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Home My WebLink About06052012 Planning & Zoning Meeting City of Seward, Alaska Planning Commission Minutes June 5, 2012 Volume 6, Page 4 8 4 Call to Order The June 5, 2012 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:02 p.m. by Chair Roach'. Opening Ceremony Commissioner Butts led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Dale Butts Cindy Ecklund Tena Morgan comprising a quorum of the Commission; and Ron Long, Assistant City Manager ,., Donna Glenz, City Planner Dwayne Atwood, Planning Technician City Administration Report City Planner Donna Glenz updated the Commission on the following business items: • The ALPAR (Alaskans for Litter Prevention and Recycling) crew had begun working for the summer season. • PACAB was scheduled to hold a meeting on Wednesday, June 6 at noon in Council Chambers. • The Resurrection Bay Conservation Alliance was to begin restoring the bank vegetation along lower Scheffler Creek on June 26. • City staff was continuing to work on two foreclosure parcels. One parcel was in the Crawford Subdivision in the Resurrection River area, and one was along First Avenue between Madison and Monroe streets. • State Sen. John Torgerson was scheduled to visit Seward on June 8 and tour town projects. • City Planner Donna Glenz planned to be on vacation from the last week of June through the first week of July, 2012. Other Reports, Announcements & Presentations — None City of Seward, Alaska Planning Commission Minutes June 5, 2012 Volume 6, Page 4 8 5 Citizens' Comments on any subject except those items scheduled for Public Hearing Audience member Bixler McClure spoke to the Commission, introducing himself and expressing interest in filling one of the Planning & Zoning Commission vacancies. Approval of Agenda and Consent Agenda Motion (EcklundButts) Approve the Agenda and the Consent Agenda Motion Passed Unanimous The following items were approved on the Consent Agenda: May 1, 2012 Regular Meeting Minutes Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing — Resolution 2012 -09 of the Planning & Zoning Commission recommending City Council and Kenai Peninsula Borough approval of the Fort Raymond Subdivision Replat No. 3, to facilitate the land exchange between the City and Kenai Peninsula Borough as supported by City Council Resolution 2012 -01; located to the south of Sea Lion Avenue Glenz noted the replat submitted by Cline and Associates. She explained the replat was the result of the negotiations between the City and the Kenai Peninsula Borough. The new lot boundaries were identified and located on the wall map for the Commission and the public. The planned land exchange was intended to create a location to build an Electric Department warehouse. Staff had received no public comment regarding the proposed land swap and recommended approval of the replat. Assistant City Manager Ron Long explained that the natural flow of a nearby bike path was provided for in the land exchange agreement. Commissioners discussed the lot designations and the proposed replat. In response to Butts, Glenz said the negotiated agreement dedicated the bike path route, and it was essentially on the west edge of the City parcel. Roach' asked if staff was aware that students don't use the back door of the school on the west side of the building. Roach also expressed an interest in placing a sidewalk to provide a flow to the front of the elementary school building. City of Seward, Alaska Planning Commission Minutes June 5, 2012 Volume 6, Page 4 8 6 Long said the Electric Department and the City Administration offered the land exchange involving two parcels in equal value. Details relating to the path placement and flow were worked out separately in the agreement, he said. Motion (Ecklund/Morgan) Approve Resolution 2012 -09 Ecklund asked if Administration had adopted the list of development requests put forward by the Seward Schools Site Based Council. Long said the Seward Schools Site Based Council was not a regulatory entity that could be negotiated with directly, but all of the suggestions were taken into consideration by the Kenai Peninsula Borough and City Administration. Morgan asked who would pay for the cost of the development. In response to Morgan, Long noted the Electrical Department capital budget would be used to construct the warehouse and move the bike path and other improvements. Glenz added that the proposed replat needed to be approved in order for the project to move forward, but the agreement between the Kenai Peninsula Borough and the City had been completed in March. Commissioners further discussed the proposed replat and land trade. Motion Passed Unanimous Unfinished Business — None New Business — Resolution 2012 -08 of the Planning & Zoning Commission supporting a Council recommendation to place a proposition before the qualified voters to exempt municipal officials from the Alaska Public Officials Commission (APOC) financial disclosure law and establishing local guidelines Glenz noted the City intent to establish local reporting requirements for financial disclosure and explained the proposed changes. She noted the Resolution before the Commission was to support the Council recommendation to place a proposition before the voters. Motion (Morgan/Butts) Approve Resolution 2012 -08 Motion (Ecklund/Butts) Amend the Resolution 2012 -08 title Imo language to read: supporting a Council recommendation to place a proposition before the qualified voters at the October 2, City of Seward, Alaska Planning Commission Minutes June 5, 2012 Volume 6, Page 4 8 7 2012 regular municipal election to establish local forms and guidelines for financial disclosure for elected and appointed officials and exempting elected and appointed officials from the State of Alaska Public Official Financial Disclosure Law (Alaska Statute 39.50) Ecklund said the title language for Resolution 2012 -08 should not state any intent to exempt officials from reporting or give that impression. The City Council non -code ordinance language that had been drafted seemed a better explanation of the intent, Ecklund said. Glenz noted the Commission's resolution was simply a means of support for the Council action and had nothing to do with actual ballot language. Commissioners further discussed the merits of the proposed amendment to the resolution title language. Long added that the ballot language was what mattered the most. The drafted ballot language will indicate the need for appropriate financial accountability. Motion Passed Unanimous Butts said the problem with the current method of financial reporting was privacy. In some cases a business owner or contractor• had to disclose information that may potentially, give information to competitors. Commissioners further discussed the benefits of establishing local reporting guidelines. Vote on Main Motion As Amended Motion Passed Unanimous Informational Items and Reports (No action required) 2012 Planning and Zoning Meeting / Work Session Schedule Seward Highway Bridge Repair Notice Commission Comments Ecklund noted that the City Clerk calendar on the back of the Planning & Zoning Commission meeting packet needed to be corrected. mod Butts said the staff work for the packet was substantial and he appreciated the efforts. City of Seward, Alaska Planning Commission Minutes June 5, 2012 Volume 6, Page 4 8 8 Morgan also said she appreciated all the staff work required for the meeting. Roach' and other Commissioners said they were looking forward to the addition of more members. Citizens' Comments — Audience member Lynn Hohl told Commissioners she had planned to be at the meeting earlier, but had a schedule conflict. She intended to learn more about the proposed replat that was approved on the agenda, she said. Commission and Administration Response to Citizens' Comments — Ecklund said she would need to be excused from the scheduled June 19 Planning & Zoning Commission work session. With that information, Commissioners agreed to cancel the June 19, 2012 work session due to a lack of quorum. Adjournment Meetii g adjourned qt' 8:0y p.m. I // phi 'ayne twood, Sandie Roach' anning Technician Chair (City Seal) a aa aa aa.ias��. • •• O v • ! • m � f l � , as 4�e to too i ' s ms .• • °# . * F P►� - ��ussass a aa