Loading...
HomeMy WebLinkAbout04182011 City Council Minutes City of Seward, Alaska City Council Minutes April 18, 2011 Volume 38, Page 562 CALL TO ORDER The April 18, 201 l special meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Officer Rouleau led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham, presiding and Jean Bardarson Marianna Keil Vanta Shafer Bob Valdatta Ristine Casagranda comprising a quorum of the Council; and Phillip Oates, City Manager Johanna Kinney, City Clerk ABSENT — Tom Smith CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA Motion (Bardarson /Shafer) Approve the Agenda Motion Passed Unanimous NEW BUSINESS Resolution 2011 -026, Authorizing The City Manager To Enter Into A Contract With Brice Inc. To Produce 47,500 Cubic Yards of Rip Rap In The City Quarry At Fourth Of July Creek, To Waive The Royalty Of $5.00 Per Ton In Exchange For $22,500 Of The 47,500 Cubic Yards Being Left In The Quarry For The City In Class IV, Class III, Class II Segregated Stockpiles, And To Improve The City Rock Scales To State Of Alaska Certified Standards. Motion (Bardarson /Shafer) Approve Resolution 2011 -026 City Manager Phillip Oates s tated many companies had come to the city to buy rock in the tY g p Y p Y Y past, and normally the city declined those offers. What was different was this was giving value in return, value in the rock produced by the city, for the scales to be fixed, and to elevate the floor of the City of Seward, Alaska City Council Minutes April 18, 2011 Volume 38, Page 563 rock pit. This was necessary to reduce flooding that occurred in the area. Brice Inc. was originally using the borough's quarry, and was looking for other areas. The estimated value of the Class IV rock was $250,000 and the estimated value of the Class II, III, and IV rock that would be organized in classified stockpiles was $350,000. Public Works Director W.C. Casey stated Brice Inc. were good people to work with and he felt this was a good value. What the city was getting was the best deal he had seen in the quarry. Oates recommended approval. Valdatta said the quarry needed to be surveyed. Shafer said she couldn't recall when council had made a policy decision to not sell rock. Casey said it had been a case by case basis, as he recalled. Shafer thought the city should set a policy for this. Dunham said there had been pressure to sell the quarry, and it had always been the wishes of the council in the past to not sell. Casey believed this contract would bring the quarry up to much better condition. Bardarson inquired about the pricing of the rock per each classification and how the city would know how much of each classification they would get. Casey said he had some good estimates, but there was truly no way to determine until they started work. He estimated 1000 cubic yards of class four, which was worth approximately $60 /ton; 6,000 cubic yards of class three, estimated at $30 -$35 /ton; and 15,500 of class two, worth $15 -$20 /ton. He felt his numbers were conservative; he erred on the side of caution with his estimations. Casagranda wanted to know the location of the quarry, and what would the left over rock do for Seward — Oates said the city could save or sell the rock, but would likely save for flooding mitigation. Oates said the work Brice was going to put into the quarry was a high cost savings if the city were to provide the work. Oates stated the advantages were to both parties. Bardrason asked for clarification on the figures presented to them, Casey stated they should be getting 22,500 cubic yards of class 2, 3, and 4 and 50,000 cubic yards of class 1 and 2. Brice would be taking just class 4 material. Casey clarified the attorney has reviewed this and drafted the contract before the council. Dunham was still concerned with Bardarson's question. Walton Crowell of Brice Construction stated their company would take 25,000 cubic yards of class 4 rock, the city would get 22,500 cubic yards of class 2, 3, and 4 rock, and 50,000 cubic yards would be left to fill the pit floor with, and there should be approximately 50,000 cubic yards left in the quarry to use as they see fit. Motion to Amend (Bardarson/Keil) Amend Resolution 2011 -026, to remove Roman Numeral "I" in the second whereas in the rock removal agreement Casagranda said she felt uncomfortable because there was no guarantee. Oates said there was some uncertainty of how much class each portion would be, but the total amount produced was guaranteed. City of Seward, Alaska City Council Minutes April 18, 2011 Volume 38, Page 564 Dunham said he felt this was a better agreement than most the city had received in the past. The maintenance to the scales and upkeep was a great opportunity. Casagranda inquired how the quarry was such a mess in the first place — Dunham and Shafer said it was due to poor oversight over the years. Motion to Amend Passed Unanimous Main Motion Passed Unanimous COUNCILS' COMMENTS Shafer said they should have a policy for clear direction about rock purchases. Casagranda felt this was a huge decision to make and wished she had more time to review these documents. Dunham said they should go on a tour of the rock quarry as this had been a sore subject for many years. He agreed with Casagranda. Valdatta said there was never a rock selling policy and said we had given up a lot of potential sales because of it. Dunham reminded the public and council about donating to Japan Relief Efforts. CITIZENS' COMMENTS Walton Crowell with Brice Construction thanked council for coming together for this subject. He would love to have them come out and tour the quarry, but asked to just let him know ahead of time and he would gladly accommodate them. If they had any questions, please let him know. It was hard to determine what kind of rock would be found and perceived, and it was all based on projections. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None ADJOURNMENT The meeting was adjourned at 8:20 p.m. elk ) mr • !s .1 f. . . �.ir... �a �� F i ,/‘7" i 1 anna Kinney, CMC `% '� • "` j'�" °• Willard E. Dunham ' ity Clerk " "" •; Mayor S.L r x it • (City Seal) s Z.: •a : i