HomeMy WebLinkAboutRes2012-057 Sponsored by: Hunt
z
,., CITY OF SEWARD, ALASKA
RESOLUTION 2012 -057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
GRANT AGREEMENT WITH THE ALASKA DEPARTMENT OF
ENVIRONMENTAL CONSERVATION MUNICIPAL MATCHING GRANT
PROGRAM WITH A TOTAL AWARD OF $2,508,000 FOR PHASE II OF
THE NORTH SEWARD WATER STORAGE TANK AND PUMPING
FACILITY PROJECT, AND APPROPRIATING FUNDS
WHEREAS, for over 10 years, City staff has been pursuing funding necessary to construct a
520,000 gallon water storage tank and pumping facility in an effort to increase necessary chlorine
contact time and buffer demand for water during periods of peak tourism; and
WHEREAS, City staff submitted numerous applications with the Department of
Environmental Conservation Municipal Matching Grant; and
WHEREAS, in 2010, City staff was successful in acquiring grant monies through the
American Reinvestment and Recovery Act sufficient to complete Phase One of The North Seward
Water Storage Tank Project: Waterline Intertie; and
WHEREAS, staff continued to pursue the remaining $4,500,000 in funding necessary to
compete Phase II of the North Seward Water Storage Tank and Pumping Facility; and
WHEREAS, an additional $1,991,999 in state appropriated funds has been identified and
approved as the required match for this grant;
WHEREAS, in August of 2011, the City of Seward through the State of Alaska Department
of Environmental Conservation submitted questionnaires seeking funding for the completion of the
North Seward Water Storage Tank and Pumping Facility Phase II; and
WHEREAS, in September of 2011 the Seward City Council designated the North Seward
Water Storage Tank and Pumping Facility Phase II as the City's number one local state funding
priority for fiscal year 2013; and
WHEREAS, the City successfully procured an additional $2,508,000 in funding through the
Alaska Department of Environmental Conservation,Municipal Matching Grant Program; and
WHEREAS, the grant funds may be used to provide contractual services, engineering,
design planning, permitting, project support and construction management; and
WHEREAS, accepting the total award amount of $2,508,000 from the Department of
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -057
Environmental Conservation Municipal Matching Grant Program is in the best interest of the City by
allowing the City to utilize the funds to invest in critical infrastructure, follow regulations set forth
by the Alaska Department of Environmental Conservation and buffer demand related to tourism and
the high transient population observed in Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a grant agreement with the
Alaska Department of Environment Conservation Municipal Matching Grant Program, and accept
the total award amount of $2,508,000.
Section 2. The City Manager is hereby authorized to appropriate funding in the amount of
$2,508,000 from account no. 709 - 70924680 -0200 to Infrastructure Costs account no. 709 -7092-
5926.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23 day of
July 2012.
THE CITY OF SEWARD, ALASKA
Davi Seaway , yor 2
AYES: Bardarson. Keil, Shafer, Casagranda, Seaward
NOES: None
ABSENT: Terry, Valdatta
ABSTAIN: None
ATTEST: 0 , 0 % srriar e
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Johanna Kinney CMC ` • . G •
City Clerk Y SEAL j •
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Council Agenda Statement
Meeting Date: July 23, 2012
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To: Jim Hunt, City Manager cf ��
From: W.C. Casey, Public Works Director
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Agenda Item: Authorizing the City Manager to enter into grant agreement with Alaska
Department of Environmental Conservation Municipal Matching Grant
Program, for a total award of $2,508,000 for Phase II of the North Seward
Water Storage Tank and Pumping Facility Project, and appropriating funds
BACKGROUND
In 2000, the Design Study Report completed by CRW, identified a 520,000 gallon water storage
tank as a necessary improvement to City infrastructure. The proposed site for the new water
storage tank was the Forest Acres area, at an elevation that matched the Lowell Canyon tanks.
Since that time (2000), CRW Engineering has worked with the City to pursue funding for this
project. The project is currently at 35% design.
Staff has made attempts to secure the remaining necessary funding through the Alaska
Department of Environmental Conservation Municipal Matching Grant Program (MMPG). Its
most recent submission of a questionnaire made us eligible for $2,508,000 through the MMGP
program. In addition to the funding acquired through the MMGP program, Seward also received
a state appropriation of $1,991,999.99 to aid in the success of this project. The state
appropriation is enough to cover the required 30% match for this grant and allow for a
contingency fund that may be used for various purposes.
The North Seward Water Storage Tank & Pumping Facility remains at 35% level design, while
(Phase I) the Water Main Intertie was successfully completed in 2010 utilizing grant money from
the American Reinvestment and Recovery Act. City Staff are aggressively and collaboratively
working with an engineering firm to successfully finalize land acquisition.
INTENT:
Authorize the City Manager to enter into a grant agreement with the Alaska Department of
Environment Conservation Municipal Matching Grant Program, with a total award amount of
$2,508,000 and appropriating funds.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Page 27: Continue to
1. upgrade and expand utilities to meet existing needs and encourage future X
development
2 Strategic Plan (document source here): Page 18: Promote a Safe
Community X
3 Other (list): Wince - Corthell- Bryson Inspection Report
X
FISCAL NOTE:
The City received funding in the amount of $1,991,999.99 from Designated Legislative Grant #
10 -DC -024, Dredging Cruise Ship Berthing Basin Approaches, for building a new water storage
tank and distribution system. Contingent upon passage of this resolution the City will be eligible
to receive $2,508.000 in grant money from the State of Alaska Department of Environmental
Conservation Municipal Matching Grant Program.
The $2,508,000 in grant monies received from the State of Alaska Department of Environmental
Conservation Municipal Matching Grant Program requires a 30% match or $752,400.00. The
monies received from the prior $1.99 million grant will cover the match.
Approved by Finance Department: 4261
ATTORNEY REVIEW: Yes N X
RECOMMENDATION: �1
City Council approve Resolution 2012- ti� Authorize the City Manager to enter into a grant
agreement with the Alaska Department of Environment Conservation Municipal Matching Grant
Program, with a total award amount of $2,508,000 and appropriating funds.