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Home My WebLink About08232010 City Council Minutes City of Seward, Alaska City Council Minutes August 23, 2010 volume 38, Page 335 CALL TO ORDER The August 23, 2010 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Police Sergeant Doreen Valadez led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Jean Bardarson Linda Amberg Vanta Shafer Tom Smith Marianna Keil comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk ABSENT — Robert Valdatta CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson /Shafer) Approval of Agenda and Consent Agenda Motion Passed Unanimous The following was added to the agenda: A discussion on budget timelines during reading of the City quarterly report. The minutes were pulled from the consent agenda. The clerk read the following approved consent agenda items: Resolution 2010 -077, Authorizing The City Manager To Accept A 2009 Assistance To Firefighters Grant In The Amount Of $69,909 And Contribute The Required Grant Match Of $3,679 For The Purchase Of New Mobile And Portable Radios, Flow Testing Equipment For Self - Contained Breathing Apparatus And Training, And Appropriating Funds. rimmour City of Seward, Alaska City Council Minutes August 23, 2010 Volume 38, Page 336 SPECIAL ORDERS, PRESENTATIONS AND REPORTS .r Proclamations and Awards A Memoriam was read for U.S. Senator Ted Stevens. A Proclamation was read for The Alaska Army National Guard Senior Leaders Conference. City Manager's Report. City Manager Phillip Oates listed two purchases he approved between $10,000 - $50,000. On the Z -float project, a purchase order had been issued to M.L. Foster for $48,312.00 for waterline abandonment and replacement water design for Marina Subdivision. The SMIC Enterprise fund had purchased Travelift Cable & Chime Pads for the 250 ton Travelift at a total cost including freight of $15,659.98. The City had obtained three quotes for this item. Oates asked people to view "Bits of History" on Seward City News which featured the history of three prominent trees living in the downtown area and broadcasted Seward's history. ➢ Harbor. AML /JIA evaluated and investigated damage done to the south face of T -dock. This damage included broken piling, a split support beam, and bent ladder. The harbor was estimating the cost to repair the damage and would bid the repair this winter. Breakwater rock placement for the East Breakwater extension was scheduled to begin the first week of September, and staff was working on final design for the security (Z) float. The floats should be installed and available for moorage July 2011. ➢ Community Development. Contractor selection criteria for the Library /Museum project was distributed to council on August 16, 2010 and the project executive committee would meet with the design team to work on modification of the design to remain within budget. The Summit on addressing navigability, ownership and gravel mitigation would be held in Seward October 8, 2010. ➢ Public Works. Fence repairs on the Lowell Creek fence were started, and door and window bid packages for the EECBG Grant were finalized and electric light sensors installed in the public restrooms at the harbor. Coast Guard Building relocation was moving forward with an aggressive timeline to complete prior to October, 2011. Oates stated emergency sidewalk repairs would resume after inclement weather and the 3rd Avenue sewer line was damaged, identified and a strategy was in place to fix the pipe. ➢ North Forest Acres Levee transmission line. Oates read the selection and scoring criteria for the RFP to be put out for the transmission line. Mayoral Report. Mayor Willard E. Dunham stated he had a good meeting in Kodiak at AML. He received numerous requests from other Mayor's to see the lawsuit; Resurrection Bay Conservation Alliance vs. City of Seward. Some interior cities wished to become involved. He was pleasantly surprised by the interest shown and thought the City would get some help with this lawsuit. Dunham would continue to talk with the National Park Service to remove the old Solly building. He had an idea to possibly renovate the old Harbor Dinner Club building to hold small City of Seward, Alaska City Council Minutes August 23, 2010 volume 38, Page 337 conventions and have it ran by the hotels. Dunham mentioned he was invited to speak at RDC about the city's lawsuit on stormwater contamination. In response to a question about PERS, Finance Director Kristin Erchinger answered political subdivisions pay the first 22% for PERS employees. The states way of making sure employers would get ways to get out of paying their 22% share. This was to close loopholes. Concerned municipalities would take numerous positions. She would get some more definitive information. Other Reports, Announcements and Presentations A Presentation Was Given By Sales Representative Sheila Berru, re: Novinium Injections, Product To Inject Into Underground Power Lines. OTHER NEW BUSINESS The words "the Alaska Sealife Center" were added and the August 9, 2010 Special and Regular City Council Meeting Minutes Were Approved. Discussed and approved the tentative timeline and procedure for the hiring process for the city clerk position. Council wished to interview the Deputy City Clerk for the position first, and if she was hired, then advertise for the Deputy City Clerk position. Discussed Mayor Dunham going on a trade mission to Seoul Korea in October 2010. INFORMATIONAL ITEMS AND REPORTS (No action required) City Quarterly Budget Report ending June 30, 2010. Council approved a desired budget strategy and timeline to address next year's budget. Providence June Financials. City Clerk Records Management System Project Update. Mayor Dunham letter to Superintendent Mow re: Mary Lowell Center. Mayor Kim Chung -Seog from Yeosu Korea letter to Mayor Dunham COUNCILS' COMMENTS Shafer wanted to discuss improving snow removal for downtown this coming winter. Smith represented the City at Senator Ted Stevens' funeral. He stated it was a very impressive service for a very unique man. Smith did not think Alaska and the U.S. Senate would see another one like him and noted everyone in Alaska owed that man something. Keil talked to the Chamber and stated Candidates night would be the end of September. City of Seward, Alaska City Council Minutes August 23, 2010 Volume 38, Page 338 Bardarson congratulated the winners of the Salmon Derby and thanked the Chamber of Commerce and their many volunteers. turd Dunham also thanked the Chamber and volunteers for the successful Salmon Derby. He thought the city had received bad press over the water rate hike. He pointed out the system didn't stop because the system was shut off, and that the rate increase wasn't as big of a jump as stated at the last council meeting. Dunham stressed the cost of the infrastructure and system still had to be paid for. He wanted to know if someone could tell him the community costs of DUI' s. CITIZENS' COMMENTS - None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None ADJOURNMENT The meeting was adjourned at 8:55 p.m. I / /Ia .'Af. V v Jea (Lewis, Mai Willard E. Dunham Cit f Clerk.„, Mayor 4 of .q °e (City Seal) 4 SEA 4 OF IM",;.** J