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HomeMy WebLinkAboutOrd2010-006 Sponsored by: Oates Introduction Date: September 27, 2010 Public Hearing Date: October 11, 2010 Enactment: October 11, 2010 CITY OF SEWARD, ALASKA ORDINANCE 2010 -006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE §2.25.130 AND 2.25.135 ADDING OPERATION AND MAINTENANCE OF THE SEWARD MUSEUM TO THE LIBRARY DEPARTMENT OF THE CITY OF SEWARD AND RENAMING THE DEPARTMENT THE LIBRARY MUSEUM DEPARTMENT WHEREAS, the City of Seward has supported the Resurrection Bay Historical Society (RBHS) and its efforts to develop the Seward Museum in -kind and fiscally since 1965; and WHEREAS, the community passed a bond in 1987 to renovate the former post office building to house the Senior Center, Seward Museum and a community center; and WHEREAS, the Seward Museum, as part of the Seward Community Center, operates under w.. a Joint Management Agreement with the City of Seward since 1989; and WHEREAS, the City of Seward has contributed an annual stipend to the Seward Museum varying between $1000 and $5000; and WHEREAS, the library department was created in 1988 and the Seward Community Library Association may serve as an advisory body to the director; and WHEREAS, the RBHS wishes to continue its support of the programs and services of the Seward Museum and may serve as an advisory body to the museum curator and the library museum director; and WHEREAS, the City of Seward, the Seward Community Library Museum Building Committee have been working on a plan to build a new collocated facility for the library and the museum since 2003 with a target opening date of August 12, 2012; and WHEREAS, Changing the Library Department to the Library Museum Department ensures the future of the Seward Museum and is the next step toward implementing the plan to build and operate the Seward Community Library Museum as outlined in the project's business plan. it CITY OF SEWARD, ALASKA ORDINANCE 2010 -006 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Title §2.25.130, entitled Library department established, is hereby amended to read as follows: 2.25.130. Library museum department -- Established. There is established the city library museum department. The principal officer shall be the library museum director, who shall fulfill the duties and have the responsibilities as set forth in the employee's job description and who shall be subject to the direction and supervision of the city manager. (Ord. 603, § 1, 1988; Ord. 96 -07) Section 2. Seward City Code Title §2.25.135, entitled Library department -- Powers and duties, is hereby amended to read as follows: 2.25.135. Library museum department -- Powers and duties. The library museum department shall: (1) Assemble, preserve and administer, in organized collections, books and related educational and recreational material in order to promote the communication of ideas and enrich the personal lives of residents of the City of Seward; (2) Collect, preserve and make accessible materials relating to the history of Seward, the Resurrection Bay area and the eastern Kenai Peninsula of the State of Alaska (3) Organize library and museum related programs for residents of the City of Seward; (4) Consult with the Seward Community Library Association, Inc., a nonprofit Alaska corporation, which may serve in an advisory capacity to the library director and the city council on matters of interest to the community with respect to the operation of the city library and its programs; (5) Consult with the Resurrection Bay Historical Society, Inc., a nonprofit Alaska corporation, which may serve in an advisory capacity to the library museum director and the city council on matters of interest to the community with respect to the operation of the city museum and its programs (6) Manage, operate and maintain the city's library museum facilities and programs, including materials and collections. (Ord. 603, § 1, 1988; Ord. 96 -07) Section 3. This ordinance shall take effect ten 10 days following enactment. ENACTED by the City Council of the City of Seward, Alaska, this l l day of October, 2010. CITY OF SEWARD, ALASKA ORDINANCE 2010 -006 THE CITY OF SEWARD, ALASKA 4 Willard E. Dun am, Mayor AYES: Valdatta, Keil, Smith, Dunham NOES: None ABSENT: Amberg, Bardarson, Shafer ABSTAIN: None ATTEST: Jea ewis, MC City Clerk 0 011 I 11180 (City Seal) q 4 1 OF !s If • b M • , i -A i N � i/ a >4z si ors >> � �� OF AN-1:04 Council Agenda Statement Meeting Date: September 27, 2010 � °F S�yq To: Honorable Mayor and Council 4 '. &M'P Through: Phillip Oates, City Manager From: Patricia Linville, Library Director Agenda Item: An ordinance Amending Seward City Codes adding Operation and Maintenance of the Seward Museum to the Library Department and renaming the department the Library museum department BACKGROUND & JUSTIFICATION: Attached for Council's review and adoption is Ordinance 2010- amending the Seward City Code Section §2.25.130 and §2.25.135 changing Library Department to Library Museum Department throughout and adding paragraph (2) of §2.25.135 providing for the care and maintenance of the museum collection and adding paragraph (5) of §2.25.135 providing for the Resurrection Bay Historical Society to act as advisory body to the Library Museum Director on museum related matters of interest to the community. The City of Seward has supported the Resurrection Bay Historical Society (RBHS) and its efforts to develop the Seward Museum in -kind and fiscally since 1965. The City agreed to renovate an earthquake damaged building on Third and Railway known as the Peel House for the RBHS. When that project was deemed too expensive, the basement of City Hall was offered as a place to display artifacts. No rent or utilities were charged for the use, RBHS paid all other costs. When the post office moved to a new location the City proposed to the Senior Center and Historical Society that the vacated building be turned into a Senior Center/Museum/Community Center. Both groups agreed to the proposal. A bond issue to pay for the building and its remodeling was passed in 1987. The facility was ready for occupancy in 1989. Currently, the Seward Museum, as part of the Seward Community Center, has operated in the street level floor of that building under a Joint Management Agreement with the City of Seward. The City has contributed an annual stipend to the Seward Museum for several years, varying between $1000 and $5000. The Library Department of the City of Seward was created in 1988. The Seward Community Library Association (SCLA) exchanged the current library building and other assets with the agreement that the City of Seward would own, operate and maintain the library as a department of the City. The SCLA became the advisory body for the library. The Resurrection Bay Historical Society seeks a similar arrangement as outlined in a Memorandum of Understanding between the RBHS and the City of Seward. With the passage of this ordinance the Library Department will become the Library Museum Department. Lee Poleske, long -time volunteer curator of the Seward Museum will relinquish his 7 position on January 1, 2011. In order for the City to properly maintain and operate the Seward Museum it will be necessary to hire a full time employee tasked with those duties. Additionally, a professional curator will be essential to successful opening and operation of the new facility. This position was described and proposed in the business plan for the Seward Community Library Museum that was given to Council in November 2008 and discussed again at Council work session on June 29, 2010. $73820.48 is the total estimated cost to operate and staff the Seward Museum as is currently operated. 2009 revenues received by the Seward Museum totaled $21647.72 and expenses were $17863.52. The library museum aide position that has been funded by the City since 2008 is part of that estimate. ($7902.96) Therefore, the estimated increase in the current library budget to operate the Seward Museum is $44,269.80. These staffing costs are included in the future estimated costs of the library museum that were discussed most recently with Council on June 29, 2010. Changing the Library Department to the Library Museum Department ensures the future of the Seward Museum and is the next step toward implementing the plan to build and operate the Seward Community Library Museum as outlined in the project's business plan. INTENT: The intent of this amendment is to change the Library Department to Library Museum Department and adding paragraph (2) of §2.25.135 providing for the care and maintenance of the museum collection and amend the Seward City Code to add paragraph (5) of §2.25.135 providing for the Resurrection Bay Historical Society to act as advisory body to the Library Museum Director on museum related matters of interest to the community. This change will enable the Library Museum Director, under the management of the City Manager, to direct the operation and maintenance of the Seward Museum with the Resurrection Bay Historical Society as advisory body. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: $73820.48 is the total estimated cost to operate and staff the Seward Museum as is currently operated. The library museum aide position that has been funded by the City since 2008 is part of that estimate. 2009 revenues received by the Seward Museum totaled $21647.72. Therefore, the estimated increase in the library budget to operate the Seward Museum is $44,269.80. These staffing costs were included in the future estimated costs of the library museum that were discussed most recently with Council on June 29, 2010. The 2011 budget will be amended to reflect the change. jeayer_etg_,________ Approved by Finance Department: t'1 NAci RECOMMENDAT j City Council Ordinance 2010- amending the Seward City Code Section §2.25.130 and §2.25.135 changing Library Department to Library Museum Department throughout and adding paragraph (2) of §2.25.135 providing for the care and maintenance of the museum collection and adding paragraph (5) of §2.25.135 providing for the Resurrection Bay Historical Society to act as advisory body to the Library Museum Director on museum related matters of interest to the community. .