HomeMy WebLinkAboutRes2010-105 Sponsored by: Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -105
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31,
2011, WITH ALASKA NEWSPAPERS, INC. FOR DISPLAY ADVERTISING
IN THE SEWARD PHOENIX LOG AT THE SAME REDUCED RATE OF
$335.50 PER WEEK ALONG WITH OTHER CITY DEPARTMENT
ADVERTISING RATES STAYING AT $11.00 PER COLUMN INCH
WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements
announcing City of Seward meetings which are required by law; and
WHEREAS, these ads are usually produced in the Seward Phoenix Log under the section
known as the "City Calendar "; and
WHEREAS, the City's contract for advertising in The Seward Phoenix Log expires every
December; and
WHEREAS, the Seward Phoenix Log has provided advertising services in the past and has
given the City a huge measure of flexibility in meeting deadlines in order to guarantee that
re advertising occurs during established code - required, and Alaska Open Meeting Law time frames; and
WHEREAS, to keep the city's business, for 2010, Alaska Newspapers, Inc. had agreed to
reduce rates, not only for the city calendar, but for other department's advertising needs to $11.00 per
column inch; and
WHEREAS, this resulted in approximately a 32% decrease for department advertising, and a
20% decrease for the city calendar advertising, taking it back to 2007 prices; and
WHEREAS, it is required by charter and code and in the public interest to publish the bulk
of the City's ads in a local newspaper, and The Seward Phoenix Log is currently the only regularly
published newspaper within the City of Seward; and
WHEREAS, this rate is the same as last year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. It is in the public interest to approve a contract for advertising with Alaska
Newspapers Inc. without full utilization of city bid procedures.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -105
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Section 2. The City Manager is authorized to sign an advertiser's agreement with Alaska
Newspapers Inc. for a flat rate of $335.50 per week for the period January 1, 2011, through
December 31, 2011, with funding taken from advertising account 101 -1110 -5120.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this Stn day
of November, 2010.
THE CITY OF SEWARD, ALASKA
4/ 0 /
Willard E. Dunham, Mayor
AYES: Valdatta, Bardarson, Smith, Shafer, Keil, Casagranda, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Agenda Statement
Meeting Date: November 8, 2010jp sEw9
From: Jean Lewis, City Clerk �'�•`�
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Agenda Item: Annual contract for advertising with Alaska
Newspapers Inc.
BACKGROUND & JUSTIFICATION:
Per our city code, the city must advertise in a paper of local circulation, or "newspaper of the city."
Alaska Newspaper Inc. also offers optimal flexibility for submission with our deadlines and code
requirements, plus provides the city with a mailed copy of the notarized proof of publication it needs.
Alaska Newspapers Inc. is not asking for any increases for 2011, and the rates will stay the same as
stated on the attached resolution. This contract is well under the $50,000 limit that the City Manager
is authorized to sign and this money is already within the 2010/11 biennial budget that was approved.
Alaska Newspapers, Inc. desires to work with the City of Seward and their citizens to help sustain
one another in this economy. Being the only local published newspaper, it is in the public's best
interest to accept the contract with Alaska Newspapers, Inc for 2011.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
ATTORNEY REVIEW: No
FISCAL NOTE:
The estimated annual rate for the city calendar is now $17,500 and is charged from Mayor /Council
account 101 -1110 -5120. This amount was incorporated into the 2010 and 2011 biennial budget.
Finance
RECOMMENDATION:
Council approve Resolution 2010 -105, and authorize the City to sign a contract with Alaska
Newspapers Inc. for the period January 1, 2011 through December 31, 2011 at a rate of $11.00 per
column inch (pci) plus $5.50 affidavit charge, for the city calendar ad, and a rate of $11.00 pci for all
other city advertising.