HomeMy WebLinkAboutRes2010-057 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -057
A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF
SEWARD, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH NORTHERN GEOTECHNICAL ENGINEERING,
INC. /TERRA FIRMA TESTING TO PROVIDE GEOTECHNICAL
EXPLORATIONS AT THE SITE OF THE NEW SEWARD COMMUNITY
LIBRARY AND MUSEUM AND APPROPRIATING FUNDS
WHEREAS, in accordance with Seward City Code 6.05.020 Minor Purchase
Procedures, the City of Seward, through RISE Alaska, obtained four quotations for geotechnical
explorations at the new Seward Community Library and Museum site; and
WHEREAS, Northern Geotechnical Engineering, Inc. /Terra Firma Testing (Northern
Geotechnical) submitted the lowest bid; and
WHEREAS, RISE Alaska and ECl/Hyer, Inc. reviewed the boring plan and deemed the
bid qualified and responsive; and
WHEREAS, Northern Geotechnical's proposal was for a project total cost not -to- exceed
without prior written approval $9005.00; and
WHEREAS, the scope of work includes 1) Field Explorations including four borings, 2)
Laboratory Testing of the samples obtained, and 3) a final written report of the laboratory
analyses and site recommendations; and
fir..
WHEREAS, the Seward Community Library Museum Building Committee (SCLMBC)
will transfer the required funds to the City's designated account to finance this contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract with Northern
Geotechnical Engineering, Inc. /Terra Firma Testing in the amount of $9,005.00.
Section 2. A contingency of ten (10) percent of the contract is hereby authorized for a
total price not -to- exceed $9905.50 for the Field Explorations, Laboratory Testing and Report.
Section 3. Funding in the amount between $9,005.00 and $9,905.50 will be provided by
the SCLMBC to cover the cost to conduct geotechnical explorations and appropriated to the
Seward Community Library Museum Project fund account number 826 - 8264 -4100.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day
of June, 2010.
CITY OF SEWARD, ALASKA
Resolution 2010 -057
Page 2 of 2
THE CITY OF SEWARD, ALASKA
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Qi
can Bardarson, Vice Mayor
AYES: Valdatta, Smith, Keil, Amberg, Shafer, Bardarson
NOES: None
ABSENT: Dunham
ABSTAIN: None
ATTEST:
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Jan Le is
Hity Clerk, C wont
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(City Seal) .• o • ` �
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Council Agenda Statement H of sew
Meeting Date: e Z8 � LOBO
Through: City Manager, Phillip Oates q
From: Community Development Director, Christy Terry
Agenda Item: Resolution 2010- Terra Firma Testing at the site of
the new Seward Community Library and Museum
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay
Historical Society have been planning to co- locate the Community Library and the Seward Museum to a
new facility. Co- location will create efficiencies of service and space as well as providing the amount of
space needed to meet the existing and future needs of these organizations.
The Council approved the Library Museum Schematic Design Concept with a 16,295 sq ft two story
building comprised of a footprint of approximately 8,700 sq ft and associated utilities, parking, landscape
and concrete pedestrian footpath. At this phase of the project geotechnical work is the next step required
before additional design work. The Project Executive Committee approved funding this work and moving
forward with obtaining Council approval.
The quotations received where as follows: Northern Geotechnical: $9,005.00; Golder Associates:
$14,000.00; Shannon & Wilson: $10,735.00 and Dowl HKM: $12,251.00. Seward City Code §6.05.020 B
Minor purchase procedures requires, when possible, at least three written or oral quotations and for the
purchase to be awarded to the lowest qualified bidder. While this dollar amount is within the City
Manager's purchasing authority, the Council must approve the appropriation of funds.
Northern Geotechnical's proposal was judged responsive and qualified by RISE Alaska and ECl/Hyer, Inc.
Northern Geotechnical's scope of work includes three tasks: 1) Field Explorations to include four 10 -35
foot borings, 2) Laboratory Testing of the samples obtained, and 3) a final written report of the laboratory
analyses and site recommendations. The scope of work is described in greater detail in their attached
proposal.
INTENT: Approve a contract with Northern Geotechnical Engineering, Inc. /Terra Firma Testing for
Geotechnical Explorations at the site for the new Seward Community Library.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules ofProcedures.
Other: SCC §6.05.020 B Minor purchase procedures.
FISCAL NOTE: This action proposes to utilize non -City funds for the purpose of the required
geotechnical work. This action propose at these funds will be transferred by the SCLMBC to the City.
Approved by Finance Department: ,�;C,�{ AXE 6 /0
ATTORNEY REVIEW: No
RECOMMENDATION:
Approve Resolution 2010- 67entering into a contract with Northern Geotechnical Engineering, Inc./ Terra
Firma Testing at the site of the new Seward Community Library and Museum and appropriating funds.
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