HomeMy WebLinkAbout03062012 Planning & Zoning PacketSeward Planning & Zoning Commission
Regular Meeting Packet
March 6, 2 012
City Council Chambers Beginning at 7.00 p.m.
Seward Planning & Zoning Commission
Sandie Roach'
Chair
Term Expires 02113
Vacant
Commissioner
Term Expires 02114
Tena Morgan
Commissioner
Term Expires 02113
Vacant
Commissioner
Term Expires 02112
Cindy Ecklund
Vice Chair
Term Expires 02114
Dale Butts
Commissioner
Term Expires 02113
Vacant
Commissioner
Term Expires 02112
Jim Hunt
City Manager
Ron Long
Assistant City Manager
Donna Glenz
Planner
Dwayne Atwood
Planning Technician
ular M4
s
1. Call to Order
2. Opening Ceremony
A. Pledge of Allegiance
3. Roll Call
4. Special Reports & Presentations
A. City Administration Report
B. Other Reports, Announcements & Presentations
5. Citizens' Comments on any subject except those items
scheduled for public hearing. [Those who have signed in will
be given the first opportunity to speak. Time is limited to 2
minutes per speaker and 30 minutes total time for this agenda
item]
6. Approval of Agenda and Consent Agenda. [Approval of
Consent Agenda passes all routine items indicated by asterisk (*).
Consent Agenda items are not considered separately unless a
Commissioner so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
7.
Special Items
A. Election of Chair and Vice -Chair .........................Page 3
Planning and Zoning Commission Meeting Agenda
March 6, 2012
8. Public Hearings [Limit comments to S minutes. Those who have signed in will be given the first
opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing — None
B. New Business Items requiring a Public Hearing
Resolution 2012-01, of the Planning and Zoning Commission of the City
of Seward, Alaska, recommending Kenai Peninsula Borough approval of
the preliminary replat of Lots 15-19, Block 8, Original Townsite of
Seward, Johnson Replat, creating one lot to be known as Lot 15A,
located at the northwest intersection of Railway Avenue and Sixth
Avenue, 510 Railway Avenue.......................................................................Page 4
2. Resolution 2012-02, of the Seward Planning and Zoning Commission of
the City of Seward, Alaska, recommending City Council approval of the
rezoning of Lots 15 and 16, Block 8, Original Townsite of Seward from
Auto Commercial (AC) to Central Business District (CBD), and Lots 26,
27 and 28, Block 8, Original Townsite, from Multi Family (R3) to
Central Business District(CBD)...................................................................Page 9
9. Unfinished Business — None
10. New Business —
A. Resolution 2012-03 of the Seward Planning and Zoning Commission of the City
of Seward, Alaska, amending the December 16, 2008 Rules Of Procedure For
ThePlanning and Zoning Commission....................................................................Page 19
* B. December 6, 2011 Regular Meeting Minutes ..........................................................Page 25
11. Informational Items and Reports (No action required) -
A. 2012 P&Z Priorities Joint Work Session With City Council...................................Page 29
B. Region X January 2012 Newsletter..........................................................................Page 31
C. Region X February 2012 Newsletter........................................................................Page 34
D. 2012 Planning and Zoning Meeting / Work Session Schedule................................Page 39
E. Open Meetings Act Clarifications............................................................................Page 40
11. Commission Comments
12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Planning and Zoning Commission Meeting Agenda
March 6, 2012
P&Z Agenda Statement
Meeting Date: March 6, 2012
To: Planning and Zoning Commission
Through: Donna Glenz, Planner��
From: Dwayne Atwood, Planning Technician
Agenda Item: Election of Chair & Vice -Chair
BACKGROUND & JUSTIFICATION:
Each year the Planning and Zoning Commission must elect a Chair and Vice -Chair for the coming year.
The duties of the Chair are to:
1. Open the meeting on time and call the meeting to order;
2. Announce in proper sequence the business on the agenda;
3. Recognize members who are entitled to the floor;
4. State and put to a vote all legitimate motions that arise during the meeting:
5. Do not permit debate until there is a motion on the floor;
6. Protect the Commission from frivolous or delaying motions by refusing to recognize them;
7. Enforce the rules regarding debate and keep order;
8. Expedite business in a way compatible with the rights of the members;
9. Decide all questions of order;
10. Respond to all inquiries of members;
11. Ensure that citizens address all remarks to the Commission; and
12. Declare the meeting adjourned.
The Vice -Chair assumes the duties of the Chair when necessary.
The process for election of the Chair and Vice -chair is as follows_
The current Chair should open nominations. Anyone can nominate another commissioner as chair.
If only one nomination is received, a motion should be made to close nominations and cast a
unanimous ballot for the chosen person. That motion will need a second and can be approved by
unanimous consent. (No role call vote is necessary).
• If more than one nomination is received, the clerk will prepare ballots for each Commissioner to vote
for one nominee and sign his ballot. The clerk will then collect the ballots, read the votes aloud, and
announce the prevailing nominee. A motion is then in order for someone to elect the nominee as
chair. A second is needed and the motion can be approved by unanimous consent of the
commission.
The above procedures should also be used to elect a vice chair.
Sponsored by: Applicant
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2012-01
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI
PENINSULA BOROUGH APPROVAL OF THE PRELIMINARY REPLAT
OF LOTS 15-19, BLOCK 8, ORIGINAL TOWNSITE OF SEWARD,
JOHNSON REPLAT, CREATING ONE LOT TO BE KNOWN AS LOT 15A,
LOCATED AT THE NORTHWEST INTERSECTION OF RAILWAY
AVENUE AND SIXTH AVENUE, 510 RAILWAY AVENUE
WHEREAS, Cline and Associates Land Surveyors submitted a preliminary plat to the City
of Seward for review and recommendation to the Kenai Peninsula Borough; and
WHEREAS, this replat combines five (5) existing lots -- Lots 15 through 19, Block 8,
Original Townsite of Seward -- into one (1) new lot; and
WHEREAS, the one (1) lot to be known as Lot 15A will consist of 12,266 square feet; and
WHEREAS, the property is zoned Central Business District and Auto Commercial; and
WHEREAS, the property owner has applied for a rezone to designate all of proposed Lot
15A as Central Business District; and
WHEREAS, the property is currently serviced by municipal water, sewer, electric and other
utilities; and
WHEREAS, City staff have stated that a subdivision installation agreement is not required
for this replat; and
WHEREAS, as required by Seward City Code § 16.01.015, Conditions to plat approval,
property owners within 300 feet of the requested replat were notified and the property was posted
with public notice signs.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Seward Planning and Zoning Commission
Resolution No. 2012-01
Page 2 of 2
Section 1. The Commission recommends the Kenai Peninsula Borough approve the Seward
Original Townsite, Johnson Replat combining Lots 15 through 19, Block 8, into one (1) new lot to
be known as Lot 15A, of approximately 12,266 square feet.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6th day
of March, 2012.
THE CITY OF SEWARD, ALASKA
Sandie Roach', Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
P&Z Agenda Statement
Meeting Date: March 6, 2012
Ron Long, Assistant City Manager V�l
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
ak'
Agenda Item: Preliminary Plat Review of Lots 15 through 19, Block 8, Original
Townsite of Seward, Johnson Replat
BACKGROUND & JUSTIFICATION:
Attached for the Commission's review and recommendation to the Kenai Peninsula Borough
Planning Commission is a preliminary plat. This replat will combine five (5) originally platted
lots -- Lots 15 through 19, Block 8, Original Townsite of Seward -- into one lot to be known as
Lot 15A, containing 12,266 square feet.
In accordance with Borough requirements, the City must review and comment on a plat before
submittal to the Borough for approval.
As you may recall, the property owner pursued a platting action in November 2011 to configure
Lots 15 through 19 into two (2) parcels. The developer has reconsidered that action and would
now like to create one lot, the proposed Lot 15A.
Subdivision Review:
Zoning: The lots are currently zoned Central Business -- which is consistent with the Land Use
Plan -- and Auto Commercial.
SCC 15.05.025 (b) (9) Central business district (CBD). Provides for an area of convenient,
attractive, concentrated commercial development primarily intended for retail, financial,
entertainment and professional services occurring within enclosed structures. Regulations
applying to this zone are designed to encourage a compact group of businesses of the type which
are mutually beneficial and located close enough together to encourage walk-in trade.
SCC 15.05.025 (b) (8) Auto commercial district (AC). Intended to provide areas to
accommodate highway -oriented commercial activities such as offices, certain institutional uses,
and limited personal services and retail uses requiring substantial outdoor activity, traffic and
parking, and which also serve the offices and nearby residential areas, and which do not
materially detract from nearby residential areas.
The property owner is seeking to rezone the Auto Commercial lots within proposed Lot 15A to
Central Business District.
Utilities: The property is served by the existing public utilities and maintained streets, therefore a
subdivision agreement is not required. Existing water, sewer and electric lines are located in the
adjacent rights -of -way. There are several fire hydrants within an approved distance.
Size: The new lot will contain 12,266 square feet. The new lot will meet the requirement for
minimum lot width and buildable lot size for the Central Business zoning district.
Existing Use: Currently the south portion of the parcel includes a residential structure. The
current owner of the land has stated the property will be used for commercial purposes in the
future.
The northern portion of the lot to be known as Lot 15A contains a 576 square foot detached
commercial garage. The existing garage meets all current setback requirements, as shown in the
as -built survey.
The nearby beachfront property to the south includes parking for the Alaska SeaLife Center, and
the property across the alley to the west includes a mid -size hotel. The lots to the east across
Sixth Avenue include an income -adjusted apartment complex. The parcels to the north are
largely residential, with the City -planned community library museum at the northernmost end of
the block.
Flood Zone: The property is not within a FEMA mapped Flood Hazard Zone.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (2020)
X
2. Strategic Plan (1999) - X
3. Seward City Code X
As required by the City code, neighboring property owners within 300 feet of the property
subject to preliminary plat review were notified of the proposed platting action, and the property
was posted with a public notice sign. No public comment was received.
RECOMMENDATION:
Commission approve Resolution 2012-01 recommending Kenai Peninsula Borough approval of
Lots 15 through 19, Block 8, Original Townsite of Seward, Johnson Replat.
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RESURRECTION ROCK TRUST
Aaron Patrick Johnson, Trustee
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Seward, AK 99664
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LOT 15A
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NOTARYS AGKNOwtEDGEMENT
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This plot was approved by the Kenai Peninsula Borough Planning
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JOHNSON REPLA T
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A RESUBDI�ISION OF,
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SURVEYORS CERTIFICATE
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I hereby certify that; I om properly e and licensed
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PLAT NO. 1, SEWARD RECORDING DISTRICT
LOCATED WITHIN THE SW 1 4 of SECTION 10
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to practice land surveying in the State of Alaska, this plot
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SEWARD MERIDIAN, ALASKA
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the monuments shown hereon actually exist as described, and
CITY OF SEWARD
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Record Data Seward Tawnsite,
all dimensions and other details are correct to the normal
standards of practice of land Surveyors in the State of Alaska.
SEWARD RECORDING DISTRICT
NOTES
1 This is City Seword's
Plat No. 1, Seward Rec. District
100.04' Measured this survey
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KENAI PENINSULA BOROUGH
CONTAINING 0.282 ACRES
parcel subject to the o/ zoning
and rand ase regulations.
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LAND SURVEYORS
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the ability of a Utility to use the easement. The
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Sponsored by: Applicant
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2012-02
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA,
RECOMMENDING CITY COUNCIL APPROVAL OF THE REZONING
OF LOTS 15 AND 16, BLOCK 8, ORIGINAL TOWNSITE OF SEWARD
FROM AUTO COMMERCIAL (AC) TO CENTRAL BUSINESS
DISTRICT (CBD); AND LOTS 26, 27 AND 28, BLOCK 8, ORIGINAL
TOWNSITE, FROM MULTI FAMILY (R3) TO CENTRAL BUSINESS
DISTRICT (CBD)
WHEREAS, Applicant Aaron Johnson has submitted an application and the filing fee,
requesting Lots 15, and 16, Block 8, Original Townsite of Seward, be rezoned from Auto
Commercial (AC) to Central Business District (CBD); and
WHEREAS, the National Park Service has agreed to participate in the rezone by
including Lots 26, 27 and 28, Block 8, Original Townsite of Seward, to be rezoned from Multi
Family Residential (R3) to Central Business District (CBD); and
WHEREAS, the current Land Use Plan map designation recommends all of Block 8 be
rezoned to Central Business District (CBD); and
WHEREAS, all of the lots to be included are each originally platted lots 30 X 100 feet,
totaling approximately 15,000 square feet; and
WHEREAS, the Seward City Code (SCC) § 15.01.035, Amendments, (b) (3) allows the
consideration of this rezone because the parcels are contiguous to the requested zoning district
and is recommended by the Land Use Plan Map; and
WHEREAS, a goal of the Seward Comprehensive Plan is to, "Maintain Seward's Land
Use Plan as the primary local tool to ensure quality community land use arrangements, growth,
and development," and
WHEREAS, the public notification process was complied with and the appropriate
public hearing as required by Seward City Code § 15.01.040 was conducted by the Commission
on March 6, 2012.
Seward Planning and Zoning
Resolution 2012-02
Page 2
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Seward Planning and Zoning Commission supports the proposed Zoning
change of Lots 15 and 1.6, Block 8, Original Townsite of Seward, Auto Commercial (AC) to
Central Business District (CBD); and Lots 26, 27 and 28, Block 8, Original Townsite from Multi
Family (R3) to Central Business District (CBD), and recommends that Ordinance 2012-XX be
forwarded to City Council for approval.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 6t` day of
March 2012.
THE CITY OF SEWARD, ALASKA
Sandie Roach', Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
P&Z Agenda Statement
Meeting Date: March 6, 2012
1
Through: Ron Long, Assistant City Manager
Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Agenda Item: Amending the City of Seward Zoning Map by rezoning Lots
15 and 16, Block 8, Original Townsite of Seward, from Auto
Commercial (AC) to Central Business District (CBD); and
Lots 26, 27 and 28, Block 8, Original Townsite, from Multi
Family Residential (R3) to Central Business District (CBD)
BACKGROUND & JUSTIFICATION:
Attached for the Commission's review is Resolution 2012-02 recommending City
Council approval of the attached Ordinance 2012-XX, amending the City of Seward
Zoning Map by rezoning Lots 15 and 16, Block 8, Original Townsite of Seward, from
Auto Commercial (AC) to Central Business District (CBD); and Lots 26, 27 and 28,
Block 8, Original Townsite, from Multi Family Residential (R3) to Central Business
District (CBD)
The applicants are requesting this rezone in order to provide land suitable for future
commercial uses allowed within the Central Business District and to bring the lots into
compliance with the current Land Use Plan approved in the 2020 Comprehensive Plan.
The two properties are separated by an alley and occupy the southern portion of Block 8.
The lots nearby are also Central Business and include a mid -size hotel at Fifth Avenue
and Railway and an income -adjusted apartment complex at Sixth Avenue and Railway.
(See attached zoning map.)
One remaining parcel on Block 8 will continue to be zoned Auto Commercial (AC) and
will not be included in this rezone. The property owner has declined to participate. (See
correspondence in packet.)
All of the lots being considered for the rezone are approximately 30 feet by 100 feet,
totaling approximately 15,000 square feet, which is less than one acre. However the
requested rezone meets the Seward City Code by bringing these parcels into compliance
with the current Land Use Plan Map SCC 15.01.035, Amendments, (b) (3) states "Except
for an ordinance altering the boundaries of existing, contiguous zoning districts or an
ordinance which brings a parcel into conformance with the land use plan, no ordinance
altering zoning within the city shall be considered if the area encompassed by the
proposed ordinance contains less than one acre, not including street or alley right-of-
ways. " The parcels being considered for the requested zoning change are also contiguous
to Central Business District (CBD) lots.
SCC 15.05.025. Land use districts --Established, definitions
a) Established. The city is hereby divided into land use districts which shall be bounded
and defined as shown on the official land use map. This official map, together with all
explanatory matter thereon, as exhibited at the time of public hearing, is hereby adopted
by reference and declared to be apart of this chapter.
The requested zoning change is to Central Business District (CBD) defined in SCC
15.05.025 (b.) "Definitions --Purpose (9) Central business district (CBD) Provides for an
area of convenient, attractive, concentrated commercial development primarily intended
for retail, financial, entertainment and professional services occurring within enclosed
structures. Regulations applying to this zone are designed to encourage a compact group
of businesses of the type which are mutually beneficial and located close enough together
to encourage walk-in trade. "
CONSISTENCY CHECKLIST
YES NO N/A
Comprehensive Plan (2020) X
"We value orderly growth and balanced development that is driven by community
consensus in conformance with the land use plan." (page 14)
2. Land Use Plan (2006) X w
The Land Use Plan supports this rezone.
3. Strategic Plan (1999) X
"Work towards bringing the Zoning Map into conformance with the Land Use Plan
(page 11)
As required by the City Code, neighboring property owners within 300 feet of the area
subject to review were notified of the proposed rezone.
At the time of this review, no public inquiry had been received by staff.
RECOMMENDATION:
Commission approve Resolution 2012-02, recommending City Council approval of the
attached Ordinance 2012-XX, rezoning Lots 15 and 16, Block 8, Original Townsite of
Seward, from Auto Commercial (AC) to Central Business District (CBD); and Lots 26,
27 and 28, Block 8, Original Townsite, from Multi Family Residential (R3) to Central
Business District (CBD)
Sponsored by: Planning & Zoning
Introduction:
Public Hearing:
Enactment:
CITY OF SEWARD, ALASKA
ORDINANCE 2012-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, REZONING LOTS 15 AND 16, BLOCK 8, ORIGINAL TOWNSITE
OF SEWARD FROM AUTO COMMERCIAL (AC) TO CENTRAL BUSINESS
DISTRICT (CBD); AND LOTS 26, 27 AND 28, BLOCK 8, ORIGINAL
TOWNSITE, FROM MULTI FAMILY (113) TO CENTRAL BUSINESS
DISTRICT (CBD)
WHEREAS, Applicant Aaron Johnson has submitted an application and the filing fee,
requesting Lots 15, and 16, Block 8, Original Townsite of Seward, be rezoned from Auto
Commercial (AC) to Central Business District (CBD); and
WHEREAS, the National Park Service has agreed to participate in the rezone by including
Lots 26, 27 and 28, Block 8, Original Townsite of Seward, to rezone from Multi Family Residential
(R3) to Central Business District (CBD); and
WHEREAS, the current Land Use Plan Map designation recommends all of Block 8 be
zoned Central Business District (CBD); and
WHEREAS, all of the lots to be included are each originally platted lots 30 X 100 feet,
totaling approximately 15,000 square feet; and
WHEREAS, the Seward City Code (SCC) §15.01.035, Amendments, (b) (3) allows the
consideration of this rezone because the parcels are contiguous to the requested zoning district and is
recommended by the Land Use Plan Map; and
WHEREAS, a goal of the Seward Comprehensive Plan is to, "Maintain Seward's Land Use
Plan as the primary local tool to ensure quality community land use arrangements, growth, and
development;" and
WHEREAS, the public notification process was complied with and the appropriate public
hearing as required by Seward City Code § 15.01.040 was conducted by the Commission on
February 7, 2012.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, HEREBY ORDAINS that:
CITY OF SEWARD, ALASKA
ORDINANCE 2012-
Section 1. The official City of Seward Zoning Maps are hereby amended by changing
the zoning designation of Lots 15 and 16, Block 8, Original Townsite of Seward, Auto
Commercial (AC) to Central Business District (CBD
Section 2. The official City of Seward Zoning Maps are hereby amended by changing
the zoning designation of Lots 26, 27 and 28, Block 8, Original Townsite from Multi Family
(R3) to Central Business District (CBD)
Section 3. This ordinance shall take effect 10 days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this DATE day of
MONTH, YEAR.
THE CITY OF SEWARD, ALASKA
David Seaward, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
El
Central Business
District
W
Q
2
LL
LL
Lots 26, 27 & 28
R3 to CBD
Central Business
District
Auto
Commercial
Central Business
District
REZONE Lots 15 & 16, Blk 8 Z\
& Lots 26, 27 & 28, Blk 8 OTS N
0 50 100 Feet Mapping assistance
i I by Alaska Map Co.
Lots 15 & 16
AC to CBD
P & Z Resolution 2012-02
Public Hearing 3/6/2012
Lots 15 & 16 -- AC to CBD
Lots 26, 27 & 28 — R3 to CBD
Dwayne Atwood
From: Greg and Arlene Carpenter <gregorcarp@g mail. com>
Sent: Friday, January 06, 2012 3:14 AM
To: Dwayne Atwood
Subject: Re: Auto Commercial Zoned Parcel, 219 Sixth Avenue
Hello,
We would prefer that our parcel be excluded from being rezoned at this time.
Thank you,
Greg and Arlene Carpenter
On 1/4/2012 6:11 PM, Dwayne Atwood wrote:
Hello Greg and Arlene,
I just wanted to let you know that the Planning & Zoning Commission will soon review a rezone application for a parcel
near your property at 219 Sixth Avenue. The request is being made to change the zoning designation for a parcel south
of yours from Auto Commercial to Central Business. Your lot could also be rezoned from Auto Commercial to Central
Business, if you wish. Please respond in writing (a response to this email would be fine) and I will work with the City
Planner to prepare an additional rezone request / application at no charge. Changing the zoning designation to Central
Business is consistent with the City's Land Use Plan. We are working to bring the entire block into compliance and
would like to include your lot.
Please let me know if you would like to participate, or if you would like your parcel to be excluded.
Thank you,
Dwayne Atwood, Planning Technician, CFM
City of Seward
P.O. Box 167
Seward, Alaska 99664
907-224-4049
fax 907-224-4085
NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon
as possible.
Spam
Not spam
Forget previous vote
Dwayne Atwood
From:
Jeff_Mow@nps.gov
Sent:
Thursday, January 05, 2012 9:18 AM
To:
Dwayne Atwood
Cc:
Donna Glenz
Subject:
Re: Proposed rezone of NPS Parcel at 212 Fifth Avenue
Dwayne
That sounds fine.
JeffMow --------------------------
Sent from my BlackBerry Wireless Handheld
From: Dwayne Atwood [datwood@cityofseward.net]
Sent: 01/04/2012 04:59 PM YST
To: Jeff Mow
Cc: Donna Glenz <dglenz@,cityofseward.net>
Subject: Proposed rezone of NPS Parcel at 212 Fifth Avenue
Hello Jeff,
A property owner near the NPS parcel at 212 Fifth Avenue is seeking a zoning designation change from Auto Commercial
to Central Business. This presents an opportunity to also rezone the parcel at 212 Fifth Avenue to Central Business. (The
NPS parcel, which includes the former Mai Family home, is currently zoned Multi Family Residential.) We are working to
bring the entire block into compliance with the City Land Use Plan with the proposed rezone actions. There is no cost
involved. I will work with the City Planner to prepare the rezone request / application. If you could just respond to this
email confirming what we discussed, I will get started.
I appreciate your help.
Thank you,
Dwayne Atwood, Planning
City of Seward
P.O. Box 167
Seward, Alaska 99664
907-224-4049
fax 907-224-4085
Spam
Not spam
Forget previous vote
Technician, CFM
Sponsored by: Administration
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2012-03
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA, AMENDING
THE DECEMBER 16, 2008 RULES OF PROCEDURE FOR THE
PLANNING AND ZONING COMMISSION
WHEREAS, the current Planning and Zoning Rules of Procedure were approved by the
Commission at the December 16, 2008 meeting; and
WHEREAS, the Rules of Procedures were prepared by City staff and many of the
provisions were taken from the Seward City Code, Seward City Charter, Alaska Statutes and
City Council Rules of Procedures; and
WHEREAS, the Commission approved Resolution 2011-15 requesting Council amend
Seward City Code (SCC) 2.30.220(a) & (c) changing the Planning and Zoning meeting start and
adjournment times by 30 minutes; and
WHEREAS, January 23, 2012, City Council approved Ordinance 2012-001 amending the
Seward City Code, changing the Planning and Zoning meeting start and adjournment times; and
WHEREAS, these code amendments must be reflected in the Planning and Zoning Rules
of Procedure; and
WHEREAS, several corrections and updates to the Planning and Zoning Rules of
Procedure have also been included.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. Seward Planning and Zoning Rules of Procedure are here by amended as
follows:
(Strikethroughs = deletions and are bold; Underline = additions and are bold Italic)
RULE 7. REGULAR MEETINGS. The Commission shall convene regular meetings at 7:30
7. 00 p.m. on the first Tuesday of each month.
[SCC §2.30.220(a)]
Seward Planning and Zoning Commission
Resolution 2012-03
Page 2 of 3
RULE 8. SPECIAL MEETINGS.
(b) The Commission authorizes the administrative official to call a duly noticed special meeting
at 7-40 7.00 p.m. on any third Tuesday of the month if... [the remainder of Rule 8 remains
unchanged]
RULE 9. WORK SESSIONS. (a) Work sessions convened for the purpose of inquiry and
deliberation only. No formal agenda is necessary, and the chair may, in his or her discretion,
relax Robert's Rules and other measures designed for conducting formal proceedings. The
Commission may not take any action during a special meeting noticed and convened as a work
session.
RULE 10. MEETING LOCATIONS. All r-eguls meetings of the Commission must shall
strive to be held in the council chambers of the Seward City Hall at 410 Adams Street. Speei-al
Meetings, including work sessions, may be held in the council chambers, in the seeond floor
eenfer-enee room of the Seward City Ha , or at any other location within the City if that other
location is sufficient to accommodate a reasonable estimate of public attendance.
RULE 11. ADJOURNMENT OF MEETINGS. (a) The Commission shall not adjourn any
regular or special meeting prior to 11:00 10.30 p.m. unless all members of the general public
present and wishing to testify have been afforded the allotted time for their presentations and
comments.
[SCC §2.30.221(c)]
(b) The Commission shall adjourn all meetings no later than 11100 10:30 p.m. The time for
conclusion of business and adjournment is mandatory. [the reminder of Rule 11 remains
unchanged]
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 60' day of
March 2012.
THE CITY OF SEWARD
Sandie Roach', Chair
Seward Planning and Zoning Commission
Resolution 2012-03
Page 3 of 3
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT: Three
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
P&Z Agenda Statement
Meeting Date: March 6, 2012
To: Planning and Zoning Commission
Through: Ron Long, Assistant City Manager/ -
Community Development Director
From: Donna Glenz, Planner 04�
OF SFW
9
'��nsKP
Agenda Item: Amending the Rules of Procedure for the Planning and Zoning Commission
by Resolution 2012-03
BACKGROUND & JUSTIFICATION:
At the December 16, 2008 Planning and Zoning meeting the Commission approved Resolution
2008-20 adopting the revised Planning and Zoning Commission Rules of Procedures.
The Rules of Procedure utilize the Seward City Code, Seward City Charter, Alaska Statutes and
City Council Rules of Procedures. The Rules of Procedure for the Planning and Zoning
Commission are a set of rules to guide the Planning and Zoning Commission in carrying out the
public process and assist the Commissioners in carrying out the duties of their office.
At the December 9, 2011 Planning and Zoning meeting the Commission approved Resolution
2011-15, recommending Council amend the Seward City Code Chapter 2.30. Boards and
Commissions to change the meeting start time from 7:30 pm to 7:00 pm and the adjournment
time from 11:00 pm to 10:30 pm.
Staff forwarded the recommended Ordinance to Council on January 9, 2012 for introduction and
enactment on January 23, 2012. Council approved the requested Ordinance change and
following a 10 day appeal period the Code change took effect on February 3, 2012.
Now that the change to the Code had taken place, the Planning and Zoning Rules of Procedure
need to be amended. Staff has brought the following proposed changes forward for the
Commissions review and adoption. Staff has also added as necessary any comment or
explanation of the proposed change in ARIAL font for clarification, following each item.
(Strikethroughs = deletions and are bold; Underline = additions and are bold Italic)
RULE 7. REGULAR MEETINGS. The Commission shall convene regular meetings at 7-.30
7.00 p.m. on the first Tuesday of each month.
[SCC §2.30.220(a)]
Page 1 of 3
Located on page 4. No further explanation is needed
RULE 8. SPECIAL MEETINGS.
(b) The Commission authorizes the administrative official to call a duly noticed special meeting
at 7-M 7.00 p.m. on any third Tuesday of the month if... [the remainder of Rule 8 remains
unchanged]
Located on page 4. No further explanation is needed
RULE 9. WORK SESSIONS. (a) Work sessions convened for the purpose of inquiry and
deliberation only. No formal agenda is necessary, and the chair may, in his or her discretion,
relax Robert's Rules and other measures designed for conducting formal proceedings. The
Commission may not take any action during a special meeting noticed and convened as a work
session.
Located on page 4. This deletion of item (b) has been supported by the City Clerk.
Work sessions of the Commission may be called at any time and on any day of the
month, providing public notice has been complied with.
RULE 10. MEETING LOCATIONS. All regular- meetings of the Commission musI shall
strive to be held in the council chambers of the Seward City Hall at 410 Adams Street. Speeial
Meetings, including work sessions, may be held in the council chambers, in
eenfer-enee room of the Seward City He , or at any other location within the City if that other
location is sufficient to accommodate a reasonable estimate of public attendance.
Located on page 4. These changes are supported by the City Clerk. Staff strives to
schedule all meetings of the Commission in the Council Chambers however there are
times of conflict and the City Code does not mandate the location just that the location
accommodates the public. The location of the second floor conference room no longer
exists.
RULE 11. ADJOURNMENT OF MEETINGS. (a) The Commission shall not adjourn any
regular or special meeting prior to 11:00 10:30 p.m. unless all members of the general public
present and wishing to testify have been afforded the allotted time for their presentations and
comments.
[SCC §2.30.221(c)]
Located on page 5. No further explanation is needed
(b) The Commission shall adjourn all meetings no later than 11:00 10.30 p.m. The time for
conclusion of business and adjournment is mandatory. [the reminder of Rule 11 remains
unchanged]
Page 2 of 3
Located on page 5. No further explanation is needed
There are perhaps several other items within the Rules of Procedure that may need to be
reviewed by the Commission in a work session setting. Staff recommends the Commission add
this review of the Rules of Procedure to the Commissions priorities list for future review.
CONSISTENCY CHECKLIST:
Comprehensive Plan (2020)
Yes No
X
3.7.3 Continue to improve the quality and efficiency of city governmental services.
Bullet 1 Continue to review and update of the Seward City Code. (page 27)
Staff has received no comments from the public.
RECOMMENDATION:
Approve Resolution 2012-03
Commission.
Page 3 of 3
amending the Rules of Procedures for the Planning and Zoning
City of Seward, Alaska Planning Commission Minutes
December 6, 2011 Volume 6, Page 4 65
Call to Order
The December 6, 2011 Regular Meeting of the Seward Planning & Zoning Commission
was called to order at 7:35 p.m. by Chair Roach'.
Opening Ceremony
Commissioner Ecklund led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Sandie Roach' presiding, and
Dale Butts Cindy Ecklund
Tena Morgan
comprising a quorum of the Commission; and
Ron Long, Assistant City Manager
Donna Glenz, City Planner
Dwayne Atwood, Planning Technician
City Administration Report
City Planner Donna Glenz updated the Commission on the following business items:
• The Seward City Council, City Administration and the public participated in a City budget
work session the evening of December 5, 2011. The budget was to come before City
Council on December 12, 2011.
• A meeting of the Peninsula Wetlands Functional Assessment Team was scheduled for 10
a.m. to 2 p.m. December 13, 2011 at the K.M. Rae Building.
• Community Development Department recently provided support to GMD Development, a
Seattle based company that was seeking grant funding for improvements to the Kimberly
Court Apartments, GMD was awarded the grant.
• Reminder of the cancelled December 20`h work session.
Other Reports, Announcements & Presentations -None
Citizens' Comments on any subject except those items scheduled for Public Hearing — None
Approval of Agenda and Consent Agenda
City of Seward, Alaska Planning Commission Minutes
December 6, 2011 Volume 6, Page 4 66
Motion (Ecklund/Butts) Approve the Agenda and the Consent
Agenda
Motion Passed Unanimous
The following items were approved on the Consent Agenda:
November 15, 2011 Special Meeting Minutes
Unfinished Business Items requiring a Public Hearing — None
New Business Items requiring a Public Hearing
Resolution 2011-15 of the Seward Planning and Zoning Commission
recommending the City Council amend Seward City Code 2.30.220 and
2.30.221 to change the Planning and Zoning meeting start times to 7:00 P.M.
and set adjournment no later than 10:30 P.M.
Glenz noted the history of the meeting times for City Council. She noted the resolution
requested the City Council to amend the Code regarding the Planning & Zoning Commission
meeting start and adjournment times. The code change was to match the City Council times. No
comments had been received from the public regarding the proposed time change.
Roach' asked if the proposed time change would require action on the part of the
Commission to change the scheduled time for work sessions.
Glenz stated general work session times were covered by the Planning and Zoning Rules of
Procedure and could be amended once the code change was enacted by Council.
Notice of public hearing being posted and published as required by law was noted
and the public hearing was opened.
There were no requests to be heard and the public hearing was closed.
Motion (Ecklund/Morgan)
Motion Passed
Unfinished Business — None
New Business
Approve Resolution 2011-15
Unanimous
Discussion of Commission availability and suggested work session dates in January
with Council on Title 15 Code Update
City of Seward, Alaska Planning Commission Minutes
December 6, 2011 Volume 6, Page 4 67
Glenz explained that the City Council had requested a work session with the Planning &
Zoning Commission regarding the proposed Commission changes to Title 15 of the City Code.
The proposed changes to the Land Uses Allowed table and Definitions went before the City
Council in September, 2011. The City Clerk's Office had suggested the work session dates of
January 9, 2012 and January 23, 2012.
Commissioners discussed their business schedules and whether they would be able to
accommodate the suggested work session dates. Multiple schedule conflicts required an alternative
meeting date.
Assistant City Manager Ron Long suggested that the Commission offer the scheduled
January 17, 2012 Planning & Zoning Commission work session date as an option for a joint work
session meeting.
Roach' requested staff to research when the City Council requested that updates to Title 15
of the City Code be a priority for the Planning & Zoning Commission.
Glenz said the updating of Title 15 had been on the priority list for a number of years, but
would research the date.
Commissioners further discussed the effort to update Title 15 and the need for a meeting
with City Council to explain the proposed changes.
Butts asked what the time line would be for approval of the proposed City Code changes,
provided a joint work session was held on January 17, 2012.
Glenz said the March 6, 2012 Planning & Zoning Commission meeting may be the soonest
opportunity to approve the proposed Code changes, then City Council could approve the Title 15
changes at the April 23, 2012 regular meeting.
Staff was directed to propose that January 17, 2012 be the date for the joint work session
with City Council. The second option was to be a date in February, 2012.
Informational Items and Reports (No action required)
2012 Meeting Agenda and Cut -Off Dates
Commission Comments
Commissioner Butts said a member of the community had expressed interest in applying to
fill a vacant seat on the Commission.
Morgan offered congratulations to Long in his new position as Assistant City Manager and
thanked staff for the meeting preparations.
City of Seward, Alaska Planning Commission Minutes
December 6, 2011 Volume 6, Page 4 6 8
Ecklund mentioned activities in town, including upcoming auditions for a February theater
production.
Roach' said she was very pleased that Long was the Assistant City Manager and directing
the Community Development Department. She also thanked staff for the work recently completed,
including the various City departments that aided the public during recent storm events.
Morgan asked if Long would now represent City Administration at the meetings. Long said
that Glenz would continue to fill the duty.
Roach' said the City of Seward and the Fire Department should make the effort to reiterate
fire safety during the upcoming Holiday.
Citizens' Comments — None
Commission and Administration Response to Citizens' Comments — None
Adjournment
Meeting adjourned at 8:20 p.m.
Dwayne Atwood,
Planning Technician
(City Seal)
Sandie Roach'
Chair
Memorandum
Date: March 28, 2012
To: Planning and Zoning Commission
Through: Ron Long, Community Development Director
From: Dwayne Atwood, Planning Technician V!A
Subject: Planning & Zoning Commission Annual Joint Work Session with City Council
Annually a Joint Work Session is held between the Planning and Zoning Commission and
Council. The Joint Work Session is usually scheduled in March as an opportunity for Council to
provide direction on Commission priorities for the year.
The Clerk's office has polled the Council and they have requested a one -hour session on
Wednesday, March 28, 2012, beginning at 6:00 p.m. The PACAB and Historic Preservation
Commission work sessions will follow, at 7:00 p.m. and 8 p.m.
Staff has attached the proposed priorities -- as discussed at the February 21, 2012 Planning &
Zoning work session -- for your review.
Recommendation: Staff recommends the Commission discuss the date and time, polling the
Commission for availability to assure a quorum.
2012 Planning & Zoning Priority List
Short and Medium Term
1) Continued Rewrite of Title 15
2) Municipal Lands Management Plan (1995) — Update in conjunction with the
Capital Improvement Plan and the City Land Disposal Policies and Procedures
3) Nash Road Bench Study (Resource Management Development Impact Study) as
funding allows
4) Complete Waterfront Park Replat
Continuing
1) Continue recruitment efforts for the Planning and Zoning Commission
2) Continue to pursue compliance with the Seward City Zoning Code
• Submit a resolution to City Council outlining the Planning & Zoning
Commission recommendations for health and safety compliance
3) Annually review the City of Seward Comprehensive Plan
4) Encourage the City Manager to request an update of the Parks & Recreation
Master Plan
5) Seek additional funding for Planning & Zoning Commissioner training
• Search out and add funding to the budget
News m Regon X
Proposed Levee Policy
Out for Public Comment
FEMA announced in December an
opportunity for the public and interested
stakeholders to provide feedback
regarding the new levee analysis and
mapping approach for non -accredited
levees. The public will have until January
30 to provide comments regarding this
new approach. The "Public Review and
Comment" period is being posted
through the Federal Register, which is a
formal Federal process for receiving,
managing, considering, and
incorporating accepted comments.
To provide comments on the new
approach, please visit the Federal
Register - Levee Approach and
download a copy of the "Revised
Analysis and Mapping Procedures for
Non -Accredited Levees: Proposed
Approach for Public Review."
Alternatively, you can visit
regulations.gov, search "FEMA-2011-
0025," and download the document.
Follow the directions provided on how
to submit comments through
regulations.gov or submit comments at
nfip-levees.gov. Note that comments
must be received through one of these
channels in order to be considered for
incorporation into the approach.
Feedback is an important part of FEMA's
process for developing the new levee
analysis and mapping approach. We
strongly encourage all stakeholders to
take advantage of this opportunity to
review the document and provide
comments.
For more information on the
background and development of the new
approach, visit http://l.usa.gov/tzwxjk.
Comments are due by January 30, 2012.
New CRS Task Force
Members
FEMA has appointed three
new individuals to join
the NFIP Community
Rating System Task Force. Stephanie
Holtey, City of Central Point, Oregon;
Steve Mitchell, City of Pascagoula,
Mississippi; and Greg Main, Indiana
Department of Water, have been
appointed to represent local government
and state government, respectively.
Region X Represented
Stephanie Holtey,
Floodplain/
Stormwater
Coordinator for the
City of Central
Point, Oregon,
brings a solid local
government zoning
perspective, environmental planning,
and CRS background to the Task Force.
She is originally from the coastal
community of Port Angeles,
Washington, and is familiar with the
unique conditions of coastal hazards.
Central Point is an inland riverine
community that places a lot of emphasis
on the importance of natural floodplain
functions protection and community
outreach. Stephanie's diverse experience
in land use and environmental planning
will add insight regarding integration of
local environmental programs to achieve
land use, floodplain and stormwater
management goals.
We congratulate Stephanie for this
recognition and wish her well in her
work on the Community Rating System.
PdskMAP
Increasing Resilience Together
1ANUARY 2012 wwwstarr-team.com
NEm FROM REGION X
January Training
Elevation Certificates
January 12, 10:00am-12:30pm
Due to high demand, STARR is offering
this encore two-hour session, which
explains the proper way to complete
FEMA Form 81-31 and best practices for
using the Elevation Certificate in the
floodplain development review process.
Topics include the basics of the Elevation
Certificate form, the 10 building
diagrams, and the difference between
"bottom floor" and "lowest floor".
This session will be repeated in February
and March. The March session will
highlight special considerations for using
the Elevation Certificate in A Zones.
Two (2) CECs for CFMs
Presenter: Becca Croft, STARR RSC X
Two-year Preferred Risk Policy
Eligibility Extension
January 19, 10:00 AM
This session answers to frequently asked
questions regarding the effect that
revised Flood Insurance Rate Maps
(FIRMS) have on existing structures and
the mandatory purchase of flood
insurance.
One (1) CEC for CFMs
Presenter: Kristin Minich, Region X
Overview of Hazard Mitigation
Planning
January 20, 2012, 10-1 lam
This one hour webinar will provide an
introduction to hazard mitigation
planning for local governments. The
training will cover the purpose of local
mitigation planning, FEMA
requirements, and related grant
opportunities.
One (1) CEC for CFMs
Presenters: Kristen Meyers and Brett
Holt, FEMA Region X
Why Hydrology Matters
January 27, 2012, 10-1 lam
Flooding in the Pacific Northwest can be
a result of rainfall, snowmelt, or a
combination of these sources. The
mountainous terrain and unique
meteorological conditions further
complicate the issue. Standard
hydrologic approaches used in most of
the United States may produce
significant errors in this region. This
presentation will explore various
approaches for determining 1 % (100-
year) flow rate, discuss which work
better than others and why you should
care. We will discuss red flags that may
indicate that significant extra effort is
needed to verify the accuracy of results.
One (1) CEC for CFMs
Presenter: Ted Perkins, FEMA Region X
For more information about upcoming
training opportunities, visit our website,
www.starr-team.com.
Urban Waters Grants
The U.S. Environmental Protection
Agency (EPA) recently announced it will
provide up to $1.8 million for projects
across the country to protect Americans'
health and help restore urban waters by
improving water quality and supporting
community revitalization. The funding is
part of EPA's Urban Waters program,
which supports communities in their
efforts to access, improve and benefit
from their urban waters and the
surrounding land. Urban waters are
canals, rivers, lakes, wetlands, aquifers,
estuaries, bays and oceans.
Many urban waterways have been
polluted for years by sewage, runoff
from city streets and contamination from
abandoned industrial facilities. Healthy
and accessible urban waters can help
grow local businesses and enhance
educational, recreational, employment
and social opportunities in nearby
communities. By promoting public
Page 2
access to urban waterways, EPA will help
communities become active participants
in restoration and protection.
Funding proposals must be received by
EPA by January 23, 2012. EPA expects to
award the grants in summer 2012.
For information about urban waters
small grants, visit them online at
www.epa.gov/urbanwaters/funding.
PdskMAP"
Increasing Resilience Together
JANUARY 2012 www.starr-team.com
NEWS FROM REGION X
Understanding Zone D
Excerpted from the FEMA Fact Sheet,
"Unmapped Areas on Flood Hazard Maps",
August 2011.
The Zone D designation is used for areas
where there are possible but
undetermined flood hazards, as no
analysis of flood hazards has been
conducted. The designation of Zone D is
also used when a community
incorporates portions of another
community's area where no map has
been prepared.
Flood insurance is available in Zone D
and property owners should be
encouraged to purchase it. However,
flood insurance is not federally required
by lenders for loans on properties in
these zones. Although these areas are
often undeveloped and sparsely
populated when designated as Zone D,
lenders may become aware that new
development in such areas has increased
the possibility of property damage from
flooding. Consequently, they may
require coverage as a condition of their
loans, even though it is not federally
required.
Flood insurance rates for properties in
Zone D are commensurate with the
uncertainty of the flood risk.
c:onsequenuy, as seen in the table
Premium Comparison (October 1, 2011 Rates)
are constructed on or after the effective date of the initial flood map
**Based on $50,000 in building and S20,000 in contents coverage; single family home an a slab with no garage; $1,000
deductible for building and for contents for Zane B, C, X and post -FIRM D; $2,000 deductible for pre -FIRM Zone D
***Based on 550,000 in building and $20,000 in contents coverage; permanentlyaffixed to a lot with no endosure; $1,000
deductible for building and for contents for Zone B, C, X and post -FIRM D; $2,000 deductible for pre -FIRM Zone D
Project Status Update
Many projects are on hold awaiting the
new guidance for mapping areas
protected by levees, but there are a few
moving forward. We haven't listed all
the active projects here, just the ones
expected to change status in the next
few months.
If you have any questions about a
mapping project, email the Region X
Help Desk, the address is
RegionXHelpDesk@starr-team.com.
3
below, the Zone D premiums can be
higher than a standard low -risk X zone
premiums and significantly higher than
the Preferred Risk Policy (PRP)
premiums. If an area is being remapped
and properties are going from Zone B,
C, or X to Zone D, the insurance agent
should determine if grandfathering the
existing low -risk zone for future rating
will provide a lower premium than
using the new Zone D premium. Also,
since Zone D is not considered an SFHA,
a property that was designated in Zone D
on the previous map and is newly
designated in an SFHA by a map revision
effective may be insured under the PRP
based on the 2-year PRP eligibility
extension. More details on
grandfathering and PRP Extension can be
found at www.fema.gov, or by
attending our January 19 training session
(see Training Opportunities for more
information).
To learn more about flood insurance
coverage and options, visit
www.FloodSmart.gov.
Projects Changing Status in the Next 90 Days*
*All dates are projected and subject to change.
Questions or comments?
If you have something to say
about this newsletter, we want
to hear from you. Contact the
FEMA Region X Service Center.
Our email address is
RXNewsletter@starr-team.com.
PdskMA
Increasing Resilience Together
JANUARY 2012 www.starr-team.com
L — I- � • ' !J •
Mitigation Success
Stories
Alaska
A powerful and extremely
dangerous storm impacted the
west coast of Alaska in November.
The system brought storm surge
and blizzard conditions that
impacted forty-three communities.
In Nome, storm surges of over 10
feet peaked and slowly diminished
over the next 24 hours. This was
not the first time Nome had
experienced severe storm surges,
but it was the first time they were
able to see the beneficial impact of
a project to mitigate damage.
In Nome, the first recorded storm
was in 1900 soon after the city was
founded. The storm had winds of
75mph and "towering waves" that
left 1,000 people homeless and
destroyed the business district and
all beach structures. Over the next
45 years, four more storms also
wreaked havoc, left people homeless
and destroyed downtown.
The first large-scale project to
reduce damage was in 1949 when
the U.S. Congress allocated $1
million to build a seawall. Strong
storms topped the seawall in 1973,
1974 and 1992 which led to the
expansion of the seawall in 1993.
This additional measure helped to
protect the city, but high winds and
water levels still managed to top the
seawall and damage buildings along
the seawall and the road east of
town.
The seawall was 60 years old and
existing drainage was inadequate to
carry off storm and sea water. Old
12 inch diameter culverts were too
small to handle the volume of water,
blocked by debris or collapsed. In
2005, the Alaska Department of
Transportation and Public Facilities
(DOT&PF) Northern Region devised
a project to enhance storm drains to
protect Nome's business district
buildings and facilities. The new
drainage system provided 30 inch
culverts with sufficient capacity to
remove the storm water and sea
water carried over the seawall by
wind and waves from the streets and
return it to the sea.
The collaborative project brought
together four partners. The seawall
is publicly owned and maintained by
the City of Nome. The storm drain
system is owned and maintained by
DOT&PF. The Hazard Mitigation
Grant Program was administered by
the Alaska Division of Homeland
Security and Emergency
Management with funds provided by
FEMA. The mitigation project was
combined with a City of Name street
rehabilitation project.
"Protecting buildings and
infrastructure makes sense. The
seawall improvements in Nome
prevented damages that could have
easily been greater than the cost of
the original mitigation project," said
John Madden, director of the
Division of Homeland Security and
Emergency Management. "Winters
Continued on next page
PdskMAP
Increasing Resilience Together
FEBRUARY 2012 WWW s1laRteam.o=
NEWS FROM REGION X
Wtlgation Success (cons)
in Alaska can be brutal and repairs
must often wait until spring. Small
Alaskan communities cannot thrive
without timely restoration of critical
infrastructure. With proper
mitigation we reduce the impact of
future disasters."
According to John Handeland, head
of the Nome Joint Utilities System,
in the recent severe storms, the
project worked quite well. Front
Street had little flooding and the
water flowed out more quickly.
Unlike past disasters, this time
there were no traffic diversions,
standing water or property damage.
"It worked like clockwork."
For more information about this
project, contact Fred Kunchick, at
FEMA Region X,
Fred.Kunchick@fema.dhs.gov.
Oregon
$38 million and counting
Nine Oregon cambe, NO initial storm N d
damage assessment, with Oreqon am
Fn ,q,r y Management.
C--*Y o. .o...a.n
Mai— $112 Mahn
Ppnton $10 Mwlon
Lmoln $6 Mlpp,
L. S4A MYNon
Lmn - $7-7 Mahn
Polk SIA Mmm
Lon, $984,070
HOOd River $850,0o0
CoWmbo S520,000
Wind, rain and snow storms in
January caused an estimated $38
million in damage to nine counties.
In addition to heavy rain and
melting snowpack, the storm also
packed 100-mph winds that brought
down trees and power lines on the
coast. Columbia and Hood River
counties were hit with heavy snow
and ice and Coos County had 15.5
inches of rain in 48 hours.
The mid -Willamette Valley was
especially hard hit. In Salem, roads
were closed in as many as 55 places
during peak hours of the event Ten
miles to the southeast, more than a
hundred homeowners in the small
community of Turner suffered flood
damage from raging Mill Creek
Mary's River near Philomath in
Benton County set a new flood crest
record; the Hwy 99W bridge was
closed for a short time, isolating
hundreds of homes and businesses
in south Corvallis.
Residents who experienced flooding
in 1996 and 1964 mostly agreed that
while the flooding this time around
wasn't as extreme, the rivers rose
more rapidly than they had in the
past.
The state has requested joint
preliminary damage assessments
with FEMA and the decision
whether to proclaim a Federal
Disaster Declaration is expected
shortly. If the criteria are met, the
State will request both public and
individual assistance from the
federal government
One of the biggest stories of this
event might actually be what
worked well. The emergency
response by community officials has
been exceptional. Newer flood risk
maps were clearly improved and
accurate. Dennis Sigrist, Oregon's
State Hazard Mitigation Officer,
reports that on preliminary analysis,
there are several Hazard Mitigation
Grant Program (HMGP) success
stories in locations where projects
clearly reduced damage from flood
waters. FEMA HMGP money is
used to fund projects that will
reduce or eliminate the losses from
future disasters.
While not HMGP funded, the Salem
Hospital's first floor parking design
(with buildings above) worked
perfectly, allowing flood waters to
flow with no structural damage.
Risk -reduction activities, as FEMA's
Risk MAP program increasingly
emphasizes, are a cost-effective way
to build a "disaster -resilient
community." In Oregon, mitigation
works! -Steve Luckey, Oregon Risk
MAP Coardinatar
Successful HMG N in
Oregon
• Home elevations reduced
flood damages
• Flood -proofing projects (flood
gates) at a numberof public
facilities
• Two removed railroad trestles
that collected debris and
exacerbated flooding
• A low berm built at the state
penitentiary to deflect flood
waters
Washington Appeals
Court Upholds
Floodway Regulations
In a recently published opinion, the
Washington Court of Appeals
reversed a lower court's ruling in a
case involving development in a
regulatory floodway. In Cradduck v.
Yakima County, the court ruled that
"a county's reasonable restrictions
on development that are calculated
to avoid property damage and injury
in a designated floodplain do not
violate the landowner's right to
substantive due process of law.
Here, the county of Yakima included
a mobile home park in a floodplain
based on a history of recent flooding
in the area. The effect was to
prohibit replacement of mobile
homes in the park for those
destroyed or otherwise removed. We
conclude that this was a proper
exercise of police power, and that
the park owner's right to
substantive due process was not
violated."
Read the full opinion online at
www.courts.wa.gov/opinions.
UskMAP
Increasing Resilience Together
FEBRUARY 2012 Nry w staff-tegm,coin
NEWS FROM REGION X
King County Residents
Surveyed
King County's Water and Land
Resources Division has released the
results of a new customer survey
that explores the opinions of King
County (Washington) residents
about rivers, how rivers are used,
and how they are managed.
King County used a local research
firm last fall to conduct the 2011
River Management Telephone
Survey, with a goal of using the
feedback to improve river
management and communication
practices. More than 80 percent of
those surveyed believe rivers are
important and residents highly
value habitat and flood protection
and river recreation.
The survey results will be used to
improve education about flood risk
reduction projects, river hazards and
river safety. Survey findings are
available at
www.kingcounty. govirivers.
For more information about the survey
results, contact Saffa Bardam,
Saffa.Bardaro@kingeounty.gov.
February Training
(All times PST)
Overview of Hazard Mitigation
Planning
February 10, 2012, 10.11 an
Rescheduled due to the January
snow event, this one hour webinar
will provide an introduction to
hazard mitigation planning for local
governments. The training will cover
the purpose of local mitigation
planning, FEMA requirements, and
related grant opportunities.
One (1) CEC for CFMs
Presenters: Kristen Meyers and
Brett Holt, FEMA Region X
Elevation certificates
February 16, 10:00 am.12:30pm
This encore two-hour session, which
explains the proper way to complete
FEMA Form 81-31 and best
Protecting and restoring fish
and wildlife habitat should be
King County's top priority in
river management. (N=703)
Reducing flood risks to
protect people and property
should be King County's top
priority in river management.
(N=702)
Keeping rivers available for
recreational activities should
be King County's top priority
in river management. (N=700)
Paae3
Priorities for River Management
3° 6% 17% 36% 39%
4% 11%
5%
0% 20% 40% 60% 80% 100%
INStrongly disc ree 13Disa ree 0Neithera ree nor disagree OA ree ■ Strongly agree
Survey response to King County's Ricer Management priorities
practices for using the Elevation
Certificate in the floodplain
development review process.
Topics include the basics of the
Elevation Certificate form, the 10
building diagrams, and the
difference between "bottom floor"
and "lowest floor".
Two (2) CECs for CFMs
Presenter: Becca Croft, STARR RSC X.
HAZUS for Mitigation Planning
February 17, 2012, 10-11 am
This training will provide attendees
with the information they need to
improve mitigation plans through
incorporation of HAZUS-based risk
assessments. The training will
provide an overview of HAZUS
capabilities and resources as well as
provide recommendations for
incorporating HAZUS risk
assessments results into Mitigation
Plans.
One (1) CEC for CFMs
Presenter: Jen Monroe, FEMA
Region X
Overview of FEMA Hazard Mitigation
Assistance (FMA) Grants
February 29, 10:00 am •11:00 an
This session will provide a basic
overview of the Hazard Mitigation
Assistance (HMA) grant program
and details on funding opportunities
for projects that reduce the risk to
individuals and properties from
natural disasters. We will walk
through the application process for
each of the 5 grant programs,
outline the types of projects that can
be funded, provide funding details,
and share some success stories and
key lessons learned.
One (1) CEC for CFMs
Presenters: Brandon Sweezea and
Jeff Markham, FEMA Region X
For details and registration
infarmatian, visiti mp/starrtraining.
Questions or comments?
If you have suggestions for the Region X
Newsletter staff, we would like to hear
from you! Please contact the FEMA
Region X Service Center by email at
RXNewsletter@starr-team.com.
Ask the Help Desk!
If you have questions about a mapping
project, policy changes, mitigation
planning, floodplain compliance or
general questions related to the NFIP,
please contact the STARR Region X Wp
Desk. STARR staff will route and research
your question, and respond within three
business days. Submit your questions via
email, the address is
RegionXFielpDesk@starr team.com.
PdskMAP
Increasing Resilience Together
FEBRUARY 2012 www.siarr-team.com
NEWS FROM REGION X
New Washington CMZ
Poster Now Available
i
VIM,
,. I
The Washington State Shoreline
Master Program (SMP) Guidelines
require counties to identify the
general location of Channel
Migration Zones (CMZ) as part of
the shoreline planning process.
Managing development within the
CMZ allows for the occurrence of
fluvial processes, maintains channel
complexity and habitat diversity,
and reduces potential damages to
infrastructure within hazardous
areas.
Washington Department of Ecology
(Ecology) administers the shoreline
program and provides technical
assistance to local communities
completing SMP updates. As part of
SMP technical assistance, Ecology
and its partners are mapping the
general location of CMZs for more
than 500 stream miles within
Kitsap, Mason, Clallam and Skagit
Counties. The US Environmental
Protection Agency provided funding
EMI Training opportunity
FEMA's new Independent Study (IS) course, IS-318 Mitigation Planningfor
Local and Tribal Communities, is now available from the Emergency
Manalpment Institute (EMI) IS website
(trainingfema.gov/EMWeb/IS/is318.asp). This training is intended for staff
responsible for developing updating or reviewing local and/or tribal mitigation
plans that meet the regulatory requirements found at 44 Code of Federal
Regulations (CFR) Part 201. Students will learn about the mitigation planning
process, including stakeholder and public involvement, conducting risk
assessment, identifying and prioritizing mitigation actions, implementingthe
mitigation strategy, and updating the plan.
Plan developers will learn about mitigation planning regulations as well as
FEMA's local or tribal multi -hazard mitigation planning guidance to develop
hazard mitigation plan. Plan reviewers will learn to provide recommendations
and guidance to develop or update a mitigation plan in accordance with the
plan requirements.
P.-A
to Ecology to map the general
location of CMZs on Puget Sound
streams. The objective is to develop
and apply a streamlined CMZ
mapping approach to meet the
requirements of SMP updates.
Channel migration is a flood -related
hazard to people, property, critical
infrastructure, and potential
pollutant sources such as waste
water treatment sites and old
landfills located within floodplains.
Where rapid migration occurs, risk
to people and infrastructure often is
much greater than flooding alone.
Developed floodplains and channel
migration areas are subject to
millions of dollars in infrastructure
losses each year from flooding and
erosion and many of the ecological
processes are impaired or lost. This
contrast creates an inherent conflict
between land uses and the beneficial
services provided by floodplain
ecosystems. Control of channel
migration processes including
channelization, dredging, gravel
mining, levees, dikes, bank
hardening and wood removal has
contributed to listing of salmon
under the Endangered Species Act.
The new poster describes the
streamlined CMZ mapping approach
developed for SMP planning level
requirements and provides examples
of mapping results using the
streamlined approach. Download a
copy from our website, www.starr-
team.com, or contact Jerry Franklin,
Washington Risk MAP Coordinator,
Jerry.Franklin@ ecy. wa gov.
PdskMAP
Increasing Resilience Together
FEBRUARY 2012 yyww.siaR-toom.com
NEWS FROM REGION X
New USGS Fact Sheet
Available
A new USGS Fact Sheet, 'Popular
Myths about Flooding in Western
Washington" (FS 2011-3146) that
describes common misconceptions
about flooding has been released by
the Washington Water Science
Center. The fact sheet explains why
"100 year floods" happen much more
often than every 100 years, that the
largest floods cluster in time and
space, and how Atmospheric Rivers
overwhelm any effects from
antecedent conditions (such as
lowland snowpack) on the
magnitude of flooding.
The fact sheet is available on-line at
pubs.usgs.gov. Hardeopies are
available as well. Contact John
Clemens, jclemens@usgs.gov.
NORFMA News
The Northwest Regional Floodplain
Managers Association (NORFMA)
will be holding quarterly meetings
with FEMA Region X for updates on
floodplain mapping issues. The first
meeting is tentatively set for March
8th. The Board is looking for
meeting topics.
The NORFMA Annual Conference
will be held in Spokane this fall.
Organizers are also planning mini
conferences in Idaho and Oregon.
For more information or to suggest
meeting or conference topics, visit
their website, www.norf na.org, or
contact Hans Hunger,
hhunger@co.pierce.wa.us.
Popular Myths about Flooding in Western Washington
Floodr are the mast dabvetive natarat iscard in
,*a Nation, causing mare deaths andflnandal I=
be the 201h cemury than any other natural dkaster.
The most signpeant 20 tiverhtefloods oftha 201h
centaryfor "filch diva are available have killed
mare than 1,843 people and caused more than
.SSO billion (unboated) be damages (Perry. 2000,
One ofthe most common means ofdeserAing the
severity of aflood b a eomparlron so the "ZOO -year
flood. "lathe /
been peW to th
the PacifyC1
sa-called "I
few years. Pert
1996); hove
k the fiat th
ralher than for a region as a whole. Selembas Mith
the V & Geological Survey have began to investigate
how the UkeHhood effloedbeg may be determined an a
regional bark (l)*outinan and KurUnger, ZOYM).
MYTH: A'100-yow' Hwd only happens nice ewry t00 tears
on average same"here m westarn Washengton.
FACE: A'100-Wai flood happens about once owry ell year,
syeai Glebel wear wpa ba/idaion on January 1, 2Wr Imega is Non me gaense
MapeWo 1 .1 ssaft hogrm Spacial Se Miuvwem-9.r ISSMIII.
Levee Policy
Comments Available
Online
Want to know what everyone is
saying about the proposed Levee
Analysis and Mapping Procedures?
The comment period closed on
January 30th, but you still have
time to view the 120+ public
submissions that are published
online. Visit wwwxegulations.gov.
Community Rating System (CRS) Manual Change Webinafs
CRS will host another round of webinars starting in February. There will be a
ma of sessions on general overviews of the approved changes and
individual activities. There will be one or more on 330 and the 600 series.
Suggestions for topics are welcome, and CRS users groups can also request
a webinar to coincide with their meetings.
To download an overview of the proposed CRS manual changes, o r for more
information on the upcoming webinars, visit www.crs2Ol2.org.
Page 5
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above me or<av, o[ m< AMd iblwk wen ue
. w4ne no dale an .roar", nand
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awand thr ua,row pats asm, i.ARs � ,hort hoa
nd wLne ,lu+awn, mm�t nopaal au can
br canserrd 1.. Wghr Iaumde, 7h, magr
m pwM1. riot ,how, the Jwwan !009 AR ,bai
uxd second ft-d— m W,hinmov. mcludmg
9 ofmr a`rtc 1 peak,,how"m firwct
Almuugh the epanal ducat of mrsr peak, wa,
ugh!- a, ,Date of arc mar, AR-ca—d
eood prat.. mra ortrnunon tracer, the I near
name o(meu npr, ofmirnu wv,em, nn
prearncr o(,ubaunual Ioaalavd uwnpack Nat
could b< gwckh-melted ba a bla,l of warm wwd
anti tam can add a wnall percen,age ,o mr peak
fins. but t sa thr roof 11 m,rnun- and d—ftm
Maipht b, AR', ,ha, «rota th<lug<„ Hood,
flooding aeroaa U S Imersrwe 5mwCameaua,
W"Wgtm, January 9, 20"
Suggested Reading
Levee Safety Connections
The National Committee on Levee
Safety was created by Congress to
develop recommendations for a
national levee safety program,
including a strategic plan for
implementation of the program. The
Committee's vision is "an involved
public and reliable levee systems
working as part of an integrated
approach to protect people and
property from floods."
You can read about their work and
successes in their most recent
newsletter; it is available for
download at www.leveesafety.org.
�T VIl It
MskMAP
Increasing Resilience Together
FEBRUARY 2012 www,g1@n team.com
Memorandum
CITY OF SEWARD
COMMUNITY DEVELOPMENT
Date: November 15, 2011
To: Planning & Zoning Commission
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Subject: 2012 - Planning & Zoning Meeting Schedule
This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2012. Unless
otherwise noted the P & Z regular meetings will begin at 7:00.p.m. The "Scheduled Special Meetings" shall be held
ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm, otherwise the gathering will be
held as a work session commencing at 6:00 Um.
Month Regular Meeting Special P&Z Meeting for Public Hearings 7:00 pm
OR scheduled Work Sessions Commence at 6:00 pm
January January 3 January 17
February February 7 February 21
March March 6 (Note: March 6 Flood Board Work Session at 6:00)
March 20
April April 3 April 17
May May 1 May 15
June June 5 (Note: June 5 Flood Board Work Session at 6:00)
June 19
July hAy-3 CX'd July 17 Special Meeting
August August 7 August 21
September September 4 (Note: September 4 Flood Board Work Session at 6:00)
September 18
October October 4 (Thursday) October 16 (Borough & Local Elections on October 2)
November November 8 (Thursday) November 20 (National Election on October 6)
December December 4 (Note: December 4 Flood Board Work Session at 6:00)
CX'd
January January 3 January 15
If you have questions or concerns or cannot attend, please call 224-4049 or email datwood@ciiyofseward.net.
Donna Glenz
From: Johanna Kinney
Sent: Wednesday, February 22, 2012 6:43 PM
To: Christy Terry; David Seaward; Jean Bardarson; Marianna Keil; Ristine Casagranda; Vanta
Shafer; Bob Linville; Bruce Jaffa; Carl Hughes; Darryl Schaefermeyer; Deborah Altermatt;
dkoliver@alaska.edu; Steve Fink; Catherine Richardson; Linda Lasota; Monica Hinders;
PESA@gci.net; Ryan Reynolds; Cindy Ecklund; Dale Butts; Sandie Roach; Tena Morgan
Cc: Jim Hunt; Brenda Ballou; cbrooking@akatty.com; Tember Eliason; Patricia Linville; Suzi
Towsley; Mack Funk, Ron Long; Donna Glenz; Dwayne Atwood
Subject: OMA and what it means to you!
Hi Council and all Boards and Commissions,
I've been getting some questions over the last few months about the Open Meetings Act and I thought I am probably
overdue to give all elected and appointed officials a little refresher course, since we have some new people and it is
good information to reiterate anyway on a regular basis. If you think this is directed at you, have no fear, I explain the
OMA on a pretty consistent basis! It's not just you. @
In a nutshell, the Open Meetings Act (OMA) is a state statute that requires actions and conversations of a governmental
body to be done in the public light. The reasoning behind it makes sense —you have been elected by the people of
Seward, or appointed by the council who represents the people of Seward, so the conversations you have about city
business should be done in a public manner. Your meetings are legally noticed so the public has the opportunity to be
made aware and to be present for your conversations and actions involving the City of Seward.
Briefly, OMA defines a meeting as a gathering of more than three members of a governmental body. So it is permissible
for you to talk to two other members on your email, on the phone, or face to face. But if that email, phone call, or face
to face conversation extends to a fourth person or more, conversations should cease and should take place in a public
meeting that was properly noticed. This can be referred to as a "serial meeting" and I will explain this more in a minute.
Since the OMA was enacted, certain things have been further clarified over the years to constitute a meeting. One of
them is through email. If the body is interacting through email, case law has determined that to be in fact a
conversation and therefore a meeting. This would be considered an unnoticed meeting and likely a violation of the
OMA. So you will see me from time to time remind you of this and if I see it inadvertently happening I will point it
out. Have myself or your staff act as a disseminator of information and if feedback is needed (say to schedule a
meeting), reply to that city personnel only.
The other clarification is "serial meetings", which I believe case law has also determined to be a violation of the OMA. A
serial meeting would be a conversation occurring between three or less members, which is allowable, but then one or
more of those members extending beyond that conversation and relaying it to a fourth (or more) member. That is
considered a serial meeting and quite likely would be determined a violation. The idea is to avoid passing the same
information along one person at a time — that does not exempt you from the requirements of the OMA. Again, the
whole point is the public should be aware and have the opportunity to be present for your conversations about the city.
Another thing to remember is emails are public and we have had some recent requests to review public official
emails. Please note these are public, and you should be maintaining your emails for at least a year in whatever format
you prefer. It is advisable to have an @cityofseward.net email account for all city related business so you can separate
your personal from city emails. Please note that your personal email is still subiect to public review if you are still
discussing city business on it (Sarah Palin's personal emails are a good example of this). I advise you to keep your
personal and city emails separate, and if you would like a city email address, just let us know and we will set you up with
one. Also, I have been told by the attorney that it is unlawful to delete emails or records once a record request has been
made for such documents, so I strongly recommend you do not do that!
Again, this is OMA in a nutshell and my abbreviated version of it. If you would like to discuss this in further detail, just
let me know. I can also refer you to the Open Meetings Act if you would like to review it yourself.
And something totally off topic — the Planning and Zoning Commission has four members on their seven person
board. If everyone could try to recruit one person, maybe we'll get a couple of interested citizens. Applications and
financial disclosure statements can be found in the Office of the City Clerk and they must be residents of the city. Let's
help out this commission and big thanks to the four that are diligently carrying the torch!
After this email, I probably don't need to say it, but I will —please do not "reply all" to this
message. O
Johanna Kinney, CMC
City Clerk, City of Seward
Post Office Box 167
Seward, Alaska 99664
p: 907 224 4045
f .907.224.4038
e:ll�nneyC cityofsewardtlet
web: nT+w. cit ofsecti rc . us
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