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,., CITY OF SEWARD, ALASKA
RESOLUTION 2010 -119
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE 2010 BUDGET TO RECORD
EXPENDITURES OF $127,557.38 PAID BY THE STATE OF ALASKA ON
BEHALF OF THE CITY TOWARD THE CITY'S PUBLIC EMPLOYEES
RETIREMENT SYSTEM LIABILITY, PER HB81
WHEREAS, the 2009 Alaska State Legislature passed House Bill 81, appropriating
funds on behalf of the City, to cover a portion of the City's contribution to the Public Employees'
Retirement System; and
WHEREAS, the City received notification from the State of Alaska Department of
Administration, Division of Retirement & Benefits, that the State has contributed $127,557.38 on
behalf of the City from January through June, 2010, reflecting the 5.65% difference between the
actuarially required contribution rate of 27.65% as adopted by the Alaska Retirement
Management Board' and the 22% employer "capped" rate established by SB53; and
WHEREAS, in accordance with generally accepted accounting principles, the City must
record payments made on its behalf, and must therefore amend the 2010 Budget to account for
Low both the expenditures paid on behalf of the City, and the corresponding revenues paid by the
State of Alaska Department of Administration; and
WHEREAS, failure to amend the budget to reflect the State's payments on- behalf of the
City, will result in an imbalance between the actual and budgeted revenues and expenditures,
giving the appearance of revenues and expenditures exceeding the annual budget as approved by
the Seward City Council; and
WHEREAS, since the State's on- behalf payments are based as a percentage of the City's
actual payroll costs in 2010, and the costs for the remainder of 2010 will not be known until
January 2011, there will be an additional resolution to come before the City Council
appropriating the PERS on- behalf payments made by the State of Alaska from the period July
through December 2010, retroactive to December 2010.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
The ARC reflects normal cost rate of 9.46% plus past service cost rate of 18.19 %, and is further
�`" expressed as pension costs of 10.25% and healthcare costs of 17.40 %.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -119
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Section 1. The 2010 Operating Budget shall be amended to appropriate $127,557.38
from the State grant revenues accounts x01- 0000 - 4680 -0200 to various department retirement
expense accounts allocated on a pro -rata basis, to accounts x01 -xxxx -5060.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
13th day of December, 2010.
THE CI .Y OA EWARD, ALASKA
/ 1
illard E. Dunham, Mayor
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aura
AYES: Valdatta, Bardarson, Keil, Shafer, Dunham
NOES: None
ABSENT: Smith, Casagranda
ABSTAIN: None
ATTEST:
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Jea Lewis
,�, q � 1Re! #s
Cit Clerk, CMC .4 7 , � , °• ,
(City Seal)
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COUNCIL AGENDA STATEMENT
Meeting Date: December 13, 2010 a se,,
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Through: Phillip Oates, City Manage
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From: Kristin Erchinger, Finance Director
Agenda Item: 2010 Budget Amendment appropriating State PERS on- behalf contribution
BACKGROUND & JUSTIFICATION:
In 2008, the State legislature passed House Bill 310, appropriating $241.6 million directly to
PERS on behalf of Alaska municipalities, to help offset retirement liability cost increases to local
taxpayers. In 2009, the legislature passed House Bill 81, appropriating $107.9 million to help
subsidize PERS costs for employers. This amount is being paid directly to the City's PERS
account with the State of Alaska Division of Retirement & Benefits. While the funds did not
come directly through the City, we are nonetheless required to account for the State's
contribution on the City's books, and to book the corresponding expense.
In 2008, Senate Bill 125 was passed, capping the annual PERS contribution rates for employers at
22 %, and creating a cost - sharing plan in which all employers pay the same employer contribution
rate. This was a departure from the previous plan, in which every employer was assigned a
different employer cost rate, depending on their individual experience.
The Alaska Retirement Management Board has established the PERS employer contribution rates
as follows:
2009 2010 2011
Normal Cost 13.72% 9.46% 9.33%
Past Service Cost 21.50% 18.19% 18.63%
Total Rate 35.22% 27.65% 27.96%
Pension Cost 10.91% 10.25% 9.98%
Healthcare Cost 24.31% 17.40% 17.98%
Total Rate 35.22% 27.65% 27.96%
State On- Behalf Rate 13.22% 5.65% 5.96%
State's Contribution $430,411.62 $127,557.38'
The State is on a fiscal year ending June 30, so the City applies the 2010 rate to employee wages
for the period January 1 through June 30, 2010, and the 2011 rate for wages for the period July 1
through December 31, 2010. For the first half of the City's calendar year 2010, the State's
contributions to PERS on the City's behalf, totals $127,557.38. Staff will return to the City
Council in January to request the second on- behalf appropriation to retroactively amend the 2010
r.
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This reflects the first half of 2010 (January 2010 through June 2010) and will be updated in January, 2011.
CITY OF SEWARD
RESOLUTION 2010 -
Page Two
budget to reflect State contributions on behalf of the City of Seward for the period July 1, 2010
through December 31, 2010.
Municipal governments in Alaska have benefited significantly by the State's coverage of PERS
costs in excess of 22 %. However, it is important to note that the legislature may, at any time,
modify the amount of subsidy provided by the State toward PERS contributions. Any future
reduction in the State's current practice of covering contribution rates exceeding 22 %, will equate
to equivalent additional required contributions by the City.
CONSISTENCY CHECKLIST: Yes No
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable X
ATTORNEY REVIEW: X Yes No
FISCAL NOTE:
The State's contribution of $127,557.38 is considered a State grant award and is recognized as
such on the City's financial statements, and an equivalent amount is recorded as retirement
expense, allocated on a pro -rata basis, to each department's operating budget.
Approved by Finance Department /[Ada'
RECOMMENDATION:
Council approve Resolution 2010 - 19 amending the 2010 Operating Budget by appropriating
$127,557.38 from State grant revenues, to various fund retirement expense accounts, on a pro -
rata basis, to accounts XOX -XXXX -5060.
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