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HomeMy WebLinkAboutRes2011-024 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2011 -024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BRISTOL CONSTRUCTION SERVICES, LLC, THE MOST QUALIFIED, RESPONSIVE AND LOWEST BIDDER, FOR THE SEWARD 2009 TIDAL SURGE DAMAGE SHORELINE RESTORATION AND LOWELL CREEK BRIDGE PAVING PROJECT, AND APPROPRIATING FUNDS WHEREAS, on December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall, parking lot, monument park and the recreational parking lots; and WHEREAS, the following conditions resulted from the disaster: extensive damage to protective barrier along Lowell Point Road, the protective barrier on the southern shoreline, the protective barrier and infrastructure for water intake for the Alaska SeaLife Center, debris and heavy erosion of the Greenbelt area, as well as damage to personal and real property; and WHEREAS, the cost of the emergency measures exceeded the City's resources; and WHEREAS, resolution 2009 -140 declared a state of disaster emergency due to the storm g y surge damage in the City and requested State assistance; and WHEREAS, the event resulted in a state declaration of disaster that enabled the City to qualify for State assistance through the Division of Homeland Security and Emergency Management for assistance for damaged infrastructure; and WHEREAS, the City completed emergency repairs in -house for a portion of the damaged areas during the summer of 2010; and • WHEREAS, the remaining work as outlined in the bid documents for the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving project must be completed prior to June 1, 2011 and includes repairs to the damage that occurred on Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area; and WHEREAS, Seward and the surrounding vicinity also experienced extreme flooding in 2006 causing damaged infrastructure throughout the community and the City declared this event a disaster and the event resulted in a federal disaster that enabled the City to qualify for FEMA assistance for damaged infrastructure; and WHEREAS, during the flood incident period, severe storm flood waters and debris from the tunnel above Lowell Creek Bridge caused substantial bridge damage; and CITY OF SEWARD, ALASKA RESOLUTION 2011 -024 WHEREAS, FEMA approved our request for a time extension and will reimburse actual expenses if work is completed by July 31, 2011; and WHEREAS, a competitive invitation to bid was developed by the project manager at PND engineering for the remaining project worksheets (253, 257 and 258) shoreline restoration and paving Lowell Creek Bridge; and WHEREAS, two contractors submitted formal bid documents to the City Clerk's office by the published deadline of 10:30a.m. April 4, 2011; and WHEREAS, the sealed bids were opened publicly at 1:30 p.m. on April 4, 2011 and reviewed for responsiveness; and WHEREAS, Bristol Construction Services, LLC was the most qualified, responsive and lowest bidder; and WHEREAS, the work as outlined in the bid documents for the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving project will not be able to proceed until the contract is awarded; and WHEREAS, the City will be reimbursed for these services from the Division of Homeland Security and Emergency Management and FEMA. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The City Manager is hereby authorized to enter into an agreement, in substantial form as attached hereto, with Bristol Construction Services, LLC, for the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving Project for an amount not to exceed $258,900.00. Section 2. Funding is hereby appropriated from state grant fund account 866- 8662 -4680- 0200 in the amount of $43,692 to account number 866- 8662 -5390 for bridge paving, and from state grant account 866 - 8665- 4680 -0200 to in the amount of $215,208 to account number 866 - 8665 -5390 for shoreline restoration, with said expenditures anticipated to be reimbursed from state grant funds. Section 3. This resolution shall take effect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2011 -024 Lim PASSED AND APPROVED by the City Council of the City of Seward, Alaska, on this 11 day of April 2011. THE CITY OF SEWARD, ALASKA I Bob Valdatta, Councilmember AYES: Keil, Shafer, Casagranda, Valdatta NOES: None ABSENT: Smith, Bardarson, Dunham ABSTAIN: None ATTEST: 7 1 , 1:1/.' !/ / / / A A Johanna Kinn? , City Clerk ♦t of SE' * #4 (City Se4 ,r45`�a • 6a� t• Aid so : i : °° ♦ 'aw.. j sa s ° Council Agenda Statement Meeting Date: April 11, 2011 4 o f SF� To: Phillip Oates, City Manager v �' pa ; z From: William Casey, Public Works Agenda Item: 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving BACKGROUND & JUSTIFICATION: On December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall, parking lot, monument park and the recreational parking lots. The following conditions resulted from the disaster: extensive damage to protective barrier along Lowell Point Road; the protective barrier on the southern shoreline; the protective barrier and infrastructure for water intake for the Alaska SeaLife Center; debris and heavy erosion of the Greenbelt area, as well as personal and real property damage. The cost of the emergency measures exceeded the City's resources. Resolution 2009 -140 declared a state of disasters emergency due to the storm surge damage in the City and requested State assistance. The event resulted in a state disaster that enabled the City to qualify for State assistance through the Division of Homeland Security and Emergency Management for assistance for damaged infrastructure. The city completed emergency repair in- house for a portion of the damaged areas in the summer of 2010. The remaining emergency repair work must be completed prior to June 1, 2011 and includes the damage that occurred on Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area. In addition to the 2009 tidal surge damage, Seward and the surrounding vicinity experienced extreme flooding in 2006 causing damaged infrastructure throughout the community. The City declared this event a disaster and the extent of damage resulted in a federal disaster that enabled the City to qualify for FEMA assistance for damaged infrastructure. During the incident period, severe storm flood waters and debris from the tunnel above Lowell Creek Bridge caused substantial bridge damage. Central Environmental, Inc. completed emergency repairs of Lowell Creek Bridge per a City Council approved contract in the fall of 2010. At that time Central Environmental Inc. was unable to pave Lowell Creek Bridge because of the temperature. The selected contractor will be paving Lowell Creek Bridge as outlined in the bid document specifications and scope of work. FEMA approved our request for an extension of time to complete the bridge work. The work will be charged to account 866- 8662 -5390 and the expenses will be reimbursed. An invitation to bid was prepared by the project manager at PND Engineers, Inc for the remaining project worksheets (253, 257 and 258) shoreline restoration and paving of Lowell Creek Bridge. Two firms submitted sealed bids to the City Clerk's office by 10:30 a.m. April 4, 2011. The bids were opened publically and reviewed. Bristol Construction Services, LLC was the most qualified, responsive lowest bid in the amount of $258,900.00. The work, as outlined in the bid documents, for the remaining 2009 tidal surge damage and paving Lowell Creek Bridge will not be able to proceed until the contract is awarded. The city will be reimbursed for these 53 services from the Division of Homeland Security and Emergency Management and FEMA. The bid results are as follows: . Ci of Seward- Invitation to Bid Results I 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Pavin ':; '� o i°' .,,,,,,, r ixs�r ( ,£ had © Bristol Construction Services, LLC $258,900.00 © Metco Inc. $279,210.56 All construction and work outlined in the bid documents is required to be completed no- later- than May 27, 2011. All work completed prior to June 1, 2011 will receive reimbursement based on actual expenses. INTENT: To authorize the City Manager to enter into an agreement with Bristol Construction Services, LLC for an amount not -to- exceed $258,900.00 to complete the work outlined in the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving bid documents. FISCAL NOTE: $215,208.00 of funding for this project will come from contracted services account no. 866 -8665 and $43,692.00 of funding for this project will come from contracted services account no. 866 -8662 for the purposes of performing the work outlined in the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving bid documents. Approved by Finance Department: ki, .Z `.� igilti,1 1 ATTORNEY REVIEW: Yes X No RECOMMENDATION: 4 Council approves Resolution 2011- u� authorizing the city manager to enter into an agreement withBristol Construction Services, LLC for an amount not -to- exceed $258,900.00 to complete the work outlined in the 2009 Tidal Surge Damage Shoreline Restoration and Lowell Creek Bridge Paving bid documents. -JL\