HomeMy WebLinkAboutRes2010-110 Sponsored by: Oates
`.. CITY OF SEWARD, ALASKA
RESOLUTION 2010 -110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH SHORESIDE PETROLEUM TO DELIVER HEATING
AND DIESEL ENGINE FUEL, GASOLINE, LUBRICANTS, CLEANING
SOLVENTS AND ANTIFREEZE DURING 2011
WHEREAS, the City properly advertised for bids on various petroleum products; and
WHEREAS, Shoreside Petroleum was the only bidder; and
WHEREAS, the bid is responsive to the invitation to bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City of Seward Council authorizes the City Manager to enter into a contract
in substantially the same form as presented at this meeting with Shoreside Petroleum for the period
of January 1, 2011 to December 31, 2011, with the option to renew for four additional years at the
sole discretion of the City Manager.
Section 2. Funding for this contract will be charged to various enterprise funds and general
fund departments GL account 5330 (heating fuel) and 5450 (gas and lube).
Section 3. This resolution shall take affect immediately upon its adoption
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 22nd day of
November, 2010.
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CITY OF SEWARD, ALASKA
RESOLUTION 2010 -110
THE CITY EWARD, ALASKA
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Willard E Dunham, Mayor
AYES: Valdatta, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: Bardarson
ABSTAIN: None
ATTEST:
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Je.' Lewis
Cit Clerk
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Council Agenda Statement
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Meeting Date: November 22, 2010 ,.►,;�
Through: City Manager Phillip Oatesd
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From: Community Development Director Christy Terry
Agenda Item: Contract Award- Bulk Petroleum Products
BACKGROUND & JUSTIFICATION: The City of Seward properly advertised for
competitive bids to purchase various petroleum products for the period January 1, 2011 to
December 31, 2011, with the option to renew for four additional years. The products
include heating and diesel engine fuel, gasoline, lubricants, cleaning solvents and
antifreeze.
A bid by Shoreside Petroleum, Inc. was the only bid submitted. The bid appears to be
responsive to the Invitation to Bid. Attached for your information is the Petroleum
Products bid dated October 15, 2010 in the amount of $638,838.85 based on the
quantities and unit prices shown on the attached sheet. Upon receipt of the monthly
invoices for the petroleum products, the cost will be charged to the appropriate
departments.
INTENT: This resolution intends to award the petroleum product purchases to
Shoreside Petroleum, Inc. for 2011 with the option to renew for four (4) additional years
at the sole discretion of the City Manager.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent
with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic
Plan and City Council Rules of Procedures or Other Plans or Policies.
FISCAL NOTE: Purchases will be charged to individual departments. Funding for
these purchases are authorized within the 2010- 201 budget.
Approved by Finance Department: { ,e„,,,efile
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2010-1/0 authorizing the City Manager to enter into a
contract with Shoreside Petroleum, Inc. to deliver heating and diesel engine fuel,
gasoline, lubricants, cleaning solvents and antifreeze during 2011. This contract may be
renewed for four (4) additional years at the sole discretion of the City Manager.