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HomeMy WebLinkAboutRes2010-100 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING EMERGENCY REPAIRS IN THE AMOUNT OF $330,886 FOR FLOOD DAMAGE AT THE LOWELL CREEK BRIDGE AND APPROPRIATE FUNDS WHEREAS, Seward and the surrounding vicinity experienced extreme flooding in 2006 causing damaged infrastructure throughout the community; and WHEREAS, the City declared this event a disaster; and WHEREAS, the event resulted in a federal disaster that enabled the City to qualify for FEMA assistance for damaged infrastructure; and WHEREAS, during the incident period, severe storm flood waters and debris from the tunnel above Lowell Creek Bridge caused substantial bridge damage; and WHEREAS, the City installed temporary jersy barriers to replace the damaged guard rail at this location; and WHEREAS, the City does not have the staff expertise in bridge engineering and design to manage these repairs; and WHEREAS, PND was hired shortly after the flood incident to help the City inspect and assess the damage and costs associated with the flooding event; and WHEREAS, PND Engineers, Inc. has provided excellent services at competitive prices for the City of Seward; and WHEREAS, PND has provided a project cost of $330,886 to complete the damaged bridge prior to the grant deadline of December 8, 2010; and WHEREAS, the City desires to enter into a contract with PND to develop bid documents, coordinate ordering of materials, and manage construction of the bridge replacement /repairs; and WHEREAS, it is in the City's best interest to utilize PND's services in a timely fashion to avoid project delays; and WHEREAS, the City, after four years, was recently notified that FEMA funding is available but if we do not complete the bridge repair prior to December 8, 2010 the City is at risk of losing the FEMA reimbursable funding of not less than $136,189; and CITY OF SEWARD, ALASKA RESOLUTION 2010 -100 WHEREAS, to meet the federal funding time constraints, it is necessary to move quickly to authorize the purchase and delivery of materials for the project; and NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The City Manager is authorized to enter into a sole source agreement between the City of Seward and PND Engineering Inc. for professional services in the amount of $49,086.00, in substantially the form presented at this meeting. Section 2. The City Manager is authorized to purchase the necessary materials and supplies described as "Owner Provided Materials" on the project cost estimate from PND (presented at this meeting) subject to the following conditions: At least three competitive bids will be obtained and the City will select the lowest bid for purchase of materials and supplies and delivery to Seward at a location approved by the City Manager or his designee. All materials and supplies are to be delivered on or before November 23, 2010 or such other date approved by the City Manager or his designee that will not adversely impact the ability to have all work completed by December 8, 2010. The cost for all materials and supplies will not exceed $108,400, provided that the City Manager may amend this amount so long as the total project cost does not exceed $330,886. Section 3. The City Manager is authorized to seek bids for the construction and repair of the Lowell Creek Bridge for an amount not -to- exceed $173,400 not including a contingency. Section 4. The total project cost will be an amount not -to- exceed $330,886 and FEMA will reimburse not less than $136,189. Section 5. The recitals above are incorporated by reference. The severe flooding and delay in receipt of reimbursable funding support the conclusion that the repairs to the Lowell Creek Bridge constitute an emergency situation. Section 6. The City Council hereby appropriates $330,886 from the General Fund reserves account 101- 0000 -3050 to the General Fund roads /streets contracted services account no. 101 - 1310 -5390 for the purposes of performing emergency repairs on the Lowell Creek Bridge resulting from storm damage. Section 7. This resolution shall take affect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2010 -100 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 25th day of October, 2010. THE CIT ,,,IISEWARD, ALASKA AO illard E Dunham, Mayor AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham NOES: None ABSENT: None ABSTAIN: None ATTEST: Jea i Lewis, CkIC _ mow, City Clerk 0.4j � ,', (City Seal) .• • 0 A � * w • b Y r • N ° �" ♦ ♦ * **" I t OF� ar 44 * s Council Agenda Statement Meeting Date: October 25, 2010 SEA To: Phillip Oates, City Manager N qF From: William Casey, Public Works qt P Agenda Item: Approving Emergency Repairs in the amount of $331,000 for Flood Damage at the Lowell Creek Bridge and Appropriate Funds BACKGROUND & JUSTIFICATION: Seward and the surrounding vicinity experienced extreme flooding in 2006 causing damaged infrastructure throughout the community. The City declared this event a disaster and the event resulted in a federal disaster that enabled the City to qualify for FEMA assistance for damaged infrastructure. The City has sought federal funding since 2006 and was recently notified that $131,189.00 is available but must be used by December 8, 2010. During the incident period, severe storm flood waters and debris from the tunnel above Lowell Creek Bridge caused substantial bridge damage. The City installed temporary jersy barriers to replace the damaged guard rail at this location. The City does not have the staff expertise in bridge engineering and design to manage these repairs. PND was hired shortly after the flood incident to help the City inspect and assess the damage and costs associated with the flooding event. PND Engineers, Inc. has provided excellent services at competitive prices for the City of Seward. PND has provided a project cost of $330,886 to complete the damaged bridge prior to the grant deadline of December 8, 2010. It is in the City's best interest to utilize PND's services in a timely fashion to avoid project delays. If we do not complete the bridge repair prior to December 8, 2010 the City is at risk of losing the FEMA reimbursable funding of $136,189. To meet FEMA's deadline, PN &D began working on this project and therefore council is asked to approve the professional services agreement retroactively to October 6, 2010. The purchase of materials and bids for a construction contract will be subject to the conditions set forth in the resolution. A construction contract is expected to be presented for council approval in November. INTENT: Council authorizing the City Manager to 1) enter into a sole source agreement between the City of Seward and PND Engineering Inc. for professional services in the amount ofNTE $49,086, 2) purchase the necessary supplies and 3) seek bids for the construction and repair of the bridge. The total construction cost is estimated at for an amount not -to- exceed $281,800 including no contingency for a total project cost not -to- exceed $330,886 and not less than $136,189 will be reimbursed by FEMA. FISCAL NOTE: The City Council hereby appropriates $330,886 from the General Fund reserves account 101 -0000- 3050 to the General Fund roads /streets contracted services account no. 101 - 1310 -5390 or the purposes of performing emergency repairs on the Lowell Creek Bridge resulting from storm damage. Approved by Finance Department: ‘2113 6 ATTORNEY REVIEW: Yes X No RECOMMENDATION: Council supports Resolution 2010- 100 authorizing the City Manager to enter into a sole source agreement between the City of Seward and PND Engineering Inc. for professional services in the amount of $49,086, purchase the necessary materials and bid the construction to complete emergency repairs on Lowell Creek Bridge for an amount not -to- exceed $281,800 including not contingency a for a total project cost not -to- exceed $330,886. FEMA will reimburse the City no less than $136,189.