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Home My WebLink AboutRes2010-069 Sponsored by: Oates CITY OF SEWARD, ALASKA kirro RESOLUTION 2010 -069 A RESOLUTION OF THE SEWARD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AMENDMENT NUMBER TWO WITH RISE ALASKA, LLC (RISE) FOR PROFESSIONAL PROJECT MANAGEMENT SERVICES THROUGH 65% DESIGN FOR THE NEW CO- LOCATED LIBRARY MUSEUM FACILITY, APPROPRIATING ADDITIONAL FUNDING NOT -TO- EXCEED FORTY NINE THOUSAND FIVE HUNDRED DOLLARS ($49,500) AND ACCEPTING GRANT FUNDS TOTALING $4.7 MILLION FROM THE STATE OF ALASKA WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals for professional project management services for the library museum project; and WHEREAS, RISE earned the most points with the request for proposal grading criteria approved by the Seward City Council and was awarded the professional services agreement to perform project management services through the Schematic Design phase with Resolution 2009 -091; and r.. WHEREAS, Council approved Resolution 2010 -22 Amendment #1 with RISE Alaska to develop and issue a request for proposal to select a construction firm to act as consultant to the owner in the development and design phase; and WHEREAS, the State of Alaska awarded the Library/Museum Project $4.7 Million dollars in the State's Capital budget; and WHEREAS, the project can now move forward through Design Development (65% Design) with RISE providing Project Management Services with Amendment #2 for an amount not to exceed forty five thousand dollars ($45,000) to include museum visioning and design, design proposal review, meeting facilitation, meeting documentation, alternate building system review, and other services as outlined in their original proposal and contract; and WHEREAS, an additional 10% contingency is being included in this Amendment #2 for a total amount not to exceed forty nine thousand five hundred dollars ($49,500); and WHEREAS, the current total contract amount with RISE is one hundred twelve thousand three hundred and ten dollars ($112,310), including contingency; and WHEREAS, further Project Management Services for Construction Documents (100% Design) and Construction Management will come before the Council for contract approval and fund appropriations. CITY OF SEWARD, ALASKA Resolution 2010 -069 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to accept grant funds totaling $4.7million from the State of Alaska to the Library/Museum Fund account no. 626 -626x- 4680 -0200. Section 2. The City Manager is authorized to enter into Amendment #2 with RISE Alaska, LLC in substantial form as attached hereto to provide project management services through design development for a cost not -to- exceed forty nine thousand five hundred dollars ($49,500), including the 10% contingency, and appropriates funds from the Library/Museum Fund account no. 626 -626x- 4680 -0200 to contracted services account no. 626 -626X -5390. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of July, 2010. THE CITY 0 EWARD, ALASKA 4 D illard E. Dunham, Mayor AYES: Valdatta, Bardrson, Smith, Shafer, Amberg, Dunham NOES: None ABSENT: Keil ABSTAIN: None ' •` f $� A ATTEST: ,"4 At 9 1{) 41,tte td •. • LJ t� Lewis -',� �•• ty Clerk, •• S+ % +►E q ;• ?:• �..o.w� P444 `' � ee4PE I/ F • (City Seal) Council Agenda Statement eof sett, 4 Meeting Date: July 28, 2010 Through: City Manager Phillip Oates 4 tASKP From: Community Development Director Christy Terry Agenda Item: Authorizing the City Manager to enter into Amendment Number Two with RISE Alaska, LLC for professional Project Management Services through 65% Design for the new co- located Library Museum Facility, appropriating additional funding not -to- exceed $49,500 and accepting grant funds totaling $4.7 Million from the State of Alaska. BACKGROUND & JUSTIFICATION: Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay Historical Society have been planning to co- locate the Community Library and the Seward Museum to a new facility. Co- location will create efficiencies of service and space as well as providing the amount of space needed to meet the existing and future needs of these organizations. On August 17, 2009 a request for proposals was issued soliciting for project management services. The project management services include assistance in selecting a design team, negotiating the design contract and overseeing the design team's work during the schematic design phase. Three proposals were submitted by the deadline, were judged responsive and reviewed by the selection team. RISE Alaska, LLC obtained the highest points and a contract was approved with Resolution 2009 -091. Council also approved Resolution 2010 -22 Amendment #1 with RISE Alaska to develop and issue a request for proposal to select a construction firm to act as consultant to the owner in the development and design phase as part of the CM/GC project implementation. This rfp continues to be developed with city staff and a rough draft has been reviewed by the Project Executive Committee. The Library/Museum Project was awarded $4.7 Million dollars in the State's Capital budget and this funding allows the project to move forward with the necessary design development phases. RISE has submitted a proposal to continue as the Project Manager through Design Development (65% Design) with Amendment #2 for an amount not to exceed $45,000. Their proposed services include museum design, design proposal review, meeting facilitation, meeting documentation, alternate building system review, and other services as outlined in their original proposal and contract. RISE Alaska's proposal was reviewed and approved by the Project Executive Committee per the Memorandum of Agreement between the City of Seward and the Seward Community Library Museum Building Committee. Further Project Management Services for Construction Documents (100% Design) and Construction Management will return to the PEC for recommendation and to Council for contract approval and fund appropriations. INTENT: Accept grant funds totaling $4.7 million from the State of Alaska to the Library/Museum Fund. Approve a contract with RISE ALASKA, LLC for Design Development (65 %Design) Project Management Services in the amount of $49,500, including a 10% contingency, and obtain Council approval for the transfer of funds. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: This action accepts grant funds from the State of Alaska in the amount of $4.7 Million dollars to build the new Seward Library Museum. This action also proposes to begin utilizing these funds for the purpose of facility planning and design project management through Design Development. This action appropriates $49,500 for the contract with RISE Alaska, LLC. Prior to this stage of the project, contract funds were transferred to the City from the Seward Community Library Museum Building Committee. Approved by Finance Department: je?d f ATTORNEY REVIEW: No. RECOMMENDATION: Approve Resolution 2010 -1 � authorizing the City Manager to enter into Amendment Number Two with RISE Alaska, LLC for professional Project Management Services through 65% Design for the new co- located Library Museum Facility, appropriating additional funding not -to- exceed $49,500 and accepting grant funds totaling $4.7 Million from the State of Alaska.