HomeMy WebLinkAboutRes2010-073 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO
AMENDMENT NUMBER ONE WITH ECI /HYER INC. FOR
PROFESSIONAL DESIGN DEVELOPMENT SERVICES (65% DESIGN)
FOR THE NEW CO- LOCATED LIBRARY MUSEUM FACILITY, AND
APPROPRIATING ADDITIONAL FUNDING NOT -TO- EXCEED THREE
HUNDRED THIRTY SIX THOUSAND SIX HUNDRED THIRTY SEVEN
DOLLARS ($336,637)
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
submitted a request for proposals for professional design services for the library museum
replacement project; and
WHEREAS, following the review and evaluation, a short list of proposals, which most
nearly met the requirements and received the most points under the selection criteria approved by
Council, was developed in accordance with SCC 6.10.335; and
WHEREAS, upon receiving the clarifying information, ECl/Hyer Inc. received the most
points and was the highest ranked of the short- listed proposers; and
WHEREAS, ECl/Hyer has submitted a fee proposal to continue their design services
through design development for two hundred ninety two thousand seven hundred and twenty
eight ($292,728); and
WHEREAS, the design development deliverables will include (but are not limited to):
plans, sections, elevations, typical construction details and diagrammatic layouts of building
systems to fix and describe the size and character of the Project as to architectural, structural,
mechanical and electrical systems, and such other elements as may be appropriate; and
WHEREAS, the design development documents shall also include outline specifications
that identify major materials and systems and establish in general their quality; and
WHEREAS, an additional 15% contingency is being included in this Amendment #1 for
a total amount not to exceed forty -three thousand nine hundred nine dollars ($43,909); and
WHEREAS, the current total contract amount with ECl/Hyer is five hundred thirteen
thousand seven hundred eighty four dollars ($513,784) including contingency; and
WHEREAS, further design services for Construction Documents (100% Design) and
Construction Management will come before the Council for contract approval and fund
appropriations.
CITY OF SEWARD, ALASKA
Resolution 2010 -073
Page 2 of 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into Amendment #1 with
ECl/Hyer Inc. in substantial form as attached hereto to provide design services
through design development for a cost not -to- exceed three hundred thirty six
thousand six hundred thirty seven dollars ($336,637) including the 15%
contingency, and appropriates funds from the Library/Museum Fund account no.
626 -626x- 4680 -0200 to contracted services account no. 626 -626X -5390.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of
August, 2010.
THE CITY I F SEWARD, ALASKA
■
de Rim
Willard E. Dunham, Mayor
AYES: Valdatta, Smith, Bardarson, Keil, Shafer, Dunham
NOES: None
ABSENT: Amberg
ABSTAIN: None
ATTEST:
J:1 n Lewi �� •p•
C y Clerk, C • C 'x ,4. 1 �F . SE {1/q�., •
•
• (City Seal) SEAL 7 • s
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Council Agenda Statement e of sew
Meeting Date: August 9, 2010
Through: ,y�
g City Manager Phillip Oates�� �°
From: Community Development Director Christy Terry q P
Agenda Item: ECI /flyer Inc. professional design development
services for the new co- located Library Museum
Facility
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay
Historical Society have been planning to co- locate the Community Library and the Seward Museum
to a new facility. Co- location will create efficiencies of service and space as well as providing the
amount of space needed to meet the existing and future needs of these organizations.
In accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals
for professional design services for the library museum replacement project. Following the review
and evaluation, a short list of proposals, which most nearly met the requirements and received the
most points under the selection criteria approved by Council, was developed in accordance with SCC
6.10.335. Upon receiving the clarifying information, ECI /Hyer Inc. received the most points and was
the highest ranked of the short- listed proposers.
ECI /Hyer has submitted a fee proposal to continue their design services through design development
for two hundred ninety two thousand seven hundred and twenty eight dollars ($292,728). The design
development deliverables from ECI /Hyer will include (but are not limited to): plans, sections,
elevations, typical construction details and diagrammatic layouts of building systems to fix and
describe the size and character ofthe Project as to architectural, structural, mechanical and electrical
systems, and such other elements as may be appropriate. The design development documents shall
also include outline specifications that identify major materials and systems and establish in general
their quality.
ECI /Hyer's proposal was reviewed and approved by the Project Executive Committee per the
Memorandum of Agreement between the City of Seward and the Seward Community Library
Museum Building Committee. Further design services for Construction Documents (100% Design)
will return to the PEC for recommendation and to Council for contract approval and fund
appropriations.
INTENT: Approve a contract with ECI /Hyer Inc. for Design Development (65 %Design) Services
in the amount of three hundred thirty six thousand six hundred and thirty seven dollars ($336,637)
including a 15% contingency, and obtain Council approval for the transfer of funds.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
FISCAL NOTE: This action proposes to utilize funds accepted from the State of Alaska for the
purpose of design development services. This action appropriates for the contract with ECI /Hyer,
Inc. for $336,637. The current total contract amount with ECI /Hyer is five hundred thirteen
thousand seven hundred eighty four dollars ($513,784) including contingency. Prior to this stage of
the project, contract funds were transferred to the City from the Seward Community Library Museum
Building Committee.
Approved by Finance Department: 4e S kite- -
ATTORNEY REVIEW: No. U
RECOMMENDATION:
Approve Resolution 2010 -'73, authorizing the City Manager to enter into Amendment Number One
with ECI /Hyer Inc. for professional design development services for the new co- located Library
Museum Facility, and appropriating additional funding not -to- exceed three hundred thirty six
thousand six hundred and thirty seven dollars ($336,637)
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