HomeMy WebLinkAboutRes2012-033 Sponsored by: Hunt
ow CITY OF SEWARD, ALASKA
RESOLUTION 2012 -033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH KENDALL FORD FOR THE PURCHASE OF ONE FORD
EXPLORER POLICE PATROL VEHICLE, FOR AN AMOUNT NOT TO
EXCEED $25,646.00
WHEREAS, the purchase of one new police vehicle per year is consistent with the policy of
the city in order to keep the fleet in good mechanical, dependable condition; and
WHEREAS, the last purchase of a police patrol vehicle was in 2010, and the Police
Department will retired one patrol vehicle after this purchase; and
WHEREAS, the city has an opportunity to purchase a patrol vehicle under the same contract
terms that were offered to the State of Alaska by Kendall Ford through a competitive bid process; and
WHEREAS, the City Council has determined that the public interest would be best served by
not requiring competitive bids and makes the following finding:
haps 1. Seward City Code Section 6.10.120 (B), provides that the city may utilize competitive
bids obtained by other governmental units; and
2. Kendall Ford in Wasilla, Alaska has been awarded a contract to provide patrol vehicles
for the State of Alaska; and
3. The City of Seward has an opportunity to purchase one patrol vehicle at a bid amount
not to exceed $25,646.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with Kendall Ford in an
amount not to exceed $25,646.00 for the purchase of one 2012 Ford Explorer patrol vehicle in
accordance with SCC Section 6.10.120(B).
Section 2. Funding for the new vehicle in the amount of $25,646.00, will be from the Motor
Pool Fund Retained Earnings Account 102 - 0000 -3050.
Section 3. This resolution shall take effect immediately upon its adoption.
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CITY OF SEWARD, ALASKA
RESOLUTION 2012 -033
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29 day of
May, 2012.
THE CITY OF SEWARD, ALASKA
David Seawa , ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
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ATTEST:
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ohanna Kin r, C C
City Clerk _oos° • ��
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Agenda Statement
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Meeting Date: May 29, 2012 t 9�
To: City Council
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Through: City Manager James Hunt
From: Chief of Police Thomas Clemons
Agenda Item: Approval for Purchase of a Police Patrol Vehicle Utilizing the State
of Alaska Bid Process
BACKGROUND & JUSTIFICATION:
The police department is requesting the purchase of a 2012 Ford Explorer police vehicle from Kendall Ford,
in Wasilla, Alaska. If approved, this purchase will be made utilizing the State of Alaska competitive bid
process as allowed under§ 6.10.120(B) of the Seward City Code, which allows the City to utilize
competitive bids obtained by other governmental entities. Kendall Ford has been awarded contracts to
provide police vehicles to the State of Alaska, through an established competitive bid process. Therefore the
City will save time and money using this streamlined efficient and code compliant process to secure a
competitive price.
It has been previous City policy to purchase one new patrol vehicle per year in order to keep the fleet in good
mechanical condition and provide the officers vehicles that are safe and dependable. With this authorization
the department plans to retire a 2001 Ford Explore from the fleet.
Funds for this purchase are available in the Motor Pool Equipment Account and it was included in the 2012
budget.
Bid amount for the vehicle will not exceed $25,646.00.
INTENT:
Approve the purchase of one 2012 Ford Explorer Police Vehicle from Kendall Ford, in Wasilla, Alaska,
utilizing a State of Alaska competitive bid process.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan: (Page 14) Section: Public Safety X
2. Strategic Plan: (Page 18) Section: Promote a Safe Community X
3. Other (list): X
FISCAL NOTE: '�pp
To be paid from Motor Pool Fund Retained Earnings account number 102- 0000 -3050. Funding was
provided in the FY2012 budget in the amount of $37,000 leaving a balance of $11,354 in the account. A
resolution requesting the purchase of equipment for this vehicle is also before council.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2012- 03 authorizing the City Manager to enter into a contract with
Kendall Ford, in Wasilla, Alaska, for the purchase of one new police patrol vehicle as part of the State of
Alaska Police Vehicle Contract, for an amount not to exceed $25,646.00, §6.10.120(B) which allows the
City to utilize competitive bids obtained by other governmental units.