HomeMy WebLinkAboutRes2012-046 Sponsored by: Hunt
I.. CITY OF SEWARD, ALASKA
RESOLUTION 2012 -046
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING CHANGE ORDER NO.1 TO CONTRACT C -11-
076 WITH NORTHERN GEOTECHNICAL ENGINEERING, INC. FOR
SPECIAL MATERIALS TESTING, STRUCTURAL STEEL NON-
DESTRUCTIVE WELD TESTING, AND PER DIEM DURING THE
CONSTRUCTION OF THE SEWARD COMMUNITY LIBRARY/MUSEUM,
AND APPROPRIATING $11,415
WHEREAS, the City of Seward is building a new library /museum; and
WHEREAS, periodic inspection of soils, concrete, and welding during the construction of
phase of the project is required by the City's Building Code; and
WHEREAS, Northern Geotechnical Engineering, Inc. was selected as the lowest of two
solicited quotes to provide these services, and;
WHEREAS, the next lowest quote was for $55,000, and;
WHEREAS, the scope of work has changed and will require additional weld observation,
inspection and on -scene presence, and;
WHEREAS, increased costs are: $6,600 for structural steel inspection — welding /bolting,
$1,440 for non - destructive testing of welds, and $3,375 in per diem costs, for a total increase of
$11,415 and a total contract cost of $33,635.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to approve Amendment 1 to the contract
with Northern Geotechnical Engineering, Inc. in the amount of $11,415 for required inspection
services for the Seward Museum /Library project.
Section 2. Funding in the amount of $11,415 is hereby appropriated from State grant revenue
account number 626 - 6261- 4680 -0200 to contracted services account 626 - 6261 -5390.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25` day of
June 2012.
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CITY OF SEWARD, ALASKA i
RESOLUTION 2012 -046
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THE CITY OF SEWARD, ALASKA
David Seawa , ayor
AYES: Valdatta, Bardarson, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: Keil
ABSTAIN: None
ATTEST:
CL. /t-AA eA.
Johanna Kinney, CMC
City Clerk
(City Seal)
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City Council Agenda Statement
Meeting Date: June 25, 2012 4 o F S
Through Jim Hunt, City Manager � '
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From: Ron Long, Assistant City Manager /Community
Development Director
Agenda Item: Change Order No.1 to Contract C -11 -076, appropriating an additional $11,415 for a
contract with Northern Geotechnical Engineering, Inc. for Special Materials testing,
Structural Steel non - destructive Weld Testing, and Per Diem during the construction
of the Seward Community Library /Museum
BACKGROUND & JUSTIFICATION:
The City of Seward requires periodic inspection of soils, concrete, and welding during the construction of
the Library /Museum. The original contract for these services was awarded to Northern Geotechnical
Engineering, Inc. pursuant to City Council Resolution 2011 -076, in an amount not exceed $22,220.
Since the award of the contract authorized in that resolution the construction details have changed;
specifically several metal joints originally designed to be bolted are now being welded for additional
strength. The welds are required to be witnessed and then tested either ultrasonically or by magnetic
particle testing to determine weld quality and acceptance. Additionally, as part of this work will require an
on -scene presence during the process, a per diem charge is incurred.
These changes will increase the total cost for these services as follows:
• Additional 110 hours of Structural Steel Special Inspection - Welding /Bolting (IBC 2006), at
$60 /hour, $6,600.00;
• 24 hours of Structural Steel Special Inspection — NDT (non- destructive testing) of Welds, (IBC
2006), at $60 /hour, $1,440.00;
• 15 days Per Diem at $225 /day, $3,375.00,
for a total cost increase of $11,415.00, and a total contract cost of $33,635.00.
Rise Alaska, as the City's contract project manager, solicited quotes for this work in preparation for the
original contract and received two: Northern Geotechnical Engineering, Inc. at $22,220.00 and EMC
Engineering at $52,000.00.
INTENT: To authorize the City Manager to appropriate $11,415.00 and amend contract 2011 -076 not to
exceed $33,635.00.
CONSISTENCY CHECKLIST: Yes No NA
Comprehensive Plan: Section 1.3, Page 9, Cultural Facilities X
2 Strategic Plan: Page 4 History and Sense of Community X
3 Other X
1 �
FISCAL NOTE: The City of Seward has received $4,700,000 for this project from the State of Alaska,
$500,000 from the Rasmusson Foundation, $500,000 for the National Endowment for the Humanities,
$26,000 in rents from the Ray's Reusables agreement, $25,000 from the Kaanta Trust, and $500,000 from
private donations. City of Seward Council Resolution 2011 -047 approved a General Obligation bond not to
exceed $3,700,000. These sources total $9,951,000. The project budget is $9,900,000 and includes a
contingency line of $100,000. The funds for the change order this resolution would authorized would come
from the contingency line.
Approved by Finance Department: r_._1110b
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ATTORNEY REVIEW: Yes: No: X
RECOMMENDATION:
Approve Council Resolution 2012 - 11 , authorizing change Order No.1 to Contract C -11 -076,
appropriating an additional $11,415 for a contract with Northern Geotechnical Engineering, Inc. for Special
Materials testing, Structural Steel non - destructive Weld Testing, and Per Diem during the construction of
the Seward Community Library /Museum.