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Home My WebLink AboutRes2010-096 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -096 A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF SEWARD, ACCEPTING A GRANT FROM THE DEPARTMENT OF COMMERCE COMMUNITY AND ECONOMIC DEVELOPMENT DIVISION OF COMMUNITY AND REGIONAL AFFAIRS FY 2010 DESIGNATED LEGISLATIVE GRANT FOR SECURITY AND FIRE PROTECTION FOR COMMERCIAL PASSENGER VESSELS AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT WITH HARRIS SAND & GRAVEL, INC. FOR $1,389,214AND APPROPRIATING FUNDS NOT TO EXCEED $1,597,600 WHEREAS, the purpose of the FY 2010 Designated Legislative Grant in the amount of $2,000,000 is to provide funding to the City of Seward for use towards security and fire protection for commercial passenger vessels; and WHEREAS, the objective of this project is to expand the Seward Small Boat Harbor by installing a new Security (Z) Float for moorage for the USCG Cutter Mustang and other security and emergency response vessels; and WHEREAS, the installation of the Security (Z) float and uplands improvements were advertised for bids in accordance with Seward City Code §6.10.215 and the lowest responsive bidder of the five companies which submitted bids was Harris Sand & Gravel, Inc.; and WHEREAS, the bids for this project ranged from a low of $1,389,214 to a high of $2,063,944; and WHEREAS, grant funds may be used towards contractual services, engineering, design, planning, permitting, project management and construction; and WHEREAS, the installation of the floats and the upland improvements will be complete by 2011. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The City Council hereby accepts the FY 2010 Designated Legislative Grant in the amount of $2,000,000. Section 2. The City Manager is authorized to enter into a grant agreement with the Economic Development Division of Community and Regional Affairs in the amount j`,,, of $2,000,000 to the Security (Z) float project account number 274 - 2746- 4680 -0200. CITY OF SEWARD, ALASKA RESOLUTION 2010-096 Section 3. The City Manager is authorized to negotiate and enter into an agreement in substantially the form presented at this meeting with Harris Sand & Gravel, Inc. for the construction services to complete this project in and amount not to exceed $1,389,214.00. Section 4. The amount of $1,597,600 is hereby appropriated from the Security (Z) Float project account number 274 - 2746 -5390 to allow for payment of construction services including up to 15% for additional contingencies. Section 5. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 11th day of October, 2010. J THE CIT ARD, ALASKA llard E. Dunham, Mayor AYES: Valdatta, Keil, Smith, Dunham NOES: None ABSENT: Amberg, Bardarson, Shafer ABSTAIN: None ATTEST: Je.( Lewis,(CMI Ci y Clerk 4OF '4 SE 14:41 °* 4f�, •e (City Se w . tl . �a�r v ` . . Y qy 5. 4 °Y . +". 0 �,m c, h ", kov- Council Agenda Statement Meeting Date: October 11, 2010 -1 SF w To: Phillip Oates, City Manager ' p tY g er ci �- From: Kari Anderson, Harbormaster lcAS+o-P Agenda Item: Accepting the Department of Commerce Community and Economic Development Division of Community and Regional Affairs FY 2010 designated legislative grant and authorizing a construction contract with Harris Sand & Gravel for the Security (Z) float and uplands improvement project for $1,389,214.00 and appropriating funds not to exceed $1,597,600.00. In 2010, the City successfully received a State legislative grant for $2.0 million for the following project: Security and Fire Protection for Commercial Passenger Vessels. This funding will enable the City to install Phase 3 of the East Harbor Expansion Project including the Security (Z) float and uplands utility improvements. Working with URS Alaska, LLC ( "URS "), the City solicited for bids for the Security (Z) float installation and uplands improvements. Five bids were received by the September 27 deadline. The five bidders were Harris Sand & Gravel, Inc., Swalling Construction Company, Inc., West Construction, Jay -Brant General Contractors, LLC, and MKB Constructors. The lowest bidder at the opening was Harris Sand & Gravel, Inc. This company installed the South Harbor floats and upland improvements to the Seward Small Boat Harbor in 2007. The bids ranged from a low of $1,389,214.00 to a high of $2,063,944.00. City Staff and URS reviewed the bids and found the low bid by Harris Sand & Gravel, Inc. to be responsive and responsible. The City has reviewed the bid from Harris Sand & Gravel, Inc. and recommends awarding the contract for Z Float construction /installation immediately to meet permitting requirements for "in -water work." The total cost to the city would not exceed $1,597,600.00 (the bid/contract amount of $1,389,214.00, plus a 15% contingency). INTENT: Accepting the FY 2010 Designated Legislative Grant in the amount of $2,000,000, authorizing the City Manager to enter into construction contract with Harris Sand & Gravel for $1,389,214.00 for the installation of the Security (Z) float and uplands improvements, and appropriating not to exceed $1,597,600.00. CONSISTENCY CHECKLIST Yes No N/A 1. Comprehensive Plan X Economic Development, Small Boat Harbor Development, expand and maximize potential of the existing harbor. 2. Strategic Plan X Economic Base, Improve and Expand Maritime Facilities: complete eastward expansion of the Small Boat Harbor. Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. 1 G9 FISCAL NOTE: Funding in the total amount of $2,000,000 is hereby appropriated into account no. 274- 2746 -4680- 0200. The management of this grant will enable the City to receive a 10% administrative overhead fee for a total of $200,000. There is no match required. The amount of $1,597,600 will be appropriated from the Security (Z) Float project account number 274 - 2746 -5390 to allow for payment of construction services including up to 15% for additional contingencies. Approved by Finance Department: 0 ATTORNEY REVIEW: Yes X No RECOMMENDATION: • Council supports Resolution 2010- 9 ( authorizing the City Manager to accepts the FY 2010 Designated Legislative Grant and enter into a grant agreement with the Economic Development Division of Community and Regional Affairs in the amount of $2,000,000 to the Security (Z) Float project account number 000 - 0000 - 0000 -0000 and authorizing the City Manager to enter into a construction contract with Harris Sand & Gravel, Inc. for $1,389,214.00 and appropriating an amount not to exceed $1,597,600.00. 1 .0