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Home My WebLink AboutRes2010-088 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA ACCEPTING A 2010 DESIGNATED LEGISLATIVE GRANT FOR COMMERCIAL PASSENGER VESSEL HARBOR SECURITY COAST GUARD BUILDING RELOCATION FOR $300,000 AND APPROPRIATING $116,681 FROM COMMERCIAL PASSENGER VESSEL PROCEEDS, FOR A TOTAL APPROPRIATION OF $416,681 WHEREAS, the City of Seward has been awarded a grant in the amount of $300,000 from the State of Alaska Department of Commerce, Community & Economic Development, Division of Community and Regional Affairs; and WHEREAS, the purpose of this FY 2010 Designated Legislative Grant is to provide funding to the City of Seward for use toward relocation of the USCG building from the main harbor area to the North Harbor area; and WHEREAS, the objective of this project is to provide a foundation and utility extensions for the USCG building relocation and to provide direct connectivity to the new Z Float for increased security; and WHEREAS, the water, electric, telecommunication. and storm drain relocation will need to be designed and extended in the north harbor in preparation for the foundation; and WHEREAS, subsequent to the utility extensions and construction of the foundation, the USCG will be responsible for the relocation of their current facility to the newly constructed foundation and utilities; and WHEREAS, the City Manager will present a subsequent resolution to the City Council to award a contract for the construction of the water, storm drain relocation and foundation; and WHEREAS, such grant funds may be used towards contractual services, engineering, design, planning, permitting, project management and construction; and WHEREAS, time is of the essence for this project to enable the USCG to move their facility in the summer of 2011, upon completion of construction of the Z float; and WHEREAS, the City will need to fund a portion of this project to ensure the infrastructure is complete prior to the relocation of the USCG structure; and imam, WHEREAS, the City has additional funding available for this project from the 2009 cruise ship head tax funding for the dredging project and to cover 10% overhead; and CITY OF SEWARD, ALASKA RESOLUTION 2010 -088 WHEREAS, the funding appropriated will not include a contingency; and WHEREAS, it is important to complete the construction of the utilities, storm drain relocation, and foundation prior to the Z float construction. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The City Council hereby accepts the FY 2010 Designated Legislative Grant in the amount of 300,000. Section 2. The City Manager is authorized to enter into a Grant Agreement with the Economic Development Division of Community and Regional Affairs in the amount of $300,000 to the Harbor Security Coast Guard Building Relocation account number 277 - 2770 - 4680 -0200. Section 3. The City Council appropriates $300,000 grant funding in combination with $116,681 from commercial passenger vessel account number: 402 - 0000 - 3071 -0277 to the project account number 277 - 2770 -5390 for a total of $416,681. Section 4. This resolution shall take affect immediately upon its adoption. owl PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27 day of September, 2010. THE ' 0 F SEWARD, ALASKA i �'� . illard i unham, Mayor AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Amberg, Dunham NOES: None ABSENT: None ABSTAIN: None 00 SIM% ATTEST: S.; OF SE 4 � � c > 0.6 7 "O q mo o . • • G • • o 1 • 0 0 �1e .._,/#44A cfy aeit ° can Lewis, CMC , ` : • . City Clerk ••• ._.._ 1 to •`:� � ...• (City Seal) ' ' • �; F OF A1- P,% * Council Agenda Statement Meeting Date: September 27, 2010 C, OF Se tt, To: Phillip Oates City Manager v o From: W.C. Casey, Public Works Director q P �ASw Agenda Item: Accepting grant funds in the amount of $300,000 for relocation of the US Coast Guard Building BACKGROUND & JUSTIFICATION: The Coast Guard headquarters building in Seward is located in a high- traffic tourism area on the waterfront. The current location does not provide Coast Guard personnel with quick access to their vessels, adequate parking, or appropriate security. Moving the building and USCG vessel to a new location in the harbor area will correct these deficiencies. Relocation of the Coast Guard building and the extension of the East Harbor breakwater barrier will make it feasible for the City to construct a security dock and float system. The City has funding to construct the Z float/security dock in the spring 2011. The City is preparing to relocate the USCG in collaboration with the construction of Z float. The Z float will accommodate all emergency response vessels (such as the Coast Guard Cutter, Coast Guard Auxiliary Boat, City Fire Boat, Alaska State Trooper Boat, and NOAA Boat). Repositioning the emergency response vessels will improve security and fire protection to all boats in the harbor, including cruise ships. The City has a letter of agreement with the USCG defining the City's role in the USCG relocation. The City is funding the utilities (water, sewer, electric) the relocation of a storm drain, the foundation design, and construction. The USCG will fund the relocation of their existing structure onto the new foundation. The City will provide the connections to the utilities. The purpose of the FY 2010 Designated Legislative Grant in the amount of $300,000 is to provide funding to the City of Seward for use towards the relocation of the USCG building from the main harbor area to the north harbor area. The objective of this project is to provide a foundation and utility extension for the USCG building relocation to provide direct connectivity to the new Z float for increased security. The water, electric, telecommunication, foundation, and storm drain have been. The City Manager will present a subsequent resolution to the City Council to award a contract for the construction of the phase 1 -water line, storm drain, foundation, and phase 2- water line for the Z float. INTENT: This resolution accepts the FY 2010 Designated Legislative Grant in the amount of $300,000 and authorizes the city manager to enter into a grant agreement with the Economic Development Division of Community and Regional Affairs, as well as to appropriate funds from the commercial passenger vessel account (cruise ship head tax proceeds) in the amount of $116,681. t..`J FISCAL NOTE: This project will be paid for with a $300,000 grant from the State of Alaska, plus a contribution from the City's share of cruise ship head taxes in the amount of $116,681, since this project is completed in conjunction with the construction of Z Float, providing security and emergency response to cruise ships. Approved by Finance Department: e42 Rt., %,/,„ ATTORNEY REVIEW: Yes No X RECOMMENDATION: Seward City Council authorize the city manager to accept a $300,000 grant from the State of Alaska, and appropriate $116,681 of cruise ship head tax proceeds, for the purpose of relocating the US Coast Guard building.