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HomeMy WebLinkAbout12062011 Planning & Zoning Minutes City of Seward, Alaska Planning Commission Minutes December 6, 2011 Volume 6, Page 4 6 5 Call to Order The December 6, 2011 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:35 p.m. by Chair Roach'. Opening Ceremony Commissioner Ecklund led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Dale Butts Cindy Ecklund Tena Morgan comprising a quorum of the Commission; and Ron Long, Assistant City Manager ... Donna Glenz, City Planner Dwayne Atwood, Planning Technician City Administration Report City Planner Donna Glenz updated the Commission on the following business items: • The Seward City Council, City Administration and the public participated in a City budget work session the evening of December 5, 2011. The budget was to come before City Council on December 12, 2011. • A meeting of the Peninsula Wetlands Functional Assessment Team was scheduled for 10 a.m. to 2 p.m. December 13, 2011 at the K.M. Rae Building. • Community Development Department recently provided support to GMD Development, a Seattle based company that was seeking grant funding for improvements to the Kimberly Court Apartments, GMD was awarded the grant. • Reminder of the cancelled December 20 work session. Other Reports, Announcements & Presentations -None Citizens' Comments on any subject except those items scheduled for Public Hearing — None r..• Approval of Agenda and Consent Agenda City of Seward, Alaska Planning Commission Minutes December 6, 2011 Volume 6, Page 4 6 6 Motion (EcklundButts) Approve the Agenda and the Consent %NJ Agenda Motion Passed Unanimous The following items were approved on the Consent Agenda: November 15, 2011 Special Meeting Minutes Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing Resolution 2011 -15 of the Seward Planning and Zoning Commission recommending the City Council amend Seward City Code 2.30.220 and 2.30.221 to change the Planning and Zoning meeting start times to 7:00 P.M. and set adjournment no later than 10:30 P.M. Glenz noted the history of the meeting times for City Council. She noted the resolution requested the City Council to amend the Code regarding the Planning & Zoning Commission meeting start and adjournment times. The code change was to match the City Council times. No comments had been received from the public regarding the proposed time change. Roach' asked if the proposed time change would require action on the part of the Commission to change the scheduled time for work sessions. Glenz stated general work session times were covered by the Planning and Zoning Rules of Procedure and could be amended once the code change was enacted by Council. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. There were no requests to be heard and the public hearing was closed. Motion (Ecklund/Morgan) Approve Resolution 2011 -15 Motion Passed Unanimous Unfinished Business — None New Business Discussion of Commission availability and suggested work session dates in January with Council on Title 15 Code Update City of Seward, Alaska Planning Commission Minutes December 6, 2011 Volume 6, Page 4 6 7 r.. Glenz explained that the City Council had requested a work session with the Planning & Zoning Commission regarding the proposed Commission changes to Title 15 of the City Code. The proposed changes to the Land Uses Allowed table and Definitions went before the City Council in September, 2011. The City Clerk's Office had suggested the work session dates of January 9, 2012 and January 23, 2012. Commissioners discussed their business schedules and whether they would be able to accommodate the suggested work session dates. Multiple schedule conflicts required an alternative meeting date. Assistant City Manager Ron Long suggested that the Commission offer the scheduled January 17, 2012 Planning & Zoning Commission work session date as an option for a joint work session meeting. Roach' requested staff to research when the City Council requested that updates to Title 15 of the City Code be a priority for the Planning & Zoning Commission. Glenz said the updating of Title 15 had been on the priority list for a number of years, but would research the date. Commissioners further discussed the effort to update Title 15 and the need for a meeting with City Council to explain the proposed changes. Butts asked what the time line would be for approval of the proposed City Code changes, provided a joint work session was held on Januaryl7, 2012. Glenz said the March 6, 2012 Planning & Zoning Commission meeting may be the soonest opportunity to approve the proposed Code changes, then City Council could approve the Title 15 changes at the April 23, 2012 regular meeting. Staff was directed to propose that January 17, 2012 be the date for the joint work session with City Council. The second option was to be a date in February, 2012. Informational Items and Reports (No action required) 2012 Meeting Agenda and Cut -Off Dates Commission Comments Commissioner Butts said a member of the community had expressed interest in applying to fill a vacant seat on the Commission. Morgan offered congratulations to Long in his new position as Assistant City Manager and thanked staff for the meeting preparations. City of Seward, Alaska Planning Commission Minutes December 6, 2011 Volume 6, Page 4 6 8 Ecklund mentioned activities in town, including upcoming auditions for a February theater j production. Roach' said she was very pleased that Long was the Assistant City Manager and directing the Community Development Department. She also thanked staff for the work recently completed, including the various City departments that aided the public during recent storm events. Morgan asked if Long would now represent City Administration at the meetings. Long said that Glenz would continue to fill the duty. Roach' said the City of Seward and the Fire Department should make the effort to reiterate fire safety during the upcoming Holiday. Citizens' Comments — None Commission and Administration Response to Citizens' Comments — None Adjournment Meeti _ adjourned , t 8:2I . • 4 wag Dw. yne • twoo • , Sandie Roach' Pl. ing Technician Chair (City Seal) '� ° ° ° �. n ..° ar ° 411 � ° Q' . ��. ; � �° � AA A F A G