HomeMy WebLinkAboutRes2010-060 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -060
Lop A RESOLUTION OF THE SEWARD CITY COUCIL OF THE
CITY OF SEWARD, ACCEPTING A GRANT FROM THE
ALASKA ENERGY AUTHORITY IN THE AMOUNT OF $115,800
AND AUTHORIZING THE CITY MANAGER TO PROCEED
WITH THE PROCUREMENT OF SUPPLIES AND EQUIPMENT
AND APPPROPRIATE FUNDS
WHEREAS, the Alaska Energy Authority awarded a grant to the City of Seward
for energy efficiency assistance in the amount of $115,800; and
WHEREAS, this grant was funded by the Alaska Energy Authority distributed
American Recovery and Reinvestment Act (ARRA) funding for energy efficiency
projects; and
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
will submit a request for proposal for the contracted services portion of the scope of work
outlined in this grant to include the window and door replacement and installation for the
Fire Hall, City Hall and Public Works; and
WHEREAS, the City Manager will present a subsequent resolution to the City
Council to award a contract to the most qualified proposal; and
h.. WHEREAS, in accordance with the Alaska Energy Authority procurement
guidelines and grant stipulations, the City will request quotes for all equipment and
supplies included in the scope of work; and
WHEREAS, the City will utilize city staff to meet the required $10,000 in -kind
match.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Manager is authorized to enter into a Grant Agreement with
the Alaska Energy Authority and to accept grant funds in the amount of $115,800
to the Energy Grant Fund number 306 - 3062 - 4680 -0100.
Section 2. The City Manager is authorized to purchase the equipment and
supplies included in the grant application scope of work and issue a request for
proposal for contracted services.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
12th day of July, 2010.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -060
THE CIT OF S ARD, ALASKA
illard E Dunh m, Mayor
AYES: Valdatta, Bardarson, Shafer, Amberg, Dunham
NOES: None
ABSENT: Keil, Smith
ABSTAIN: None
ATTEST:
4,
Jea v1 Lewis, tilp
Cit ! Clerk
s oli II I (City Seal) `.0 .. .s.
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Council Agenda Statement
Meeting Date: July 12, 2010
4 0v sett, �
To: Phillip Oates, City Manager " a ti _ _ °
From: William Casey, Public Works 1 iJ 1 P
Agenda Item: Accepting a grant from the Alaska Energy
Authority for energy efficiency and appropriating
funds
On April 19, 2010 the City of Seward submitted a grant application to the Alaska Energy
Authority for the Alaska Small City Energy Efficiency & Conservation Block Grant (EECBG).
The scope of work included the replacement of City boilers, hot water heaters, a Toyo stove, a
motion detector and a washer /dryer. The scope also included replacement of some windows and
doors at three public facilities including the City Hall, Fire Hall, & Public Works.
On April 30, 2010, the Alaska Energy Authority awarded a grant to the City of Seward for energy
efficiency assistance in the amount of $115,800. The City Manager received a letter from the
Alaska Energy Authority approving our grant application and authorizing the work to begin as
early as May 1, 2010. Attached are the grant letter, agreement and application with the grant
provisions and the funding announcement. This grant was funded by the Alaska Energy Authority
distributed American Recovery and Reinvestment Act (ARRA) funding for energy efficiency
projects.
In accordance with Seward City Code 6.10.310 the City of Seward will submit a request for
proposal for the contracted services portion of the scope of work outlined in this grant to include
the window and door replacement and installation for the City Hall, Fire Hall and Public Works.
The City Manager will present a subsequent resolution to the City Council to award a contract to
the most qualified proposal.
In accordance with the Alaska Energy Authority procurement guidelines and grant stipulations,
the City intends to request quotes for all equipment and supplies included in the scope of work.
The City will utilize city staff to meet the required $10,000 in -kind match.
INTENT: This resolution proposes to achievethree objectives: 1) To accept grant funds from
the Alaska Energy Authority in the amount of $115,800; 2) Authorize the procurement of supplies
and equipment outlined in the grant scope of work; 3) obtain Council approval for the appropriation
of funds.
FISCAL NOTE:
Funding in the total amount of $125,800 including matching in -kind funds in the amount of
$10,000 is hereby appropriated into account no. 306 - 3062 -xxxx. In -kind contributions will
include city staff time for the management of the grant and procurement of the goods and
services. Yr
Approved by Finance Department 4 ialli �� , /%o
ATTORNEY REVIEW: Yes No X
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -
RECOMMENDATION:
Council supports Resolution 2010 - authorizing the city manager to enter into a Grant Agreement
with the Alaska Energy Authority and to accept grant funds in the amount of $115,800 to the Energy
Grant Fund number 306 - 3062 - 4680 -0100 and authorizing the city manager to purchase the
equipment and supplies included in the grant application scope of work and issue a request for
proposal for contracted services.
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