HomeMy WebLinkAboutRes2012-049 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
"` RESOLUTION 2012 -049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
GRANT AGREEMENT WITH THE DIVISION OF HOMELAND SECURITY
AND EMERGENCY MANAGEMENT HAZARD MITIGATION PROGRAM,
AND ACCEPT THE TOTAL AWARD $349,982 FOR THE DAIRY HILL
DRAINAGE IMPROVEMENT PROJECT, AND APPROPRIATING FUNDS
WHEREAS, the Division of Homeland Security and Emergency Management Hazard
Mitigation Grant Program provides opportunities for municipalities to apply for grant monies to take
critical mitigation measures to the risk of loss of life and property damage from future disasters while
simultaneously reducing reliance on federal and local disaster funds; and
WHEREAS, in December 2009, the City of Seward incurred $38,000 in costs to retain an
engineering consultant that would collaborate with city staff to review existing data, collect new
data, and prepare preliminary documents in support of a long term drainage solution for the Dairy
Hill Drainage Improvements; and
WHEREAS, the subtasks of the above scope of work included conducting a preliminary
field survey of the project area, preparing a hydrologic and hydraulic study specific to the project
area, conducting the preliminary design in preparation of 35% level construction drawings and
conducting preliminary environmental permitting efforts; and
WHEREAS, in March of 2010, city staff completed and submitted the Hazard Mitigation
Grant Program Project Application; and
WHEREAS, in January of 2012, the city was notified by the Division of Homeland Security
and Emergency Management Hazard Mitigation Program that the application was successful; and
WHEREAS, the total award amount is $349,982 and the grant does not require the city to
provide monetary contributions to the project, but the grant does require city staff to participate in
managing the project; and
WHEREAS, the city will carefully and cooperatively assist managing this project with any
involved entity to assure all efficiencies are considered and implemented to save on initial, long -term
costs and stay within the project budget and timeline; and
WHEREAS, the grant funds may be used to provide contractual services, engineering,
design planning, permitting, project support and construction management; and
WHEREAS, accepting the total award amount of $349,982 from the Division of Homeland
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -049
sod
Security and Emergency Management Hazard Mitigation Program is in the best interest of the city by
allowing the city to utilize the funds to take critical mitigation measures to reduce risks associated
with flooding.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a grant agreement with the
Division of Homeland Security and Emergency Management Hazard Mitigation Program, as
attached hereto in substantial form, and accept the total award amount of $349,982.
Section 2. The City Manager is hereby authorized to appropriate funding in the amount of
$349,982 as follows: 1) $262,487 from federal account no. 866 - 8663 - 4680 -0100, 2) $87,495 from
state grant account no. 866 - 8663 - 4680 -0200 and the total amount of $349,982 is appropriated to
contracted services account no. 866 - 8663 -5390.
Section 3. This resolution shall take effect immediately upon its adoption.
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9 day of July
2012.
THE CITY OF SEWARD, ALASKA
C D -- 4
David Seaward, ayor
AYES: Valdatta, Bardarson, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: Keil
ABSTAIN: None
ATTEST:
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Council Agenda Statement
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Meeting Date: July 9, 2012
To: City Council q�a
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Through: City Manager Jim Hunt
From: William Casey
Agenda Item: Authorizing the City Manager to accept a grant from the Division of Homeland
Security and Emergency Management for $349,982 for the Dairy Hill Drainage
Improvement Project and appropriate funds
BACKGROUND & JUSTIFICATION:
The Division of Homeland Security and Emergency Management Hazard Mitigation Grant Program
provides opportunities for municipalities to apply for grant monies to take critical mitigation
measures to the risk of loss of life and property damage from future disasters while simultaneously
reducing reliance on federal and local disaster funds.
In 2009, City Staff identified an area, known locally, as Dairy Hill as a high risk flood area using the
FEMA benefit cost analysis software and analyzing historical data. That Subdivision was the main
focus of concern because several drainages flow through the area. History has shown that during
heavy rainfall events, the flows in the drainages can become severe and cause washouts of roadways,
culverts and building improvements. In recent history, flood events have occurred in 1986, 1995,
2002 and 2006. All of which caused significant damage.
Staff determined that some form of flood hazard mitigation was absolutely necessary so in 2009 the
City of Seward incurred $38,000 in costs to retain an engineering consultant that would collaborate
with City Staff to review existing data, collect new data, and prepare preliminary documents in
support of a long term drainage solution for the Dairy Hill Drainage Improvements.
In March of 2010, City staff completed and submitted the Hazard Mitigation Grant Program Project
Application and in January of 2012, the City was notified by The Division of Homeland Security and
Emergency Management Hazard Mitigation Program that application was successful. The total
award amount is $349,982 and the grant does not require the City to provide monetary contributions
to the project, but the grant does require City staff to participate in managing the project.
Accepting the total award amount of $349,982 from the Division of Homeland Security and
Emergency Management Hazard Mitigation Program is in the best interest of the City by allowing
the City to utilize the funds to take critical mitigation measures to reduce risks associated with
flooding.
INTENT:
Authorize the City Manager accept a grant agreement with the Division of Homeland Security and
Emergency Management Hazard Mitigation Program, as attached hereto in substantial form, and
accept the total award amount of $349,982 and appropriate funds.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Volume 1 Page 20 Sixth
1. Paragraph "...minimizing pollution and drainage problems... "Page 28 X
_ 3.8.1.3 "Mitigate Flood Hazards"
2 Strategic Plan (document source here): Page 11 "Mitigate Flood X
Hazards" Page 18 "Promote a Safe Community"
3. Other (list): X
FISCAL NOTE:
Appropriate funding in the amount of $349,982 as follows: 1) $262,487 from federal account no.
866- 8663 - 4680 -0100, 2) $87,495 from state grant account no. 866 - 8663 - 4680 -0200 and the total
amount of $349,982 is appropriated to Contracted Services account no. 866 - 8663 -5390.
Approved by Finance Department: 142,20
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council authorize the City Manager to enter into a grant agreement with the Division of Homeland
Security and Emergency Management Hazard Mitigation Program, as attached hereto in substantial
form, and accept the total award amount of $349,982 and appropriate funds.
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