HomeMy WebLinkAboutRes2011-034 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AWARDING A CONTRACT FOR THREE YEARS TO MERRITT
ENTERPRISES FOR CUSTODIAL SERVICES AT THE
HARBORMASTER'S BUILDING AND PUBLIC RESTROOMS BEHIND
THE NATIONAL PARK SERVICE BUILDING, THE NORTHEAST
LAUNCH RAMP, AND THE UPLAND AREA FOR $31,800 PER YEAR
WHEREAS, the City of Seward had properly advertised a request for bids to provide
custodial services, and Merritt Enterprises was the highest scoring bidder for the evaluation criteria;
and
WHEREAS, Merritt Enterprises has provided a proposal that ensures an environmentally
safe and cost effective approach to custodial services in the Seward Harbor area; and
WHEREAS, a three year contract is allowed, and two, one -year extensions — up to five years
total for this contract — will be made administratively insofar as insignificant changes are made; and
WHEREAS, the harbor department recommends this contract based upon quality of
service, the flexibility of the contractor and a valuable service at a good price to the taxpayer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. It is in the public's interest to award a contract for these custodial services,
thereby continuing to keep employee cost reduced.
Section 2. The City Manager is hereby authorized to award a contract from May 15, 2011
until May 14, 2014, with Merritt Enterprises to provide custodial services at the Harbormaster's
building, and restroom facilities in three additional harbor locations: the South Upland area,
Northeast Harbor Parking lot and at the National Park Service facility.
Section 3. Payment for these services will be $3525.00 every month (May 1st through
September 30th) and $2025 (October 1st through April 30th), for an annual total of $31,800.00. This
contract expires May 14, 2014.
Section 4. The contract can be extended administratively, up to five years total, insofar as
insignificant changes are made.
Section 5. This resolution shall take effect immediately upon its adoption.
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9 day of
May, 2011.
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -034
THE CITY • E-_ EWARD, ALASKA
Oft
Willard E. Dunham, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
, 4
renda Ballo
Acting City Clerk
(City Seal)
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Council Agenda Statement
Meeting Date: May 9, 2011
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To: Phillip Oates, City Manager u �r�o
From: Kari Anderson, Seward Harbormaster iij P'
Agenda Item: Custodial Contract for Harbormaster Building &
Harbor Restroom Facilities
BACKGROUND & JUSTIFICATION:
The City of Seward advertised requests for proposals (RFP) for custodial services at the Harbormaster's
building and three additional locations with restroom facilities. Per City Code, the RFP was advertised
locally, and Council was given the criteria listed within the RFP. Two responsive companies replied,
and after points were scored Merritt Enterprises was awarded the contract for the Harbormaster Building
and Harbor Restrooms. Merritt Enterprises scored high in areas including clarity of proposal, price, and
performance. All three of her references were checked, and each responded with positive reviews of her
janitorial abilities.
Attached you will find the Custodial contract for a three -year term for cleaning the Harbormaster office
spaces and restrooms (year- round), and for cleaning the National Park Service site restrooms, South Upland
Area restrooms, and Northeast Launch Ramp Restrooms during a designated period (May 1 through
September 30). Additional services will be required during the 4 of July holiday and the Silver Salmon
Derby.
Payment for these services will be $3525.00 every month (May 1S through September 30 and $2025
(October 1 through April 30 for an annual total of $31,800.00. This contract expires May 14, 2014
and shall be re- negotiable for an additional two years on a year -to -year basis.
INTENT: The intent of this contract is to provide required custodial services in a cost - effective and
proficient manner to the City of Seward and to ensure OSHA standards and requirements are upheld
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or
Other Plans or Policies: Yes
FISCAL NOTE:
The annual amount of this custodial contract is within the Harbor's operating budget for 2011. Out-sourcing
these services enables harbor staff to conduct services including billing, travelift operations, management and
maintenance of the harbor.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council approve Resolution 2011 - O' ' authorizing the City Manager to enter into a contract with Merritt
Enterprises for harbor custodial services.
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