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HomeMy WebLinkAboutRes2010-071 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A CONTRACT WITH WEST CONSTRUCTION COMPANY, INC., UTILIZING A FEDERAL PROCUREMENT PROCESS BID, FOR PRODUCTION OF ROCK FOR THE NORTH FOREST ACRES LEVEE /ROAD CONSTRUCTION, AND APPROPRIATING FUNDS WHEREAS, the City of Seward has been pursuing construction of the North Forest Acres levee /road for approximately ten years, as one of the community's primary flood mitigation measures aimed at protecting private and public property repeatedly subject to costly flood events over the past three decades; and WHEREAS, a federal grant for construction of the levee /road is set to expire September 30, 2010 unless the City can demonstrate meaningful progress on the construction component of the project, demonstrated by expenditure of funds related to the construction of the project; and WHEREAS, West Construction Company, Inc. (West) is currently mobilized in Seward and operating in the City's quarry to produce rock for the harbor breakwater project which is being managed by the U.S. Army Corps of Engineers (USACE); and WHEREAS, West's contract with USACE was the result of a competitive procurement process, and West has agreed to provide class II rip rap and cobbles to the City of Seward according to the required specifications, at a price less than or equal to that offered to the USACE, since they are already mobilized in Seward; and WHEREAS, Seward City Code 6.10.120(10)(b) authorizes the City of Seward to utilize competitive bids obtained by other governmental units, and West Construction Company, Inc. participated in an extensive request for proposals process with the USACE when awarded the contract related to the harbor breakwater project, and West has agreed to provide services to the City at the same or lower rate than that competitive bid price offered to the USACE which is a rate substantially lower than what the City would expect to obtain if submitting their own request for proposals, due to the costs involved in mobilization and demobilization to the site. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract for the production, sorting and classification of rock with West Construction Company, Inc. in an amount not to exceed $175,056.75, which includes the base contract price of $159,142.50 plus a 10% contingency. Section 2. The above recitals are incorporated herein and the Seward City Council hereby finds that the public interest is best served by authorizing this contract in accordance with SCC CITY OF SEWARD, ALASKA RESOLUTION 2010 -071 6.10.130 and based on the USACE competitive procurement process, as authorized by SCC 6.10.120(B). Section 3. Funding in the amount of $175,056.75 is hereby appropriated from the NRCS federal grant fund account no. 666 - 6663 -3050 to contracted services account no. 666 - 6663 -3050. Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, July 27, 2010. THE CITY O SEWARD, ALASKA / illiard E. Dunham, Mayor AYES: Valdatta, Bardarson, Keil, Amberg, Schafer, Dunham NOES: None ABSENT: Smith, Keil ABSTAIN: None ATTEST: . an Lewis City Clerk (Clt "al a vt4�4 m ♦ ' A fit LI . ll a a it r * m ° ♦ • • ♦ OF 110.-1;04 Council Agenda Statement Meeting Date: July 27, 2010 a of sett, q To: Phillip Oates, City Manager0 v;l,. NRIN '`., From: Kristin Erchinger, Finance Director �tAS�P Agenda Item: West Construction Company, Inc. contract to produce rip rap and cobbles for N. Forest Acres levee /road construction project BACKGROUND & JUSTIFICATION: After more than ten years, the City of Seward has begun the construction -phase of the North Forest Acres Levee /Road project. We have completed installation of two power poles (with replacement of other poles to follow), and are now prepared to begin the construction process. West Construction Company, Inc. (West) is currently operating in the City's quarry to produce rock for the U.S. Army Corps of Engineers (USACE) as part of the project to construct the harbor breakwater. The USACE's contract with West is the result of a competitive procurement process. The Seward City Code authorizes the City to utilize competitive bids received from other governmental entities. West has agreed to provide class II rip rap and cobbles to the City of Seward in accordance with the required project specifications, at a price less than or equal to the price offered to the USACE as a result of the competitive bidding process. The City's cost savings is due in large part, to the fact that the contractor is already mobilized and operating within the quarry. The City currently has a federal grant from the National Resource Conservation Service (NRCS) which is slated to expire September 30, 2010, unless the City can demonstrate substantial progress on construction of the levee /road. Due to the length of time it has taken to finalize property acquisition for the project, construction has been delayed, and it is unlikely that the City could get a contractor to accomplish enough of a construction effort before the deadline, to satisfy the granting agency. Therefore, the administration supports the City's separate contract for producing rock, in order to expedite the acquisition and achieve significant cost savings. West is prepared to begin production of rock immediately. INTENT: Immediately procure contract to produce class II rip rap and cobbles for N. Forest Acres Levee/Road Project, to ensure availability of remaining federal grant funding. CONSISTENCY CHECKLIST: Where applicable, this resolution /ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: Pktb‘irne/ii.±_e Funding for this project will come from the federal grant funds administered by the N ational Resource Conservation Service. A�o,oroved by Finance Department: ,944/.470 4t . / ___ 8 - RECOMMENDATION: City Council approve a contract with West Construction Company, Inc. and appropriate funds for production of rock for the N. Forest Acres Levee /Road Project.