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Home My WebLink AboutRes2010-127 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA AUTHORIZING THE CITY MANAGER TO ENTER INTO AMENDMENT NUMBER THREE WITH RISE ALASKA, LLC (RISE) FOR PROFESSIONAL PROJECT MANAGEMENT SERVICES THROUGH 100% DESIGN FOR THE NEW CO- LOCATED LIBRARY MUSEUM FACILITY, APPROPRIATING ADDITIONAL FUNDING NOT -TO- EXCEED FORTY EIGHT THOUSAND FORTY EIGHT DOLLARS ($48,048) WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals for professional project management services for the library museum project; and WHEREAS, RISE earned the most points with the request for proposal grading criteria approved by the Seward City Council and was awarded the professional services agreement to perform project management services through the Schematic Design phase with Resolution 2009 -091; and WHEREAS, Council approved Resolution 2010 -22 Amendment #1 with RISE Alaska to develop and issue a request for proposal to select a construction firm to act as consultant to the owner in the development and design phase; and WHEREAS, Council approved Resolution 2010 -069 Amendment #2 authorizing RISE to serve as consultants through the design development phase (65% design); and WHEREAS, the project will move forward through Construction Documents Phase (100% Design) with RISE providing Project Management Services with Amendment #3 for an amount not to exceed forty eight thousand forty eight dollars ($48,048) to include facilitation of meetings, meeting minutes, review of alternate building systems, negotiation of the contractor's CMP, and other services as outlined in their original proposal and contract; and WHEREAS, an additional 10% contingency is being included in this Amendment #3 for a total amount not to exceed forty eight thousand forty eight dollars ($48,048); and WHEREAS, the current total contract amount with RISE is one hundred sixty thousand three hundred and fifty eight dollars ($160,358), including contingency; and WHEREAS, further Project Management Services for will come before the Council for contract approval and fund appropriations. CITY OF SEWARD, ALASKA RESOLUTION 2010 -127 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into Amendment #3 with RISE Alaska, LLC in substantial form as attached hereto to provide project management services through construction document phase for a cost not -to- exceed forty eight thousand forty eight dollars ($48,048), including the 10% contingency, and appropriates funds from the Library /Museum Fund account no. 626 -626x- 4680 -0200 to contracted services account no. 626 - 626X -5390. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of January, 2011. THE CITY ! SEWARD, ALASKA i. illard E. Dunham, Mayor AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham NOES: None ABSENT: None ABSTAIN: None ATTEST: Johanna Kinney City Clerk, CMC .••' O V S e* * ** �j 4 * #s �I a° c.y s '�'• S E : • n -OREM' 11411 Council Agenda Statement O f Set a ( Meeting Date: December 13, 2010 Through: City Manager Phillip Oates From: Library Museum Director Patricia Linville Agenda Item: Authorizing the City Manager to enter into Amendment Number Three with RISE Alaska, LLC for professional Project Management Services through 100% Design for the new co- located Library Museum Facility, appropriating additional funding not -to- exceed $48,048. BACKGROUND & JUSTIFICATION: Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay Historical Society have been planning to co- locate the Community Library and the Seward Museum to a new facility. Co- location will create efficiencies of service and space as well as providing the amount of space needed to meet the existing and future needs of these organizations. On August 17, 2009 a request for proposals was issued soliciting for project management services. The project management services include assistance in selecting a design team, negotiating the design contract and overseeing the design team's work during the schematic design phase. Three proposals were submitted by the deadline, were judged responsive and reviewed by the selection team. RISE Alaska, LLC obtained the highest points and a contract was approved with Resolution 2009 -091. Council approved Resolution 2010 -22 Amendment #1 with RISE Alaska to develop and issue a request for proposal to select a construction firm to act as consultant to the owner in the development and design phase as part of the CM /GC project implementation. Council approved Resolution 2010 -069 Amendment #2 with RISE Alaska on July 26, 2010 which contracted RISE to serve as consultants through design development (65 %). The Library/Museum Project was awarded $4.7 Million dollars in the State's Capital budget and this funding allows the project to move forward with the necessary design development phases. RISE has submitted a proposal to continue as the Project Manager through Construction Documents Phase (100% Design) with Amendment #3 for an amount not to exceed $43,680. A 10% contingency has been added to bring the total to $48,048. Their proposed services include meeting facilitation and meeting minutes, review of alternate building systems, negotiation of contractor's CMP, and other services as outlined in their original proposal and contract. RISE Alaska's proposal was reviewed and approved by the Project Executive Committee per the Memorandum of Agreement between the City of Seward and the Seward Community Library Museum Building Committee. Further Project Management Services will return to the PEC for recommendation and to Council for contract approval and fund appropriations. INTENT: Approve a contract with RISE ALASKA, LLC for Construction Documents (100 %Design) Project Management Services in the amount of $48,048, including a 10% contingency, and obtain Council approval for the transfer of funds. L\a CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: This action appropriates $48,048 including 10% contingency for the contract with RISE Alaska, LLC, and appropriates funds from the Library /Museum Fund account no. 626 -626x- 4680 -0200 to contracted services account no. 626 -626X -5390. Approved by Finance Department: ATTORNEY REVIEW: No. RECOMMENDATION: Approve Resolution 2010- 111 authorizing the City Manager to enter into Amendment Number Three with RISE Alaska, LLC for professional Project Management Services through 100% Design for the new co- located Library Museum Facility, appropriating additional funding not -to- exceed $48,048.