust budgeting the 22 %? Erchinger
affirmed that they were, but it was unknown when that figure would change by the state.
Dunham asked about the status of the security breach in PERS for employees. Oates stated
measures were being taken for their staff and former staff.
Motion Passed Unanimous
OTHER NEW BUSINESS
Discussion on holding a possible reception foie-Representative-Seaton on March 3, 2010.
Council directed staff to pull together a reception at hotel and inviting the public and all boards
and commissions. Light hors '`d'oeuvres to be served.
Discussed whether Seward shouldzrespond to the request for information online to volunteer
as a test case for faster Internet service with Google.
Council directed staff to mciAlotwardi city .manager apply on behalf of the city.
Discussion on having areceptionfo the Wada Group when visiting on March 6, 2010.
The council, directed staff"to pull tog ther . reception.
INFORMATIONAL ITEMS AND REPORTS (No action required)
Examples of letters sent to students and coaches congratulating them on placing in the Alaska
Tsunami National Ocean Science Bowl February 2010.
Mayor and Council letter sent to the Kenai Peninsula Borough Mayor and Assembly re:
Opposition to Ordinance 2009 -052.
Mayor letter sent to Senator Lisa Murkowski, re: ASLC
Preliminary December 2009 City Financials with fund balances and risk assessment report.
Erchinger stated she sent out reports as news came in and apologized for the constant
45
City of Seward, Alaska
February 22, 2010 City Council Minutes
Volume 38, Page
changing data. The biggest news was that the deficit expected was not as large as anticipated. The
city ended up about $720,000 short in revenue, but the big news was that they were $832,000 short
on the expense side. Many things were cut and postponed, which was a big help. They would end
up with a surplus of $1.9 million ($1.6 was the Exxon money).
Keil hoped administration could use the same fiscal conservatism in the 2010 budget.
Dunham wanted to know if the drop in the head and bed tax was due to some businesses
closing.
Providence Seward Medical Center Financials for November 2009.
City/Harbor write off list.
Park and Recreation Annual Reports.
CITIZENS' COMMENTS
Shafer noted the new earthquake video was going to be released on the anniversary of the
1964 earthquake.
Keil, thanked Roach' and Morgan for reapplying. She really liked the chamber's new
promotional video.
Bardarson, encouraged the youth in Seward to apply forthe student exchange program. She
thanked the parties involved in the Two Lake replat.
Dunham, noted AMLJJIA was coming in July they should welcome them. He met with
the mural group who was in the process of working out plans for their next artist and may do repairs
of several already placed murals around town Dunham thanked the movie crew for coming into
town andhe hoped morecould come_to Seward. The Trailblazers had their Mayor's Cup, but was
cancelled due to rain. TheirAew film was,available for review at the library, and Dunham said it was
excellent. Dunham wanted td thank the ARR for all they provide to the community.
CITIZEN'S COMMENTS
Jim Herbert, thanks to City Clerk Jean Lewis and Assistant City Clerk Johanna Dollerhide
on their work with the Sister City Program and SIFA. It was great news on the budget and he was
behind the concept to use the Exxon money wisely. Herbert thanked Terry for their work on the Two
Lakes Park. He felt fluoride, in the long run, would add to the quality of life in Seward.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS
Keil noted to Mr. Herbert they had a vacancy on the Planning and Zoning Commission.
ADJOURNMENT
46
City of Seward, Alaska City Council Minutes
February 22, 2010 Volume 38, Page
The meeting was adjourned at 9:52 p.m.
• Jean Lewis CMC Willard E. Dunham
City Clerk Mayor
(City Seal)
47
Crty of Seward, Alaska
i of S F4 City of Seward 1963 1965 2005
o P.O. Box 167 hiking
4. Seward, Alaska 99664 -0167
Q = All - America City
- Main Office (907) 224-4050 1111!
Facsimile (907) 2244038
February 17, 2010
Honorable Governor Sean Parnell
Alaska State Capitol Building — 3` Floor
P.O. Box 110001
Juneau, AK 99811 -0001
Dear Honorable Governor Parnell;
We, the citizens of Seward and Alaskans need your help. As your office is aware, several
environmental groups have joined together and filed a lawsuit on our coal export facility
under the Clean Water Act.
When you addressed the Alaska Municipal League (AML) you stated that as Governor,
you would place the full power and weight of your office to fight frivolous actions aimed
at shutting down our state resource businesses. The Attorney General also addressed this
group and stated the same theme. I also note that you have kept your word by some of
the actions your office has taken recently, such as filings on; Beluga, timber, and Polar
Bear issues. I was fortunate to meet with your staff, Randy Ruaro and Susan Bell on
January 29, 2010. I covered much of our city's concerns. I left them a copy of City of
Seward Resolution 2010 -010 (attached) that was passed by our city council which covers
our concerns. I also met with Michael Ford, Assistant Attorney General, legislative
liaison. He stated that he would also bring our request for State assistance on this issue to
the forefront. Your staff was very attentive and concerned about this attack on Alaska
business, as we all are here in Seward.
Our facility here in Seward has been in operation since 1984. Questions have been raised
on its delivery systems, dust spillage, when the loading process is being done. At least
two engineering studies have been addressing these issues over the last twenty five plus
years. Neither study found serious problem or violations of the permit's authorizations.
Alaska coal is finally becoming of more interest on the world market. After many years
of lackluster sales, 2009 was the second largest shipments of Alaska coal in its 25 -plus
years of operation. 2010 may surpass that. This filing by these groups could be a
disaster if something is not done to assist these export growth industries. Our coal
facility has different owners and operators than in past years. It is now owned by the -
Alaska Railroad and operated by Aurora Energy Services, LLC.
48
Within the last few years these companies have upgraded the terminal by spending $1.2
million dollars on safety upgrades, operational and significant environmental
improvements to meet EPA and ADEC regulations and permit requirements, and plan on
spending another $400,000 this year.
This is a very important business to all of Alaska. The coal facility is a key revenue
stream for the Alaska Railroad, creates millions of dollars in payroll, important for our
commerce, shipping and transportation systems, and is extremely important to not only
Seward, but to the entire state of Alaska and beyond.
Alaska's low sulfur coal is in increasing demand throughout the international market and
when mixed with other coal, at its journey's end, reduces the environmental impact.
Seward is not named in this lawsuit, but we cannot stand by as this assault on our towns
business community is carried on by persons claiming to speak for our citizens, which
they are not. We dispute the alleged health impacts that have been published in the press.
In closing, I am asking for your help and support, Governor. These attacks must be
brought to task. Please help us, and Alaska, by using your strength as governor to put
some closure to these frivolous attacks and lawsuit filings on our state's business
industries that are working to make a difference.
Sincerely,
Willard E. Dunham
Mayor, City of Seward, Alaska
•
49
City of Seward, Alaska
r o c ski City of Seward 1963 1965 2005
0 �t „�'e P.O. Box 167 Ar
kilt
Seward, Alaska 99664-0167
` ” AU- America City
aeAS+f-P '
Main Office (907) 224 -4050
Facsimile (907) 224 -4038
February 19, 2010 m
Seward High School 600 Cottonwood �
P.O. Box 1049
Seward, AK 99664
SEWARD TEAM, PERUSING PYCNOPODIA
Dear Team Perusing Pycnopodia;
I wanted to take the time to congratulate Coaches Adrienne Moretti and Noel Sutton and Team Perusing
Pycnopodia; Maggie Herbert, Nathaniel Feemster, Eileen Audette, Madalyn Campbell and Dawson Werner
for your participation in the Alaska Tsunami National Ocean Sciences Bowl. The results show the Seward
team did very well against other strong teams. It was an honor to hand out the Mayors Trophy and be invited
to your event.
With climate changes taking place in our great state of Alaska, and around the world, we need the talents of
young scholars to move us forward in this fast changing world. It sounds like you picked a good project
topic; "The Effects of Receding Sea Ice on Point Hope."
Thank you again for your participation and dedication. We hope to see you again next year.
You are all "sea stars!"
Sincerely,
it and . ru` am
Mayor of Seward, Alaska
:' -t- S'°� —^? .d s< 6 y�a"`"�.., � may .-
-tea ' r s5 '.--- �- =3a. ,., ` ,a -i r ,:�' .,s• l^
Alt
50
City of Seward, Alaska
of SF City of Seward
� y 1963 1965 2005
•`' n P.O. Box 167 hittd
Seward, Alaska 99664 -0167
All - America City
lc " Main Office (907) 224 -4050 1
Facsimile (907) 224 -4038
February 19, 2010
Honorable Mayor Oh Hyun -sup
•
City Hall Bldg, #100 Hak -Dong CO P
Jeollanamdo Province
Yeosu City, Korea 555 -701
Republic of Korea
Dear Honorable Mayor Oh Hyun -sup;
I hope this New Year is going well and is very prosperous for your city of Yeosu City. I
think of Yeosu and the friends I made there often.
Ian Dutton, Director of the Alaska Sealife Center, made a presentation of his recent visit
to your city to our city council. His glowing report of your assistance and the courtesy
extended by your staff, rekindled fond memories of our visit to your beautiful city last
August.
We put his presentation on our community TV channel for the entire community to view.
Your progress in preparing and building the 2012 EXPO is inspiring to us all. I look
forward to its completion and opening in 2012.
With this thought I wish to thank you again for all the courtesy and help you and your
city extended to Alaska Sealife Center Director Ian Dutton on his visit to Yeosu City. It
was much appreciated and I look forward to visiting your wonderful City again in the
near future, possibly 2012.
Sincerely,
i lar. E. it I am
Mayor of the City of Seward, Alaska
51
CITY OF SEWARD • Main Office (907) 224 -4050
P.O. BOX 1 67 ; fSw • Police (907) 224 -3338
• Harbor (907) 224 -3138
SEWARD, ALASKA 99664.0167 a • Fire (907) 2
• ,���, •,?. -. ( ) 24 -3445
4cs�P • City Clerk (907) 224 -4046
• Community Development (907) 224 -4049
• Utilities (907) 224 -4050
• Fax (907) 224 -4038
March 3, 2010
The Honorable Paul Seaton
Alaska State Capitol, Room 102
Juneau, Alaska 99801 -1182
Dear Representative Seaton:
With your assistance, the City of Seward received two appropriations last year from the
Cruise Ship Head Tax Regional Impact Fund. Those appropriations were $4.5 million for
dredging the cruise ship basin and $167 thousand for cruise ship passenger transportation
in Seward. This letter provides an update concerning the use and obligation of those
funds.
Dredging the Cruise Ship Basin — the City of Seward signed a Memorandum of
Agreement with the Alaska Railroad Corporation for administration of the project on
November 24, 2009. After completion of the procurement process the Alaska Railroad
Corporation established the intent to award a contract with General Construction in mid
February 2010. Completion of the contract between the Alaska Railroad Corporation and
General Construction is imminent and should occur in March 2010. The dredging will
begin on October 1, 2010 and will be complete in December 2010. The timing of the
dredging was driven by a number of factors to include permitting, fish migration, and
cruise ship schedules.
Transportation for Cruise Ship Passengers in Seward — this project will provide two
years of seasonal transportation between the Alaska Railroad Depot, the Cruise Ship
Terminal, and in and around Seward for cruise ship passengers and their luggage. The
transportation will be at no cost to cruise ship passengers. The service will be from May
15, 2010 to September 16, 2010, and resume during the same approximate time frame
during 2011. The request for proposal has been released and the deadline for receipt of
proposals is March 18, 2010. The contract will be signed on April 13, 2010. The funding
was not available in time to be of use for the 2009 cruise season.
Phillip E. Oates, DBA
City Manager
Cc: The Honorable Bill Stoltze
Mr. James Armstrong, House Finance
52
CITY OF SEWARD • Main Office (907) 224 -4050
P.O. BOX 1 67 , o F sr • Police (907) 224 -3338
SEWARD, ALASKA 99664.0167 �° • Harbor (907) 2223445
� • Fire (907j 224 -3445
. 4(ASKPc,.
• City Clerk (907) 224 -4046
• Community Development (907) 224 -4049
• Utilities (907) 224 -4050
• Fax (907) 224 -4038
March 3, 2010
The Honorable Gary Stevens
Alaska State Capitol, Room 103
Juneau, Alaska 99801 -1182
Dear Senator Stevens,
With your assistance, the City of Seward received two appropriations last year from the
Cruise Ship Head Tax Regional Impact Fund. Those appropriations were $4.5 million for
dredging the cruise ship basin and $167 thousand for cruise ship passenger transportation
in Seward. This letter provides an update concerning the use and obligation of those
funds.
Dredging the Cruise Ship Basin — the City of Seward signed a Memorandum of
Agreement with the Alaska Railroad Corporation for administration of the project on
November 24, 2009. After completion of the procurement process the Alaska Railroad
Corporation established the intent to award a contract with General Construction in mid
February 2010. Completion of the contract between the Alaska Railroad Corporation and
General Construction is imminent and should occur in March 2010. The dredging will
begin on October 1, 2010 and will be complete in December 2010. The timing of the
dredging was driven by a number of factors to include permitting, fish migration, and
cruise ship schedules.
Transportation for Cruise Ship Passengers in Seward — this project will provide two
years of seasonal transportation between the Alaska Railroad Depot, the Cruise Ship
Terminal, and in and around Seward for cruise ship passengers and their luggage. The
transportation will be at no cost to cruise ship passengers. The service will be from May
15, 2010 to September 16, 2010, and resume during the same approximate time frame
during 2011. The request for proposal has been released and the deadline for receipt of
proposals is March 18, 2010. The contract will be signed on April 13, 2010. The funding
was not available in time to be of use for the 2009 cruise season.
Za‘
Phillip E. Oates, DBA
City Manager
Cc: The Honorable Bert Stedman
Mr. Miles Baker, Senate Finance
53
MEMORANDUM
r 4 SF W
DATE: March 2, 2010 v 9 p o
TO: Phillip Oates, City Manager 1 cAStc-p
FROM: Kristin Erchinger, Finance Director Of/
RE: Accounts receivable write -offs for 2009 (Electric, Water, Sewer Utilities)
Seward City Code Chapter 5.01.040 provides that "the finance director may, on approval of the
city manager, cancel any account receivable except bills which may become a lien against property
for taxes, but shall report such cancellations to the city council." Pursuant to your approval, the
finance department will be writing off the attached accounts receivable, but will continue to make
attempts to collect these balances. As required by the City Code, we are also forwarding this
information to the Seward City Council for their information.
The cancellation list includes customers whose mail is undeliverable, have no forwarding address,
who we have been unable to serve through small claims court action, whose accounts have been
inactive, or who have small account balances which do not justify the cost of further collection
attempts. The cancellation process is an accounting procedure that reduces the accounts receivable
to an amount that is likely to be collected, and results in halting further accrual of interest and late
fees on accounts that may never be collected. However, the finance department does not
discontinue collection procedures. Collection efforts are continued, especially if a customer is
_ _eventually located. Some customers return to the community and seek to receive City services
again. At that time, all past due balances are due prior to reinstating service. If a delinquent
customer remains in Alaska, the finance department will seek to attach the customer's Alaska
Permanent Fund Dividend. Accounts that we are unable to recover through garnishment of
Permanent Fund Dividends will become candidates for pursuit of small claims actions through the
court system. At this time, we are not utilizing a collections agency to assist in collections.
Under contracts with a collection agency, the collection agency keeps a percentage of any accounts
on which it collects, but the City is also required to pay the collection agency a percentage of the
collectible accounts which we ultimately collect on without collection agency assistance. In the
past, the City paid more to the collection agency than they paid to us, making it more cost -
effective for us to pursue collection efforts without an outside contract.
54
CM ) Of SEWA20 - u _try witi r -oF U s i
1000706 -03 Stewart, Valerie 238 Brownell A3 $314.96
1000716 -03 Guillemette, Amanda M. 222 Brownell El $207.84
1003000 -09 Bangos, Steven 337 2nd $2,585.72
2002200 -07 Root, Emerson 310 2nd $178.38
• 2003900 -04 Willett, Carrie & William 230 1/2 2nd $535.43
5001400 -15 El Sourougy, Magdy 218 6th B3 $172.30
7001100 -03 Rangel, Maria 312 5th $885.45
7002855 -13 Tanner, Larry R. 509 Jefferson #4 $1,468.08
8002901 -18 Courser, Andrew W. 525 2nd #3 $419.89
9003820 -17 Lucas, Eric S. 219 Lowell Canyon #6 $407.19
10003800 -28 Campbell, Catherine 412 2nd $3,434.97
11004440 -11 Captain, Alison & Richard 510 4th unit 4 $126.58
11004600 -02 Estate of Margeret Branson 500 4th $1,022.91
12004350 -11 Kompkoff, Melissa 526 6th $550.36
12004400 -22 Lovejoy, Wilhamenia 527 Bailaine $305.66
14003200 -13 Neis, Daniel 1005 3rd Ave $130.15
14007634 -07 Ervin, Michael 106 Caines B2 $877.94
14007667 -06 Doleman, Lenore 106 Caines D7 $94.09
16005820 -05 Lindberg, Mike 1821 Swetmann B4 $261.50
16005823 -20 Clarke, Lisa 1821 Swetmann B5 $362.42
16005834 -18 Mackey, Cassandra J. 1821 Swetmann A3 $251.64
16005910 -14 Berdon, Deloris 1805 Swetmann #3 $51.92
16006210 -17 New, Andrew J. 1810 Phoenix A105 $64.07
16006270 -18 Wilczak, Marion 1810 Phoenix 205 $120.84
16006350 -03 Davis, Tonya 1810 Phoenix 101 $300.05
16006370 -08 Brown, Andrea J. 1810 Phoenix 103 $282.69
17000310 -16 Miranda, Reuben 1124 4th #2 $501.38
17000625 -02 Mariner's Landing 1304 4th $667.04
17000690 -08 Greek Island 308 N. Harbor $5,078.11
17004250 -20 Robert J. Barge Co Boat Lift Dock West $1,072.82
18000210 -07 Osterhaus, Angela 11274 Balmat PnI #1 $1,610.40
18000410 -23 Robert J. Barge Co Balmat Sub Pnl #7 BId #334 $415.64
18001100 -08 Raumakita, Selenai 11774 Salmon Creek Tr#2 $372.24
18001200 -02 Graves, Jim & Linda 11774 Salmon Creek Tr#16 $2,145.13
18002320 -31 Dela Cruz, Dorothy 11774 Salmon Creek Tr#10 $116.34
18003359 -10 Braun, Cheryl 12294 Fran White Rd $314.55
18008650 -06 Mount, Samantha 33675 Nash Rd Holly Park #2 $179.59
18010000 -07 Hutton, Donna 33836 Nash Rd #4 $1,151.99
18011200 -06 Houser, Angela 33836 Nash Rd #20 $2,124.86
18011650 -14 Goodwin, Christopher 33836 Nash Rd #24 $92.53
19001150 -07 Blankenship, Robert 11711 Old Exit Glacier $139.50
19004652 -02 Nelson, Helen 11540 Eagle Lane $87.58
19004950 -06 Rivera, Gilbert 11541 Eagle Lane $6,067.27
19005750 -04 Brewed Awakenings 11421 Seward Hwy $152.22
20000144 -02 Capurro, Damon 12234 Nautical Ave $164.45
20000365 -03 Saucier, William 32140 Blying Sound $712.30
20001200 -11 Redd, Michael R. 13571 Seward Hwy $360.06
20001300 -06 Redd, Michael R. 13571 Seward Hwy $447.57
55
20002400 -03 Maly, Jonna R. 13879 Seward Hwy $156.01
20003299 -03 Bennett, Wayne 32911 Brierwood Ave $603.51
20004494 -02 Johnson, Arthur 33508 Lincoln St Tr#27 $742.86
20005130 -05 Hemingway, Debbi J. 14319 Nine Partners Circle $72.90
20006540 -07 Crista, Jonathan & Brenda 14551 Rainforest Circle $306.86
20006550 -04 Tuck, Edward 14528 Rainforest Circle $1,194.37
40000510 -03 Traini, Dick Boat Harbor B41 $147.37
40006700 -04 Estate of Wayne Wells Boat Harbor D6 $212.76
40024350 -10 Tallerico, Frank Boat Harbor E42 $1,234.46
40025090 -19 Arnold, Gregory Boat Harbor F19 $123.27
40025100 -07 Ross, Harry Boat Harbor F21 $62.18
40025150 -12 Ross, Harry Boat Harbor F31 $107.11
40025230 -09 Ross, Harry Boat Harbor F47 $118.79
40026710 -10 Larson, Gregory F. Boat Harbor H63 $192.60
40027280 -07 Maddox, Ronald & Denise Boat Harbor J20 $76.71
40027430 -13 Kadel, Terry Boat Harbor J35 $210.80
40030000 -11 Robert J. Barge Co Boat Lift Dock East $821.77
40032800 -10 Chichagoff LLC Boat Harbor T -Dock #9 $373.24
40090041 -01 Lenz, Kathe 32659 Old Nash Rd Tr#2 • $180.12
TOTAL $46,324.29
56
2009 NSF Write Off's
Stop Closed
Name Department 1st NSF 2nd NSF Payment Account Che k Ck No. Amount
Thomas & Penelope Blower Camping 6/25 /2009
Lauren M. Stallings and Casey O. Stallings Camping 7/2/2009 233 $ 60.00
Camela C. Lacoste Camping 7/23/2009 1040 $ 6 0.00
George E Angus Camping 7/24/2009 1040 $ 1 5.00
Melissa J Salgado Camping 1099 $ 15.00
Thomas Howell 7!29/2009 1035 $ 15.00
Camping 8/17/2009
1851 $ 30.00
Camping Total $ 195.00
Wendy K Williams DMV
7/23/2009 1 I 5631 $ 160.00
Network Technology Group & Eric Deakin Harbor DMV Total $ 160.00
Network Technology Group & Eric Deakin Harbor 7/31/2009 I 205 $ 10.00
7/31/2009 2053 $ 10.00
Harbor Total $ 20.00
Total Write Offs $ 375.00
57
March 201 O March 2010 April 2010
S M T W T F S S M T W T F S
12 3 4 5 6 1 .2 3
7 8 9 10 11 12 13 4 5 6 7 8 910
14 15 16 17 18 1920 11 12 13 14 1516 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 29 30
Monday Tuesday Wednesday Thursday Friday Sat/Sun
March ' 2 ,,r 3'`: ._ 41 _5s _ >i
:12,,00pn
7 -_,.. s 9~ 10 . .., < 11 12'' - 13
„6:000M WS with ` 3Opm CC WS : 6 OOpm Flood Plain 12 00pm
P8Z l Task Board
IUItGi
6 30pm`CC WS with ® Meeting
(Kenai
Peninsula
7:OOpm' ity Council
Meeting Borough)
14
15 , - 16 , . 17 18 19 20
6:30pm 1:OOpm PACAB 9:OOam Social
11s Meeting Security Rep
6:30pm- Historic
Preservation
Meeting
21
22 23 24 25 26 27
7 :00pm City Council
Meeting
28
- ..29: -301: 31
a 9'= ®aa:cedoi
o
\ 4
'•
and Richey 1 3/3/2010 11:18 AM
58
Ap r'' 2010 April 2010 May 2010
S M T V V T F S S M T W I F S
4 5 6 7 8 910 2 3 4 5 6 7 8
11 12 13 14 15 16 17 9 10 11 12 13 14 15
18 19 20 21 2223 24 16 17 18 19 20 21 22
25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
Monday Tuesday Wednesday Thursday Friday Sat/Sun
April 1 2 3
4
5 6 7 8 9 10
6:30pm P&Z Work 12:OOpm
Session
7:30pm P&Z Meeting
11
1 2
7:OOpm City Council 1 13 14 15 16 17
Meeting /
18
19 20 21 22 23 24
7:OOpm P&Z Schafer 12:OOpm PACAB Work 9:OOam Social
Appeal Session Security Rep
6:30pm Historic
Preservation
Meeting
25
/ 26 27 28
29 30
7:00pm City Council _
Meeting
Nanci Richey .,
3/3/2010 11:18 AM
59