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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -093
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2012 AND 2013
WHEREAS, the Seward City Council met on August 23, 2011 and September 12, 2011
to authorize budget policies and provide budget guidance to the administration, and conducted
extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs
and rate reviews; and
WHEREAS, on September 12, 2011, the City Manager submitted to the City Council a
proposed biennial budget for the City of Seward for Calendar Years 2012 and 2013; and
WHEREAS, the biennial budget was introduced at the regularly scheduled Council
meeting on September 12, 2011, and work sessions were conducted and televised; and
WHEREAS, a public hearing was held on the proposed budget on November 14, 2011
with final adoption scheduled for December 12, 2011.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Motor Pool Internal Service Fund biennial budget for Calendar Years
2012 and 2013 which is attached hereto and made a part hereof by reference and which contains
estimated revenues and expenses for the period January 1, 2012 - December 31, 2013, is
HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`
day of December, 2011.
THE CITY OF SEWARD, ALASKA
... , ANNE,
David Seaw . d, May i r
L .r
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -093
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
ohanna Kinney, CMC
City Clerk
(City Seal) ..ark
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MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Revenues, Expenses
and Change in Net Assets
,
For 20I2 and 20I3
iim
2010 2011 2012 2013
Actual * Budget Budget Budget
Operating revenues - vehicle rental $443,382 $438,682 $508,999 $684,959
Operating expenses - depreciation and other 34I,494 373,368 404,948 38I,933
Operating income (loss) I0I,888 65,3I4 I04,05I 303,026
Non - operating revenue (expense)
Interest income 66,670 0 65,000 65,000
Interest expense (24,635) (38,I66) (42,93I) (39,202)
Other non - operating 47,I29 0 0 0
Total non - operating revenue (expense) 89,I64 (38,I66) 22,069 25,798
Earnings before transfers I91,052 27,148 126,120 328,824
Transfers (to) from other funds 0 0 0 0
Change in net assets I9I,052 27,I48 I26,I20 328,824
Beginning net assets 3,993,547 4,184,599 4,21I,747 4,337,867
Ending net assets $4,184,599 * $4,211,747 $4,337,867 $4,666,691
* Ties to annual Comprehensive Annual Financial Report
CITY OF SEWARD
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Cash Flow
For 20I2 and 2013
2011 2012 2013
Budget Budget Budget
Beginning Cash Balance at 1 /1 /11 *: $814,376
Cash is provided by (used for):
Change in net assets 27,I48 I26,I20 328,824
Add expense items not affecting cash
Depreciation 373,368 404,948 38I,933
Net cash provided by operations $400,516 $531,068 $710,757
Other sources of cash
Capital lease proceeds 0 0 0
Loan repayment - 50 -Ton travelift 29,221 29,221 29,221
Loan repayment - SGH PERS 98,576 98,576 98,576
Other uses of cash
Debt principal payments - 233,216 - 238,025 (a) - 241,755 (b)
Capital outlay - 330,000 - 247,000 (c) - 123,000 (d)
Net increase (decrease) in cash - $34,903 $173,840 $473,799
Estimated ending cash balance $779,473 $953,313 $1,427,112
( °) Ties to CAFR.
(a) Capital lease /purchase payments: Fire - $96,777; Loaders - $8I,256; Fire truck - $59,992
(b) Capital lease /purchase payments: Fire - $99,966; Loaders - $84,54I; Fire truck - $57,248
(c) $80K electric tool truck; $37K police vehicle; $40K electric truck; $ I SK electric trailer; $75K used dump truck.
(d) $48K police vehicle; $75K used dump truck.
See Motor Pool Fund Capital Replacement Requirements List for Efficiency Study Recommendations and staff
suggestions for postponing purchase of most equipment replacement to a future time.
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CITY OF SEWARD
MOTOR POOL INTERNAL SERVICE FUND
2012 and 2013 Debt Service Schedule
Balance 20I2 Budget Balance
Description Interest Rate @ I /0I /I2 Principal Interest Total @ I2 /3I /I2 Term
Fire Truck & Rescue Vehicle 3.30% 209,922 96,777 I3,400 110,I77 I13,145 2009 - 20I5
2 ea. L -90 Loaders 3.97% 2I0,795 81,256 I3,483 94,739 I29,539 2009 - 2015
Budget: Fire Truck 7.00% 450,000 59,992 I6,049 76,04I 390,008 2010 - 20I6
Totals: $870,7I7 $238,025 $42,932 $280,957 $632,692
Balance 20I3 Budget Balance
Description Interest Rate @ I /0I /I3 Principal Interest Total @ I2 /3I /I3 Term
Fire Truck & Rescue Vehicle 3.30% 1I3,I45 99,966 10,211 I10,I77 I3,179 2009 - 2015
2 ea. L -90 Loaders 3.97% 129,539 84,541 I0,I98 94,739 44,998 2009 - 2015
Budget: Fire Truck 7.00% 390,008 57,248 I8,794 76,042 332,760 20I0 - 20I6
Totals: $632,692 $24I,755 $39,203 $280,958 $390,937